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HomeMy WebLinkAbout2009-11-17; City Council; MinutesCITY OF CARLSBAD CITY COUNCIL WORKSHOP SPECIAL MEETING Faraday Administration Offices 1635 Faraday Avenue Room 173-A Carlsbad, CA 92008 Tuesday, November 17, 2009 11 a.m. Minutes CALL TO ORDER: The Mayor called the meeting to order at 11:00 a.m. ROLL CALL: Lewis, Kulchin, Hall, Packard, Blackburn. 1. Council discussion on Council Member reports on regional roles and assignments, as necessary, including: Blackburn Buena Vista Lagoon JPC Chamber of Commerce Liaison City/School Committee Encina Joint Powers (JAC) Encina Wastewater Authority North County Dispatch Joint Powers Authority (alternate) No report. Packard Buena Vista Lagoon JPC City/School Committee North County Transit District Board of Directors *North County Transit District Planning Committee League of California Cities - SD Division North County Dispatch Joint Powers Authority No report. Hall Chamber of Commerce Liaison SANDAG Board of Directors SANDAG Executive Committee SANDAG Transportation Committee No report. Kulchin CalCoast Board of Directors Carlsbad ConVis (alternate) Minutes of the City of Carlsbad City Council Workshop November 17, 2009 Encina Joint Powers (JAC) Encina Wastewater Authority (EWA) North County Transit District (alternate) *San Diego Authority for Freeway Emergencies (SAFE) SANDAG Board of Directors (2nd alternate) *SANDAG Shoreline Preservation Committee No report. Lewis LAFCO Cities Advisory Committee North County Mayors and Managers SANDAG (1st alternate) San Diego County Water Authority Board of Directors No report. Requests to Speak on a listed item: A total of 15 minutes is provided. Please submit a speaker card indicating the item you wish to address. Comments/speakers are limited to three (3) minutes each. There were no speakers wishing to make public comment. 2. Accept and discuss the Fire Department Planning Study. Consultant Stu Garrett of Citygate Associates made a presentation to Council regarding the Fire Department Planning Study and Recommendations. Mr. Garrett was introduced by City Manager Lisa Hildabrand and Fire Chief Crawford. (This report is on file in the Office of the City Clerk. The power point presentation is on file in the Office of the Fire Chief.) Mr. Garrett noted that today he is giving an overview of the Fire Department strengths and challenges as determined by his study of multiple Fire components. He stated that there were two sets of findings: Field Deployment Findings and Headquarters Findings. Field Deployment Findings: Mr. Garrett showed a risk assessment map showing that the North County Joint Powers Authority improves local Fire services. Mr. Garrett stressed that outside the Village area fire service times are difficult to maintain because of meandering roads and Carlsbad's topography. Mr. Garrett recommended that Fire Station #3 be moved to a more southeast location to improve overall Fire coverage. He also recommended that the 6th Engine Company be restored. Minutes of the City of Carlsbad City Council Workshop November 17, 2009 Headquarters Findings: Mr. Garrett stated that Fire headquarters were thinly supported and needed more support for audits, office duties, technical services and public education. He also noted the need for an updated fee schedule. Mr. Garrett outlined both the operational and capital costs for these recommendations. Mr. Garrett discussed the priorities for the Department. He listed developing strategic plans to address challenges as job number one. He also stated that personnel needed to be added and some facilities replaced in the future. Council discussed the consolidation of headquarter staffing, strategic planning, preparation for major emergencies such as an earthquake, the Joint Powers Authority, use of volunteers in the Fire Department, cross training, and airport protection. By consensus, the Council received the report. The Mayor suggested that he and Mayor Pro Tem Kulchin send a letter to and visit with the County leaders regarding airport protection and costs that are incurred by Carlsbad. At 12:03 p.m. the Mayor called a recess for lunch. At 12:18 p.m. the Workshop resumed with all Council Members present. 3. Receive and discuss suggestions for improvements in the development process and direct staff regarding the implementation thereof. Community Development Director Sandra Holder introduced this item. She noted that the Development Review Process Working Group and their Report were a directive of the April 2009 Business Forum. She then introduced Assistant Planning Director Gary Barbaric and the working group members. Mr. Barbaric stated that the working group had developed nine initiatives and 48 recommendations. He noted that most recommendations were process and procedural but that some were code changes that would involve Council. (Both the Working Group Report and the presentation are on file in the Office of the City Clerk). Working Group members and business owners Mike Howes and Bill Hofman spoke about the cooperative and collaborative process. Mr. Hofman emphasized the importance of implementation of the recommendations. Mayor Lewis asked that Council accept the report, authorize continuance of the Development Review Process working group and direct staff to begin the implementation of recommendations. All Council Members approved the Mayor's request. Council Member Blackburn asked that an effort be made to revitalize Car Country Carlsbad. He noted that it could be made less crowded, more visible and more Minutes of the City of Carlsbad City Council Workshop November 17, 2009 attractive. City Manager Lisa Hildabrand stated that staff could prepare a list of options for Council's review. Council expressed consensus and directed City Manager Hildabrand to proceed with the preparation of a list of options for the revitalization of Car Country Carlsbad. 4. Discussion of Council efficiency and effectiveness including impact of regional assignments with regard to contact with other Council members, decision and policymaking, serving the community and effective methods of feedback. There was no action on this item. 5. City Manager review of goal and major project tracking report and update discussion of Council goal setting process and discussion of capacity and effectiveness in the delivery of City processes and services. There was no action on this item. 6. Discussion of feedback, communications or correspondence on issues for the good of the community, including directions to the City Manager or City Attorney, as appropriate, for the scheduling of items for future agendas, workshops or study sessions. There was no action on this item. Requests to Speak: Continuation of Requests to Speak (if necessary) ADJOURNMENT The meeting was adjourned at 12:53 p.m. ie M. Wood City (Zlerk