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HomeMy WebLinkAbout1973-04-18; City Council; MinutesCITY OF CARLSBAD COUNCILMEN Meeting of: CITY COUNCIL (Adjourned Regular Meeting) Date of Meeting: April 18, 1973 Time of Meeting: 4:00 P.M. 1 76 Present Absent Motion Ayes Absent Place of Meeting: Counci 1 Chambers 1 - ROLL CALL: 2- DEPARTMENTAL REPORTS: C. Purchasing. C841 3. Agenda Bill .#926. - Supplement #2. Re- quest for authority to purchase vehicles. The Purchasing Agent presented an oral report on the new Policy Statement #9 and lengthy discussion ensued by the Council regarding the matter of the assignment of vehicles and the Mayor expressed interest in knowing which departmental positions wi 11 be assigned permanent vehicles. It was moved that the City Council approve new Policy Statement #9, as presented, with the additional in- dividual assignments of vehicles. C841 4. Agenda Bill #925 - Supplement #l. Purchase of Public Works Equipnentto support La Costa Annexation. The Purchasing Agent announced that three (3) bids were received on the Tymco Air Sweeper. The low bid was in the amount of $19,194.00 plus tax and including the basic sweeper, air conditioned cab and delivery to Carlsbad from Waco, Texas. The Principal Civil Engineel, informed the Council the Sweeper would have to be ser- viced in Ventura and someone from the Public Works Department will go to Ventura to pick up the-Sweeper in Ventura and delivery it to Carlsbad which will de- crease the cost slightly. 1. X X Discussion was held by the Council regarding the two I X X existing sweepers the City now has. The Principal Civi- Engineer informed the Council that one sweeper is very old, the other was purchased within the last two years and both break-down frequently. It was agreed that this matter be continued until the next regular meeting in order that more s ecific in- ! formation could be presented concerning t e funding i of the purchase of the sweeper and the disposition of the old rotary broom sweeper. D. Parks and Recreation. [701 (a) Sprinkling System at Rota-ry. Par-k. Coun- cilman Chase stated an Agenda Bill' had been presented sometime ago requesting authorization to lnstall a sprlnkling system at Rotary Park which had been deferre(1 by the Council. He stated he would like the Agenda Bill placed on the Agenda for the next Council meeting. [ 70 1 (b) Tennis Courts at Laguna Rivie-ra Sub- division. A brief report was given by the Principal Civil Engineer who stated the cost of the Tennis Courts is estimated at $26,500 and does not include :additional such as water fountains, benches or other items of tha-t nature* Some discussion was held by the Council on this matter. [321 (c) Freeway Parcels. Mayor Dunne stated he had received a letter from the Division of Highways offering purchase of the four freeway parcels over a period of five (5) years rather than the City leasing the property. !: X X X XXX X CITY OF CARLSBAD COUNCILMEN I 1 COUNCILMEN CITY OF CARLSBAD -3- April 18, 1973 8- ORDINANCES FOR ADOPTION: The following Ordinances were adopted by title only with further reading waived: I [77] (a) Agenda Bill #1088. Ordinance No. 1158. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CARLSBA CALIFORNIA, REPEALING ORDINANCE NUMBERS 1150, 1151, 1154 AND 1155 AND REINACTING THE SUBSTANCE OF THE PRO- VISIONS OF SAID ORDIMAMCES AS TITLE 19, CHAPTER 19.04, SECTIONS 19.04.010 THROUGH 19.04.300 INCLUSIVE, OF THE CARLSBAD MUNICIPAL CODE WITH AMENDMENTS, ADDITIONS AND DELETIONS AS NECESSARY TO COMPLY UITH THE REQUIREMENTS OF THE CALIFORNIA ENVIRONMENTAL QUALITY CONTROL ACT OF 1970 AS AMENDED AND THE GUIDELINES FOR IMPLEMENTATIO THEREOF ISSUED BY THE RESOURCES AGENCY OF CALIFORNIA. [78] (b) Agenda Bill #1097. Ordinance No. 3096. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CARLS- I BAD, CALIFORNIA, AMENDING CHAPTER 5.76 OF THE MUNICIPAL CODE BY THE DELETION OF SECTIONS 5.16.010 AND 5.16.020 AND BY THE ADDITION OF PROVISIONS FOR THE REGULATION OF MASSAGE ESTABLISHMENTS AND MASSAGE TECHNICIANS. The following items were approved by one motion 'affirming the actions on the Consent Calendar.with the 1 exception of i tern A-1 discussed- at the Aprf 1 17th meetin I C801 B. PROCLAMATIONS - Agenda Bill #2006. The Mayor proclaimed the following: I 1. "Tournament of the Champions Week" April 16th thru April 22nd, 1973. I 2. "Law Week" April 30th thru May 4th, 1973. I 3. "Billy Casper Save a Heart Day" May 7, 1973. I 4. "Navy Nurse Corps Week" May 13th thru May 19th, 1973. I 5. "Equal Housing Opportunity ~on'th" May, 1973. I C. RESOLUTIONS. - Agenda Bill #2007. The following Resolutions were adopted by title only with further reading waived: [lo41 1. Resolution No. 31 11. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, URGING THE EN- ACTMENT OF SENATE BILL 502, "THE FEDERAL-AID HIGHMAY ACT OF 1973", PERTAINIMG TO URBAN PUBLIC TRANSPORTATION I [621 2. Resolution No. 3112. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, I URGING THE CONGRESS OF THE UNITED STATES-TO ADOPT YEAR-ROUND DAYLIGHT SAVINGS TIME. [621 3. Resolution No. 3113. A RESOLUTION OF TH CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, UR.GI1.I 1 THE COUNTY SUPERVISORS' ASSOCIATION OF CALIFORNIA AND THE LEAGUE OF CALIFORNIA CITIES TO SEEK ACTION TO ALLE ATE THE PROBLEM OF LITTER AND WASTE DISPOSAL CREATED BY THE SALE OF BEVERAGES IN DISPOSABLE, NON-RETURNABLE CONTAINERS. CITY CARLSBAD COUNCILMEN April 18, 1973 i I [621 4. Resolution No. 3114. A RESOLUTION OF THE CITY COUNCIL THE CITY OF CARLSBAD, CALIFORNIA ENDOR- SING ASSEMBLY BILL 123 WHICH WOULD REQUIRE THE SAN DIEG COUNTY ASSESSOR IN 1975 TO FURNISH THE ESTIMATE OF ASSESSED VALUATION NO LATER THAN MAY 15 FOR THE SUCCEED ING YEAR. 10- CURRENT BUSINESS: (a) Agenda Bill #2008. This matter was heard by the City Council at the regular meeting of April 17, 1973. 11- ADDITIONAL BUSINESS: (a) City Counci 1. 1. Agenda Bill #1085. Appointments to Fire Protection Improvement Committee. No appointments were made to this committee. 2. Ag,enda Bill #1096. Appointments to Planning Commission. No appointments were made to this commission. [a61 3. "Youth Day". Councilman Lewis informed the Council that a group of young people were interestej in "Youth Day" and desired to seek funding from the City for that event. Following discussion by the Coun- cil, it was agreed that the City Manager contact Mr. Lou Sciarra with the Boy's Club, who is trying to organize this for a11 the teens -in Carlsbad. Also, it was agreed Councilman Lewis present this matter to Park; and Recreation and the Mayor's Youth Committee to work with this group. (b) City Manager. [231 1. Ambulance Service. The City Manager in- formed the Council that as of Council Action April 17, 1973 wi th regard to Ambul ance Service, Chalet Ambulance Service of Oceanside, informed him the City would be charged for calls received from the Fire or Police Dept which provides no victim upon arrival of the Ambulance. These are called "dry runs" and will cost the City $40.00 plus $2.00 per mile for each "dry run". He then presented three a1 ternatives the City might utilize. Following consideration of the a1 ternatives, it was agreed by the Council that "dry runs" would be paid to Chalet Ambulance Service. The Fire Chief informed the Council that one of the alternatives was the purchase of a used ambulance whic could serve as a back-up ambulance when the new one is delivered. The owner is selling it for $700.00 and it would need some work, such as a smog device, radio and a siren. A few of the items could be pulled from another vehicle. It was estimated the total cost to get the vehicle in operation would be about $1 ,200. Following discussion, it was agreed there was no need for this vehicle and that the decision to pay "dry run was final . The request received from La Costa with regard to the transportation of La Costa residents and guests by ambulance to Scripps Hospital was discussed by the CITY OF CARLSBAD COUNCILMEN Inasmuch as fiscal 1972-73 fiiial figures laere root available, certain fioures used in this report had to be projected by sanpling and averages to the best of our ability. However, as these projections were based on the latest figures available, this coeimittee is of the opinion such projections represent reasonable and con- servative expectations for 1973-74 operations. The combined one entity operations budget lias been prepared including all of the present personnel positions. of both the City Water Lepartment and C P! W C, as we1 1 as upgrading of several supervisory positions. lo chanoes in pay grades, reti rement and otlier fringe benefits to present employees of either entity. In an effort to reduce our comparisons to a cormon denominator, there has been no allowance made in either revenues nor exoenditures for Bond Service, Capital Improvements, Engineering studies or designs for future increased faci li- ties, as these items are not coniron to the various Improvement Districts within the kiater District, nor has any property tax revenues been used in the compilation of operatins revenues. To assist in eliminating confusion in what constitutes a water unit, this re- port has been prepared in units of 100 cubic feet. SECTIOK I - SCOPE OF STUCY A. wose: - To detern~ine the econolric feasibility and possible operational sav- ings of a management and operations contract between City of Carlsbad Water Oepartment and the Carlsbad blunicipal Water District for a single entity oper- ating unit. 6. - Areas of Operations - -- Studied: 1. Cost of water 9urchased from County Water Authority 2. Cohinec! cost cf water treat~ient. 3. Combined cost of maintaining existing storace and distribution facilities. 4. Combined cost of administration and accounting. C. Compariso_?_s Prepared: 1. Combined 1973-74 budget of City of Carlsbad Water Department and Carlsbad Municipal Water District consisting of strictly operational costs to pur- chase, treat, distribute water and maintain existing facilities, adminis- tration and accountincj. 2. A composite of single entity proposed operating budget consisting of the hisher of items as proposed by the City of Carlsbad Water Departn?ent and the Carlsbad Flunicipal Water Eistrict. NOTE: Inasmuch as these are pro- jected costs, we emphasize the higher cost projections were used to provide the minimum of savings to be realized from a single entity operation. D. Projected Watcr Sales Revenue: 1. Volume of water sales based on the average of water consumed per month per meter for the entire Uistrict. 2. Number of riieter used in this computation were total number connected as of June 30, 1973. 3. Ready to serve revenue was based on meters in service up to 1" and meters in service over. 1" as of June 30, 1973. 4. Multiple ready to serve revenue was based on Carlsbad Municipal i!ater District records as of June 30, 1973, plus City of Carlsbad Water Gept. records as of December 31, 1972, plus the City of Carlsbad, Building Dept. records of mul- tiple living units completed from January l, 1973, through June 30, 1973. 5. Total dollar revenue for water sales was based on Carlsbad Municipal Nater bistrict rates in effect June 30, 1973: a. Meters up to 1" ready to serve $3.50/mo. b. Keters over 1" ready to serve $€.OO/mo. c. Kultiple ready to serve (Including mobile home and camp park sites) $1.00/1110. living unit. 6. First 1000cu. ft. (10 units) (per living unit) .33/100 cu. ft./mo. e. Next. 2000 cu. ft. (20 units) (per living unit) .24/100 cu. ft./mo. f. All over 3000 cu. ft. (30 units) (per living unit) .15/100 cu. ft./m. 1. Tile cortbined ooerations onli, budpets of tile City of Carlsbad and the Carlsbad Ihni cipal l!ater District, operating as two separat? enti ties, as approved for fiscal year 1973-74, amount to $ 483,:57.O_g__ . (Exhibit 1) 2. The one entity operations only Ludget priipared frob a combination of proposed uudgets suirniitteo uy tile City of Carlsbad L:irector of Public Worlts and the I~iana~er of Carlsbad Flucicipal !dater Cistrict ar~ouiit to 6 445,699.00 .(Exhibit 2) 3. These indicate a minim3 operationdl savinss of $ 38,06?.0C_-. - . (Exhibit 1) 4. >,ith a sin~le o~erating entity using basic C M W D rates throurjhout tile entire Cistrict, projected operating revenues would exceed projected operating costs, including net cost of water from the County Water Authority, without any over- ride or line charges. (Exhibit 4) 5. Projected revenues derived from the City Service area from basic C F: W li rates would provide income sligiitljl greater than derived fror,; tke same area by over- rides and line cl~arges. (Exhibit 3) khile we have ~ade no attelqpt to establish a dollar value of side effect savings possible with a one integrated operating entity, complete with a manaser and staff, we would be remiss in not brincjinc to your attention sor,e of the areas to be consid- ered in your deliberations of this study: 1. Proposed need for additional space and facilities for City Water Gepartment service yard. C IN W has approximately 6 acres available for this purpose. 2. Effect the relocation of sonie office personi.el from tiie City IHall to C M C: D facilities; thus at least postponing the tinie when additional City Hall space will be required. 3. Relieve the City Finance Director of dual resnonsibility for two sets of accounting records, therely a1 1 owi n9 for concentration of providing irore efficient and econociical City finance services. 4. An item of no small dollar savinos, for which no dollar value has been con- sidered in this report, is tl;e cost of preparinq two water budgets eacii year as well as eliminatinc the cost of one of tile two water audits each year. These savings would undoubtedly bc extendeu to tiie cost of preparing State and Federal mandated reports. 5. A coordinated planning and design effort for future reqtiirenents of addi- tional capacity and facilities for the entire District. 6. By utilizing present \Kater Dept. equipment for construction and maintenance operations for the entire District, considerable savings in equipment rental could be accomplished. As you will note, we have confined our stud.y of one entity feasibility to the equalizing of basic water rates within the entire District, inasmuch as the various Improvement Districts have different obligations for the payment of bonded indebted- ness. Wherever bond obligations are met with revenues derived froni water sales, meter rates must be increased in the arrount necessary to meet these payments. Within the City Service area the required revenue currently amount to average rates between .045 and .05 per 100 cu. ft. of water sold. This added to the basic C Ei W D rate, within the City Service area, of .33 per cu. ft. per living unit would amount to the present overall .38 per 100 cu. ft. of water for those consumers using less than 1000 cu. ft. of water per month per living unit. However, since surveys conducted by the City Staff indicates that less than 20% of all water used fali with- in the 1000 cu. ft. per month per living unit a substantial rate savings could be made on the remaining 802 of water used. The next 2000 cu. ft. of water per livin~ unit, at the basic rate of .24 per 100 cu. ft. plus .05 for bond service revenue, would amount to an overall rate of .29 per 100 cu. ft., or a rate reduction in this category of .09/100 cu. ft. Applying the same formula to the large voiume water users the all inclusive rate would be reduced for all water used over 3000 cu. ft. per month per living unit to .19 per 100 cu. ft. This saving could possibly have the effect of retaining some of our green area through continued utilization of non- developed land for agricultural purposes. In addition to savings in rate charges for volume users of water, operators of blultiple hits, would save a minirum of $2.85 per month per living unit in ready to serve charges. In the opinion of tliis cofimittee, the only truly effective rate reductio~ to all of the water consumers within the City service area is by utilizing existing City Water Dept. land holdings in such manner as to pay off the bonded indebtedness or to provide revenue sufficient to meet the payment requireriients. However, failure to utilize existing land holdings to accomplish tliis, we are of the opinion a more equitable basis of revenue for this purpose would be a water bond property tax rate rather than by water rates. Under the method of water rate revenue the present water users are paying tlie entire cost of providing facilities that will in the fu- ture be used for providing services to the presently unimproved property fgr which they have made no past or present contribution. The tax rate method of revenue for bond service is in effect a savings to the water consumer as it becomes a property tax, deductible on both State and Federal income tax; as a water rate charge it is a non-deductible item for residential water users. While it is apparent the incorporated boundaries of the City of Carlsbad will, in the forseeable future, encompass sufficient area of the Carlsbad Municipal Water District area for the electorate of the City of Carlsbad to elect to form a legally constituted single entity district, in the opinion of this committee, the many exis- ting problems that must be equitably resolved in this action will require both time and capital to accomplish. 1. The legal requirements, the expense involved and the time element, to make the Water Cistrict boundaries coterminous with the City of Carlsbad bound- aries, are of such coli~plex magnitude as to make such action impractical for the immediate consideration of the Committee. 2. In the opinion of the Committee, there are three catagories of action to be considered to form a legally constituted single entity operating Water District, however, determination as to the make-up of suck, District is an- other question requiring considerable time and study to arrive at the most efficient and economical method while insuring adequate future water supply. a. Fornation of an Improvenient District under C F; W D, approved by the voters, of the City service area and place the enti re Water District into one legally constituted operating entity. b. Formation of a ii~trict under the jurisdiction of the City Council of the City of Carlsbad, sitting as tlle tioard of Directors, and operated as an integral part of City personnel functions. c. Formation of a Water bistrict under the jurisdiction of the City Council, sitting as the Board of Lirectors, with all water functions segregated from other governmental fr~tictions and services and reporting directly to the City Council. Inasmuch as it appears the resolution of the myriad of problems would require possibly years, this comnittee is of the opinion the possible savings to the water consumer should be accomplished now through an operating contractual agreement con- solidating all operations into one operating entity with equal basic o~eter rates to all of the water consumers of the entire District. This would in effect accomplish the consolidation of operational personnel, functions and equipment that would necessarily have to be accomplisi>ed under any formation of one entity district for the entire City of Carlsbad. C M W D Citizens Advisory Committee C ii ;i L CITY Saiaries: ,1&0 5 2,700.00 11 & b $ 11,351).00 ;,dn. uldg. 5,700.00* Funds not provided For kdm. Bids. * Y $ 8,400.00 S 11,35C.00 Systen~ b 11,425.00 Funds not provided for Adn~. bldg. ** Meter Kaintenance: System $ t~,000.00 System $ 11,000.00 Mechanical kaintenance: Vehicles $ 5,000.00 :Gist. Equip.1,000.00 Vehicles $ 12,000 .OO b'iisc. Equip. 1,000.00 - S 13,000.00 Professional Service: Adm. ionsul t. $ 17,700.00 M & O Cor~sul t. b ,000.00 Lov. ilequi re. 10 ,000 .oo Audi tin9 2,750.00 Re-progran 1,000 .OO Auditing 1,950.06 Page 2 - Projected Two Entity Operations Cuigeted Zxpense Supplies: Treatment 5 4,300.00 Adm. Gffice 5,000 .oo Adn. Off? ce i 5,300.00 Insurance-Taxes : Adai. 5,500.00 Adm . $ 13,000.00 Directors : Reg. Meeting 5 6.000.00 Spec ~eetinrj 2,500.00 Retire & Ms. $ 20,000.00 Not identified* Miscellaneous Expense: Co:iv. hies $ 3,600.00 Spec. events 2,500.00 Collect. exo. 810.00 Bond Service 1,800.00 Employee Benefits: Retirement $ b,600.00 Soc. Sec. 5,000.00* Insurance 2,000.00 Un i fo rnis 900.00* TOTALS No Allocations* Office equip. $ 3,400.00 Gen' 1. exgense 5,600.00 Misc'l. expense 2,650.00 Salaries: Add 2 Clerks Uo 3 Positions I:.ai ntenance: CllWCi City i~~eter Maintenance: CMWV City (ReGuce equip. rental -CI':WD ) Profe:,;ional Service: CEi,[; City CEhb City * Add audit Insurance-Taxes : CI.1WD . Pa~e 2 - Projected One Entity Operations Budgeted Expense City $ 13,000.01) Emnloyee Benefits: CFlWD City Di rectors : CKWC Kiscell aneous Expense: CMWD TOTALS : $ 445,690.00 I? n PRdJECTEC WATER SALES REVENUE from CITY SERVICE AREA Kater units Up to 10 Lnits 319380 @ .33 10 to 30 hits 901150 f, .24 uver 30 Units 450740 @ .15 Later Sales Revenue @ i 1,; i.i U Rates kater Sales Revenue - Present Billing Metiiod 4425 A. F. @ 57.25 4425 A. F. B 14.00 Line CW6 Override Charges : 402.2 11eter A @ 3.20 83.8 Meter b @ 13.OO 4i5.0 heter C G 1.00 Revenue frcm Cit,y t\rea increased Revenue B C M Li 0 Retail Rates From City Service Area PROJECTEC 1973-74 WATER SALES REVENUE VS DEXECTEL ONE EhTITY CDER!,TIONS BWGLTED EXFEiiSE Combined Retai 1 Combined Revenue Water Units Rate at CbiWG Rates Water Sales Revenue: Up to 10 Vnits 922417 10 to 30 Units 952750 Over 30 tinits 1607342 TOTLL WATER SALES $ 774,159.00 Ready to Serve Revenue: Up to 1" I4eters 439 1 Over 1" Meters 4 10 Additional Living Units 4002 TOTAL READY TO SERVE TOTAL OPERATIOCS REVENUE C3ST OF PURCHASED WATER: 8907 Acre Feet at 57.251AF $ 509,925.00 Less : Agriculture Rebate -103,968.00 NET COST OF WATER PURCHASED COEiFCSITE OtiE ENTITY OPERATIOijS EXPEIISE TOTAL OPERATIONS COST 5 851,647.00 $- 851,647.00 OPERATING RESERVE 5 184,478.0C As Feather River water is integrated with Colorado River water and filtered water increases the cost from the San Cieoo County Water Fjuthority, these added costs must be reflected in water rates. Therefore, it becon~es additionally important operational savings be accomplislied witliout further delay.