HomeMy WebLinkAbout2006-05-17; City Council; MinutesMINUTES
CITY OF CARLSBAD CITY COUNCIL WORKSHOP
SPECIAL MEETING
Room 173 A
1635 Faraday
Administrative Center
Wednesday, May 17, 2006
CALL TO ORDER: ll:00a.m.
ROLL CALL: Lewis, Hall, Kulchin, Packard, Sigafoose were present.
Supporting documentation for Item three is on file in the Office of the City Clerk.
Agenda Item #1: Council discussion on Council Member reports on regional roles and
assignments, as necessary.
There was no discussion on this item.
Agenda Item #2: Discussion of proposed initiatives and consideration of proposed ballot
measures.
Council Member Packard asked if a simple majority of the Council was needed to
approve a City initiated ballot measure. City Attorney Ball confirmed that a simple
majority is needed.
Agenda Item #3: Discussion of the 06-07 CEP Budget with focus on Alga Norte Park
and Aquatics Complex, and Public Safety Training Facility and Public Works Facility.
City Manager Ray Patchett stated that Council discussion on this item would provide
direction for staff regarding these projects. Mr. Patchett also gave an overview of the
2006-07 CIP schedule.
Building Manager Pat Kelley, Public Works Director Glenn Pruim, Fire Chief Kevin
Crawford and Police Chief Tom Zoll gave an overview of the projected Public Works
Facility and Public Safety Training Facility.
Council discussion ensued regarding acreage, current training facilities use, locations for
the projects and costs. Assistant City Manager Lisa Hildabrand discussed the project
costs in association with leasing out the training facilities to other municipalities.
City Council Woikshop May 17, 2006 Page 1
The Council discussed the pros and cons of a Joint Public Agency controlling all or part
of the projected Training Center.
Building Manager Pat Kelley stated that staffs recommendation is to keep the Fire and
Police Training Center as one entity located at the Safety Center and to acquire land to
build a Public Works Center off-site. Assistant City Manager Lisa Hildabrand reviewed
the history, status and future possibilities for additional tax revenue from Community
Facilities District No. 1.
Public Works Center: A majority of Council agreed that the Public Works Center should
be built on City owned land with a parking structure.
Public Safety Training Center: A majority of Council agreed that City staff begin
discussions with other local municipality staff regarding joint usage of a future Public
Safety Training Center.
City Manager Ray Patchett noted that the aquatic swim complex at Alga Norte Park was
back before Council for review and discussion because of the increased costs of the
project.
Director of Recreation Ken Price distributed a cost sheet of the Aquatic Complex and
Park Development costs. He discussed six possible options for the Complex.
A majority of Council concurred to go forward with Option #6 that includes a
competition pool, instructional pool, therapy pool, tot wet play area, wet play structure,
pool slides, and a moving river. Mayor Lewis and Mayor Pro Tern Hall asked for a
breakdown of Supplemental and Soft costs.
Agenda Item #4: Receipt and discussion of Planning Commission comments and
concerns regarding development processing, procedures, and other land use issues.
There was no discussion on this item.
Agenda Item #5: Discussion of Council efficiency and effectiveness including impact of
regional assignments with regard to contact with other Council members, decision and
policymaking. serving the community and effective methods of feedback.
There was no discussion on this item.
Agenda Item #6: City Manager review of goal and major project tracking report and
update discussion of Council goal setting process and discussion of capacity and
effectiveness in the delivery of City processes and services.
Mr. Patchett gave an update on the top 15 projects in the City.
City Council Woikshop May 17, 2006 Page 2
Agenda Item #7: Discussion of feedback, communications or correspondence on issues
for the good of the community, including directions to the City Manager or City
Attorney, as appropriate, for the scheduling of items for future agendas, workshops or
study sessions.
There was no discussion on this item.
Agenda Item #8: Public Comment.
Diane Nygaard of Preserve Calavera asked the Council to remove the "Smart Growth"
designation from Site 2, in the Marone Adobe, Buena Vista Valley area. She asked that
the Valley be protected for its beauty and historical significance.
The meeting adjourned at 1:00 p.m.
City Clerk.
City Council Workshop May 17, 2006 Page 3
Briefing Paper
CFD#1
• Council formed Community Facilities District (CFD) No. 1, on May 7, 1991.
• It included zones with property currently in the development process and provided for
annexation into the CFD of zones with future development potential. It specifically
excluded zones 1,2,3,4 and 6.
• CFD No. 1 was authorized to fund the following capital projects. It cannot fund any other
projects.
• Civic Facilities • 1-5 Interchanges • Road Segments
• Library • Palomar Airport Road • La Costa Avenue
• Office/Warehouse • La Costa Avenue • Olivenhain Road
for public works
• City Hall • Poinsettia Lane • Cannon Road
• Veteran's Memorial • Faraday Avenue
Park
The current status of these projects is in Attachment A.
• The CFD tax cannot be passed through on property developed with a residential use.
The tax must be paid off when the building permit is issued. The tax on non-residential
developments may be paid off at building permit or it may be paid over a 25 year period
as a one-time option of the property owner.
• Council ordinance established the annual maximum tax rates that may be levied in
CFD No. 1. The maximum tax rate for property is increased each year using an index.
• Although the ordinance established a ceiling for future tax rates, it did not create the
individual tax levy to be placed on each property every year. The City Council sets the
tax levy each year depending on the funding needs for the projects.
• Under the ordinance, the taxes collected frorrj,properties zoned for residential use pay
for 65% of the project costs and taxes from properties zoned for non-residential use pay
for 35% of the project costs. Thus, the CFD tax rate and all revenues and costs are
accounted for separately between residential and non-residential zoned properties.
• The CFD has 3 basic types of taxes.
o Vacant land tax- This is a tax levied on all vacant land in the CFD. Council has
not levied this tax since 2003.
o One-time tax- This tax is paid by the property owner when a building permit is
issued. It is based on the density and number of units for residential properties
and type of development and square feet for non-residential properties. The
current tax rates are shown in Attachment A.
o Pass-through tax - This is the annual tax resulting from when an owner of non-
residential property chooses to pay their tax over time rather than all at once.
Once this option is chosen, it cannot be paid off early. The tax can be placed on
the tax rolls for 25 years and can not exceed 13.81% of the one-time tax but may
be set at a lower percentage.
• The tax rates are set at a certain percentage of the maximum allowable tax. A history of
the tax rates is shown in Attachment B.
• The actual tax rates set by the City Council are based on the cash flow requirements
needed to fund the remaining projects considering the most recent growth projections for
the City and the project schedules as shown in the Capital Improvement Program.
Current Status
Tax Rates for Fiscal Year 2005-06
• Vacant land tax- none
• One-time tax-
es Residential: 30% of max
o Non-residential: 30% of max
• Pass-through tax-7.5%
Future Possibilities
Tax Rates required for project schedule shown in Attachment C (final costs expended in
2017):
• Vacant land tax- none
• One-time tax-
o Residential: increase rate from 30% of maximum to 50% of maximum in 2007,
then 60% of max in 2008
For Example (varies by density):
• At 30% = $1,174 to $1,859 per dwelling unit
• At 50% = $1,966 to $3,099 per dwelling unit
• At 60% = $2,347 to $3719 per dwelling unit
o Non-residential: No change in 2007, expect to be able to decrease rate in about
2013
o Pass-through tax -No change in 2007, expect to be able to decrease rate in
about 2013
If the all tax rates were raised to the Maximum amount beginning in fiscal year 2007 and held
there to 2025, there would be approximately $21 million left in the Residential fund and over
$62 million remaining in the Non-Residential fund. Keep in mind, however, that taxes cannot
be levied unless there are allowable project costs remaining to be funded.
A
CITY OF CARLSBAD
COMMUNITY FACILITIES DISTRICT NO. 1
AS OF MARCH 31, 2006
Costs and
Appropriations To
Date Future Costs
(1) Public Works Center (amounts rounded for illustration)
Total
Public Facilities:
Library (Cole Expansion)
Library (Cole Expansion - Learning Ctr)
City Hall
Public Works Center (1)
Park Facilities:
Veterans Memorial Park
Street Improvements:
Faraday Avenue
La Costa Interchange Auxiliary Lanes
Completed Projects:
Library (S Carlsbad)
Cannon Road West
Cannon Road @ I-5
La Costa Avenue
Olivenhain / Rancho Santa Fe Road
Leucadia Blvd
La Costa Interchange
Poinsettia Interchange
Palomar Airport Road Interchange
Total:
-
1,497,398
15,733,172
2,708,266
-
5,500,003
-
14,443,717
6,530,653
420,734
6,200,095
5,700,000
-
7,329,516
6,469,457
2,667,496
75,200,508
4,378,600 4,378,600
1,497,398
26,266,828 42,000,000
25,617,484 28,325,750
20,719,680 20,719,680
5,500,003
2,000,000 2,000,000
14,443,717
6,534,600
420,734
6,200,095
5,700,000
-
7,329,516
6,469,457
2,667,496
78,982,592 154,187,047
Used in Analysis
Proposed 06-07 CIP
(w/o land)
Proposed 06-07 CIP
(with land)
Design and Constwction
Land Purchase
Total
CFD #1 (60%)
Water funds (27%)
Sewer Funds (13%)
Total
32,205,750
15,000,000
47,205,750
28,325,750
12,744,000
6,136,000
47,205,750
26,399,206
26,399,206
16,111,795
6,686,407
3,601,004
26,399,206
26,399,206
15,000,000
41,399,206
25,111,795
10,736,407
5,551,004
41,399,206
B
History of Tax Rates
CFD No. 1
Year
Residential
Vacant Land
Tax One-time Tax
Non-Residential
Vacant Land Pass-through
Tax One-time Tax Tax
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
74%
74%
74%
74%
74%
74%
70%
50%
40%
40%
20%
0%
0%
0%
0%
100%
100%
100%
100%
100%
100%
100%
90%
90%
90%
80%
70%
60%
50%
30%
17%
38%
38%
38%
38%
40%
50%
60%
60%
40%
20%
20%
0%
0%
0%
100%
100%
100%
100%
100%
100%
100%
100%
100%
90%
60%
60%
60%
40%
30%
8.7%
8.7%
8.7%
8.7%
8.7%
8.7%
7.5%
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JOINT FIRST RESPONDERS TRAINING FACILITIES
AND PUBLIC WORKS CENTER
Summary
Joint First Responders Training Facilities
• Consists of 2 types of training facilities: a shooting range and a Fire training
tower and related facilities.
• Previous shooting range was dismantled when golf course construction began.
• There are currently no facilities of either type within the City's boundaries.
• If built, Council would be buying a better-trained workforce and improve the City's
risk management position. A facility close by would be used more often than
facilities located from 10 to 50 miles away. Facilities built at the same site will
encourage joint training between fire and police. This is a "service level"
decision.
• Neither of the training facilities will pay for themselves through user fees.
o Shooting Range operations:
• If City builds: Annual costs expected between $195,000 to
$265,000 per year (net of rental revenue and including capital
recovery) depending on rental use by other agencies.
• If City leases from others: Annual cost estimated at $113,000 per
year.
o Fire training facility rentals not expected to be significant.
• Owned facilities provide more control over usage and costs than leased/rented
facilities.
Public Works Facility
• The Public Works staff is located in various buildings throughout the City.
• Public Works is outgrowing its current facilities requiring either the purchase of
another facility to accommodate the growth or the construction of a centralized
Public Works facility.
• A new centralized facility will improve communication, reduce drive time and
provide for more efficient administrative staffing.
Land Requirements
Facility Acres Required
Shooting Range 2 to 3
Fire Training 2 to 3
Public Works 12to15
Total 16 to 20
Available 14
Shortfall 2 to 6
Acreage based on preliminary
designs. Modifications to the
designs are not expected to
significantly change the
requirements.
Location Options
• Only city-owned land, which could feasibly accommodate these facilities, is at the
Safety Center site.
• To build these 3 facilities at that site, a parking structure (cost of $5 to $7 million)
is needed.
• Alternatively, additional land could be purchased. Additional land for the Public
Works center may cost between $10 to $20 million depending on location and
size.
• Land in Carlsbad has historically been a good investment and has had strong
appreciation rates. It will become increasing costly to acquire land if it becomes
necessary at some point in the City's future.
Cost Considerations
• Public Works Facility
o Funded from CFD #1 (60%), water (27%) and sewer (13%) replacement
funds
o $26.4 million budgeted for improvements (not including land) in the 2006-
07 proposed CIP.
o If additional land was purchased for the Public Works center, it would be
split between the funds shown above in the same ratios.
o CFD tax rates currently set at 30% of maximum rate. Rates have been
lowered over the past few years due to uncertainty of timing for the
construction of the Civic Center. Council sets tax rate annually. See
"CFD #1 Briefing Paper" for more information.
• Joint First Responders Training Facilities
o Funded by the General fund as approved by Proposition C in 2002.
o $950,000 appropriated for initial design work in the General Capital
Construction fund.
o If land were purchased for either of the safety training facilities, it would be
paid for by the General fund.
Direction requested:
• Does Council want to build any or all of these 3 facilities? Construction of the
facilities could be phased, if desired.
• If so, does Council want to locate them all at the Safety Center or purchase
additional land?
Staff recommendation:
• Build all three facilities placing the Joint First Responders training facilities at the
Safety Center site and purchase additional land for the Public Works center
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25
s ' TOT
WET PLAY
AREA
I Alga Norte Aquatics Complex
Aquatics Complex - Competition Pool
> 56-meter x 25 yd
with moveable
bulkhead
,"-»>. ^ • 1-meter & 3-meter
springboard diving
Permanent bleacher
seating
Program opportunities
- Water polo
- Lap swimming
- Rentals
- City programs
Patron users
- Teens
- Adults
Aquatics Complex - Instructional Pool
• Warm shallow watei
• 12 Lanes x 25 yards
•3 ft-4'Art in depth
• Program opportunities
- Swim lessons
- Recreation swim
- Lap swim
- Aquatic exercise
• Program users
- Youth / Teens / Adults / Families
Aquatics Complex -Therapy Pool
• Therapeutic use
• Approx. 400 sq. ft.
• Warm water (approx. 90-98°)
• Rails and seats for exercise
• Steps with rails on both sides
• Disabled lift for access / egress
Aquatics Complex — Tot Wet Play Area
• Spray ground for youngsters
• Ages 6 mos. — 6 yrs.
• Sprays & fun bubblers
• Independent pool system for
water quality concerns
Aquatics Complex - Wet Play Structure
• Animated play structure
• Water buckets, sprays,
small slide
• Serves families &
children ages 4-16
Aquatics Complex - Pool Slides
• Multi-age water play
• Two slide tower
- One open / one tube slide
• Receiving pool flows into the
- •*•* moving river
< • Patron users
-Youth
-Teens
-Adults
Aquatics Complex - Moving River
• Beach entry to 3 ft. depth
• 900' L x 14.5' W
• Waterfalls
• Forms central "island"
feature for additional
sunbathing & party space
/ private parties
Patron users
-Youth / Teens
-Families
-Adults
-Grandparents r-"X
JOINT FIRST RESPONDERS TRAINING FACILITIES
AND CITY PUBLIC WORKS CENTER
Tonight's Purpose: Receive City Council direction on site location for
the Public Works Center, Police Shooting Range, and Fire Training
Facility.
Public Works
City Council Vision Map
Identified Needs At Build Out
*Police Shooting Range
«J*Fire Training Facility
*Public Works Center
Facility Development Principles
3 Centralization
D Keep Safety needs together @ Safety Center
uKeep Public Works staff and equipment together
3 Provide space flexibility for future changes in organization
3 If needed, secure land now for future, unknown needs
Public Works Center
3 Centralize maintenance
and operations at one
location
3 Provide Administrative
office space
o Space for modern
maintenance shops and
equipment storage
3 Warehousing facilities
3 Yard storage
Public Works Center
3 Fleet maintenance facility
o New modern fueling station
3 Need 12-15 acres
Site Plan w/ Public Works Center @ CMWD
Insufficient Room for Parking Tandem Equipment and Passenger Vehicles
I Existing Buildings
) Proposed Buildings
•No Space for tandem
vehicles on site
Fire Training Facility
3 Need to train in multi-company scenarios
3 Need to train in City to maintain fire and
medical service *
o Training tower
D Live fire burn roorti
a Safe, simulated smoke system
a Exterior and interior stairways
a Rappelling anchors
o Realistic streetscape
3 Storage and classroom space
3 Props
D Roof ventilation
a Vehicle Extrication
n Trench Rescue / Confined Space
3 Needs 2-3 acres
Emergency Incidents Involve Multiple First Responders
Police and Fire First Responders Should Train Together to
Improve Incident Response and Command
Space for Training Fire Personnel for These Incidents
Police Shooting Range
o 12-20 Lanes between
25 to 100 Yards
o Accommodate combat "shoot
and move" training
o Environmentally safe, bullet
trap system
o Grade-level access to interior
of range by vehicles
Police Shooting Range Parameters
3 Sound mitigation
baffling
3 Shooting stations
covered and ventilated
3 Secured armory
3 Storage and classroom
space
3 Indoor facility is a viable
option
3 Needs 2-3 acres
City of Corona Indoor Facility
Options
Scenario 1 - All Uses @ Safety Center
Requires a four level parking structure
No additional property to acquire
No room for future, unknown needs
Scenario 2 - Safety Needs Together @ Safety Center
Public Works Center Offsite
Scenario 1 - All Uses @ Safety Center
[requires a four level parking structure)
Scenario 2
Safety Needs Together @ Safety
Center
Public Works Center
Offsite
Land Needs Summary
Space Need
Police Shooting Range Space *
Fire Training Facility f
Combined Joint First Responder Training Facility
(Police and Fire"!
Public Work Center
Total Space Needs
Current Safety Center Land Available (60% of 23 acres)
Space Deficit @ Safety Center
^rfMjtttrnas •MMPlr
Acres Required
2-3 acres
2-3 acres
5 acres
12-15 acres
17-20
14
3-6 acres
Staff Recommendation
Staffs recommendation is for Scenario 2.
Safety Needs Together @ Safety Center
Public Works Center Offsite
Secure Additional Property Offsite
Land scarce and very expensive if needed in later years./
Provide flexibility for future changes in organization.
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