HomeMy WebLinkAbout2003-06-02; City Council; MinutesMINUTES
MEETING OF :
DATE OF MEETING: June 2,2003
TIMES OF MEETING:
PLACE OF MEETING:
CITY COUNCIL WORKSHOP (Special Meeting)
11 :00 a.m.
Faraday Administration Offices, Room 173 A, 1635 Faraday Avenue,
Carlsbad, CA
CALL TO ORDER AND ROLL CALL: The meeting was called to order at 1 1 : 15 a.m. with Mayor Lewis and all
four Council Members present.
ITEM #1- Council reports on regional roles and assignments, as necessary.
There were no Council Reports
ITEM #2 - Discussion of the Alga Norte Community Park Aquatics Complex Master Plan report and Development
Options: (Option No. 7 recommended by the Project Team consisting; of City staff and the design consultants: (2)
Option No. 5 with the modifications recommended by the Parks and Recreation Commission; or, (3) a different pool
configuration option as determined bv the City Council.
Ken Price, Recreation Director, gave an overview of this item. He introduced John Cahill, Municipal Projects
Manager, who presented the details regarding this item. Mr. Cahill outlined the cost, the needs of the community
met by the design and the cost recovery ratio for all three aquatic complex options. (Mr. Cahill’s presentation
handout is available at the City Clerk’s Office).
Mr. Cahill pointed out that Option No. 8 served the greatest needs of the community.
Mendioroz, representing the Aquatic Design Group, who discussed the complex designs.
Mr. Cahill introduced Randy
In response to Council, Mr. Mendioroz explained the additional costs included in Option No. 8.
Council Member Hall asked for the cost of the stretch pool and an explanation of the soft costs. Mr. Mendioroz
stated that the cost was approximately $860,000 and that the soft costs were items such as project management, fees,
and construction management. He estimated that soft costs were 30% of the $860,000.
Mayor Lewis stated that this is a pool for the public, not just for the High School, and he asked if this additional
space (for the stretch pool) could be added to the public pool lanes. Mr. Cahill affirmed that additional lanes could
be added and stated that the bleachers were on the west side of the competition pool.
Council Member Hall asked for additional details of stretch pool in meters.
Mr. Mendioroz explained the dimensions that were needed to convert a competitive pool to a public pool.
In response to Council, Mr. Cahill stated that the only diving equipment would be a 1 and 3 meter springboard used
for competition.
Lisa Hildabrand, Finance Director, suggested that the final decision on project phasing and timing be delayed until
all the budget workshops are complete.
In response to Council, Ms. Hildabrand concurred that the dollar amounts for the pool complex, construction as well
June 2,2003 Special Council Meeting
as operation and maintenance costs, will be provided for Council.
Page 2
Mayor Lewis stated that fund balances and reserves must be taken into consideration prior to finalizing pool budget
numbers.
In response to Council, Mr. Cahill agreed that pool phasing costs and future pool costs could be provided. Mr.
Mendioroz added that future costs would depend on future rates by contractors and suppliers.
Council Member Hall stated that during the budget process many citizens might make requests regarding Proposition
C.
A discussion regarding the numbers of restroom facilities took place. Mr. Cahill indicated that Council could
increase the number that is required by Code.
Mayor Pro Tem Finnila stated that a third party concession “cut” to the City could be negotiable.
In response to Council, Carl Pope, Manager of the current Aquatic Complex, stated that the highest current “profit”
is in lane swimming and instructions.
Mr. Cahill gave examples of concession product donations used for advertisement.
In response to City Manager Ray Patchett, Mr. Cahill indicated that in-kind costs were not included in expense
numbers.
Mr. Mendioroz explained the aquatic complex lease arrangement between a private swim club and the City of
Mission Viejo.
City Attorney Ron Ball explained the liability issues of a City owned pool.
The Mayor called for public comment on this item. There was no public comment on this item.
At 12:OO p.m. Mayor Lewis called a recess.
At 12: 12 p.m. the Special Council Meeting continued with Mayor Lewis and all four Council Members present.
In response to Council, Mr. Mendioroz stated that the cost recovery percentage could rise over time because of
operating efficiencies.
Council concurred that the components of competition, instruction and recreation should be part of the pool complex
planning. In addition, Council concurred to add the toddler swim area component to the plan. The Council agreed
that they would like to review the working numbers for this new option.
Council discussed alternative design issues.
Council concurred to utilize concessions at the pool complex.
Council requested that the pool project contain the toddler swim area and a minimum 5 1 meter competitive pool with
1 bulkhead. They requested that the 15 meter stretch area of the competitive pool be eliminated and that 12 lap lanes
be added to the instructional pool.
Council also requested to see alternatives for phasing of the pool complex project and to indicate all Prop C projects
at the CIP workshop.
June 2, 2003 Special Council Meeting Page 3
In response to Council, City Manager Ray Patchett stated that staff is using a general fund reserve number of
40 - 50 %. Jim Elliott, Administrative Services Director stated that Finance would be giving Council General Fund
options and Prop C options.
Council Member Hall expressed his concern regarding 2007 operational costs. He stated he would like to see the
expense/cost ratio projections when operations and maintenance costs are accelerated.
ITEM #3 - City Manager review of goal and maior proiect tracking reuort and update discussion of Council goal
setting process and discussion of capacitv and effectiveness in the delivew of the City processes and services.
This item was not reviewed or discussed.
ITEM #4 - Discussion of feedback, communications or correspondence on issues of community concern, including
directions to the City Manager or City Attorney, as appropriate, for the scheduling of items for future agendas,
workshops or study sessions.
Assistant City Manager Frank Mannen updated the Council on a bomb threat received at the Cole Library and the
subsequent steps taken by both staff and the Police. The Mayor stated he would work with the press regarding these
types of issues.
At 12-50 p.m. the workshop and the special meeting was adjourned. R
CITY OF CARLSBAD
AQUATICS COMPLEX
CITY COUNCIL WORKSHOP
JUNE 2,2003
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