HomeMy WebLinkAbout1988-02-09; Building Authority; MinutesMINUTES
Meeting of:
Date of Meeting:
Time of Meeting:
Place of Meeting:
CARLSBAD BUILDING AUTHORITY (Special Meeting)
February 9, 1988
2:30 p.m.
City Council Conference Room MEMBERS
CALL TO ORDER:
The meeting was called to order at 2:30 p.m.
ROLL CALL:
Members present were: Marvin Cap, Don Pool and
Charles Rowe.
No members were absent.
2. APPROVAL OF MINUTES:
The minutes of the Special Meeting held December
19, 1986 were approved as presented.
3. AUDIT FOR FISCAL YEAR 1986-87
Jim Elliott, Finance Director, responded to
questions concerning the audit.
The Authority approved the audit report for
fiscal year 1986-87 as submitted by Diehl Evans
and Company.
4. PAYMENT OF BILLS
The Authority ratified payment of bills as
follows:
a. Bill from Bankers Trust Company dated
September 15, 1987, in the amount of
$1,031.55.
b. Bill from Bankers Trust Company dated
November 16, 1987, in the amount of
$2,900.00.
c. Bill from Bankers Trust Company dated January
8, 1988 in the amount of $1,024.42.
d. Bill from Diehl Evans and Company dated
January 18, 1988 in the amount of $585.16.
The Authority questioned the fees charged by
Bankers Trust for providing paying agent
services. In response, the Finance Director
indicated that the fees appeared to be in line
with fees charged by other banks, but was looking
at the matter for future possible bond sales, and
he could also review the matter for the Building
Authority if they so desired.
The Authority requested the Finance Director to
include the Building Authority when researching
for a paying agent.
Cap
Pool
Rowe
Cap
Pool
Rowe
Cap
Pool
Rowe
Cap
Pool
Rowe
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MINUTES
CARLSBAD BUILDING AUTHORITY Pa9e 2 MEMBERS
ELECTION OF OFFICERS
Members of the Authority agreed upon the
following slate of officers for calendar year
1988:
Cap - Chairman
Pool - Vice-Chairman
Rowe - Secretary
DISCUSSION OF PROCESS FOR SELECTING AUDIT FIRM.
The City Clerk explained that the three-year
agreement with Diehl Evans and Company for
preparation of the audit for the Authority was
completed with the 1986-87 audit. She indicated
that staff was proposing to consolidate the
preparation of the Authority's audit with the
preparation of the City's audit by using the same
auditor selected by the City.
Jim Elliott, Finance Director, explained the
method being used for selection of an audit firm,
and requested the Authority's consideration of
same.
The Authority accepted the recommendation of the
Finance Dfrector to use the City's audit firm to
conduct the Building Authority Audit.
The City Clerk stated that the Authority would be
sent a letter concerning the firm selected and
the price to be charged for preparation of the
Authority's audit.
Cap
Pool
Rowe
ADJOURNMENT
Cap
Pool
Rowe
The meeting was adjourned at 3:15 p.m.
Respectfully submitted,
ALETHA L. RAUTENKRANZ
City Clerk