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HomeMy WebLinkAbout1982-02-24; City Council; Minutes'6 f '\ -A MINUTES MEETING OF: CITY COUNCIL/CARLSBAD SCHOOL BOARD DATE OF MEETING: February 24, 1982 TIME OF MEETING: 7:30 P.M. PLACE OF MEETING: Kelly School Media Center CALL TO ORDER The meeting was called to order at 7:35 P.M. by President Curt in and Mayor Packard. + PLEDGE OF ALLEGIANCE President Curtin led the Pledge of Allegiance. INVOCATION I~ Mayor Packard led the invocation. ROLL CALL Roll was taken. and the following School Board Members were noted as present: President Thomas Curtin, John Mamaux, Julianne Nypaard, W. Allan Kelly and J. Edward Swit zer . Roll was taken by the Deputy City Clerk and the following Council Members were noted as present: Mayor Packard Mary Casler, Girard Anear, Claude Lewis and Ann Kulchin. PURPOSE AND FORMAT OF THE MEETING The Council and School Board discussed the intent of the workshop meeting and whether or not it should be allowed at this meeting. Mayor Packard indicated that it was not intended to receive public input at this meeting and that it was felt that the meeting would be more productive if kept to a workshop between the two organizations. Mr. Hal Zack, who had made a request to speak, withdrew his request. Council Member Anear made a motion that public input be allowed at the meeting. The motion was seconded by Roard Member Swit zer . I The motion failed due to lack of a maiority. I [911 1. CARLPBAD CITY GENERAL PLAN. The City Manager, Frank Aleshire, indicated that this presentation was a preview of the discussion of the possibility of having the School Roard and the City work together on development of long range school facility plans. He then introduced the Planning Director to make the presentation. t The Planning Director, James Hagaman, made a presentation on the General Plan of the City and proposed development activity. With the use of charts and graphs he gave a brief history of the General Plan and past and projected growth rates for the City, how it relates to schools and the location of future school facilities. Mr. Hagaman indicated that the existing school sites in the community and the proposed sites were planned per a population build-out of about 250,000 which was predicted previously. He indicated that it has been found that the previous estimated population is not correct and that the correct estimate is 160,000 which will be build-out. Mr. Yapaman indicated that the change was based on studies from SANDAG, Series V Population Forecasts, from. the Sedway/Cooke study, and from staff study. - %% MEMBERS \\y % % 9&% %% % ' i - 3 6, MINUTES February 24, 1982 Page 2 Mr. Hagaman indicated that household size has been decreasing since 1975, and consequently, the number of students per household has changed. He indicated that SANDAG Series V Population forcast has shown now that in the future, instead of a very flat growth rate, we will be looking at a very high growth rate. He indicated tha! this information would be a great help in planning for I the future needs, including schools. Mr. Hagaman commented that Sedway/Cooke had interviewed all of the school districts in the City for their study, and found that most of the districts were over-crowded and had not done much planning for the future. City Manager Aleshire indicated that this information is available to the City and it is their intention to make this available to the School District for their long range planning purposes. E911 2. SCHOOL DISTRICT MASTER PLAN. Superintendent Grignon presented a brief report on the proposal to prepare a master plan for schools for the Carlsbad Unified School District as a joint project of the City and the District. He indicated that the proposed suggestion would in fact, allow the District to "borrow" a City Planner and all the information available to that person for the purpose of working on a master plan for schools. Dr. Grignon agreed with the comments of the Planning Director regarding population projections. Mayor Packard indicated that the proposal was to have one of the City Planners work for the School District until such time as the plan was developed who, after plan completion, could continue on as a liaison as the plan is implemented. Board Member Mamaux indicated his concurrence that the District and City should work together on this matter. Mayor Packard indicated that the matter of working with the School District on a master plan for schools would need to be returned to staff for report and recommendation and then be returned to Council with an appropriate resolution. 1 City Manager Aleshire commented that the City is suggesting that it provide the man power to do the study, in an estimated time of 60 days, to concentrate on the Carlsbad Unified School District, and that the School District would pay whatever costs there may be for computer studies, graphics or other incidental costs. Council Member Anear questioned the number of days necessary to do the study. He also suggested that the joint facilities use idea for athletic facilities be made a part of this agreement. It was the consensus of both the Council and School Board that a preliminary agreement be drafted by the manager for submittal to each body. COUNCIL \\$ "0% A9 "0 $ST A MEMBERS Z. 8 2. MINUTES - February 24, 1982 Page 3 is!-] 3- JOINT USE OF FACILITIES. Superintendent Grignon gave a brief history of the past relationship between the School District and the City fo use of facilities, and the need for a master agreement for more efficient operating procedures. He commented that many of the recreation activities offered by the City to residents are taking place on school facilities, and that the school District can no longer afford to maintain facilities for use by the Recreation Department Mayor Packard commented that in years past, the people o the community would come to the School District for facilities to use to hold their activities. He added that the School District at that time performed those services that normally the City would provide, but at present, the City has taken over providing these service in light of the fact that the School District doesn't have the finances to do so. 1 lr f !S He indicated that the City is seeking ways to use existi school grounds and facilities so that the City would not have to purchase properties and develop same for use by the citizens at a greater expense to the taxpayers. Council Member Anear suggested the possibility of charging user fees to defray the cost of maintaining those facilities used, and commented that Council should consider dealing with the other school districts as well. T Mayor Packard referenced the tennis courts, which are owned by the District and are used by the City and are going to require significant repair work. He indicated that he felt the City has a responsibility to pay for a great amount of the repair work if they are going to continue to provide recreation on those courts. Council Member Lewis concurred with Mayor Packard's remarks regarding the tennis courts and their constant use by the public. Council Member Casler commented that the draft agreement as proposed is an excellent start toward working together for the future of the City. President Curtin referenced the proposed draft agreement, and indicated that generally it covers -the working relationship that the two bodies could agree upon. However, he did express concern with the wording of Item 12 of subject agreement. Mayor Packard referenced the line "except as otherwise provided" on the top of page 4 of subject agreement and indicated that there are specific areas that must be addressed to the satisfaction of both groups, and this line would provide for those exceptions to be made. Board Member Nygaard questioned if in fact, the City and School District don't already have agreements for maintenance of some of the turfed areas of the schools. City Manager Aleshire referenced agenda item 3A listing agreements between the City and School District. He commented that most of the agreements listed have expired, and were never renewed. 1 COUNCIL \\y S% % ?&? MEMBERS .rt 8 .rt ~ I ~ ~ 5 1 MINUTES February 24,1982 Page 4 I Board Member Nygaard commented that the City is using the soccer field at Pine School for various activities. The Parks and Recreation Director, Dave Bradstreet, responded to questions and indicated that the agreement for Pine Field requires the City to maintain the baseball field, and the District to maintain the soccer field, but that the community uses both fields. Mr. Bradstreet indicated that prior to his employment, there had been an agreement that Parks and Recreation would take care of scheduling the facilities through an agreement with the previous superintendent and various principals. He indicated that the Soccer League, Little League, Pony League, Bobby Sox, and Pop Warner are not City sponsored programs but that Parks and Recreation feels some responsibility to find locations for the groups to use. Mr. Aleshire again referenced the list of school facilities Item 3A and stressed that there are no maintenance agreements for Kelly School, Buena Vista School, Jefferson School, Magnolia School and Valley Junior High School. Mr. Aleshire commented that what is being propsed at this time is that both groups agree in principle that there should be a basic agreement and then work out the details about individual properties which are exceptions to this agreement. President Curtin indicated that he felt that there would be many exceptions to the agreement if each field were to be treated separately. Board Member Switzer suggested that rather than working out all of the details at this meeting, one or the other of the bodies take the agreement back, re-draft it and send it to the other for approval. President Curtin concurred with Mr.Switzer. Superintendent Grignon commented that the School District has an investment in the recreation programs, that being the real property that is being used for the activities. He suggested that Recreation maintain all of the fields that they are using. Parks and Recreation Director Bradstreet commented that there are two concepts that need to be identified. One is the Parks and Recreation sponsored programs, and the other is the outside organizations that come to both bodies demanding facilities; those organizations who are running their own organizations and providing service for the community. President Curtin indicated that it is the School District's intent that citizens go to the City for facilities for all of the youth groups. He indicated that if the facilities are being scheduled through the City, then the District expects the City to pay for maintenance of the fields. 9% MEMBERS \$ 33,ag 0 Z. e% 8 Z. c ~ I ~ I . I MINUTES ” February 24, 1982 Page 5 b MEMBERS Z Mayor Packard commented that those fields are also used for school pruposes, and that the City should not be responsible for maintaining the fields for school purposes. President Curtin commented that hopefully an agreement can be reached for each body to pay a proportional amount of the costs. President Curtin and Mayor Packard called a recess at 9:20 P.M. The meeting was reconvened at 9:35 P.M., with all members of the City Council and School Board present. Board Member Mamaux referenced Section 13A of the proposed agreement and suggested that when the City has access to the District facilities and use of same, that the City should be responsible for same. Mayor Packard commented that the Council would like to find a way for the students to use the pool for a swimming program. City Manager Aleshire referenced the existing agreement between the two bodies for the swimming pool. He indicated that the District has not been able to budget for the use of the pool for educational swimming. He suggested that Council consider changing the agreement with the school district and allow the children to use th pool during the school hours. The City will continue to pay the maintenance costs for the pool. He suggested the School District would be responsible for life guards, and locker room attendants, instructors, whatever is needed to supervise the school use of the pool, but the City would not charge the District anything for the use of the pool. e Council Member Anear suggested a trade-off for the cost of the pool maintenance versus the maintenance costs for the use of the pool. He also suggested user fees for those students using the pool facilities. President Curtin commented that under those circumstances the District would not use the pool for instruction or teams. Council Member Casler suggested that they proceed with the recommendation of the City Manager to allow the District to use the pool for edcuational purposes. Mayor Packard commented that at a future date there may also need to be an agreement for the use of the theater, if the two agencies are to use it jointly. I The School Board stressed the fact that they would be most happy to utilize the swimming pool, but that it was up to Council to offer its use to the Board for consideration. &% + R* f Gd * MINUTES February 24, 1982 Page 6 [911 It was the consensus of the Board and Council that Superintendent Grignon and City Manger Aleshire and their staffs be directed to re-draft the agreement to the satisfaction of both bodies, with the obvious necessity of identifying the specific facilities which would require separate agreements. 4. COORDINATING COMMITTEE. President Curtin and Mayor Packard explained that the proposed committee would be composed of two members of both the City Council and the School District Board and would facilitate communication between the respective bodies. President Curtin selected two members to represent the School Board, those being Board Members Mamaux and Swit zer . Mayor Packard selected two members of the City Council tc serve on the committee, those being Council Members Casler and Lewis. Mayor Packard reported on agenda item 3E, the proposal that the City pave the area south of the swimming pool for additional parking, and inquired if the Board have any concerns with this matter. He indicated that the matter would be going to Council soon. President Curtin indicated that the School Board agreed that it would be a very good idea of the actual work could be coordinated with the Board for the time. ADJOURNMENT By proper motion, the meeting was adjourned at 10:04 P.M. Respectfully submitted, Y- T d%G%d REN R. STE NS Deputy City Clerk COUNCIL \\y *% %y+%y MEMBERS Z. 8 2.