Loading...
HomeMy WebLinkAbout1970-06-24; City Council; Minutesc 0 0 -r CITY OF CARLSBAD COUNCILC Meeting of: CITY COUNCIL (Adjourned Regular Meeting) Date of Meeting: June 24, 1970 Time of Meeting: 7:OO P.M. Place of Meeting: Counci 1 Chambers ROLL CALL: Mayor Dunne announced this adjourned meeting was called for the purpose of reviewing the Preliminary Budget, and called upon Mr. Priday to present the budget. Mr. Priday informed the Council each department head prepared his respective budget on the premise of needs compiled from citizen and Coun-ci1 requests. The far- sighted and energetic staff will always endeavor to i,ve operations. sales tax for the last quarter. Mayor Dunne .pointed out last year he had tal ked to the former City Manager about the projected sales tax reve ue as he felt it was approximately $60,000 too high, and as of this date it is about $82,900 short. Tax Rate. The $1.81 tax rate as proposed is the same as last year. However, some of the rates have been adjusted in order to increase the General Fund from $.88.to $.95 and allow an additional $79,000 in revenu for the General Fund. Comparative Statement of Funds. Due to the shortage in revenue, it was noted that the $19,000 interest earned in the Joint Sewer project could be transferred to the General Fund. By a unanimous vote of the Council , authorization was given for the transfer of $19,000 from the Joint Sewer Project to the General Fund Cmn. Jardine inquired as to whether there were any other anticipated revenues that could come in after June 30th and he was informed the only other revenue would be the delinquent ad valorum taxes in the amount of $22,000. However, there is no way of knowing when it will come in or what portion will be paid. parison to the $.88 used last year and the increase in assessed valuation. It was reported by the Finance Director revenue re- ceived from the motor vehicle license fund is approxi- mately $9,000 less than anticipated for 1969-70. , 0 0 CITY OF CARLSBAD -2- June 24, 1970 Expenditures for Budget Statement by Source and Funds. Mayor Dunne announced this portion of the budget would be deferred until the individual departmental budgets I salaries would not be discussed at this meeting as the had been discussed and the salaries determined. The committees have not submitted their recommendations. Departmental Budgets. Discussion was given to each departmental budget and the fo.11owing recommendations and suggestions were made: General Fund Revenues - Page 8. Cmn. Jardine noted the revenue from sales and use tax for 1969-70 is ap- proximately one-third less than estimated as of May 31, 1970. Therefore, he did not see how the City could predict an additional $30,000 for 1970-71. Mayor Dunne suggested the sales and use tax revenue be re-evaluated. I City Counci 1. Under Personnel, a secretary .was proposed to take meetinqs of the various commissions and com- I mittees. The Mayor proposed this item be eliminated and that the various -commissions and committees appoint a secretary from the membership to take notes and the City Clerk's department type the finished copy. Travel, meet.ings, etc. - reduce from $2,500 to $2,000. Printing - printing costs in the amount of $500.00 to be omitted as there will not be a newsletter printed this coming year. Office supplies - $500.00 proposed to be omitted. City Manager. Mr. Arnold, the newly appointed City Manager was present and suggested the following reduc- tions in the City Manager's budget: Professional services in the amount of $150.00 to be Travel, meetings, etc. - reduce from $1,500.00 to Special Departmental Supplies - reduce from $200.00 Books - reduce from $200.00 to $100.00. Memberships - reduce from $1,000 to $250.00. deleted. $750.00. to $100.00. City Clerk. Travel, meetings, etc. - reduce from Unclassified services in the amount of $100.00 deleted $975.00 to $400.00. 1 The Council questioned the City Clerk as to the amount appropriated under Speci a1 Departmental Services and Contractual Services, and she informed the Council $3,000 was budgeted for the proposed bond election in 1971 for Parks and Recreation facilities and street projects. Also, funds were budgeted in the contractua services for the balance owing for recodification of the municipal code. .I General Government. Inquiry was made as to the amount budgeted for telephone service and it was reported this amount includes service for all departments ex- cept for the Library, which is reflected in the Library Budget. COUNCIL! i i , ,. 0 0 T CITY OF CARLSBAD COUNClLf -3- $p ., June 24, 1970 I City Attorney. The amount of $1,500 budgeted for Contractual Services was discussed and the City Attorney informed the Council this was placed in the budget for extra legal services and any lawsuits that might come up during the year. Travel, meetings, etc.- reduce from $450.00 to $300.00. Books - reduce from $500.00 to $300.00. Finance. Travel , meetings, etc. , reduce from $350.00 to $250.00 I Office Equipment Operating Supplies and Maintenance increased from $3,600.00 to $4,000. Capital Outlay - $1,000.00 was proposed for a calcula- tor and discu.ssion was given to leasing this item rather than purchasing it. Mr. Arnold stated most all equipment can be purchased on a lease-purchase basis which would spread the cost over a two or three year period. He informed the Council he would review all the equipment budgeted and report back to the Council as to his recommendations. City Treasurer. Travel , meetings, etc. - reduce from $800 to $500. It was noted the City Treasur- er receives $25.00 per month for car expense. Office supplies - reduce from $100.00 to $50.00. Planning. Discussion was given to the amount proposed in the budget for the HUD Program, and the Council was informed that if the program proceeds, the cost can be financed through the 701- program. -As to the amount budgeted for travel , meetings,' etc., the Mayor suggest- ed that a policy be established as to the number of commissioners authorized to attend the League of,Cali- fornia Cities Convention. Mr. Arnold stated the standard procedure in most citie is expenses are paid for the Planning Director and the Chairman of the Commission. If any of the other Com- missioners wish to attend,the City pays the registra- tion fee and the individual pays the additional cost. This year,the convention will be held in San Diego and the only expense to the Commissioner would be meals. S It was agreed travel, meetings, etc. be reduced from $1,600 to $600. Advertising and Publicity. Discussion for this depart- ment was deferred until the Chamber of Commerce budget ' has been reviewed and a report made back to the Council by Cmn. Castro. Engineering. The City Engineer addressed the Council stating he had recommemded $15,500 for Professional Services. However, this account was reduced to $1,000 $14,000 was proposed for preparation of a master drain age system report for the entire City. He noted that it was more economical for the drainage to be analyzed as one entire package rather than being done piece- meal. As the area develops , the City could possibly collect fees from the developers to help defray this cost. It will also all ow the developers to know what to expect when developing isolated areas. - ~ CITY OF CARLSBAD COUNCILb -4- 0 ? 1.1 June 24, 1970 Mr. Arnold asked if this study was something that could be done in-house or would it have to be done on the outside. He noted that two additional employees were proposed for the coming year. If it is necessary that it be prepared on the outside, he recommended that it be budgeted over a two year period. Also, Plr. Arnold suggested that if the Council wishes to proceed with the preparation of the report, a special tax can be levied up to $.20 for flood control, etc., in accord- ance with Section 43069 of the Government Code. This is designed especia'lly for drainage facilities and includes studies, engineering and construction. Tlae Council questioned the increase in the Vehicle Operating, supply and maintenance account, and the City Engineer informed the Council this increase is antici- pated due to the request for an additional inspector. If the additional personnel is not approved , then this item could be reduced. A short recess was called at 8:20 P.M. and the meeting reconvened at 8:35 PA. with all members being present. %%%%%k$450.00. The amount proposed for Special Departmental Supplies was questioned and Mr. Baldwin, Purchasing Agent, informed the Council that from time to time he does appraising for the City and this accoun; is used for title reports. However, perhaps the Engineering Department could furnish these reports. Streets. Mr. Priday noted that-$15,000 was proposed under Contractuaj: Services for street maintenance, as he fe,lt the work could be done quicker by way of con- tracting the work out. Further, this is the reason for reducing the Road Materials account. Discussion was given to the $2,700 proposed in the Special Departmental Equipment and Operating Supplies account. Mr. Neeley, foreman of the Public Works , addressed the Council,. stating this coming year the department will have to up-grade the equipment in order to avoid purchasing new equipment. Items requested under Capital Outlay were reviewed, and Mr. Arnold stated he would like to make a complete study of all the equipment and then make a vecommenda- tion to the Council at a later date. Building Inspection. The $600.00 proposed for Travel, Meetings, etc. was questioned and the Building Inspec- tor informed the .Council part of this money will be used for schooling: As far as money used for conven- tions and meetings, he has spent a great deal of his own money in order to attend. Police Department. Acting Chief Rossall addressed the Council and pointed out the need for the additional personnel requested in the budget, as well as the need for additional funds for overtime. Prisoner.expense - An amount of $1,260.00 is proposed for the forthcoming year. This account is used for prisoner service. Each time a drunk driver is picked up, the law requires that the Travel , Meetings, etc. - reduce from 0 - 0 - CITY OF CARLSBAD COUNClLt -5- 81Z June 24, 1970 I . .. the suspect be given a choice of* three alcohol content tests. This has to be done at the Tri- City Hospital. This year they have already spent $661.50 and the balance of June is yet to come. Therefore, with the proposed additional help they will probably need more money for these tests. Cmn. Jardine recommend.ed that $950.00 be ap- propriated .for this account, making an increase of $200.00. T,ravel, meetings, etc. - Capt. Rossall stated he attends two meetings per month within the County. There will be F.B.I. Training up north that he >plans to attend. Mayor Dunne asked if $500 would be sufficient and Rossall pointed out that the $86 shown as being spent up to April 1, 1970 was not realistic as part of this money is used for security and the State reim- bursed the City for a portion of this amount. Officer equipment, operating supplies, and maintenance- It was noted the increase was due to a Xerox machine being placed in the Police Department this past year. Special Dept. equipment and operating supplies - was increased in order to purchase special equip- ment for rioting. In addition to the patrolmen, it is their obligation to equip 18 reserves. Mr. Arnold suggested certain equipment for the Manager meet with Capt. Rossall and review the i tems needed. I patrolmen and the Mayor suggested the City Fire Department. Fire Chief Anear addressed the. Council stating there was no preliminary hear- ing on the budget with the staff prior to this Council meeting, and there have been some cuts made in their budget which will enable them to operate next year. The department personnel is doing their own maintenance on the equipment. Telephone - It was noted that as of this date $1 ,424 has been spent in this account. Travel, meetings, etc. - There are two meetings per month to attend; a Fire Prevention Seminar will be held sometime this year, and there are fire mechanics meetings Chief Anear would like the men to attend. There are also funds provided , this could be eliminated. for the training officers' seminar. However, Vehicle operating supply - It was noted that $1,367 has been- spent to this date and it was agreed that this account remain as requested. e 0 v CITY OF CARLSBAD COUNCIL1 June 24, 1970 \\! 3% flG Building Operating supply and maintenance - Chief Anear stated plans had been made to make one of the rooms into a Captain's room and the shed should be better equipped as it is in need of a heater. The costs for these projects is reflected in this account. -6- 1113 zs 2 Fire Hydrants - Funds in this account are projected to increase the number of. fire hydrants in high density are,as and the increased apartment dis- tri cts. Special departmental supplies - It was noted the re- quested increase was for equipment and clothing for the additional nine men requested for the department. The department has been borrowing equipment from other cities to conduct safety classes. Contractual Service - Funds in this account are used for volunteer help who- are paid $3.00 per meet- ing and $3.00 per call. Crnn. Lewis recommended the Council go along with the recommendations of the department as they are respons- ible for the protection of the citizens. Crnn. McComas stated he would like to see a finalized report on the revenues and expenditures prior to finalizing any budget. Chief Anear stat.ed some of the other areas have a special tax for fire protection and as far as he could tell, this department is receiving $.27 on the tax dol 1 ar. Mayor Dunne stated the City is restricted by law not to increase the General Fund over $.99. Chief Anear suggested the possibility of a Deed Tax. Mayor Dunne commented that he was in agreement with Cmn. McComas regarding his suggestion that approval of budgets was premature and review should be made of the revenue and expenditures. Crnn. Jardi.ne suggested the possibility of reducing the fire rating a point or two which would ultimately re- duce the insurance fees. It was pointed out by Chief Anear that if the depart- ment were allowed the additional nine men, the men would not need holiday pay, but if the personnel re- quested is cut, additional funds would be needed for hsl i day pay. Cmn. Lewis stated he realized.this is a preliminary hearing. However, there are some accounts, i.e., accounts 251, 291, and 292 which should be recognized as recommended by the department. Equipment - Chief Anear pointed out the department is attempting to replace their equipment as some of it is ten and fifteen years old. e 0 I CITY OF CARLSBAD COUNClLf -7- June 24, 1970 @le Contingencies. It was noted $1,000 has already been committed for the Youth Life Line Program and $3,000 will be used towards the purchase of a Police Depart- ment generator. Mr. Arnold recommended that next year there be no Contingency Fund .as the General Fund re- serves are usually used for this purpose and the Counc has complete control. il Capital Outlay - It was noted .these funds were designat- ed as part ,of the original construction and plan for parking. HUD. Mr. Olinghouse addressed the Council stating the City's share of the project is one-third or approximately $4,000 of which any services and material supplied by the City would be applied toward the City's share responsibility. It was suggested by Mr. Arnold that the City maintain time records of work done by the City as if the City does no-t furnish services, the cash must be paid. The Council requested the staff to furnish a report on the break down of this budget prior to any action being taken by the Council. Gas Tax. It was noted the funds budgeted for the street improvements of Cannon Road, Chestnut Avenue and Jefferson Street were previous commitments. Traffic Safety. It was pointed out that $30,000 was . accumulated for .TOPICS projects and the City Engineer was requested to make a study and recommendations to ear-mark specific amounts and projects. Parks and Recreation. Discussion was held regarding the salary for the Parks and Recreation Direc- I tor and the Council recommended the funds be budgeted out of the remaining funds available in the transient tax fund. Travel, meetings, etc. - It was agreed by the Council the fund be reduced to $150 as recommended by the department head. Equipment - Mr. Priday pointed out the department need to purchase a hydraulic lifter for use in the Parks and Recreation Department and suggested it could be purchased through a lease-purchase agreement. Mr. Arnold stated he was in con- currence. It was brought to the attention of the Council that the sprinklers system funds requested were for the Holiday Park and the proposed park at State Street and Laguna Drive. P:r. Priday stated the City is committed to the I projects but it would be on a temporary basis. I He further stated that the Women's Club had I offered a donation of several thousand dollars for the State Street and Laguna Drive beautifi cation. . .. 1. . 0 0 7. CITY OF CARLSBAD -8- June 24, 1970 i Library. Audio Visual Librarian - Mr. Arnold noted th reserves in this budget are not adequate in th event of an emergency, and suggested the hirin of the additional personnel could be put off until a later date in order to guild up the reserves. He stated he would discuss the matter with the Librarian, Mrs. Cole. e e g Retirement Fund. Notation was made that the balance of $615.00 was. low and the tax rate should be checked to see if perhaps an additional revenue should be provided. Sanitation. Capital Outlay 7 The staff was instructed to check the final budget submitted by the Special District. Street Sweeper - Mr. Arnold suggested the sweeper be purchased on a lease-purchase in order to build up reserves in the event of a sewer back-up. Parking Authority. The Mayor pointed out there is no mention made in the budget for the parking authority lease and the Finance Director stated it is shown under leases and wi 11 have to be increased to $137,800. The City Clerk pointed out there is $55,000 available at the Security Bank at this tim in the Acquisation and Construction Fund of which approximately $50,000 could be transferred to the Bond Re- serve Fund. Audit. Cmn. Castro brought to the attention of the Council there would be approximately $1 ,500 needed for the McDougal Sanitation audit re- quested by the City. Mr. Arnold recommended the fee should be paid by McDougal Sanitation as they had requested the increase in rates, and the audit was required to meet City speci- fications. Cmn. Jardine and Mayor Dunne complimented the staff for the efforts put forth in preparing the preliminary budget. . Mayor Dunne stated the salary budget would be held over in order to allow extra time for study by Mr. Arnold and the appointed committees. However, the matter should be resolved by the middle of July and made retroactive to July 1. ,. I The Council approved payment of $824.23 for travel i expenses for the applicants for the position of City i Manager and the funds authorized from the City Manager ' account. I Ey proper motion the meeting was adjourned at 10:35 pm I Respectfully submitted, COUNCIL! Motion xx s Ayes X