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HomeMy WebLinkAbout2009-07-15; City Council; MinutesCITY OF CARLSBAD CITY COUNCIL WORKSHOP SPECIAL MEETING Faraday Administration Offices 1635 Faraday Avenue Room 173-A Carlsbad, CA 92008 Wednesday, July 15, 2009 11 a.m. to conclusion of business at approximately 1 p.m. Minutes CALL TO ORDER: 11:00 a.m. ROLL CALL: Lewis, Kulchin, Hall, Packard, Blackburn 1. There was no discussion on item number 1. Council discussion on Council Member reports on regional roles and assignments, as necessary, including: Blackburn Packard Hall Kulchin Lewis Buena Vista Lagoon JPC Chamber of Commerce Liaison City/School Committee Encina Joint Powers (JAC) Encina Wastewater Authority North County Dispatch Joint Powers Authority (alternate) Buena Vista Lagoon JPC City/School Committee North County Transit District Board of Directors *North County Transit District Planning Committee League of California Cities - SD Division North County Dispatch Joint Powers Authority Chamber of Commerce Liaison SANDAG Board of Directors SAN DAG Executive Committee SANDAG Transportation Committee CalCoast Board of Directors Carlsbad ConVis (alternate) Encina Joint Powers (JAC) Encina Wastewater Authority (EWA) North County Transit District (alternate) *San Diego Authority for Freeway Emergencies (SAFE) SANDAG Board of Directors (2nd alternate) *SANDAG Shoreline Preservation Committee LAFCO Cities Advisory Committee North County Mayors and Managers SANDAG (1st alternate) San Diego County Water Authority Board of Directors Minutes of the City Council Workshop July, 15, 2009 Requests to Speak on a listed item: A total of 15 minutes is provided. Please submit a speaker card indicating the item you wish to address. Comments/speakers are limited to three (3) minutes each. There were no Public Comment speakers. 2. Review and discussion, and direction to staff on Special Event Permit process. Deputy City Manager Jim Elliott and Management Analyst Rob Houston presented the staff report on the Special Event Permit process. This report is on file in the Office of the City Clerk. Three amendments were brought before the Council: • To combine the Facility Use Permit within the Special Event Application and to utilize the application as an "umbrella business license". • To no longer require applicants to submit permits, licenses, and evidence of notice before issuing City Special Event Permits. • To review the insurance requirements regarding low and high risk events, to reserve the right to require the Traffic Control Plans (TCP) to be completed by a registered civil engineer or traffic engineer, and to eliminate requirements for copy of corporate resolution. Mr. Houston noted that he had met with various special event organizers and had drawn up this list of recommendations that could streamline the special event process. Discussion ensued regarding the license for alcohol beverage service. Police Chief Tom Zoll explained the process used by the City and the State Alcohol Beverage Commission to allow service of alcohol at special events. At 12:12 p.m. the Mayor called a brief recess for lunch and resumed the Council Meeting at 12:20 p.m. Jim Sweeney, organizer of the Carlsbad Oktoberfest, asked that the Police Chief write a letter to the State Alcohol Beverage Commission in support of the Oktoberfest alcohol beverage service. Brian Roth of Kennedy and Associates spoke in favor of streamlining the Events Permitting process. He also noted that the County Health Department issues their permit on the day of the event. Kathy Kinane, organizer of racing events, suggested that the City issue an event Conditional Use Permit for two to three months. She noted that this will give first time organizers a checklist of items needed for their event. She stated that recently insurance coverage for events is more difficult to obtain. Ms. Kinane also suggested that the City use engagement rather than enforcement in working with special events and their coordinators. Ms. Kinane requested a total for the City's July Triathlon net revenue. Council concurred to accept the recommendations with the exception of insurance and the question of handling high and low risk. 2 Minutes of the City Council Workshop July, 15, 2009 Council requested that the Manager return the recommendation regarding insurance to a future Workshop agenda including a discussion/dialog of community benefit and risk equations. 3. Review, discussion and direction to staff regarding parking on Carlsbad Boulevard and other locations throughout the City including time, place and manner of parking of oversize, overweight or other large recreational vehicles. City Engineer Bob Johnson gave a presentation on parking on Carlsbad Boulevard and other locations. This presentation is on file in the Office of the City Clerk. Council concurred to discuss this item at a future workshop. 4. Discussion of Council efficiency and effectiveness including impact of regional assignments with regard to contact with other Council members, decision and policymaking, serving the community and effective methods of feedback. Mayor Lewis stated that the Council is doing a good job of supporting communication. 5. City Manager review of goal and major project tracking report and update discussion of Council goal setting process and discussion of capacity and effectiveness in the delivery of City processes and services. There was no discussion on item number 5. 6. Discussion of feedback, communications or correspondence on issues for the good of the community, including directions to the City Manager or City Attorney, as appropriate, for the scheduling of items for future agendas, workshops or study sessions. There was no discussion on item number 6. Requests to Speak: Continuation of Requests to Speak (if necessary) ADJOURNMENT The Mayor adjourned the meeting at 1:06 p.m. orraitoe M. Wood, CMC CITY QLERK All Receive For the Information of the: ~ CITY COUNCIL June 23, 2009 ~- Asst CM CA TO: CITY MANAGER FROM: City Engineer RESTRICT RECREATIONAL VEHICLES (RVs) FROM PARKING ON PORTIONS OF CARLSBAD BOULEVARD I received the e-mail you sent on June 5, 2009 stating that the City Council may be ready to do something about RVs that park on Carlsbad Boulevard. As requested, the following options and pros/cons of each option are provided. BACKGROUND During the summer months especially, complaints are received about RVs occupying too much of the parallel parking space on portions of Carlsbad Boulevard. Two beach locations seem to generate the complaints and both are on the west side of Carlsbad Boulevard. The first location is north of Tamarack Avenue from Redwood Avenue to Cherry Avenue and the second complaint location, especially on a holiday such as July 4, is south of Tamarack Avenue from the cold water jetty to 300 feet north of Tierra del Oro Street. Parallel parking is allowed in both locations on a first come, first parked basis. However, a parking prohibition in effect at night restricts on-street parking from occurring between the hours 2:00 a.m. and 5:00 a.m. north of Tamarack Avenue and from 11:00 p.m. to 5:00.a.m. south of Tamarack Avenue. Recreational vehicle drivers are known to arrive at 5:00 a.m. or shortly thereafter and park on Carlsbad Boulevard. Other drivers arriving later in the morning find that there are few, if any, parallel parking spaces available for their passenger type vehicle. Also, again on a holiday such as July 4, RVs can be observed literally parking front bumper to rear bumper for almost the entire length of available parking. This occurrence is not as prevalent during other times of the year. In the two referenced parallel parking locations on Carlsbad Boulevard, except for handicap parking spaces, there are no designated parking spaces via striping. Vehicles of all lengths are allowed to park in any available legal space they can fit in. The length of the available parking space determines the type of vehicle parked. Results of a parking study that staff conducted in July and August 2008 in the two referenced parking locations were transmitted to the City Manager in a memorandum that I prepared on August 15, 2008 (copy attached). It was concluded that striping formal parking spaces would not result in a significant increase in the number of vehicles that could park on Carlsbad Boulevard. However, a striped parking space, either 22 or 23 feet in length, would obviously preclude the longer RV from being able to fit in the space. Note, however, that the Carlsbad Municipal Code would have to be changed to indicate that a vehicle overhanging a formally marked parking space is in violation of the Carlsbad Municipal Code. As it currently exists in Carlsbad, a vehicle longer than a marked parallel parking space can exceed the length of a striped parking space with impunity. June 23, 2009 RESTRICT RECREATIONAL VEHICLES (RVs) FROM PARKING ON PORTIONS OF CARLSBAD BOULEVARD Page 2 OPTIONS The possible options for restricting or eliminating RV parking in the two locations on Carlsbad Boulevard under discussion are far ranging. They range from do nothing (the approach the City Council took at a workshop on October 19, 2005) to development of an ordinance to restrict the parking of recreational vehicles on certain city streets (addressed in memorandums dated June 27, 2008 and July 29, 2004 from the City Attorney that are attached). For the sake of brevity, I am listing options and then following the options, a short list of pros/cons is provided. Several of the options can be discussed further in greater detail in another memorandum or meeting should more information be desired. The most obvious options available and that could be further explored include: 1. Do nothing. 2. Stripe designated parallel parking spaces that are not adequately sized to accommodate the length of an RV. 3. Establish parking time limits during the day (two-hour limit or three-hour limit, etc.). 4. Establish daytime parking time limits in summer only. 5. Adopt an ordinance to restrict the parking of RVs on Carlsbad Boulevard. PROS/CONS Option 1. Do Nothing Pros • status quo maintained • on-street parallel parking remains first-come, first-parked • very early arrival to compete for beach parking is at the discretion of individuals • no staff time or city funds expended to address the situation Cons • complaints about the lack of beach parking due to RVs occupying parallel parking spaces will continue • partial restricted views would continue for residents living on the east side of Carlsbad Boulevard north of Tamarack Avenue because of a parked RV • encroachments into the sidewalk (overhanging canopies from the RV, beach paraphernalia, etc.) remain an enforcement issue Option 2. Designate parallel parking spaces via on-street striping Pros • Individual parking spaces designated • May discourage long wheel-base vehicles from parking • May help ensure availability of some parking spaces later in the morning June 23, 2009 RESTRICT RECREATIONAL VEHICLES (RVs) FROM PARKING ON PORTIONS OF CARLSBAD BOULEVARD Pages Cons • funding is required to stripe the designated parking spaces • ongoing maintenance expense to refresh designated parking spaces • ordinance adoption required to establish that it is a municipal code violation to overhang a single, designated parking space • may be viewed by some individuals as retaliatory to drivers of RVs or other longer vehicles • RV drivers may choose to relocate into the neighborhoods due to the inability to park next to the beach Option 3. Establish daytime parking time limits Pros • would help ensure turnover of parking spaces resulting in more drivers having the possibility of on-street parking availability during the day • early arrival by RVs may be eliminated as they would not be parking during prime daylight hours due to the need to move their vehicle based on the parking time limit and, if moved, a parking space may not be available elsewhere • strict enforcement would generate some revenue Cons • requires staffing by the Police Department at these locations to enforce parking time limits to be successful • daytime beach activities are generally for a long duration - a two, three, or four hour time limit would generate complaints of inadequate time to enjoy the beach • may be difficult to enforce - markings on tires by the police officers to monitor parking may be rubbed off by drivers, etc. • more appeals of parking citations to be handled by the Police Department (claims that the time limit was not violated, the citation is in error, etc.) • expensive to install signs that designate time limits Option 4. Establish daytime parking time limits in summer only Pros • time limits only apply during busy summer months such as from Memorial Day to Labor Day when demand for beach parking is highest • same pros as Option 3 Cons • public may be confused throughout the year about when the time limits are applicable • same cons as Option 3 June 23, 2009 RESTRICT RECREATIONAL VEHICLES (RVs) FROM PARKING ON PORTIONS OF CARLSBAD BOULEVARD Page 4 Option 5. Adopt an ordinance to restrict RV parking on Carlsbad Boulevard Pros • eliminates complaints about RVs being parked at the beach • may free up more parallel parking spaces at the beach, especially on a holiday Cons • legal issues may not be clear - would need review by the City Attorney • ordinance could be challenged and result in city funds being expended to defend a lawsuit • RV owners may protest the ordinance at a Council meeting • RV owners may take their "business" elsewhere - potential lost revenue to Carlsbad RECOMMENDATIONS/NEXT STEPS This issue has been ongoing for a number of years and seems to primarily surface shortly before or during summer. For the most part, there are no traffic safety issues associated with RV parking at the beach at the subject locations. If the matter is to be pursued further, a discussion by the Leadership Team would be appropriate, followed potentially by a City Council study session or formal discussions at a City Council meeting. Additional research into the issue of banning or restricting RVs would be necessary by the City Attorney before discussions take place with the City Council. Please advise if additional information is needed. \L U/ ROBERT T. JOHNSON, JR., P.E. City Engineer RTJ:swm Attachment c: City Attorney Deputy City Manager, Elliott Deputy City Manager, Haas Public Works Director Police Chief Lt. Rawson August 15, 2008 TO: CITY MANAGER FROM: City Engineer PARALLEL PARKING ON CARLSBAD BOULEVARD Staff studied two locations on Carlsbad Boulevard where on-street parallel parking is allowed and concerns have been expressed about recreational vehicles (RV) occupying those locations. Both locations are on the west side of Carlsbad Boulevard. The first parking location, north of Tamarack Avenue, is from Cherry Avenue to Redwood Avenue and the second, south of Tamarack Avenue, is from south of the cold water jetty to 300 feet north of Tierra del Oro Street. For purposes of this memorandum, I will refer to the two locations as Parking North and Parking South (Tamarack Avenue being the demarcation line). Except for designated disabled parking spaces, no formal parking spaces have been striped. Red curb that prohibits parking has been installed in some locations in both parking areas. Parking is allowed in both locations on a first-come, first-served basis with no restrictions on the physical length of the motorized vehicle. Parking is not allowed, however, from 2:00 A.M. to 5:00 A.M., seven days a week, in Parking North and is likewise prohibited from 11:00 P.M. to 5:00 A.M., seven days a week, in Parking South. The purpose of the study was twofold. First, to inventory the number of vehicles occupying the available parking spaces on various days in July and August, and second, to compare the occupancy vehicle count against a theoretical total number of parking spaces that could be realized if formal parking spaces were striped. The net gain (loss) in parked vehicles could then be determined. If a parking space length of 23 feet is assumed, and allowing for existing disabled (ADA) parking and red curb to remain, the theoretical number of non-ADA parking spaces in Parking North would be 30 parking spaces. In Parking South, the theoretical number of non-ADA parking spaces is calculated to be 166. Assuming a parking space length of 22 feet results in 31 striped parking spaces in Parking North and 173 striped parking spaces in Parking South, both numbers reflecting non-ADA parking spaces. Occupancy counts (number of vehicles parked on the street) were conducted on seven days in July and August (one observation each day). The number of parked vehicles observed, including recreational vehicles (oversized vehicles), is indicated in Table 1. TABLE 1 Observed Vehicle Occupancy (excluding ADA parking spaces) Parking North Parking South Monday July 21, 2008 30 164 Tuesday July 22,'2008 28 150 Wednesday July 23, 2008 30 167 Thursday July 24, 2008 28 165 Friday August 8, 2008 30 161 Saturday August 2, 2008 26 166 Sunday July 27, 2008 30 160 August 15, 2008 PARALLEL PARKING ON CARLSBAD BOULEVARD Page 2 On the referenced days when the occupancy studies were conducted, Carlsbad Boulevard was estimated by staff to be 95% parked. This signifies that the two parking locations were, in essence, fully occupied. The observed actual number of vehicles vs. theoretical number of vehicles in Parking North are virtually the same when an assumed parking space of 23 feet is considered, 26 to 30 actual vs. 30 theoretical. In Parking South, assuming a striped 23-foot parking space, the actual vs. theoretical number of vehicles parked are also very similar, 150 to 167 actual vs. 166 theoretical. If a 22-foot parking space were striped, a very small increase in the number of vehicles that could be parked over and above the observed number would be realized in both Parking North and Parking South. It should be noted that the actual number of parked vehicles observed includes recreational vehicles, or other oversized vehicles, such as a pickup trgck with a trailer. If there were no recreational vehicles parked on Carlsbad Boulevard, the actual number of vehicles parked would be expected to be slightly higher or the same as the theoretical number of parking spaces. In conclusion, formally striping parking spaces would eliminate most of the larger recreational vehicles from parking within these two segments of Carlsbad Boulevard, but would not result in a significant number of additional passenger type vehicles. The driver of the displaced recreational vehicle may chose to park in a nearby residential location near the beach. Also, to legally eliminate the recreational vehicle from parking in a striped parking space, the Carlsbad Municipal Code would need to be changed. Currently, a vehicle longer than the formal, striped parking space is allowed to overhang the parking space without being in violation of exceeding the length of the designated parking space. Please contact me if additional information is needed. ROBERT T. JOHNSON, JR., P.E. City Engineer RTJ:jf City Attorney Deputy City Manager Public Works Director Police Chief Lt. Rawson Recommendations to Reduce Application Steps Council Workshop July 15, 2009 Special Event Permit is required –of any organized event with 50 or more persons on public property: •which is to travel or assemble in unison •cause a disruption or change in normal traffic regulations or controls •is not within the scope of a Facility Use Permit, other land use approval, or private property permit The Special Events Application Goal •To ensure all Special Events held within the City of Carlsbad are safe, enjoyable, and in compliance with the special event permit process. The Challenge •To find the right balance between risk and ease of application. Application Sections Application Sections Application Fee Storm Water and Recycling Use of Westfield Shopping Center Health Permit Facility Use Permit ABC License CA State Park Permit Fire Permit Insurance Requirement Medical Plan Site Plan Massage License Building Permit Amplified Sound ADA access Business License Traffic Control Plan City Staffing and Billing Route Map Security Plan Parking Management Plan Marketing and Public Relations Affected Party Notification Signature and Authentication Application Sections Application Sections Application Fee Storm Water and Recycling Use of Westfield Shopping Center Health Permit Facility Use Permit ABC License CA State Park Permit Fire Permit Insurance Requirement Medical Plan Site Plan Massage License Building Permit Amplified Sound ADA access Business License Traffic Control Plan City Staffing and Billing Route Map Security Plan Parking Management Plan Marketing and Public Relations Affected Party Notification Signature and Authentication Application Sections Application Sections Application Fee Storm Water and Recycling Use of Westfield Shopping Center Health Permit Facility Use Permit ABC License CA State Park Permit Fire Permit Insurance Requirement Medical Plan Site Plan Massage License Building Permit Amplified Sound ADA access Business License Traffic Control Plan City Staffing and Billing Route Map Security Plan Parking Management Plan Marketing and Public Relations Affected Party Notification Signature and Authentication Recommendation #1 A. Facility Use Permit included within the Special Event Application (not 2 separate applications) B.Special Event application functions as “Umbrella Business License” (slight fee increase to application possible) Application Sections Application Sections Application Fee Storm Water and Recycling Use of Westfield Shopping Center Health Permit Facility Use Permit ABC License CA State Park Permit Fire Permit Insurance Requirement Medical Plan Site Plan Massage License Building Permit Amplified Sound ADA access Business License Traffic Control Plan City Staffing and Billing Route Map Security Plan Parking Management Plan Marketing and Public Relations Affected Party Notification Signature and Authentication Recommendation #2 •No longer require applicants to submit permits, licenses, and evidence of notice before issuing City Special Event Permit. State Beach Permit Health Permit ABC License Affected Parties Notice, ADA Compliance, Marketing efforts *Risk for non-compliance is loss of specific aspect of the event. Application Sections Application Sections Application Fee Storm Water and Recycling Use of Westfield Shopping Center Health Permit Facility Use Permit ABC License CA State Park Permit Fire Permit Insurance Requirement Medical Plan Site Plan Massage License Building Permit Amplified Sound ADA access Business License Traffic Control Plan City Staffing and Billing Route Map Security Plan Parking Management Plan Marketing and Public Relations Affected Party Notification Signature and Authentication Recommendation •Insurance: A.Low-risk events handled differently than high- risk events, or B.Keep existing insurance requirements •Traffic Control Plan: Reserve the right to request TCP be completed by a registered civil or traffic engineer. •Signature and Authentication: Eliminate requirement for copy of corporate resolution. Council Discussion Recommendation #1 A. Facility Use Permit included within the Special Event Application (not 2 separate applications) B.Special Event application functions as “Umbrella Business License” (slight fee increase to application possible) Recommendation #2 •No longer require applicants to submit permits, licenses, and evidence of notice before issuing City Special Event Permit. State Beach Permit Health Permit ABC License Affected Parties Notice, ADA Compliance, Marketing efforts *Risk for non-compliance is loss of specific aspect of the event. Recommendation •Insurance: A.Low-risk events handled differently than high- risk events, or B.Keep existing insurance requirements •Traffic Control Plan: Reserve the right to request TCP be completed by a registered civil or traffic engineer. •Signature and Authentication: Eliminate requirement for copy of corporate resolution. Application Sections Application Sections Application Fee Storm Water and Recycling Use of Westfield Shopping Center Health Permit Facility Use Permit ABC License CA State Park Permit Fire Permit Insurance Requirement Medical Plan Site Plan Massage License Building Permit Amplified Sound ADA access Business License Traffic Control Plan City Staffing and Billing Route Map Security Plan Parking Management Plan Marketing and Public Relations Affected Party Notification Signature and Authentication 1 Recreational Vehicle CVC Section 28060 (c) (2) “Recreational vehicle” has the same meaning as defined in Section 18010.5 of the Health and Safety Code. 2 Recreational Vehicle HSC Section 18010 “Recreational vehicle” means both of the following: (a)A motor home, travel trailer, truck camper, or camping trailer, with or without motive power, designed for human habitation for recreational, emergency, or other occupancy, that meets all of the following criteria: 1.It contains less than 320 square feet of internal living room area, excluding built-in equipment, including, but not limited to, wardrobe, closets, cabinets, kitchen units or fixtures, and bath or toilet rooms. 2.It contains 400 square feet or less of gross area measured at maximum horizontal projections. 3.It is built on a single chassis. 4.It is either self-propelled, truck-mounted, or permanently towable on the highways without a permit. (b)A park trailer, as defined in Section 18009.3. 3 Discussion Locations -Overview 4 Discussion Locations -North 5 Discussion Locations -South 6 Complaints about RV Parking at Beach Received by various departments Shortly before summer or during summer July 4th holiday 7 RV Complaints in General Citywide Residential locations City Parks 8 Specific Complaints about RV Parking at Beach 9 Take up all parking spaces by arriving early Encroach into sidewalk with appurtenances Paraphernalia blocks sidewalk Views are blocked from residences Statistics Parking North and Parking South 2008 parking study –late July and early August One observation Monday through Sunday, inclusive Parking North –prohibited 2 AM to 5 AM each night Parking South –prohibited 11 PM to 5 AM each night Disabled parking and red curb in each location 10 Theoretical Parallel Parking Spaces (non-ADA parking spaces) Parking North Parking South 22-foot space 31 173 23-foot space 30 166 11 Occupancy Results (RVs included) Monday Tuesday Wednesday Thursday Friday Saturday Sunday July 21, 2008 July 22, 2008 July 23, 2008 July 24, 2008 August 8, 2008 August 2, 2008 July 27, 2008 Parking North (30 or 31)30 28 30 28 30 26 30 Parking South (166 or 173)164 150 167 165 161 166 160 12 Options Do nothing Formalize parallel parking spaces via striping Establish time limits in Parking North and Parking South Establish time limits summer months only Adopt ordinance restricting RV parking on Carlsbad Boulevard 13 Option 1 –Do Nothing Pros Status quo, first come, first parked Early arrival for parking space individual discretion No staff time or city funds expended Cons Complaints Partial view restrictions Sidewalk encroachment issues 14 Option 2 –Stripe Parallel Parking Spaces Pros Individual spaces designated May discourage long wheel-base vehicles Parking availability may improve Cons Funding required to stripe and maintain Ordinance required to formalize parking within designated space RV drivers and others are singled out RVs may relocate into residential areas 15 Option 3 –Daytime Parking Limits Pros Create turnover Early arrivals may be eliminated Strict enforcement would generate funds Cons Requires PD enforcement for success Beach activities long duration –would exceed time limit May be difficult to enforce –“games” played Parking appeals may claim errors Expensive to install signs 16 Option 4 –Summer Time Limits Only Pros Memorial Day to Labor Day only Same as option 3 Cons Possible confusion by the public Same as option 3 17 Option 5 –Adopt Ordinance to Restrict Beach Parking Pros Eliminates complaints about RVs Small number of additional parking spaces available Cons Legal issues Ordinance may be challenged RV owners are Carlsbad residents –may protest Potential lost revenue if daily RVs go elsewhere 18 Next Steps City Council provides direction to staff Research by City Attorney possibly required Ordinance (s) may be required 19 20