HomeMy WebLinkAbout1982-02-24; City Council; Minutes'6 f '\
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MEETING OF: CITY COUNCIL/CARLSBAD SCHOOL BOARD
DATE OF MEETING: February 24, 1982
TIME OF MEETING: 7:30 P.M.
PLACE OF MEETING: Kelly School Media Center
CALL TO ORDER
The meeting was called to order at 7:35 P.M. by President
Curt in and Mayor Packard. + PLEDGE OF ALLEGIANCE
President Curtin led the Pledge of Allegiance.
INVOCATION
I~ Mayor Packard led the invocation.
ROLL CALL
Roll was taken. and the following School Board Members
were noted as present: President Thomas Curtin, John
Mamaux, Julianne Nypaard, W. Allan Kelly and J. Edward
Swit zer .
Roll was taken by the Deputy City Clerk and the following
Council Members were noted as present: Mayor Packard
Mary Casler, Girard Anear, Claude Lewis and Ann Kulchin.
PURPOSE AND FORMAT OF THE MEETING
The Council and School Board discussed the intent of the
workshop meeting and whether or not it should be allowed
at this meeting.
Mayor Packard indicated that it was not intended to
receive public input at this meeting and that it was felt
that the meeting would be more productive if kept to a
workshop between the two organizations.
Mr. Hal Zack, who had made a request to speak, withdrew
his request.
Council Member Anear made a motion that public input be
allowed at the meeting. The motion was seconded by Roard
Member Swit zer .
I The motion failed due to lack of a maiority. I [911 1. CARLPBAD CITY GENERAL PLAN.
The City Manager, Frank Aleshire, indicated that this
presentation was a preview of the discussion of the
possibility of having the School Roard and the City work
together on development of long range school facility
plans. He then introduced the Planning Director to make
the presentation. t The Planning Director, James Hagaman, made a presentation
on the General Plan of the City and proposed development
activity. With the use of charts and graphs he gave a
brief history of the General Plan and past and projected
growth rates for the City, how it relates to schools and
the location of future school facilities.
Mr. Hagaman indicated that the existing school sites in
the community and the proposed sites were planned per a
population build-out of about 250,000 which was predicted
previously. He indicated that it has been found that the
previous estimated population is not correct and that the
correct estimate is 160,000 which will be build-out. Mr.
Yapaman indicated that the change was based on studies
from SANDAG, Series V Population Forecasts, from. the
Sedway/Cooke study, and from staff study.
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Mr. Hagaman indicated that household size has been
decreasing since 1975, and consequently, the number of
students per household has changed. He indicated that
SANDAG Series V Population forcast has shown now that in
the future, instead of a very flat growth rate, we will
be looking at a very high growth rate. He indicated tha!
this information would be a great help in planning for
I the future needs, including schools.
Mr. Hagaman commented that Sedway/Cooke had interviewed
all of the school districts in the City for their study,
and found that most of the districts were over-crowded
and had not done much planning for the future.
City Manager Aleshire indicated that this information is
available to the City and it is their intention to make
this available to the School District for their long
range planning purposes.
E911 2. SCHOOL DISTRICT MASTER PLAN.
Superintendent Grignon presented a brief report on the
proposal to prepare a master plan for schools for the
Carlsbad Unified School District as a joint project of
the City and the District.
He indicated that the proposed suggestion would in fact,
allow the District to "borrow" a City Planner and all the
information available to that person for the purpose of
working on a master plan for schools. Dr. Grignon agreed
with the comments of the Planning Director regarding
population projections.
Mayor Packard indicated that the proposal was to have one
of the City Planners work for the School District until
such time as the plan was developed who, after plan
completion, could continue on as a liaison as the plan is
implemented.
Board Member Mamaux indicated his concurrence that the
District and City should work together on this matter.
Mayor Packard indicated that the matter of working with
the School District on a master plan for schools would
need to be returned to staff for report and
recommendation and then be returned to Council with an
appropriate resolution.
1 City Manager Aleshire commented that the City is
suggesting that it provide the man power to do the study,
in an estimated time of 60 days, to concentrate on the
Carlsbad Unified School District, and that the School
District would pay whatever costs there may be for
computer studies, graphics or other incidental costs.
Council Member Anear questioned the number of days
necessary to do the study. He also suggested that the
joint facilities use idea for athletic facilities
be made a part of this agreement.
It was the consensus of both the Council and School Board
that a preliminary agreement be drafted by the manager
for submittal to each body.
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is!-] 3- JOINT USE OF FACILITIES.
Superintendent Grignon gave a brief history of the past
relationship between the School District and the City fo
use of facilities, and the need for a master agreement
for more efficient operating procedures. He commented
that many of the recreation activities offered by the
City to residents are taking place on school facilities,
and that the school District can no longer afford to
maintain facilities for use by the Recreation Department
Mayor Packard commented that in years past, the people o
the community would come to the School District for
facilities to use to hold their activities. He added
that the School District at that time performed those
services that normally the City would provide, but at
present, the City has taken over providing these service
in light of the fact that the School District doesn't
have the finances to do so.
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He indicated that the City is seeking ways to use existi
school grounds and facilities so that the City would not
have to purchase properties and develop same for use by
the citizens at a greater expense to the taxpayers.
Council Member Anear suggested the possibility of
charging user fees to defray the cost of maintaining
those facilities used, and commented that Council should
consider dealing with the other school districts as well. T
Mayor Packard referenced the tennis courts, which are
owned by the District and are used by the City and are
going to require significant repair work. He indicated
that he felt the City has a responsibility to pay for a
great amount of the repair work if they are going to
continue to provide recreation on those courts.
Council Member Lewis concurred with Mayor Packard's
remarks regarding the tennis courts and their constant
use by the public.
Council Member Casler commented that the draft agreement
as proposed is an excellent start toward working together
for the future of the City.
President Curtin referenced the proposed draft agreement,
and indicated that generally it covers -the working
relationship that the two bodies could agree upon.
However, he did express concern with the wording of Item
12 of subject agreement.
Mayor Packard referenced the line "except as otherwise
provided" on the top of page 4 of subject agreement and
indicated that there are specific areas that must be
addressed to the satisfaction of both groups, and this
line would provide for those exceptions to be made.
Board Member Nygaard questioned if in fact, the City and
School District don't already have agreements for
maintenance of some of the turfed areas of the schools.
City Manager Aleshire referenced agenda item 3A listing
agreements between the City and School District. He
commented that most of the agreements listed have
expired, and were never renewed.
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Board Member Nygaard commented that the City is using the
soccer field at Pine School for various activities.
The Parks and Recreation Director, Dave Bradstreet,
responded to questions and indicated that the agreement
for Pine Field requires the City to maintain the baseball
field, and the District to maintain the soccer field, but
that the community uses both fields.
Mr. Bradstreet indicated that prior to his employment,
there had been an agreement that Parks and Recreation
would take care of scheduling the facilities through an
agreement with the previous superintendent and various
principals. He indicated that the Soccer League, Little
League, Pony League, Bobby Sox, and Pop Warner are not
City sponsored programs but that Parks and Recreation
feels some responsibility to find locations for the
groups to use.
Mr. Aleshire again referenced the list of school
facilities Item 3A and stressed that there are no
maintenance agreements for Kelly School, Buena Vista
School, Jefferson School, Magnolia School and Valley
Junior High School.
Mr. Aleshire commented that what is being propsed at this
time is that both groups agree in principle that there
should be a basic agreement and then work out the details
about individual properties which are exceptions to this
agreement.
President Curtin indicated that he felt that there would
be many exceptions to the agreement if each field were to
be treated separately.
Board Member Switzer suggested that rather than working
out all of the details at this meeting, one or the other
of the bodies take the agreement back, re-draft it and
send it to the other for approval.
President Curtin concurred with Mr.Switzer.
Superintendent Grignon commented that the School District
has an investment in the recreation programs, that being
the real property that is being used for the activities.
He suggested that Recreation maintain all of the fields
that they are using.
Parks and Recreation Director Bradstreet commented that
there are two concepts that need to be identified. One
is the Parks and Recreation sponsored programs, and the
other is the outside organizations that come to both
bodies demanding facilities; those organizations who are
running their own organizations and providing service for
the community.
President Curtin indicated that it is the School
District's intent that citizens go to the City for
facilities for all of the youth groups. He indicated that
if the facilities are being scheduled through the City,
then the District expects the City to pay for maintenance
of the fields.
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Mayor Packard commented that those fields are also used
for school pruposes, and that the City should not be
responsible for maintaining the fields for school
purposes.
President Curtin commented that hopefully an agreement
can be reached for each body to pay a proportional amount
of the costs.
President Curtin and Mayor Packard called a recess at
9:20 P.M.
The meeting was reconvened at 9:35 P.M., with all members
of the City Council and School Board present.
Board Member Mamaux referenced Section 13A of the
proposed agreement and suggested that when the City has
access to the District facilities and use of same, that
the City should be responsible for same.
Mayor Packard commented that the Council would like to
find a way for the students to use the pool for a
swimming program.
City Manager Aleshire referenced the existing agreement
between the two bodies for the swimming pool. He
indicated that the District has not been able to budget
for the use of the pool for educational swimming. He
suggested that Council consider changing the agreement
with the school district and allow the children to use th
pool during the school hours. The City will continue to
pay the maintenance costs for the pool. He suggested the
School District would be responsible for life guards, and
locker room attendants, instructors, whatever is needed
to supervise the school use of the pool, but the City
would not charge the District anything for the use of the
pool.
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Council Member Anear suggested a trade-off for the cost
of the pool maintenance versus the maintenance costs for
the use of the pool. He also suggested user fees for
those students using the pool facilities.
President Curtin commented that under those circumstances
the District would not use the pool for instruction or
teams.
Council Member Casler suggested that they proceed with
the recommendation of the City Manager to allow the
District to use the pool for edcuational purposes.
Mayor Packard commented that at a future date there may
also need to be an agreement for the use of the
theater, if the two agencies are to use it jointly.
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The School Board stressed the fact that they would be most
happy to utilize the swimming pool, but that it was up to
Council to offer its use to the Board for consideration.
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[911
It was the consensus of the Board and Council that
Superintendent Grignon and City Manger Aleshire and their
staffs be directed to re-draft the agreement to the
satisfaction of both bodies, with the obvious necessity
of identifying the specific facilities which would
require separate agreements.
4. COORDINATING COMMITTEE.
President Curtin and Mayor Packard explained that the
proposed committee would be composed of two members of
both the City Council and the School District Board and
would facilitate communication between the respective
bodies.
President Curtin selected two members to represent the
School Board, those being Board Members Mamaux and
Swit zer .
Mayor Packard selected two members of the City Council tc
serve on the committee, those being Council Members
Casler and Lewis.
Mayor Packard reported on agenda item 3E, the proposal
that the City pave the area south of the swimming pool
for additional parking, and inquired if the Board have
any concerns with this matter. He indicated that the
matter would be going to Council soon.
President Curtin indicated that the School Board agreed
that it would be a very good idea of the actual work
could be coordinated with the Board for the time.
ADJOURNMENT
By proper motion, the meeting was adjourned at 10:04 P.M.
Respectfully submitted,
Y- T d%G%d
REN R. STE NS
Deputy City Clerk
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