HomeMy WebLinkAbout2010-05-18; Carlsbad Tourism Business Improvement District; MinutesMINUTES
MEETING OF: CARLSBAD TOURISM BUSINESS IMPROVEMENT
DISTRICT BOARD (Regular Meeting)
DATE OF MEETING: May 18,2010
TIME OF MEETING: 2:00 p.m.
PLACE OF MEETING: Room 173A, Faraday Administrative Center,
1635 Faraday Avenue
CALL TO ORDER: Vice Chair Stripe called the Meeting to order at 2:00 p.m.
ROLL CALL was taken by the Deputy Clerk, as follows:
Present: Stripe, Cima, Nayudu, Canepa, Howard-Jones and McCormick.
Absent: Becerra.
APPROVAL OF MINUTES:
On a mcrtion by Board Member Cima, the Board unanimously approved the Minutes
ofthe meeting held April 29, 2010.
IV. AB 05-10-55 ELECTION OF OFFICERS
On a motion by Board Member Nayudu, the Board unanimously elected Tim Stripe as
Chair and Bill Canepa as Vice Chair.
Terms of ChairA/ice Chair
On a motion by Board Member McCormick, the Board unanimously approved a two
year term for Board Chair and an Initial one year term for Vice Chair.
V. STAFF REPORT
Cheryl Gerhardt gave the staff report and PowerPoint presentation (on file in the Office
ofthe City Clerk). Ms. Gerhardt stated that approximately $28,000 would be available
at the end of the fiscal year.
Vi. AB 05-10-56 APPROVE CONTRACT WiTH VISITCARLSBAD.
Ms. Gerhardt gave the Board a brief overview ofthe agreement with VisitCarisbad per
Executive Director Sam Ross's presentation at the April 29,10 CTBID meeting and
referenced the letter requesting additional funding from VisitCarisbad attached to the
agenda bill.
General Counsel Ron Ball added if approved, that the additional scope of work would be
added to the agreement to coincide with the additional funding.
Board Member Cima asked Bob More, President ofthe VisitCarisbad Board, to explain
the additional request and provide a brief overview.
Mr. Moore explained that the additional funding request is to allow the VisitCarisbad
Board to continue to work with Shimo as the Board continues with its transition period.
In response to an inquiry from Board Member Nayudu, Ms. Gerhardt clarified that the
reason the additional funding request was on the Board's agenda was because there are
no additional funds available for VisitCarisbad to contract with Shimo.
Chair Stripe stated he reviewed the budget, and VisitCarisbad has the latitude in how it
spends the funds allocated to them in the agreement.
General Counsel Ball stated that VisitCarisbad cannot move money from one category as
outlined in the agreement to another. He added that there was freedom within an
individual line item within the agreement, as long as it does not concede the item
approved.
On a motion by Vice Chair Canepa, the Board unanimously adopted Resolution No.
2010-2 approving an agreement between the Carlsbad Tourism Business Improvement
District (CTBID) and the Carisbad Convention and Visitors Bureau (CCVB) for tourism
promotion services for the period July 1,2010 through June 30,2011.
On a minute motion by Board Member Cima, the Board unanimously approved
VisitCarisbad's request for an addition $12,000 in funding.
On a minute motion by Board Member Cima, the Board unanimously approved adding
an additional $12,000 to the VisitCarisbad agreement and directed staff to revise the
annual budget to refiect the additional funding.
Vii. AB 05-10-57 ADOPT 2010-11 ANNUAL REPORT
On a motion by Board Member Nayudu, the Board unanimously adopted Resolution
#2010-3 approving the Annual Report ofthe Carisbad Tourism Business Improvement
District (CTBID) and submit the report to the City Council for approval at a June 2010
meeting.
Viii. NEXT MEETING
The Board scheduled its next meeting for July 8, 2010 at 2:00 p.m.
By proper motion, the CTBID Board Meeting of May 18, 2010 adjourned at 2:47 p.m.
SHERRY FREISINGER
Deputy Clerk