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Home My WebLink About1972-03-27; Building Authority; MinutesJ Minutes of: Date of Meeting: Time of Meeti ng: Place of Meeting: (Special Meeting) Carlsbad Building A March 27, 1972 2:00 P.M. Council Chambers The meeting was called to order at 2:00 P.M. by Chairman Jose. Members present were Directors Jose, Helton and Anderson. Approval of Minutes: (a) Minutes of the adjourned meeting held July 1971, were approved as presented. (b) Minutes of the Special meeting held December. 9, 1971 were approved as presented. Election of Officers: It was unanimously agreed that the.offices on the Board would be rotated each year during the month of June. Report on Audi t: The Recording Secretary informed the me.mbers of the Authority that in checking with the Auditor the $30.00 difference in the Construction Fund is due to the value placed on the specimen bonds issued. By motion of the Authority the report from the Auditor as transmitted by the Recording Secretary was accepted. New Business: Discussion was held as to the request by the Carlsbad Unified School District for use of the City Council Chambers as a regular meeting pTace for the school Board on the second and fourth •- Mondays of each month. Dr. Harmon, Superintendent of the was present to answer question, questions directed at Dr. Harmon Board did not consider use of one facilities for its Board meetings stated the Board has held several Valley Jr. High, however, it did satisfactory because the room was Library Conference Room was also, schools do not seem to have satis facilities. School District One of the was why the- of the school , and Dr. Harmon meetings at not prove to be . too 1 eve!. The used. The other factory seating Director Anderson stated.it was his feeling the Council Chambers is a municipal facility and should be utilized. Chairman Jose stated if the Authority agrees to. grant the request consideration should be given to the School. District furnishing janitorial services, lights and replacement costs for wear and tear of the furnishings. Dr. Harmon felt there should be cooperation by the City and the School District. The School District furnishes joint parks and recreation facilities for the citizens of Carlsbad. The use of the Council Chambers by the School District Jose Helton Anderson Jose Helton Anderson Jose Helton Anderson xx x x x .<?*> Special M.e e:t i n g of B u i 1 d i n g A u t h o r i ty held March 27,1 twice a month is pittance- in comparison to the cost of maintaining the recreation facilities. The City Manager informed the Authority the City recently entered into a joint agreement for use of the school facilities in City's recreation program, simple agreement be entered Carlsbad Building Authority for use of the Chambers. connection with the He suggested that.a . i nto between the and the School Distric It was pointed out the agreement would need.the approval of the County of San Di.ego due to the. Joint Powers Agreement between the Carl'sbad Building Authority and the County of San Diego.' By motion of the Authority it was agreed that use of the Council Chamber faci1ities . by.the Board of the Carlsbad Unified School District-be grantee subject to conditions contained.in a written agreement, for a period of six (6) months; at.the end of the six month period the Building Authority would meet for the purpose of determining whether the arrangements as specified.in the . agreement have been upheld, and to further consider an e x T tension of time in regards to the agreement. It was the concensus of the AufTiority that .an agreement should be prepared by the.City Attorney for the Authority's approval and. that the agree- ment should provide the following conditions: 1. The time element should be 'for a six (6) months period; , 2. The insurance coverage for the School District-should include-the Council Chamber facilities; 3. A key to the facilities should -be . the responsibility of one representative . from the School District; 4. A check list should be prepared for securing the facilities; and 5. The priority for use of the facilities shall be (1) City of Carlsbad,. and (2) County of San Diego. Adjournment: By proper motion the meeting was adjourned at 2:55- P.M. Redor/ing Secretary Jose Helton . Anderson CARLSBAD UNIFIED SCHOOL DISTRICT 801 PINE AVENUE CARLSBAD, CALIFORNIA 92008 March 20, 1972 Mr. Jack B. Arnold Carlsbad City Manager 1200 Elm Avenue Carlsbad, California 92008 Dear Mr. Arnold: Several months ago it became apparent that the school board meeting room in the District Administration Center at 801 Pine Avenue would probably not serve the needs of the unified district for the reason that numbers of people in the audience frequently exceeded the seating space of the room. At that time, you and I talked informally about the possibility of the school board's using the City Council Chambers. * Since that time^ the school board has been inviting a representative of the Associated Student Body at Carlsbad High School to sit in on the meetings on a regular basis. This presented some legal problems in that the building has been condemned for school use under the 1933 earthquake laws. Subsequent consultation with the county counsel indicated that the school board was taking great risks by continuing holding their meetings in that building. Since that time, two board'meetings have been held in the City Council Chambers and in other locations in the school district on a trial basis. It has been found that the City Council Chambers are the most appropriate location for school board meetings. Because of this, the school board has taken formal action to request use of the Council Chambers as the regular meeting place of the school board on the second and fourth Mondays of each month. The next school board meeting is scheduled for Monday, March 27. We will certainly appreciate your attention to this requesto Very tr'uly yours, Howard C . Harmon District Superintendent HCH:ds ADMINISTRATION 729-1191