HomeMy WebLinkAbout2000-02-15; City Council; Minutes (2)a 0
8 MINUTES
MEETING OF : JOINT SPECIAL MEETING OF THE CARLSBAD CITY
DATE OF MEETING: February 15,2000
TIME OF MEETING: 6:OO p.m. PLACE OF MEETING: Citv Council Chambers
COUNCIL MUNICIPAL AND WATER DISTRICT
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CALL TO ORDER: President Lewis called the Joint Special Meeting to order at 653
p.m.
ROLL CALL:
Present: Board Members Lewis, Hall, Finnila, Nygaard, Kulchin.
Absent: None
DEPARTMENTAL AND CITY MANAGER REPORTS:
7. AB #15,629 -AWARD OF CONTRACT FOR FOXES LANDING SEWER LIFT
STATION 14-INCH FORCE MAIN AND INTERSTATE 5.16-INCH WATER
PIPELINE CROSSING - CMWD PROJECT NO. 98-407A. CONTRACT NOS.
36561A AND 36591.
Bill Plummer, Deputy City Engineer, reviewed the staff report and recommendations. In
response to the Board, Mr. Plummer explained the timeline of the project.
Mr. Plummer said four bids were received on this project. The apparent low bidder was
HPS Plumbing Services, Inc. However, staff is recommending that the Board award the
project to the second low bidder, HMS Construction because HPS Plumbing Services,
Inc. was not performing at least 50% of the work as required in the specifications. Mr.
Plummer said it is important to award the contract at this meeting in order to install the
waterline prior to development of Area C.
In response to Mayor Pro TemNice Chair Hall, Mr. Plummer said staff has verbal
approval to be on the property up until May, 2000. Staff is currently working with the
developer on the timing of his construction of the homes for any time period past May,
2000. Mr. Plummer said written approval for the right-of-way has not yet been finalized.
In response to Council/Board, Randy Klaahsen, Associate Engineer, explained the
Public Contract Code which allows contractors to verify their bid up to 24 hours of the
bid date. He noted the bid date for this project was December 16, 1999 and
verifications from HPS, Inc., the apparent low bidder, were received on February 1,
2000.
Kevin Hoover, representing HPS, Inc., 401 34th Street, Bakersfield, said they have
negotiated with their subcontractors and are now performing more than 50% of the
work. In response to the Board, he said his company was not aware that an error had
been made until February 1,2000.
In response to the Board, Ron Ball, General Counsel to the Board, recommended that
the Board award the contract, but the Notice to Proceed not be issued until the right-of-
way is clarified. The Board concurred.
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February 15,2000 Joint Special Meeting of the Carlsbad City Council and Municipal Water District Page 2
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ACTION: On a motion by Mayor Pro Tern Hall that Council adopt
RESOLUTION NO. 2000-66, for award of construction contract to
HMS Construction for Foxes Landing Sewer Lift Station 14-inch
Force Main CMWD Project 98-407A, Contract No. 36561A; and,
That the Carlsbad Municipal Water District Board of Directors adopt
RESOLUTION NO. 1073 for award of construction contract for
Interstate 5, 16-inch Water Pipeline Crossing; and to appropriate
additional funds; CMWD Project 98-407A, Contract No. 36591;
and,
That the Notice to Proceed will not be issued until the right-of-way
is clarified.
AYES: Lewis, Hall, Finnila, Nygaard, Kulchin
NOES: None.
ADJOURNMENT:
By proper motion, the Meeting of February 15, 2000 was adjourned at 7:05 p.m.
Respectfully submitted,
4 I& b.>&
0 AlNE M. WOOD
Secretary to the Board
Janice Breitenfeld
Deputy City Clerk