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HomeMy WebLinkAbout1958-07-29; City Council; Minutesi '7 8 same be mailed to every registered householder within the City; and That the people be advised that any property within a City Block will be considered as aminimunt unit of improvement. Seconded by Crnn. Grober. Four ayes, Cmn. Ledgerwood absent . Dy common consent of the Couacil the City Manager was advised that the cost of postage for mailing these notices to the property owners would be .ratified. Carlsbad Mutual Water ComDany water raeest The City Attorney informed the Council they had not adopted a policy in regards to fixing the rates far water of the Carlsbad Mutual Tdater Company, He suggested that a motion be made to adopt the current rates until further notice. Cmn. Helton moved that the City Council adopt the current rates of the Carls- bad llutual tfater Company for domestic, industrial and agricultural water until such time as the Council has had time to review the matter. Seconded by Crnn, Gt-ober. Four ayes, motion carried. Mayor ,Lough stated he felt the Council could adopt the budget and suggest ed an adjourned meeting on Ju3.y 29, 1958. By proper motion the meeting was adjourncd to July 29, 1958 at 7:OO P.X. The meeting was adjourned at 11:15 ?.X. Respectfully submitted, c """""""""""""""""""" MINUTES OF ADJOURNED MEETING OF CARLSBAD CITY COUNCIL July 29, 1958 The meeting was called to order at 7: 06 P.M. by Mayor Lough. Present besides the Mayor were Councilmen Ledgerwood, Helton, Grober and Council- woman Sonneman; City Manager Nelson. The City Attorney was present at 7:25 P.M. Invocation was offered by Councilman Ledgerwood. Mayor Lough announced that he had instructed his attorneys not to proceed against the Carlsbad Journal, without prejudice, The first business to come before the meeting was the t?oman's Club in relation to the Civic Center building. A copy of a letter addressed ta the Editor of the Carlsbad Journal from the Woman's Club was read wherein they set forth their offer in assisting the City in the construction of a Community building. WOMAN'S CLUB: The Mayor called upon Mrs. Katherine Dunne, President of the Woman's Club, for comments on the plan. Mrs. Dunne informed the member of the Council she would like to call upon Mrs. Gladys Vance, 1 Chairman of the Building Committee of the Woman's Club, to comment on this project. bas. GLADYS VANCE informed the Council when the Woman's Club was ready to build a club house, they contacted other service clubs and, though the other clubs were not in a position to participate financially in the building program, they were willing to use the building and unanimously agreed a community building would serve a great need in the community. The Woman's Club had entered a national wide contest this year wherein the Club sponsoring the best community project for their community would be given a prize, and the Carlsbad Woman's Club had won second in the State; an agreement had been entered into between the City and the Woman's Club whereby the Womanls Club would contribute $21,000 in cash, plus property valued at $4,000, and the City was to match these funds. In closing, Mrs. Vance stated it was the hope of the Woman's Club that the Council could see fit to appropriate funds towards this project in this years budget, Discussion was given as to a means of financing such a project by the City. After considerable-discussion, the Mayo? assured, the members of the Woman's Club present their project would be glven consideration this year I a 4 n J 2 I I r: i if at all' possible. COMMISSIONS: The Mayor stated the Council was in general agreement with the Advisory Committee's report in that a Public Works Commission be set up, and felt it behooved the Council to adopt a resolution of intention creating this commission. The Advisory Committee's report further recom- mended that the Harbor Commission be done away with and the recreational phase of the Harbor Commission be transferred to the- Parks and Recreation Commission. Councilman Helton stated he was in favor of the Public Works Commission, but was not in favor of 'doing away with the Harbor Commission. It was suggested that the promation of the harbor be taken over by the Chamber of Commerce, but since the Chamber of Commerce is not eligible to take on this job, he felt it was very necessary that the Harbo'r Com- mission be retained. Discussion was given as to the- vacancies on the other commissions and the Mayor requested this matter be held over until the meeting of August 5, 1958. L Members of the Chamber of Commerce were present. Mr. Robert Watson informed the Council now was the time the Chamber needed the help and not ten years from now; now was the time to put the right foot forward to bring industry into the community, promote the harbor, etc The Chamber is considering moving the office to a more prominate location, and also to have more room available. The City should recognize the re- sponsibility to give a good impression on people who visit the City, In closing, Mr, Watson asked that the Council give favorable consideahtion to their request. Mr. Jarvie, one of the Directors of the Chamber of Commerce, stated the Chamber had been considering a change of location; a portion of .the Mutual office would be vacant soon and they felt this' would be an ideal location. They were in hopes of renting this building at less rent than they were paying in order to be able to increase the secretary's salary, and would appreciate knowing if the Council would consider leasing this location to the Chamber. They were now paying $65.00 per month rent for their present location. Discussion was given as to what would be a reasonable-figure for rental of this building. The City Attorney pointed out that the City could not rent this building free of charge due to the revenue bonds, The City Manager informed the Council he felt $50.00 per month was a legitimate rent. The Mayor informed the, Council he had met with Mr. Torres, President of the Chamber, last evening at his home in order to go over the budget of the Chamber with Mr. Torres. Mr. Torres stated that if-they did not have too many restfictions placed on them the budget would be more workable. The Mayor also informed the Council he had been working with Councilman Ledgerwood and Councilwoman Sonneman on the Budget, and they had recorn- mended a figure of $1,608.00 for the fiscal year 1958-59. A letter from the Oceanside-Carlsbad Symphony Association was read, requesting financial assistance in the amount of $1,500.00. By common consent of the Council, it was agreed that the City Manager be instructed to inform the associa- tion of 'their interest in the objectives toward which they were working, and express regret that limited resources prohibit acceding to their re- quest but hoped it would be possible to assist them in the future. After considerable discussion, it was moved by Councilman Helton and se- conded by Councilman Ledgerwood that Page 8 (Advertising and Publicity) be revised to provide $2,000 for Advertising and Publicity on a matching fund ,basis by the Chamber of Commerce, and that a contract be worked out between the Chamber of Commerce and the City Manager for the Councills approval. All ayes, motion carried, PROPOSED BUDGET: The following discussion was given to the proposed budge1 submitted by the Manager: ADMINISTRATION - Pwe 6~ The Mayor informed the Council the Mayorls Advisory Committee had recommended a Secretarial pool. It was agreed that the part time secretary from the City Attorney's budget, the Planning budget and Seinering budget be eliminated, and all secretarial help be consolidated in the Administration budget. An additional secretary was approved to work with the Public Works Commission, making a total of three secretaries, at pay rate 7, ranging from $269.00 to $327.00 per month. It was the decision of the Council that the CEty Treasurer's monthly salary of $35.00 per month should be shown under Administxmtion. It was moved by Councilatan Ledgerwood and seconded by Councilwoman Sonneman that the figure of $:1,821.00 be deleted under secretary and that provision be made.for three secretaries at pay rate 7, ranging from $269.00 to $327.00. All ayes, motion carried, It was moved by Councilwoman Sonneman and seconded by Councilman Grober that the City Weasurer's monthly salary be ajudgeted under Administration budget. By common consent of the Council, the Administration budget was approved as modjif ied. CITY ATTORNEY - Page 14: By previous action, the funds for legal secre- tary had been transferred to the Administration budget. The amount of $6,000.00 for Professional services was approved. $4,800.00 at the rate of $400.00 per month on a retainer basis, and $1,200.00 on a per diem basis for extraordinary services, making a total of $7,110.00 for the City Attorney's budget. By common consent of the Council, the City Attorney's budget was approved as modified. PROPOSED PAY INCREASE - Parre 16: Discussion was given as to the pro- posed pay increase submitted by the Manager. It was the' decision of the Council that onlly special merit raises should be granted. It was moved by Councilwoman Sonneman and seconded by Councilman Grober that the 5% over-all pay plan be dispensed with as recommended by the Manager, and that the Council. consider special merit cases only. Four ayes, Council- man' Helton voting "nott, motion carried. The following employees were considered for special merit raises: Chief of Police. That the Chief of Police be given a 10% increase in salary to rate 22. Fire ChiefL That the Fire Chief be given a 5% increase in salary to rate 20. Legal Secretary. That the Legal Secretary be given a 10% increase in salary to rate 9. By common consent of the Council it- was agreed that the above' salary increases be approved, and that sufficient funds be allocated to the appropriate budgets . ENGINEERING - Page 18, It was suggested that the Engineering budget 'mmcoalbined with the Public Service budget (Page 36). By com- mon consent of. the Council the Engineering budget was approved as sub- mitted. FINANCE' - Page f!O. AS previously agreed, the monthly salary of the City Treasurer was transferred to the Administration budget. Discussion was given as to. a 5s: increase in the Bookkeeper's salary. It was moved by Councilman Ledgerwood and seconded by Councilwoman Sonneman that the Bookkeeper be given a 5% increase in salary to rate 8. Discussion was given to the ext,ra duties of the City Treasurer. It was decided to continue th'e extra duties of the City Treasurer as previously agreed upon. By common consent the Finance budget was approved as modified. HARBOR BUDGET - Page 24.. After considerable discussion of the duties of the Harbor Commi,ssion, by common consent of the Council, it was decided to approve the H[arbor budget as submitted. LIBRARY BUDGET - Page 26. By common consent of the Council, the Library budget was approlved as submitted. PARK AND RECREATION 0 Page 28. By common consent of the Council, the Park and Recreation budget was approved as submitted. - PARK AND STREET TREE MAINTENANCE - Page 3ot By Common consent of the Council, the Park and Street Tree Maintenance was approved as mbmitted, PLANNING - Page 32. As previously agreed, the part time secretary's salary was deleted from the Planning budget. After considerable discus- sion, it was agree&that the salary of the Planner be continued at the present rate of $4,284.00, and that the item of Professional Services be reduced to $1,200.00 on a per diem basis. By common consent of the Coun- cil, the Planning budget was approved as modified. POLICE DEPARTMENT - Page 34. By common consent of the Council, '&e Police budget was approved to include the Police Chief's salary'increase. PUBLIC SERVICE- Page 36. As previously agreed upon, the part time 48 secretary's salary was deleted. It was agreed that the ftem of Advertising in the amount of $25.00 be deleted. It was felt that this department's budget could be combined with the Engineering budget previously approved, By common consent, the Public Service budget was approved a6 modified. 2. After considerable discussion, it was apitaf Improvements budget in order to as- sure the Woman's Club of the willingness of the Council to participate in their construction program. The City Manager was instructed to pre- pare such a letter tot-tihe Woman's Club for the Councils's approval, The Council agreed'that the State Gas Tax Funds be reduced by 40% of this years allocation, or approximately $8,000, to be added to t he Street Rehabilitation program in the Public Works budget. By common consent of the Council, the Capital Improvements budget was approved as modified. PUBLIC WORKS - Page & After considerable'discussion, it was agreed that the item of Road Materials and Masonry and Aggregrates be combined with the ,monies saved from other budgets, as well as the 4.0% of the State Gas Tax fund, to comprise a new Road Repair and Rehabilitation Account. By common consent of the Council, the balance of the Public Works budget was approved as submitted. WATER DEPARTMENT SALARIES. 'The Manager presented a proposed pay plan fa- the new Water Department employees. After considerable discussion, it was decided to defer this matter in order that it might be given additional i study. d t A:,bill was presented for payment in the amount of $35.91, representing . the amount of postage for the bulk mailing of the Road Rehabilitation 1 letters. It was moved by Councilman Ledgerwood and seconded by Councilman Helton .that the City Manager be authorized to pay the necessary funds to the Post' Office for the bulk mailing of the Road Rehabilitation letters in the amount of $35.91. All ayes, motion carried. By proper motion, the meeting was adjourned at 1:50 A.M. 4 Respectfully submitted, \ 277u k5&5A LF H& .. MARGAR@' E. "IS ' Deputyv City, Clerk ""_""""""""""""""""" EIINUTES OF REGUALR MEETING OF CARLSBAD CITY COUNCIL August 5, 1958 .. 1- Meeting called to order at 7:03 P.M. by Mayor Carl Lough. Present besides the, Mayor were. Councilmen Ledgerwood, Helton, Grober, . Councilwoman Sonneman; ,City Manager Nelson, City Attorney Smith, City Engineer Kubota. 2- Reverand R. 9. Brokenshire gave a short invocation to 9pen the meeting. 3-a)Cmn. Ledgerwood moved approval of minutes of the meeting of July 7th as submitted. Seconded by Cmn. Grober. All ayes, motion carried. b)Cmn. Helton moved that minutes of the July 14th meeting be approved as submitted. Seconded by Cmn. Ledgerwood. All ayes, motion carried. c)Cmn. Ledgerwood moved approval of minutes of meeting of July 15th after I corrections as follows:- Page,#2, Para. #3 - tlconfrontedll instead of tlfrontedfl in first line) Page #7, Para. I1cfl - add after Ilperiodfl (third line), "Not to exceed a total of $1800.00~~; Page #7, Para. I1eft - correct word flsalel' to I1sailI1 (line 9 ). Seconded by Cmn. Groher, All ayes, notion carried. d)Cmn. Helton moved minutes of meeting of July 21st be approved as sub- mitted. Seconded by Cwn. Sonneman. All ayes, motion carried. e)Eiinutes covering meeting of July 29th were not available and will be included in agenda of next regular meeting.