Loading...
HomeMy WebLinkAbout1976-11-09; City Council; Minutest ** CITY OF CARLS ccmNCOfMEN " ROLL CALL: OF WOMEN VOTERS. The Charter City Report, prepared by the Carlsbad Unit of the League of Women Voters, was present- ed to the City Council by X&'. Mac-kett represent- ing the San Dieguito League of Women Voters. BEA CARLSQN, of the Carlsbad Unit, expressed appreciation by the League for the cooperation and assistance by the City staff and all others during the League's research on Charter City. She briefly reviewed the recommendations and conclusions contained in the report. In a letter addressed to the Council, dated OeC.ab,er 19, 1976 the conclusion was that the advantagesof a Char- ter at this time, appeared to be too few. A, list of some of the changes that could be explored under the existing General Law City were tnclud7< ed e MI'GNON BOWEN, of the Ca,rl.sbad, Unit, posed qu.es3 tions regarding business licenses and referred to the League of California Cities Business Tax Report. Questions were answered by the City Manager and the City Clerk regarding the method of computing business license fees. Flayor Frazee thanked the San Dieguito League of Women Voters for their in-depth Charter City Study. RECESS: Mayor Frazee called for a recess at 7:45 P.M. and the Council reconvened at 8:OO P.M., with all Council Members present. [63] 2. JOINT MEETING - LIBRARY BOARD OF TRUSTEES/ CITY COUNCIL. Members of the Library Board of Trustees pre- [85] - PUBLIC OPINION 'POLL. Me.mbers of the Library Board of Trustees and th - Librarian were given an opportunity to review the wording suggested by the Committee on the Pub1 ic Opinion Poll regarding the proposed Children's Library. that the .wording was satisfactory. 4. CITY OF CARLS WNCihMEN I i I ~ I ~ ~ -2- November 9, 1976 [631 a) MASTER PLAN - LIBRARY BOARD OF TRUSTEES - - ADOPTED GOALS AND OBJECTIVES. I c631 A brief discussion of the Library Board of Trus tees Goals and Objectives was held. During the discussion, it was pointed out that the City Council in no way wished to discourage the Library Board of Trustees from presenting its goals and objectives to the public or in method to implement those goals and objectives. b) ORDINANCE NO. 1072 - RELATIONSHIP OF BOARD - TO CITY COUNCIL/RELATIONSHIP OF BOARD TO CITY MANAGER. Following a statement by Reverand Driver, Chair man of the Library Board, at which time he ex- pressed the feelings of the Library Board Mem- bers, the City Manager reviewed Ordinance No. 1032, adopted by the City Council in 1954. At that time, a Library Commission was created whose duty it was to make recommendations and advise the City Council. The City Manager re- viewed the contents of Ordinance No. 1032 stat- ing it was clear that Ordinance No. 1032 did not follow.the Education Code in, its ?.peation of, a L,fbraky Cornmiss.isn. ' In 1960, the City Council adopted Ordinance No 1072, which created the Library Board of Trust tees. An examination of Ordinance No. 1072 and the Minutes which lead to its adoption was made by ,the City Manager to determine the clea intent of the Council when the Ordinance was adopted. Ordinance No. 1072 does follow the Education Code in some instances but in others it does not. I't is clearly not a body governe by the State Education Code. It does give..th& Library Board of Trustees authority to mana,ge the Library in internal affairs. r 4 I Lengthy discussion was held Bt which time point ~ of clarification were made: 1) The Librqry Board of Trustees has the authority to manage the internal affairs of the Library, i.e. selection of books, types of programs, ect. 2) The City Manager, under the City Council./ City Manager Form of Government has the huthori-tj i.e. Personnel, Purchasing, ect. 3) The City Librarian is responsible only to the City Mana- ger. 4) The City Council would seek in,fornla-. tion regarding the Library primarily through the City Manager and he should be informed of any activities at the Library 5) ?he Library Board of Trustees is responsible to the City Council. 6) Submission of the Library Budget is to be made to the City Manager for incorpor- ation in the City's Budget for the Fiscal Year, I I to manage the external affatrs of the Library, s I Khe.. City Manager expressed hi s thoughts regard i ing possible conflict under the existing Ordi- i nance, stating it has never happened but cited i an example wherein conflict might arise. He 1 I of Trustees needed improvement and that is why stated it appeared to him that communications between the City Council and the Library Board - ! 1'. CITY OF CARLS -3- November 9, 1976 this matter had been scheduled on the agenda. In an effort to assist in those communications, the City Manager stated he will be attending the Library Board of Trustees meetings. The City Attorney offered his opinion in the legal sense as to the contents of Ordinance No. 1072. He stated the Ordinance created a Genera Law Library Board which has some functions of a Library Commission as an advisory board and some functions of- an Education Code Library Board of Trustees. As to a comment regarding the Library B0ardI.s autonomy eroding, there is no doubt that the Library Board does have autono my but it is 1 imited. It is very important to recognize those limitations. [631 C) TAX MONIES - POSSIBLE. SEP.ARATION OF LIBRWRY c 503 FUND FROM GENERAL FUND. c291 Reverand Driver stated that during budget ses-. sions for fiscal year 1976-77, the Library R,e- venues were incorporated in the General Fund by Council action. He stated the Library Board, in their understanding of Ordinance No. 1072, was under the impression that they could operatt within the terms of the budget percentage stat- ed in the Ordinance. Mayor Frazee expressed his reason for voting to have the Library Funds incorporated in the Gen- eral Fund. ' He stated with the anticipated re- forms in the property tax in the near future, and with an operation which relies solely on the property tax, it was his thinking that it would be better to rely on the funds in the budget. Mrs. Cole, City Librarian, referred to a memor- from the Library Board, stating it was dia- metrically opposed to the Library Fund being taken out and placed in the General Fund. She stated if it is decided the,funds.. must remain in the General Fund, then some thought should be given to the Library appearing in the Capita Improvement Budget. At the present time, the Library appears in the Capital Improvement Budget but is not funded. She stated that re- f-erence is made in the Master Plan Study to some of the things which should come with growth and unless there is some provision for them, they cannot be accomplished. ! andum which was distributed to the City Council 1 - 2 1 I Relative to the Library Master Plan, the City Manager stated it was presented to the Council and continued for further discussion. He suggested that this matter be set for di.scus:sior in the near future. Reverand Driver stated Chapters 7, 8, and 9 of the Library Master Plan were intended to be ' removed for incorporation in the 6ityI.s ?laster Plan. ccwNCBhMEN 1 I 1 . CITY OF CARLSBAD - COt)NCILMEfi *. -4- It was suggested by Councilwoman Casler that recommendations be submitted by the Library Board of Trustees for changes in Ordinance No. 1072, to be considered by the City. Council. ADJOURNMENT: By proper motion, the meeting was adjourned at Mdtion X 9:00 P.M. to Saturday, November 13, 1976 at Ayes xxx 9:00 A.M. in the Council Chambers. Respectful ly submitted, D \TT-Lpq*ccui MAR AR T E. ADAMS, City C1 erk Nora K. Gardiner, Recording Secretary ! i . -. - .. . . b I. ,.