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Home My WebLink About2007-01-17; City Council; MinutesMINUTES SPECIAL MEETING OF: CITY COUNCIL ANNUAL WORKSHOP DATE OF MEETING: January 17, 2007 January 18, 2007 TIME OF MEETING: 7:30 a.m. - 5:00 p.m. - 7:30 a.m. - 1:30 p.m. PLACE OF MEETING: Water Board Room The Mayor called the meeting to order on January 17, 2007 at 7:30 a.m. All Council Members were present plus the City Manager, City Attorney and Organizational Consultant Michele Tamayo. Ms. Tamayo introduced the workshop schedule and explained the goals and objectives of it. The Mayor called for a recess at 8:06 a.m. and reconvened the meeting at 8:14 a.m. The Mayor then called on Ms. Tamayo who further explained the agenda and the workshop objectives including the accomplishments and successes for 2006. The agenda will include a discussion of strategic goals, updated priorities, a discussion of the 2006 priorities, the economic forecast and a discussion of Council priorities for 2007. The Leadership Team, Lisa Hildabrand, Assistant City Manager, Jim Elliott, Administrative Services Director, Glenn Prium, Public Works Director, Sandra Holder, Community Development Director, Kevin Crawford, Fire Chief and Tom Zoll, Police Chief joined City Council at 8:30 a.m. Ms Tamayo asked the Council to brain storm the list of accomplishments for 2006 which, after Council discussion, included: • Dredging of El Camino Real • Approval of the Robertson Ranch • Passage of Proposition D • Beginning of study of the issue of quiet zones • Completion of the Pine Park • Study of the Village Standards • Completion of Rancho Santa Fe and Melrose Roads • Commencement of the construction of the Learning Center • Flooding protection provided through Rancho Carlsbad • Police and Fire Facilities Plan • Input from the Citizens Survey • Citygate • Communication process advancements • Downtown Village maintenance program • New Village Theatre approval Ms. Tamayo distributed the 2006 accomplishments (see exhibit "A"). The City Manager mentioned the addition of sustained fiscal health, the desalination project approval and the recycled water facility programs. Ms. Tamayo called on Senior Management Analyst Joe Garuba to introduce the "City of Carlsbad 2006 Citywide Survey Results" (see exhibit "B"). The Council asked that this information be placed on the City's website. Ms. Tamayo asked Assistant City Manager Hildabrand to lead a discussion of the 2006 strategic goals. Ms. Hildabrand explained with the aid of a handout in draft form entitled "Turning Goals into Action" (see exhibit "C") and other members of the Leadership Team discussed internally the elements of the action plan. The Mayor called for a working lunch at 12:11 p.m. The Council continued the discussion of goals and objectives for the day and processing of information for Council consideration in preparation of review of its strategic goals. The Council resumed its discussion of the update of the 2006 top priorities (the Top 15) at 1:34 p.m. The City Manager introduced the discussion illustrating them with the aid of a report commonly known as "The Athena Report" (on file in the office of the City Clerk) and highlighted staff project on each project. Ms. Tamayo summarized the workshop project so far and introduced Finance Director Lisa Irvine to introduce "Looking Ahead- Economic Forecast". The Mayor called for a recess at 1:57 p.m. and reconvened at 2:07 p.m. Ms. Irvine continued the discussion of the economic forecast with the aid of a handout entitled "City of Carlsbad-10 Year Financial Forecast" dated January 17, 2007 (see exhibit "D") and the "City of Carlsbad Preliminary Forecast", dated January 2007 (see exhibit "E"). The Mayor called for a break at 3:06 p.m. and reconvened at 3:19 p.m. Ms. Tamayo introduced the topic of setting priorities and distributed a draft of the Top 18 priorities. The Council discussed the draft Top 18, considered the principals and considerations discussed during the morning session and narrowed the draft and determined to prioritize them at day two of the workshop. The Mayor then called for public comment: • Seth Sholberg questioned the Prop D as a sub-implementation of the topic of the visionary process and commented that a pier and beach preservation can be in conflict. • Casey Cincarelli discussed the fair share housing numbers administered by Sandag and the housing element certification process. • Farah Douglas expressed her concern to see Proposition D as a sub-topic of the visionary process. She expressed the need for more citizen involvement in priority setting. She further expressed her opinion that schools should be considered when the Council discussed issues such as Poinsettia Reach E and the Melrose truck route issue. The Mayor thanked all for their complete and thorough participation and adjourned the meeting at 4:57 p.m. to resume at 9:00 a.m. tomorrow. January 18, 2007 the Mayor called the meeting to order at 9:01 a.m. All Council Members were present plus the City Manager, the City Attorney and Organizational Consultant Michele Tamayo. Ms. Tamayo passed out a draft of 14 proposed Council priorities. Council Members discussed them in turn and multi voted for priorities as which resulted in priorities as follows: 1. Citizen connections including Proposition D and the Visionary Citizens Group. 2. The Village Standards (Council Members Hall and Packard did not participate due to a conflict of interest). 3. Join first responders-public works facilities. 4. Communications. 5. Beach Preservation 6. Citygate 7. Poinsettia Reach E 8. Open Space/Habitat Management Plan 9. Ponto Specific Plan 10. Traffic Management Issues 11. Alga Norte Park/Swim Complex 12. Railroad Quiet Zones The Mayor asked for the citizens in attendance to repeat the process. The Mayor thanked all for their participation and explained the progress made on day one of the workshop to the public and asked for public comment: • Mario Monroy discussed Old Carlsbad and the Village Area in connection with Sandag's criteria for funding. He also explained the Housing Element indicated that this area could be a candidate for housing density/intensity to meet the requirements of housing law. • Gary Hill explained his attendance at the Futuring Conference and emphasized the importance of the long-term vision and implementing the citizen connection priority. • Joni Meringoff representing the Flower Fields explained how this Visionary Citizens Group could benefit from the work already done by Imagine Carlsbad and requested the Council to move forward with the implementation of Proposition D. • Farah Douglas explained her appreciation for the citizen involvement and participation in the workshop. • Seth Shulberg explained his opinion that the open space and trails should be a higher Council priority. • Casey Cincarelli addressed open space issues and emphasized open space needs and requested a City Clerk at future workshops to take comprehensive notes. The Mayor thanked all for their complete and thorough participation and asked the City Manager to explain the implementation and operation of Council priorities. The City Manager explained how staff would use the Council priorities and begin the process forthwith. Council Member Sigafoose thanked all for their participation in the workshop. Ms, Tamayo will summarize all notes and provide them to the City Manager. The City Manager reminded City Council of the Ed Barlow Futurist Presentation this afternoon at 1:30 p.m. at the Dove Library. The Mayor again thanked all for their complete and thorough participation and adjourned the meeting at 10:50 a.m. Respectfully submitted RONALD R. BALL City Attorney as Clerk Pro Tern rn ^/>«r» A i- i. * EXHIBIT A2006 Accomplishments ' POLICY & LEADERSHIP Communications • Streaming video will allow residents to tune into City Council and Planning Commission meetings live from their home. • A total of 1,282 volunteers donated 52,697 hours of service citywide valued at $1,109,798. • Purchased content management system which enables individual departments to provide content as its updated. • Conducted training to help staff with developing key messages on complex issues. • Provided articles on hot topics to community papers and newsletters this helped to communicate issue-specific topics, such as: truck traffic, village redevelopment, and speed zones. ADMINISTRATIVE SERVICES Administrative Services • Desalination project submitted to Coastal Commission, August 2006 • Transfer of cable TV franchise from Adelphia to Time Warner • Started operation of the Carlsbad Tourism Business Improvement District • Presented a balanced budget • Achieved a credit rating AA bond rating from Standard and Poor's, which is indicative of the City's financial health. Information Technology • To assist in our ability to return critical systems to operation, IT established a disaster recovery site at the Dove Library. • In a partnership effort, IT and the Library moved the Library's circulation application (SIRSI) to a hosted site in Atlanta, GA. • Internet access for city staff and library patrons was upgrade; this upgrade provides access at speeds up to 7 times greater than our previous internet connection. • To better track the over 2,000 devices attached to the City network, IT implemented a technology asset management system called Zenworks Asset Management (ZAM). Human Resources • Facilitated hiring and promotional processes resulting in 129 individuals being placed in new positions. 1/16/2007 2006 Accomplishments • Employee orientation has expanded, with new programs such as: 1st Monday's orientation program, recruiter follow-up with new employees, PAL program, new employee experience survey and new manager education and networking workshop. • Ethics training for public officials and 225 employees. • A customer service survey has been implemented, which gives the ability to allocate resources for future employee training and development efforts. • Received Workplace Excellence Award for Large Employers from the Society for Human Resources Management and Recognition as one of San Diego's Best Places to Work from San Diego Magazine. Records Management • Successfully managed the General Municipal Election 2006, processing a ballot measure and initiative, and five offices for election. • Completion of the DMS Master Plan. Cross functional group design for future of DMS: security, training, marketing, additions. • Conducted citywide subpoena and Public Record/e-mail training. • Conducted agenda bill training citywide. This process included: redesign of Agenda, Resolutions, Ordinance templates, refresher course on Agenda timing, public hearings, writing and format. • The passport service has brought in a Total Revenue of 31.5K, in which 740 applications processed and 625 photos taken. (12 hours per week are devoted to Passports) COMMUNITY DEVELOPMENT Building & Code Enforcement • 713 building permits were issued for residential dwelling units and 1,373,138 square feet of non-residential construction permits for commercial and industrial development. Economic Development & Real Estate • Sale of 4120 Skyline Drive (Brownley home) for $1,410,000. • Acquisition of the North East Quadrant park land. Housing & Redevelopment • Completed the sale of 135 condominiums/townhomes affordable to low income households. • Construction was initiated on 163 new apartment units affordable to low and very low income households. 1/16/2007 2006 Accomplishments • Completed installation, training, and implementation of new comprehensive software program (Visual Homes) to administer the Section 8 Rental Assistance Program in a more efficient and effective manner. • A total of 15 major redevelopment permits were processed, which far exceeds any previous year and includes new mixed use projects, office, and residential development. • Phase I of Village Retail Analysis was completed by the CLUE Group and work on final phase (Business Development Plan and Marketing Strategy) was initiated. Planning • Desalination: Completed the processing of City approvals for the project. • Completed the processing for Robertson Ranch. This required approval of a Master Plan and certification of an EIR. Extensive public involvement occurred during the process. • Fire Station #6 project is underway with the approval of a Conditional Use Permit and an amendment to the Fieldstone La Costa HCP. • Staff from the Community Development Department supported the City Council- appointed Citizens Committee that worked at a rapid pace to meet established deadlines. • A preserve steward was hired to provide coordination of preserve management activities and advise the city staff on issues related to habitat impacts and preservation. COMMUNITY SERVICES Library and the Arts • Carlsbad City Library Learning Center is currently under construction. • The entire library collection was tagged with RFID chips, completed with the contribution of 1,500 volunteer service hours. • Children's Garden has new landscape, hardscape, and irrigation. Additionally, a gazebo has been added for outdoor programs. • New print/copy equipment and pc management system installed, with the public education portion complete. Patrons self-manage computer sessions which allows staff to provide other public service assistance. Recreation • Opened Aviara Community Park 1/16/2007 2006 Accomplishments • Opened Hidden Canyon Community Park • Opened Pine Avenue Park • Helen Putnam Award of Excellence - Grand Prize winner in category of Enhancing Public Trust, Ethics and Community Involvement" for T.R.U.S.T. (Teaching Respect, Unity and Sportsmanship through Teamwork) Program • California Parks and Recreation Society District XII Awards winners [March 2006] in the following categories: Program Achievement Award for Fall Festival Recognition Award for Community Service to Gary Hill, Trail Volunteer Citation Awards to several Trail Volunteer Captains PUBLIC SAFETY Fire • Hired an EMS Paramedic Nurse Coordinator, this employee to provide medical oversight of EMS personnel (53 paramedics and 23 EMT's) including quality improvement, training, new equipment implementation, billing and recordkeeping, resulting in improved service, increased accountability and a decrease in liability posture. • Implemented the third 24-Hour Ambulance • Emergency Responses Highlight: The Department responded to more than 7,300 calls for service, representing a 3% increase over 2005, of which 248 of those calls were reported as fires. - 16 structure fires - 11 wildfires - 6 accidents requiring "Jaws of Life" - 2 plane crashes - 8 near drowning incidents • Completed Weapons of Mass Destruction training. • Two replacement Advanced Life Support (ALS) fire engines and two replacement ALS ambulances were received and placed in service this year, maintaining a viable City firefighting and ambulance fleet. Po//ce • Through a combination of high-technology and undercover work, Carlsbad police detectives were able to break up a gang responsible for numerous armed robberies, burglaries, a rape, and significant drug trafficking. After a month of intensive investigation Carlsbad Police: - served five search warrants - arrested of seven high-ranking gang members 1/16/2007 2006 Accomplishments - obtained 37 firearms and 3 murder kits • Completed CAD update. • Using the "Safe Streets" civil process, residents were able to clean out blight from their neighborhood with the help of the police department and code enforcement. • Carlsbad police senior volunteers provided emergency aid to shut-in seniors on three different occasions. In each instance, senior patrol members were checking on members of the YANA program (You Are Not Alone) who were not responding to their daily phone calls. PUBLIC WORKS • Completion of Melrose Drive prime arterial with raised median, a signal modification at Palomar Airport Road and a new signal at Lionshead Avenue. • Began continuous operation of the Carlsbad Water Recycling Facility. Completed construction of the recycled water distribution system including 3 pump stations and 24 miles of pipeline. • Storm Damage Repair- Stabilize slopes above Agua Dolce Court & La Costa Avenue. The City Engineering Department has overseen the construction of retaining walls at both sites which are nearing completion. City staff is in pursuit of Federal funding to reimburse the majority of the expenses for these repairs. • At Stagecoach Park, new synthetic turf retrofit fields provide a combination of baseball/soccer fields with applicable drainage system, perimeter fencing, and vehicle barriers. • Complete replacement of the Cole Library HVAC system with modern, reliable, and energy efficient components. 1/16/2007 City of Carlsbad 2006 Citywide Survey Results 49%43% 47%46% 45%49% 42%56% 39%58% 31%66% 0% 20% 40% 60% 80% 100% Recreational Programs Police Park Conditions Fire Protection Paramedic Services Library Comparison of City Services Ratings Poor Fair Good Exce l le n t All City provided services were rated by at least 90% of respon- dents as either “Good” or “Excellent” 0 50 100 150 200 250 300 Respondents012345678910 0 - 10 Rating Accuracy of Information Rating 0 50 100 150 200 250 300 # of Respondents012345678910 Respondents Rating Comparison of Levels of Information 2001 2006 0 50 100 150 200 250 300 # of Responses012345678910 Respondents Rating Comparison of Confidence 2000 2006 Over the past 5 years, there has been 50% in- crease in ratings that are 6 or higher. Older residents and longer –term residents give higher ratings. Ratings of confidence in City government (6 or higher) increased by 32% over the past 6 years. When Citizens receive information from the City, they believe it is accurate. January 2007 What Residents Like Most About Carlsbad - 2006 386 37.4% 304 29.5% 263 25.5% 216 21.0% 186 18.0% 170 16.5% 137 13.3% 98 9.5% 59 5.7% 58 5.6% 234 22.7% 13 1.3% 1 .1% The Beach & Ocean The Weather & Climate The Quiet Small Town, Village Feel The Community & People Location It's Beautiful or Clean City Government, City Planning, City Services Convenience of Stores or Entertainment Schools Trails, Parks, and Recreation Other Don't Know Refused Frequency Percent 25%34%36% 17% 38%38% 7% 18% 36%39% 7% 20% 36%37% 6% 16% 40%38% 6% 13% 38%40%9% 0% 20% 40% 60% 80% 100% Traffic Circulation 2000 Traffic Circulation 2001 Traffic Circulation 2002 Traffic Circulation 2003 Traffic Circulation 2004 Traffic Circulation 2006 Traffic Circulation Ratings 2000-2006 Poor Fair Good Excellent 17%59%22% 14%59%25% 14%62%21% 14%62%21% 22%57% 17% 25%53% 13% 21%60% 15% 0% 20% 40% 60% 80% 100% Overall Roads 2000 Overall Roads 2001 Overall Roads 2002 Overall Roads 2003 Overall Roads 2004 Overall Roads 2005 Overall Roads 2006 Overall Road Conditions Ratings 2000-2006 14%57% 27% 14%61% 22% 12%65% 20% 23%55% 17% 0% 20% 40% 60% 80% 100% Southwest Southeast Northeast Northwest Curb and Sidewalk Maintenance Ratings by Quadrant Poor Fair Good Excellent 14%55% 28% 19%52% 26% 0% 20% 40% 60% 80% 100% Streets & Medians 2003 Streets & Medians 2006 Street and Median Landscaping Ratings 2003 & 2006 Poor Fair Good Excellent 0 20 40 60 80 100 120 140 160 180 200 Respondents012345678910 0 - 10 Rating Land Use Balance Rating Survey results from the current year and previous years have demonstrated that growth and over- crowding are among the top concerns of Carlsbad residents. Concerns about growth are attributed to the perception that the City is developer- focused and a lack of in- formation from the City to the residents. Residents' Biggest Concern About Carlsbad - 2006 520 50.4% 311 30.2% 113 11.0% 84 8.1% 53 5.1% 281 27.3% 47 4.6% 3 .3% Growth or Overcrowding Traffic Poor Government Planning & Responsiveness or Poor City Services Quality & Crowding of Schools Cost of Living or Housing Other Don't Know Refused Frequency Percent Survey data suggests that there is an opportunity to impact the infrastructure that is in and adjacent to our roadways. Under the street & median landscaping question, the majority of the “poor” re- sponses related to road con- ditions. Turning Goals into Action Environmental Management - An environmentally sensitive community by focusing on: conservation, storm water, sewage collection and treatment, solid waste, and cost effective and efficient use of energy sources Environmental Stewardship • Reduce greenhouse gas emissions to 1990 levels by 2020 • Promote the use of renewable resources • Actively manage Carlsbad's use of resources to encourage conservation Storm Water • Full compliance with State stormwater requirements • All bodies of water meet or exceed national standards • A fiscally responsible and sustainable stormwater system exists • Community is actively informed and engaged in stormwater issues • Dedication to stormwater management from al stakeholders Sewage • City has effective asset (coaintenance jind repla^fterf^npftag^ment program for sewer system • City sewage tenspprte^on and treatment systeio pK|vides for the safe, healthy, environmentaily segsi Solid Waste (Trash)' • Actively manage Carlsbad's pollution and waste stream • Waste stream produced within the City is reduced to meet or exceed State requirements • Recycling is encouraged through programs that are convenient, accessible, and cost-effective for residents and businesses Energy • City promotes energy efficiency through its standards, codes, policies, practices, and actions • Alternative energy sources and opportunities are identified and explored • Community has access to a fiscally responsible and sustainable source of energy • Investigate the reuse of the Encina Power Station property Overall • City has clearly stated sustainable guiding principles regarding the environment Financial Health - Pursue and implement proactive strategies that support sustainable economical health and manage fiscal resources effectively • Adequate and diverse resources sustain and enhance the quality of life in Carlsbad • Fully funded reserves provide the resources to fund the replacement of infrastructure as needed • City is effective and efficient in managing operational costs • Open and transparent budgeting and accounting systems • Carlsbad has an "AA" bond rating or higher 1/16/2007 2 Turning Goals into Action • All compensation costs for the workforce are fully funded each year • Development continues to pay for itself and contributes to the quality of life of the community. • Carlsbad's fees for services are based on funding the Council's desired level of service Learning, Culture & Arts - Promote and support continuous learning, cultural opportunities and the arts within the community and the City organization • Established community gathering places • Arts and cultural experiences are accessible and visible in the community • Methods of funding are diverse and fully used to deliver maximum opportunities • Citizens are aware of and actively participate in programs and events • Citizens collaborate in the development and delivery of learning, cultural and arts activities' ' '/"'"'' • City employs a '^rell-ft&med^orkforce • Strong volunteertjfem Affte^fs the combine^commj^ient of citizens and*•"* -4* ^" ^Pj IX ^^ '*£ /- *government toj|f ovi<j|ng Il|rnmg,^ulturaf|pd ai$$ opportunities ''" " Parks, Open Space, Trails - Acquire, develop and maintain a broad range of open space and recreational facilities that actively address citizen needs which are fiscally responsible, and are consistent with the General Plan and Growth Management Standards. • Parks are accessible with diverse amenities located throughout the City » The Community gathers in the parks and on trails. • Sufficient open space exists to provide a feeling of spaciousness in the community • Trails are safe, provide a variety of surfaces, are well maintained and provide connections throughout the community • Recreation programs are provided at an overall 60% cost recovery level • Accessible parks with diverse amenities located throughout the City Top Quality Services - A city that provides exceptional services on a daily basis Internal • Staff has easy access to all information necessary to serve the public quickly and effectively • City staff provides prompt, courteous service on work requests • Internal efforts align with business needs • Right people with the right tools and the right skills at the right time 1/16/2007 , 3 Turning Goals into Action • Conservative fiscal policies and programs regarding the use of public funds • Customer service-oriented culture Safety • Citizens feel safe and are confident in emergency personnel response • Safety services are proactive in assessing and monitoring potential threats • Citizens are empowered and engaged in their own safety • Community is disaster resilient • Safe environment for businesses to flourish • Planning and development incorporate safety concerns Transportation - Provide and support a safe and efficient transportation system that moves people, services and goods throughout Carlsbad • Minimize impacts to movement of people, goods, and services due to construct^ - ^ _ fe, ** ,s ..„ _ • Complet&|l circu^feljon s^tem*^ -1 • Roadwa^l have c(&sio|^ratej^elow th£ G%rans collisSgri standards • All trafficleontrol Jfpvicel? fubgtion at ari optifnum lejp(si|ms, signals, striping) • Roadway^ are sjgjlbth s^d fre%pf delects (pofroles JKC.) • Coordinate wrfn public *s"8fety t8 ensure com^luMlcTwtfli laws, engineering issues, etc. • Regional cooperation with other cities and other agencies (SANDAG, Caltrans, NCTD, CPUC, etc.) • Provide support and optimize other modes of transportation (walking, trails, bike lakes, etc.) Water - Ensure in the most cost-effective manner, water quality and reliability to the maximum extent practical, to deliver high quality potable and reclaimed water incorporating drought-resistant community principles • Rates are comparable to other districts in the region • Meet or exceed water quality (health standards) 100% of the time • Cost to deliver water is comparable to other districts in the region • Effective and reliable delivery system • City has appropriate water storage capacity • In the event of disaster, City is able to deliver water to residents and maintain fire flow • The City has a diversified water supply (Desal, recycled, San Diego County Water Authority) • A culture of conservation exists 1/16/2007 QJCQJ NJ O O CDnQJ Q O O"ra § 2H O &> (Aa*31 O m3 &j SJ.a*5' n 0 0) SL •o ,3 nr TI Z.o M 3? &) V)r* ^^••i^ Hin Ocrt oo*• > (Q fD 3 &l 0 U <"•§•QJ c/L 13 Q)r-l-o <• CD' <DCOo _ QJ O 3n0) n n <T>U D n> 0 Oen i3O^: =f. = O QJ s c/> o i.n O n 5-o COonfD 3QJ fD fD •••M OT3 mc n O oo CD13Q.o"n9LIDo fD—\^ 3 fD ^<-i- CD—3•^ Q. fDW ol fD— \ COO^"ID n0 13 C/)r-f— t nr-l-o' C3 no wc: 3 fD f~ZJfDT3O•< fD ^r-l- £r-l- fD -^Ln ^.^5 O" _.g ^ a CD 5 S1 Q °Q. i—•fDQJ n cr i U1 ? 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