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HomeMy WebLinkAbout2009-06-09; City Council; Minutes (3)MINUTES MEETING OF: CITY COUNCIL (Regular Meeting) DATE OF MEETING: June 9, 2009 TIME OF MEETING: 6:00 p.m. PLACE OF MEETING: City Council Chambers CALL TO ORDER: Mayor Lewis called the Meeting to order at 6:00 p.m. ROLL CALL was taken by the City Clerk, as follows: Present: Lewis, Kulchin, Hall, Packard and Blackburn. Absent: None. APPROVAL OF MINUTES: Council Member Packard abstained from approval of the Minutes of May 12, 2009, due to his absence from meeting. Mayor Pro Tem Kulchin abstained from approval of the Minutes of May 19, 2009, due to her absence from the meeting. On a motion by Mayor Pro Tem Kulchin, the minutes of the following meetings were unanimously approved as presented. Minutes of the Special Meeting held May 12, 2009. Minutes of the Regular Meeting held May 12, 2009. Minutes of the Regular Meeting held May 19, 2009 Minutes of the Joint Special Meeting held May 19, 2009. Minutes of the Special Meeting held May 20, 2009. PRESENTATION: Proclamation Presentation in Recognition of Historic Preservation Month and 3rd Grade Art Contest Presentation. Mayor Pro Tem Kulchin introduced members of the Historic Preservation Commission, Windy Hinman and Sue Ladoucuer and Tom Wachter, and presented them with a proclamation recognizing the Commission's involvement in the third grade historic art contest. Mayor Pro Tem Kulchin also introduced Deputy Library Director, Suzanne Smithson. Ms. Smithson explained the art contest regulations and said that students from nine Carlsbad schools participated in this year's contest. She added that the student's artwork will be displayed in the Cole Library beginning June 16, 2009 and throughout the month of July. June 9, 2009 Carlsbad City Council Meeting Page 2 Ms. Smithson then read the names of the winning students, who were presented certificates. Buena Vista Elementary School Christopher Sumida Schance Anderson Nathaniel Mendez Hope Elementary School Anthony Alfaro Marisa Hensch Treh Pritchard Kelly Elementary School Sally Song Tyler Smith Brady Schell Pacific Rim Elementary School Luke Mino Macy Eaton Kira Davis Aviara Oaks Elementary School Steven Franks Audrey Sumitra Kiara Jenkins Calavera Hills Elementary School Maya Sevilla Connie Yu Max Ward Jefferson Elementary School Mattie Murnane Hugo Garcia Stephany Ramirez Magnolia Elementary School Jacob Baer Catherine Benge Shyann Anaya Poinsettia Elementary School Anaya Thridandam Nina Okawa Connor Tabone Cameron Grogan CONSENT CALENDAR: WAIVER OF ORDINANCE TEXT READING: Council waived the reading of the text of all Ordinances and Resolutions at this Meeting. ACTION: On a motion by Mayor Pro Tem Kulchin, Council affirmed the action of the Consent Calendar, Items #1 through #3 as follows: AYES: Lewis, Kulchin, Hall, Packard and Blackburn. NOES: None. 1. AB #19.846 - RENEWAL OF EXCESS WORKERS' COMPENSATION BENEFITS. Council adopted RESOLUTION NO. 2009-133. authorizing the renewal of Excess Workers' Compensation Insurance coverage with the Safety National Casualty Corporation. June 9, 2009 Carlsbad City Council Meeting Page 3 2. AB #19.847 - REPORT ON CITY INVESTMENTS AS OF APRIL 30. 2009. Council accepted the City Treasurer's Report on City Investments as of April 30, 2009. 3. AB #19.848 - AUTHORIZE GRANT APPLICATION TO ENHANCE DISASTER PREPAREDNESS EDUCATION PROGRAMS. Council adopted RESOLUTION NO. 2009-134. authorizing the City Manager or designee to apply for grant funding from the San Diego Police Foundation to enhance Disaster Preparedness Education Programs. ORDINANCE FOR ADOPTION: 4. AB #19.849 -AMENDMENTS TO CARLSBAD MUNICIPAL CODE. City Attorney Ron Ball titled the Ordinance. ACTION: On a motion by Mayor Pro Tern Kulchin, Council adopted Ordinance No. CS-036. amending Title 2, Chapter 2.16 of the Carlsbad Municipal Code to update the duties and responsibilities of the Library Board of Trustees; and, amending Title 3, Chapter 3.24 of the Carlsbad Municipal Code to include a clarifying reference; and, repealing Section 3.24.010 of the Carlsbad Municipal Code. AYES: Lewis, Kulchin, Hall, Packard and Blackburn. NOES: None. PUBLIC COMMENT: John Byron representing North Coastal Prevention Coalition came forward and addressed Council. Mr. Byron expressed his appreciation to Council for the Carlsbad Police Department's assistance in removing drug paraphernalia from Carlsbad retail stores. ADJOURNMENT TO THE SPECIAL MEETING OF THE MUNICIPAL WATER DISTRICT Mayor Lewis adjourned to the Special Meeting of the Municipal Water District at 6:25 p.m. with five Council Members present. RECONVENE CITY COUNCIL MEETING Mayor Lewis adjourned the Special Meeting of the Carlsbad Municipal Water District and reconvened the City Council Meeting at 7:00 p.m. with five Council Members present. June 9, 2009 Carlsbad City Council Meeting Page 4 DEPARTMENTAL AND CITY MANAGER REPORTS: 5. AB #19.850 - CARLSBAD VILLAGE DESIGN REVIEW BOARD PRESENTATION. Chair of the Design Review Board Tony Lawson, gave a PowerPoint presentation (on file in the Office of the City Clerk) to the City Council. Mr. Lawson explained he was not representing the Design Review Board, but said he was before Council as a member of the Board who has a concern for the Village and would like Council to consider alternatives to sunsetting the Design Review Board. Mr. Lawson reviewed the Design Review Board's successes in the Redevelopment area. He said that he understood that the city's goal was to continue the redevelopment and revitalization of the Village area through the use of different or modified tools. Mr. Lawson cited several conditions that he felt would have to be in effect in order for the city to carry on with this revitalization effort. Mr. Lawson stated that he felt that changing the review process at this time could be detrimental to future successes of the village. He also said that many plans and studies have been prepared for the Village area and now is the time to consider implementing some of them. Mr. Lawson explained that he is concerned with Council's suggestion to retire the Design Review Board. He stated he felt that there has not been appropriate consideration given to the impact that this would have on the Village. Mr. Lawson asked Council to reconsider its decision to retire the Design Review Board and direct staff to provide alternative revisions to the Municipal Code to allow the Design Review Board to continue as the advisory board on land use permits indefinitely, or at least until a plan is submitted and approved for an alternate advisory board. Mr. Lawson also requested Council consider: • Providing a new name for the Design Review Board such as the Village Advisory Board. • Expanding the Board's responsibilities and membership. • Having the Board offer predevelopment or preliminary review meetings with developers to provide early guidance or suggestions on future village development in addition to reviewing land use permits and approving them/or recommending approval • Having the Board could serve as a coordinating body for other advocacy groups and/or business associations. Mr. Lawson said he felt these suggestions could change the role of the Design Review Board from a regulatory body to a resource for the Village area. June 9, 2009 Carlsbad City Council Meeting Page 5 Mayor Lewis suggested that Council take time to review Mr. Lawson's suggestions and requested that the item be placed on a future Council agenda for discussion. City Manager Lisa Hildabrand stated that the Village Redevelopment Master Plan documents are scheduled for the June 23, 2009 Council agenda and Council could provide direction to staff at that meeting. 6. AB #19.851 - PARKS AND RECREATION DEPARTMENT'S CORE SERVICES. RESOURCE ALLOCATION AND PRICING STRATEGIES REPORT. Brian Albright, Parks and Recreation Director, Karon Badalamenti, CPRP, representing consultant Greenplay, and Parks and Recreation Manager Mick Calarco gave the staff report and PowerPoint presentation (on file in the Office of the City Clerk). Mr. Albright discussed the future of the recreation department and the way it provides its programs and services. He said that the current operating philosophy will ensure that the department is moving forward with sound financial management. Karen Badalamenti explained that this project was a development process and began with the Values, Vision and Mission of the organization as a guide. She added that the project used the Pyramid Method and Public Sector Service Assessment to create a framework for services for decision-making in the future. Ms. Baldamenti stated that the service assessment is guided by the Macmillan Matrix, a non-profit tool that helps determine strategies for providing services to the public. She added that this is an internal process that recreation staff will use to determine program provision option strategies. Ms. Badalamenti explained that the pyramid method proposes to use tax payer investment for those services that benefit the community as a whole. She said those services are included in the bottom of the pyramid. She added that the top of the pyramid would include those services that benefit individuals, such as facility or equipment rentals. She said there is an expectation of more cost recovery through fees and charges from those things an individual benefits from. Ms. Badalamenti added that the pyramid is also used on services to assist in determining who is benefiting from services provided by the city. Ms. Badalamenti said that Carlsbad recreation services and programs has a 22% cost recovery that is subsidized by 78% of General Fund monies. She added that this percentage included all of recreation and parks expenses. Mayor Lewis asked if the 22% cost recovery was indicative of most recreation programs. Ms. Badalamenti replied that many programs do have a 34% cost recovery, but there are also many programs that have different recovery percentages. She explained that if June 9, 2009 Carlsbad City Council Meeting Page 6 a 22% cost recovery is sustainable for Carlsbad no changes would be necessary. She added that most cities are looking to decrease reliance on General Fund monies for services and programs, and are researching other ways to support them. Ms. Badalamenti further explained that costs that are federal and state mandated such as costs for trails and open space, are usually born by the city. She also said that alternative funding sources may be available, but not identified yet. Mayor Lewis asked if the program was set up to entice residents to participate or to bring in non-residents to supplement the program. Ms. Badalamenti responded that Carlsbad is reliant on funding from both residents and non-residents. She suggested that Council provide program incentives for residents. Ms. Badalamenti briefly reviewed the Service Provision Strategy that selects events and services goals and the Cost Recovery Strategy Goal system. Ms. Badalamenti concluded her presentation saying that the next steps for staff were to identify financially sustainable services and programs and to begin to implement the outlined strategies. Mayor Lewis asked if the pyramid could be modified for Carlsbad residents during difficult economic times as well as good economic times. Ms. Badalamenti replied that the pyramid could be adjusted with the exception of those items identified at the top of the pyramid. She added that those items should meet the City's cost recovery goals. Council Member Hall asked if the larger sports groups and leagues were aware of the future direction of the city's goal of cost recovery for its recreation programs. He also asked if they asked to participate in the process. Ms. Badalamenti stated that the groups and leagues were invited to participate in the discussions and further dialogue needs to take place. She added that the potential use of volunteers to offset some of the costs was discussed during the meetings. Mr. Albright said he was confident that representatives from all the major groups have participated in the process. He added that the City is not recommending any fee changes at this time, but will certainly involve the groups and leagues in any proposed fee increase process. In response to an inquiry from Council Member Packard, Ms. Badalamenti said that she could not address specific groups, but explained that most alignments were only off by one level on the pyramid between a group's assessment and staff's assessment. Mayor Lewis asked if the city is meeting the Growth Management Program requirements with the current number of ball field and parks. Mr. Albright responded that the city meets the requirement for park acreage; however, the city is currently short several ball fields. June 9, 2009 Carlsbad City Council Meeting Page 7 City Manager Lisa Hildabrand clarified that the City's Growth Management Plan requirements are based on park acreage, and not on specific facilities. ACTION: On motion by Mayor Pro Tem Kulchin, Council adopted RESOLUTION NO. 2009-135. accepting the Parks and Recreation Department's Core Services, Resource Allocation and Pricing Strategies Report. AYES: Lewis, Kulchin, Hall, Packard and Blackburn. NOES: None. ABSENT: None. COUNCIL REPORTS AND COMMENTS: Mayor Lewis and Council Members reported on activities and meetings of some committees and sub-committees of which they are members. CITY MANAGER COMMENTS: None. CITY ATTORNEY COMMENTS: None. ANNOUNCEMENTS: None. ADJOURNMENT: By proper motion, the Regular Meeting of June 9, 2009 was adjourned at 8:08 p.m. Assistant City Clerk Sherry Freisinger Deputy Clerk