HomeMy WebLinkAbout2008-06-24; City Council; MinutesMINUTES
JOINT MEETING OF: THE CITY OF CARLSBAD CITY COUNCIL, MUNICIPAL WATER
DISTRICT AND HOUSING AND REDEVELOPMENT COMMISSION
(Joint Special Meeting)
DATE OF MEETING: June 24, 2008
TIME OF MEETING: 6:00 p.m.
PLACE OF MEETING: City Council Chambers
CALL TO ORDER: Mayor/President/Chair Lewis called the Joint Special Meeting to order at
6:55 p.m.
ROLL CALL:
Present: Council/Board/Commission Members Lewis, Hall, Kulchin, Packard, Nygaard
Absent: None
PUBLIC HEARING:
17.AB #19.500 - 2008/2009 OPERATING AND CAPITAL IMPROVEMENT PROGRAM
BUDGETS.
Finance Director Lisa Irvine, Senior Finance Accountant Helga Stover, and Associate Engineer
Steve Jantz presented the staff report and reviewed a PowerPoint presentation (on file in the
Office of the City Clerk) giving a general overview of the budgets, programs, major projects, rate
and fee increases, and Program Options for Fiscal Year 2008-2009.
Associate Engineer Steve Jantz reviewed projects previously approved in Fiscal Year 2007-08
and those planned for Fiscal Year 2008-09. The following projects were discussed:
• Poinsettia Park Phase II Parking Expansion
• Carrillo Ranch Event Area Expansion
• Hosp Grove Park Drainage Improvements
• Northwest Quadrant Storm Drain Improvement Program
• Corrugated Metal Pipe (CMP) Replacement Program
• Wastewater Projects
• Beech Avenue Sewer Replacement
• Water Projects
• Maerkle Reservoir
• Traffic Impact Fee Projects
• Roadway Projects
• Roadway Maintenance
• Avenida Encinas Roadway Widening
In conclusion, Mr. Jantz explained that the Avenida Encinas Roadway widening project initially
scheduled for construction in Fiscal Year 2008-2009 will not be occurring until Fiscal Year 2009-
2010; therefore, staff is recommending that the funds allocated for the Avenida Encinas
Roadway widening south of Palomar Airport Road in the 2008-2009 CIP Budget be extended to
the 2009-201OCIP Budget.
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MUNICIPAL WATER DISTRICT AND HOUSING AND REDEVELOPMENT COMMISSION
Mayor/President/Chair Lewis confirmed with staff that the Poinsettia Park Phase II Parking Plan
and the Carrillo Ranch Event Area expansion were the only two new Capital Improvement
Projects that could be put on hold at this time. He concluded that the other capital projects
outlined were maintenance items or replacement projects.
Senior Accountant Helga Stover gave a brief overview of the proposed rate and fee increases.
Ms. Stover explained that the proposed increase in water and sewer rates is primarily due to
increases being passed on to the City of Carlsbad from other agencies and from state
mandated requirements.
Ms. Stover also explained that a Public Hearing would be held in September regarding the
proposed water and sewer rate increases. In closing, she stated that due to the public noticing
requirements, the increases would not go into effect until November 1, 2008
Ms. Irvine reviewed the following Budget Program Option items with the
Council/Board/Commission:
ArtSplash - Request for $20.000 in funding and $15.000 in-kind services
Council/Board/Commission options were presented as follows:
1. Fund the request as presented.
2. Fund either just the cash request of $20,000 or the in-kind services of $15,000.
3. Fund with a 4:1 match or other ratio as Council deems appropriate.
4. Provide no funding.
Athletic Field Use - Determine fee to charge Senior Softball League for field use
Council/Board/Commission options were presented as follows:
1. Charge proposed $25 per hour fee to the Senior Softball League for field use.
2. Utilize a Community Activity Funding Grant to assist with the $25 per hour fee for the
Senior Softball League.
3. Create a Senior Athletics Category and charge $5 per hour.
4. Create a Reduced-Rate Off-Peak Category and charge $5 per hour.
Traffic Calming - Donna Drive and Sierra Morena Avenue
Council/Board/Commission options were presented as follows:
1. Fund one or both streets for design costs ($113,000 and $90,000).
2. Fund one or both streets for design and construction ($680,000 and $548,000).
3. Provide no funding and reconsider both streets in the 2009-2010 budget cycle.
4. Defer funding until review of the Traffic Calming Program.
Carlsbad Village Improvement Partnership (CVIP) - Request for three year funding for
Office Space and Related Expenses/Supplies. Staffing of Executive Director and
Assistant, and Program Implementation
Council/Board/Commission options were presented as follows:
1. Approve funding for all three years $500,000.
2. Fund 2008-09 request of $200,000 with further funding contingent upon
performance evaluation.
3. Fund a specified amount with a matching requirement of a 4:1 (or other ratio).
4. Provide no funding and request staff to develop an alternative organizational structure that
could implement desirable programs with CVIP as Advisory Council.
5. Provide no funding.
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Mayor/President/Chair Lewis confirmed with staff that although the Carlsbad Village
Improvement Partnership applied for non-profit status, the organization had not yet received the
non-profit designation.
Council concurred to take public testimony regarding the four Program Options in the order the
Options were presented by staff.
Mayor/President/Chair Lewis opened the duly noticed Public Hearing at 7:45 p.m.
Council/Board/Commission discussion ensued regarding their support for the ArtSplash event
and the value that the event brings to the community.
Council/Board/Commission Member Nygaard suggested and Council concurred to direct staff to
include future ArtSplash funding requests in the Budget.
Mayor/President/Chair Lewis requested that the ArtSplash committee perform a survey to see
how many attendees of the ArtSplash event are from out of town.
ACTION: On a minute motion by Mayor Pro-Tem/Vice PresidentA/ice Chair Kulchin,
the Council/Board/Commission approved the ArtSplash funding request of
$20,000 and $15,000 of in-kind services to be funded from Council's
Contingency Account.
AYES: Lewis, Kulchin, Hall, Packard and Nygaard.
NOES: None.
ABSENT: None.
The following individuals expressed concerns relating to the proposed fee increases (from $5
per game to $25 per hour) for daytime use of the Calavera Hills Park baseball fields:
• Rudy Valle, Carlsbad
• Terry Sheffield, Carlsbad
• Gordon Cress, Carlsbad
• Charles Anthony, Oceanside
Tom Watson, representing Carlsbad Youth Baseball, came forward to address the
Council/Board/Commission. Mr. Watson expressed concerns relating to the proposed field
lighting fee increase and the off-season field use fee. He requested that the
Council/Board/Commission delay increasing fees relating to field use until a workshop could be
held with staff and user groups.
Phil Urbina, President of La Costa Youth Organization, also expressed concerns relating to the
proposed off-season field use fee increase. Mr. Urbina requested that the Council/Board/Commission
delay increasing the field use fees until staff has had an opportunity to meet with the various youth
organizations.
In response to an inquiry from Council/Board/Commission Member Hall, Acting Recreation
Director Mark Steyaert explained that the Recreation Department will begin a study in July 2008
to determine the desired self-sustaining percentage for the various programs offered by the
Department. He further explained that the study will help to identify the programs that benefit
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MUNICIPAL WATER DISTRICT AND HOUSING AND REDEVELOPMENT COMMISSION
the greatest number of participants. In closing, he stated that the study is projected to be
completed by June 2009.
Council concurred to return the portion of the Master Fee Schedule containing off-season
recreational field use to staff for further review. In closing Council directed staff to work with the
user groups to establish a fair and equitable fee schedule.
ACTION: On a minute motion by Mayor/President/Chair Lewis, the
Council/Board/Commission approved the creation of a Seniors Athletics
Category, charging a fee of $5 per hour.
AYES: Lewis, Packard and Nygaard.
NOES: Kulchin and Hall.
ABSENT: None.
City Manager Lisa Hildabrand confirmed with the Council/Board/Commission that they would be
adopting the Master Fee Schedule without the proposed facility and off-season field use fees.
She added that staff would meet with the youth organizations to resolve the issues and then
return the matter to Council once resolved.
RECESS:
Mayor/President/Chair Lewis declared a recess at 8:31 p.m. The Council/Board/Commission
reconvened at 8:38 p.m., with five members present.
Mayor/President/Chair Lewis stated that he could not participate in the discussion relating to
Traffic Calming Measures on Donna Drive and Sierra Morena due to a potential conflict of
interest and stepped down from the dais at 8:39 p.m.
The following individuals encouraged the Council/Board/Commission to fund the Donna Drive
and Sierra Morena traffic calming measures:
• Steve Gardner, Sierra Morena Avenue, Carlsbad
• Reece Harris, Donna Drive, Carlsbad
• Jim Kinghorn, Basswood Avenue, Carlsbad
• Mella Webster, Sierra Morena Avenue, Carlsbad
• Herbie Webster, Sierra Morena Avenue, Carlsbad
• Benjamin Morales, Carlsbad
• Chad Hensch, Sierra Morena Avenue, Carlsbad
• Terrell Cannister, Sierra Morena Avenue, Carlsbad
• Hope Wrisley, Basswood Avenue, Carlsbad
In response to an inquiry from Council/Board/Commission Member Hall, City Engineer Bob
Johnson explained that adjacent streets, such as Basswood Avenue, would also be included in
the Project Area of Influence if the Council/Board/Commission chooses to move forward with
the traffic calming measures on Donna Drive. He further explained that the Traffic Calming
Program requires that staff evaluate the impacts on adjacent streets.
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In response to an inquiry from Council/Board/Commission Member Packard, Mr. Johnson
explained that the speed data gathered to determine whether or not Sierra Morena and Donna
Drive were candidate streets for traffic calming measures was gathered within the past year.
Council/Board/Commission Member Nygaard asked staff if a minimum point threshold had
been established within the Traffic Calming Program for the determination of candidate streets
for traffic calming measures.
Mr. Johnson replied that a minimum point system had not been established and that Sierra
Morena has a ranking of 9 points and Donna Drive has a ranking of 41 points based on a 100
point system taking into consideration the following criteria:
• Traffic Volumes
• Traffic Speeds
• Collision History
• Sidewalks
• School Proximity
• Pedestrian Crosswalks
Council/Board/Commission Member Packard expressed concerns relating to the validity of the
data and suggested that the Traffic Commission establish a minimum point threshold for
candidate streets.
Council/Board/Commission Member Nygaard stated that she could support Option 1 to fund
both streets for the design costs; however, that she too would recommend that the Traffic
Safety Commission consider the establishment of a minimum point threshold for future
candidate streets.
ACTION: On a minute motion by Council/Board/Commission Member Hall, the
Council/Board/Commission approved funding the design costs for traffic
calming measures on Donna Drive and Sierra Morena in the 2008-09
Budget.
AYES: Kulchin, Hall and Nygaard.
NOES: Packard.
ABSENT: Lewis.
ACTION: On a minute motion by Council/Board/Commission Member Packard, the
Council/Board/Commission directed staff to process/review changes to the
Carlsbad Residential Traffic Management Program (CRTMP) through the
Traffic Safety Commission and to evaluate the following:
• Revisions to the CRTMP Ranking Worksheet Scoring Points
• Establishing a minimum threshold level for a street to be included
in the Priority Ranking of Candidate Streets
• Reduce qualifying criteria for all-way stop installations in a
residential neighborhood
AYES: Kulchin, Packard and Nygaard.
NOES: Hall.
ABSENT: Lewis.
Mayor/President/Chair Lewis returned to the dais at 9:24 p.m.
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Council/Board/Commission Members Hall and Packard stated that they could not participate in
the discussion relating to the Carlsbad Village Improvement Partnership due to potential
conflicts of interest and stepped down from the dais at 9:24 p.m.
Craig Kirk, Carlsbad, came forward to address the Council/Board/Commission on behalf of the
Carlsbad Village Improvement Partnership (CVIP). Mr. Kirk requested that the
Council/Board/Commission approve the Partnership's funding request of $500,000 over a three
year period - $200,000 for years one and two, and $100,000 for year three.
Council/Board/Commission discussion ensued regarding the possibility of a matching funds
criteria and funding based on achievement of established performance objectives.
In response to an inquiry from Council/Board Commission Member Nygaard, Mr. Kirk explained
that although the Partnership has applied for non-profit status, they have yet to receive approval
from the Internal Revenue Service (IRS). He also stated that until the Partnership receives
approval of the non-profit status from the IRS, the Carlsbad Foundation will be the fiduciary
administrator for the Partnership.
Mayor/President/Chair Lewis expressed concerns relating to the legal ramifications that could
affect the City if the Council/Board/Commission approves the funding request prior to the
Partnership obtaining their non-profit status.
City Attorney Ron Ball stated that the proposal would require review prior to granting the funding
request.
ACTION: On a minute motion by Mayor Pro Tern/Vice President/Vice Chair Kulchin,
the Council/Board/Commission concurred to provide no funding to the CVIP
until such time the organization has received their non-profit status and that
future funding would be contingent upon performance data being presented
to the Council.
AYES: Lewis, Kulchin and Nygaard.
NOES: None.
ABSENT: Hall and Packard.
Council/Board/Commission Members Hall and Packard returned to the dais at 9:38 p.m.
Sandra Alston, Carlsbad, came forward to address the Council/Board/Commission. Ms. Alston
requested that the Council/Board/Commission consider allocating funds to assist the Carlsbad
Unified School District with their budget difficulties.
Council/Board/Commission Member Packard commented that the City of Carlsbad currently
assists the School District by providing Crossing Guards, the Juvenile Diversion Program,
Parent Project, the Explorer Program, School Resource Officers and maintenance services of
school fields for an approximate funding allocation of $1,095,000 per year for the School
District.
The following individuals requested that the Council/Board/Commission consider allocating a
portion of the Prop C Funds to the acquisition of open space lands:
• Kasey Cinciarelli, Carlsbad
• Diane Nygaard, Oceanside, representing Preserve Calavera
• Fred Sandquist, Carlsbad, President of the Batiquitos Lagoon Foundation
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• Mary Ann Viney, Carlsbad. Ms. Viney displayed a brief PowerPoint Presentation
(not on file in the Office of the City Clerk) showing photos of the Buena Vista
Creek Valley.
• Karen Merril, Carlsbad
• Dennis Huckaby, Carlsbad, President of the Buena Vista Audubon Society
• Ann Haleck
• Mel Vernon, Carlsbad
Seeing no one else wishing to speak, Mayor/President/Chair Lewis closed the Public Hearing at
10:06 p.m.
In response to an inquiry from Mayor/President/Chair Lewis, Planning Director Don Neu
explained that the Hanson Property in the Buena Vista Creek Valley is currently subject to a
purchase agreement between Hanson and McMillin Company.
Mayor/President/Chair Lewis directed staff to find out if the Buena Vista Creek Valley property
owned by Hanson Aggregates is currently available for purchase.
Council/Board/Commission Member Hall confirmed with staff that $5 million dollars of the Prop
C Funds is available for the purchase of open space lands.
City Manager.Lisa Hildabrand commented that staff is currently developing a list of open space
properties that could possibly be considered for purchase by the Council at a future meeting.
The Council/Board/Commission expressed their appreciation for the efforts of staff in putting
together the budget.
ACTION: On motion by Mayor Pro-Tem/Vice President/Vice Chair Kulchin, the
Council/Board/Commission adopted the following:
The Council adopted RESOLUTION NO. 2008-190. approving the Final
Operating Budgets for 2008-09, appropriating funds for the 2008-09 Capital
Improvement Program as amended to extend the funding for the Avenida
Encinas Roadway Widening Project from Fiscal Year 2008-2009 to Fiscal
Year 2009-2010; and,
The Board adopted RESOLUTION NO. 1323. adopting the Final Operating
Budget and Capital Improvement Program for the Carlsbad Municipal
Water District for fiscal year 2008-09; and,
The Commission adopted RESOLUTION NO. 454. approving the Capital
and Operating Budget of the Redevelopment Agency and Housing
Authority for fiscal year 2008-09; and,
The Council adopted RESOLUTION NO. 2008-191. establishing the 2008-
09 appropriation limit as required by Article XIIIB of the California State
Constitution and State Law; and,
June 24, 2008 JOINT SPECIAL MEETING OF THE CITY OF CARLSBAD CITY COUNCIL, Page 8
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AYES:
NOES:
ABSENT:
The Council adopted RESOLUTION NO. 2008-192. adopting changes to
the City of Carlsbad Master Fee Schedule as amended to reflect a Senior
Athletics category for $5 per hour and removing the Off-Season Field Use
fee of $3 per hour from the Athletic Field Use Fee Schedule pending further
review by staff, stakeholders and Council; and,
The Council adopted RESOLUTION NO. 2008-193. approving the City of
Carlsbad's share of the FY 2008-09 Operating Budget of Encina
Wastewater Authority; and,
The Board adopted RESOLUTION NO. 1324. setting a Public Hearing
regarding proposed increases in water rates; and,
The Council adopted RESOLUTION NO. 2008-194. setting a Public
Hearing regarding proposed increases in sewer rates; and,
The Council adopted RESOLUTION NO. 2008-195. approving adjustments
to the FY 2007-08 Operating Budget; and,
The Board adopted RESOLUTION NO. 1325. approving adjustments to the
FY 2007-08 Operating Budget.
Lewis, Kulchin, Hall, Packard and Nygaard.
None.
None.
ADJOURNMENT:
By proper motion, the Joint Special Meeting of June 24, 2008 was adjourned at 10:32 p.m.
LORRAINE M. WOOD, CMC
City Clerk/Secretary
Sheila R. Cobian
Deputy City Clerk