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Home My WebLink About2010-02-09; City Council; MinutesMINUTES SPECIAL MEETING: CITY COUNCIL ANNUAL WORKSHOP AND PLANNING MEETING DATE: FEBRUARY 9, 2010 TIME: 8:00 AM TO 4:00 PM PLACE: ENCINA WASTEWATER AUTHORITY BOARD ROOM, 6200 ENCINAS BOULEVARD The Mayor called the meeting to order on February 9, 2010 at 8:15 a.m. All Council Members were present except Mayor Pro Tem Ann Kulchin. Mayor Pro Tern Kulchin arrived at 8:16 a.m. In addition to Council the City Manager, City Attorney, City Clerk and Organizational Consultant Michele Tamayo were present. The Mayor called for updates from Council regarding their regional roles and assignments. Council Member Mark Packard, representing the North County Transit District, asked the Council for a letter to be sent to the Federal Government supporting funding of positive train control. Mayor Lewis asked that Council Member Packard send a short explanation to Council on this topic. Mayor Lewis noted that he and Council Member Blackburn had attended a County Water Authority (CWA) meeting presentation on proposed rate hikes. He also stated that salary negotiations are being held at CWA. Mayor Lewis gave an opening address to the Council which covered the following topics: • Respect ourselves and the public. • Focus on issues, not personalities. • Listen well. • Maintain professional demeanor no matter where you go. • Find consensus - but, vote your conscience. • Treat citizens as equals. Ms. Tamayo introduced the workshop schedule and explained the goals and objectives. She introduced City Manager Lisa Hildabrand who discussed the citywide realignment process. Ms. Hildabrand spoke of the challenges for the future and how these fit into the new city structure: • The economy. • The environment. • Neighborhoods and connections. • Transportation. • Beaches, lagoons and open space. Special Meeting: City Council Workshop and Planning Session February 9, 2010 Ms. Hildabrand introduced the new directors of the revised city organization: Heather Pizzuto, Library and Arts; John Coates, Parks and Recreation; Gary Barberio, Community and Economic Development; Debbie Fountain, Housing and Neighborhood Services; Tom Zoll, Police; Kevin Crawford, Fire; David Hauser, Property and Environmental Management; Skip Hammann, Transportation; Glenn Pruim, Utilities; Gordon Peterson, Information Technology; Julie Clark, Human Resources; Kristina Ray, Communications; and Lisa Irvine; Finance. The Mayor called for a recess at 10:00 a.m. and reconvened the meeting at 10:10 a.m. All handouts and presentations associated with this workshop are on file in the office of the City Clerk. Finance Director Lisa Irvine gave a short presentation on the Ten Year Financial Forecast. Ms. Irvine gave two scenarios for recovery from the recession. She noted that revenue growth of 0.7% in fiscal year 2010 -11 and revenue growth of 2.9% in fiscal year 2011-12 was the most likely scenario. She noted that the economy is uncertain and noted that key indicators for the future would be: • Housing recovery. • Unemployment. • Commercial/Industrial vacancy rates and market values. • Unforeseen events such as the Toyota recall. Debbie Fountain, Housing and Neighborhood Services Director, updated the Council on economic stimulus in Carlsbad. She noted that in the Village extra lighting, store front grant programs and emphasis on arts has been implemented. She also shared that streamlining of special events and the Environmental Impact Report process has been completed along with a revised landscape manual. Ms. Fountain also spoke about the City marketing campaign of the "Endless Summer" theme that had been rolled out in 2009. She noted that a team is still working on the business incubator project. Gary Barberio, Community and Economic Development Director, gave an overview of land use and development status for residential, commercial and industrial projects. Mayor Lewis and Council discussed a City project involving a museum in the Barrio. City Manager Hildabrand stated that a future meeting may involve a discussion of city owned properties. The Mayor called for a recess at 11:35 a.m. and reconvened the meeting at 11:40 a.m. Various leadership team members gave Council updates on their areas listing accomplishments and future challenges: • Heather Pizzuto - Library and Arts Page 2 Special Meeting: City Council Workshop and Planning Session February 9, 2010 • Kevin Crawford - Fire • John Coates - Recreation and Parks • Dave Hauser - Property and Environmental Management • Glenn Pruim-Utilities • Skip Hammann - Transportation • Tom Zoll - Police The Mayor called for a working lunch at 12:37 p.m. Council discussed groundrules and guiding principles for the new year. At 1:30 p.m. Council joined the leadership team for a group exercise. Assistant City Manager Sandra Holder asked Council and team members to discuss the nine core values from the Envision Carlsbad Community Vision. • Small Town Feel, Beach Community Character, and Connectedness. • Open Space and the Natural Environment. • Access to Recreation and Active, Healthy Lifestyles. • The Local Economy, Business Diversity, and Tourism. • Walking, Biking, Public Transportation, and Connectivity. • Sustainability. • History, the Arts, and Cultural Resources. • High Quality Education and Community Services. • Neighborhood Revitalization, Community Design, and Livability. Ms. Holder asked teams to list accomplishments for each topic and to list areas of focus/energy, also. Ms. Tamayo noted that there were many synergies and similarities of theme in each exercise. Ms. Tamayo stated that the areas of focus would be analyzed and that future goals could be drawn from this work. At 4:00 p.m. the Mayor adjourned to a special meeting. torrainte M. Wood, Certified Municipal Clerk CITY CLERK Page3 CaAkbbrr: Entering u New Em .- . . i/'.,- ,I Carlsbad is going through o nu td and fundamen tu/ -&: -P~-~~ ;$:, shift from one era to another. Nuv@uting the .# ,++- twition to the next era is our challenge. i" ..y >./' The emerging era is characterized by: Flexibility: external changes require more flexibility ' Partnerships: community, non-profits, businesslindustrial 3 7' Connectivity: enabled by design, architecture and technology ./ .' Participation: facilitated by cultivating "softscape" processes _- Sustainabilitv: awareness of the larger impacts of local action demands Era of Birth & Building 1950 - 2004 Incorporating, annexing and setting boundaries. Establishing General Plan/Zoning Ordinances, Growth Management Plan, Habitat Management Plan, master planning, building and growing the physical community, managing revenue from development fees. High standards built an attractive, well appointed "hardscape", desirable quality of life, and high property values that help fund City services. Honor what got us here. Invent and create the new. Change is upon us (completing last master planning efforts), Wilt require modifying outmoded rules and crafting new ones. Turbulence will happen. If incumbents are willing to evolve, It can be a time of legacy, rebirth and excitement. Era of SustainabteQuallty 2010 - 2050 Infill and redevelopment projects will become the norm. New leaders will need support to keep the best of the traditional methods while cultivating sustainable quality in the future. The economic requirements, and many of the social norms, will evolve too. Therefore, this era will, in many ways, look and feel like no other. ,- le- CITY CLERK - .'Iannlng Commission ASSISTANT CITY MANAGER I MANAGFdR 1 HUMAN I IPESOURCES WPQRMATION ~OLOGY RECORDS me- 1 ~OP~ t ~G~ PLrlPLiC SAFETY CouneU Appointed =I Reporting Relationship - Rev 01m10 Communications Kristinu Ray -" - Records Lorrnine Wood City Operatious Library & the Arts Parks & Recreation Community & Economic Housing & Development Neighborhood Services Heather Pizzir to Jolrn Coate~ Gary Burberio DeObie Folrrr tnin Dir~)ctor Director Director Director Cultural Arts Literacy Community Outreach Programs Media Services Children Circulation Reference Park Development Park Maintenance BeachILagoons Liaison Senior Services Recreation Trailslopen Space Special Events Building & Code Enforcement Development Services Economic Development Land Use Engineering Community Engagement Neighborhood Resources Grants and Housing Development Housing Rental Assistance Genealogy Police Fire Tom Zoll Kevirr Crawford Chief Chief Investigations Fire Prevention Traffic Emergency Preparedness Community Services Administration Communications Fire Operations Property & Transportation Utilities Information Human Finance Environmental Technology Resources Management David Hauser Skip Hatrrrtlann Glevrrl Pruirrl Gordon Petersovl Ilrlie Clark Lisa lrvine Director Director Director llirector Director Director Real Estate Traffic Water Geographic Recruitment Accounting 1nfo;mation Fleet Street Waste Water Systems Employee & Revenue Maintenance Labor Relations Management Facilities Conservation Applications 6r Construction Programs Benefits Purchasing Storm Water Information Management Engineering Enterprise Compensation Risk Habitat & Inspection Management Manaaement Business Systems f3 Workers Comp d Engineering systems Client Support Internal Audit Environmental Training & Permitting Civic Projects Contracts Development Budget Green House Gases qbf CITY OF CARLSBAD City of Carlsbad - Ten Year Financial Forecast Estimated FY 2009-10 Reve~~ues - $9.3 Million (down o-lo] 2 CITY OF CARLSBAO HISTORIC SALES TAX BY GEOGRAPHIC AREA bncnmark Year Drmcll--- Ymm- c.oXIm. H* -- yd rX-~l m 1 Kmuu.~- .- /--- b. '-, I - --= , C 3' '\ . I. I 10 Year Financial Forecast 3 Carlsbad's Ten Year Forecast General Fund Only Major Revenue Sources Actuals for PI 2008-09 FY 2009-10 Revised Projections Estimated Expenditures Current programs/services moperating costs of major new facilities in CIP Ten Year Forecast H No Change in Timing of New Facilities Infrastructure Replacement transfer remains at 6.So/o of GF revenues H Retirement Rates increase in FY 2013 to reflect loss in CalPERS investments Saved $1.26 million in FY 2010 Ten Year Forecast H Two Scenarios Most Likely Scenario Revenue Growth 0.7% FY 2010-11 . Revenue Growth 2.9% FY 2011-12 Longer Recovery Scenario . Revenue Growth -0.1% FY 2010-11 Revenue Growth 2.3% FY 2011-12 Scenario 1 - Most Likely General Fund revenue high in FY 2007 achieved again in FY 2014 Revenues are impacted by recession and No position growth until FY 2013 Scenario 2 - Economic recovery is one year longer General Fund revenue high in FY 2007 achieved again in FY 2015 Revenues are impacted by recession and slow recovery (more than Most Likely) No position growth until FY 2014 Ten Year Financial Forecast ~- ~ .- - ~ FY2009 M2010 FY2011 FY2012 FY 2013 FY2014 FY2015 FY2016 FY2017 FY2018 Financial Challenges Revenue Forecasts Economy is Uncertain H Housing Recovery H Unemployment Commercial/ Industrial Vacancy Rates and Market Unforeseen Events - Toyota Recall City of Carlsbad Ten Year Financial Forecast February 2010 12 CITY OF CARLSBAD I- ' GENERAL FUND Most Likely Scenano Key Revenue Asssumptions Base Assessed Value Sales Tax Growth Rate (Base) Transient Occupancy Growth Rate (Base) Key Expenditure Assumptions PERS Rates: General Safety PERS Costs: General Safety Total PERS Costs New Positions Expenditure Index (MBO Growth) IO Year F I Prolected Prolected Projected City of Carlsbad - Most Likely Scenario DRAFT 2/8/2010 DRAFT General Fund Actual Actual Revrsed FY 2010 2007-08 2008-09 tS 1 119.837 115,927 -2 7% -3 3% Total Revenues 119,837 115,927 1 105,792 101,508 8 2% -4.1% Goals One-trme 0 0 Caprtal outlay 3,307 1,190 Contrngency: 1,293 865 Transfers Hosp Grove 275 90 Infrastructure replrnnt (6 5%) 7,900 7.800 Mrsc xfers 139 474 LLD #I Transfer Portron Only - Advances are rn Balance Calc Total Base 118,706 11 1,925 ADDITIONAL BUDGET ITEMS: 3.0% -5.7% leudget Savings New Facilities CIVIC Center (net of vacated fac~llt~es) Publrc Works Center Jornt Frrst Responders Trarnrng Fac~lrty Aviara Park Comm Ctr Alga Norte Park (net of fees) Alga Norte Aquatrc Complex (net of fees) Prne Park Cornm Ctr Pornsettra Park-Phase 2 Leo Carrrllo Park Phase 3 and Barn Veteran's Memonal Park Lrbrary Expansron Robertson Ranch Park Busrness Park (Zone 5) (TOTAL EXPENDITURES 1 118,706 11 1.925 3% -6% (REVENUES OVER (UNDER) EXP 1 1,131 4,002 Percent of Budget 1% 4% Projected 2009-10 109,723 -64% 109.123 101,893 0.4% 0 500 6,558 177 i~.lw -2.5% (463) 108.645 -3% i,078 1 % Projected Projected Projected Projected Projected Projected Projected Projected 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 110,443 113,686 118,766 124,838 132,911 141.037 147.675 155,356 0 7% 2 9% 4 5% 5 1% 6 5% 6 1% 4 7% 5 2% 110,443 113,686 I 18,766 124,838 132,811 141,037 147,675 155.356 102,779 105.315 108,903 114,379 119,240 124,899 130,442 136,129 0 9% 2 5% 3.4% 5.0% 4.3% 4 7% 4 3% 4 3% 50 100 100 100 150 200 300 350 50 100 250 250 500 750 1,000 1,000 500 1,000 1,000 1,000 1,000 2,000 2,000 2,000 7.179 7,390 7,720 8,114 8,639 9.167 9,599 10,098 ' 110,557 113,904 117,872 123,843 129,529 137.017 143,341 149,577 1.3% 3.0% 3.6% 5.0% 4.6% 5.8% 4.6% 4 4% (344) (346) (34Q) (358) (307) (380) (393) (407) 970 1,006 1,044 1,081 404 418 434 450 466 25 50 52 54 56 58 760 786 814 844 876 907 440 455 47 1 489 507 525 464 48 1 500 517 7 13 13 14 250 259 269 279 75 1 110.220 11 3,571 118,862 125,196 132,601 140,204 146,651 153,753 1% 3% pp 5% 5% 6%-- 6% 5% 5% 223 1 114 ( (96) 1 (358)l 310 1 833 1 1,024 1 1,603 0% 0% 0% 0% 0% 1% 1% 1% City of Catlsbad - Most Likely Scenario DRAFT - U8/2010 GENERAL FUND BALANCE (unmsewed. undeslansted\ Flscal Year Endlng Beglnnlng YLF pavback or State action Loan from PIP* for Poinsatlia Load Repamnl from Storm Uraler Retree Health Care Trust Land Sale to RDA Advance la Village RDS Advance lo SCCROA LLD I1 Advance Golf Course Operaticas Advance CarryforwardsIChanges in Encumbrances Rev over exp a1 % of Mat Public Safety Tra~ning ~en!er Endlng fund balance 30% of budgel Percent of bud@ DRAFT - Kevenue Summary -- IIV THOUSANDS (input) (input) (cal'd) Actual Actual Projected Projected Projected Projected Projected Projected Projected 2007-08 2008-09 2009-1 0 2010-1 1 2011-12 2012-13 2013-14 2014-1 5 2015-16 Sales tax 28,012 24,765 22,059 23,100 23,022 23,942 25,370 27,061 28,479 Property Tax 39,847 42,597 41,620 40,978 41,725 42,910 44,623 46,960 49,937 Property Tax in-lieu of VLF 7,349 7,842 7,802 7,674 7,720 7,939 8,256 8,688 9,239 TOT 14,278 12,752 11,617 11,617 1 1,907 12,324 14,069 15,912 16,626 Franchises: Cable 1,376 1,485 1,570 1,619 1,671 1,725 1,784 1,847 1,916 Trash 1,116 1,050 1,052 1,053 1,097 1,100 1,105 1,155 1,163 SDGE 2,113 2,640 2,121 2,186 2,253 2,322 2,395 2,470 2,550 Other 31 100 50 5 1 52 54 55 57 58 Total 4,636 5,275 4,792 4,908 5,073 5,201 5,338 5,529 5,687 Transfer taxes 951 62 1 500 804 1,075 1,097 1,119 1,141 1.164 Business license taxes 3,328 3,421 3,391 3,504 3,447 3,585 3,746 3,915 4,091 Intergovernmental: VLF 450 353 300 409 472 486 500 51 5 53 1 HOE 380 376 376 377 379 380 383 387 390 PLF and CLSA 230 191 135 135 135 135 135 135 135 Senior Nutrition 192 116 119 123 126 129 133 136 140 Other 2,084 785 41 0 422 433 445 457 469 482 Total 3,336 1,821 1,341 1,466 1,544 1,575 1,608 1,642 1,678 Building permits 817 450 485 485 760 1,071 1,179 1,403 1,768 Other licenses and permits 1,174 572 570 570 893 1,258 1,386 1,649 2,078 Building planchecklinsp 638 424 450 450 704 993 1,093 1,300 1,639 Planning fees 604 378 425 425 665 937 1,032 1,228 1,547 Engineering fees 1,427 498 500 500 782 1,102 1,214 1,445 1,820 Ambulance fees 1,980 2,080 2,452 2,521 2,595 2,673 2,756 2,846 2,944 Recreation fees 1,730 1,804 1,700 1,735 1,787 1,841 1,896 1,953 2,012 Other charges for service 1,148 1,007 91 7 545 56 1 578 595 61 3 631 Fines and forfeitures 1,336 1,308 1,100 1,133 1,167 1,202 1,238 1,276 1,314 Rentals/leases/sales 807 956 936 964 993 1,023 1,054 1,085 1,118 Interest 3,288 2,760 1,610 1,610 1,810 2,060 2,310 2,310 2,310 Interdepartmental 2,287 3,676 3,976 3,976 3,976 3,976 3,976 3,976 3,976 Golf Course Redevelopment Loan Repayment 500 500 500 500 Other 865 920 979 979 979 979 979 979 979 TOTAL PROJECTED REV I 1 19,837 1 11 5,927 1 109,723 1 1 10,443 1 11 3,686 1 118,766 1 124,838 ( 132,911 1 141,037 Percent Increase -2.7% -3.3% -5.4% 0.7% 2.9% 4.5% 5.1% 6.5% 6.1% < Community Vision & Strategic Planning Process v, PROCESSES DOCUMENTS / OUTPUT 02010 City of Carlsbad, CA. All rights reserved V012010 COUNCIL GROUNDRULES 1. Council Members treat each other and citizens with dignity and respect. 2. Council Members givelreceive feedback to another Council Member personally. 3. Council Members will focus comments on the issues, not each other. 4. Once Council makes any decision, all Council Members will respect it. 5. Council Members will be sensitive to their obligation to conduct the public's business in public. 6. Council Members will keep each other informed (i.e., no surprises, ask questions). 7. Council Members take responsibility for utilizing the chain of command (i.e., go through the City Manager). Land Use and Development Status February 9, 2009 Land Use and Development Status 3 Areas of Focus: •Where we are today •What we might see in the near future •How the development model is changing Existing Residential •44,455 du’s; 104,425 pop (Jan. 1, 2010) •Current “build out” status –86 % (Reduced excess dwelling unit bank) –82 % (Prop E cap) Total Remaining Reduced Bank 51,414 6,959 Prop E Cap 54,599 10,144 Future Residential •“Build out” –50,599 du’s, 131,027 pop (SANDAG 2050 Forecast) •Entitled projects –1,744 du’s •In process –1,213 du’s •Total –2,910 du’s •200-250 du’s/year in next 12-24 months Major activity areas Robertson Ranch VLC Greens VLC Ridge / Oaks Pontebello Quarry Creek Dos Colinas Approved Proposed Existing Industrial / Office •Current “build out” status –77 % –1,917 acres total –434 acres vacant Future Industrial / Office •Entitled projects –2,224,318 sf •In process –372,745 sf •Total –2,597,063 sf •Very limited development over the next 12-24 months Major activity areas Oaks North Raceway/ ForumBressi Ranch Existing Commercial •Current “build out” status –82 % –1,025 acres total –180 acres vacant Future Commercial •Entitled projects –363,945 sf •In process –194,726 sf •Total –558,671 sf •Only 73,746 sf in next 12-24 months Major activity areas Carlsbad Paseo Legoland Inner Park Palomar Commons Green Dragon Plaza Camino Real La Costa Town Square Rancho La Costa Approved Proposed Hotels Current Inventory: •3,588 hotel rooms •796 timeshare units Entitled projects: •818 hotels rooms •224 timeshare units Entitled Hotels Hotel Rooms Entitled Timeshares Timeshare units DKN 104 Lumiere 39 Legoland 250 Sheraton Phase II 94 Sheraton Phase II 224 Hilton Ponto 215 La Costa Resort 116 Major activity areas Legoland and Sheraton hotels/timeshares Hilton Ponto DKN and Lumiere Hotels La Costa Resort Land Use and Development Status 3 Areas of Focus: •Where we are today •What we might see in the near future •How the development model is changing Changing Development Model •As we approach “build out” •Less greenfield, more infill / redevelopment •More neighborhood outreach / engagement •Need to retool the development review process and our regulations Changing Development Model •Response •Envision Carlsbad –Phase II (GP, LCP, Zoning Update) •Housing Element implementation •DRP Working Group implementation •Car Country dialogue •Barrio planning Land Use Development Status •Questions