HomeMy WebLinkAbout2010-03-16; City Council; MinutesMINUTES
SPECIAL MEETING: CITY COUNCIL WORKSHOP
DATE: MARCH 16, 2010
TIME: 10:30 AM
PLACE: ROOM 173A 1635 FARADAY
The Mayor called the Special Meeting to order at 10:31 a.m. with all Council Members present. Council
gave no updates on their regional roles and assignments. There was no public comment.
Associate Analyst Sheree Hildebrandt gave a presentation to Council (on file in the Office of the City
Clerk) on a Solid Waste Rate Request. Ms Hildebrandt reviewed the history of the contract with Waste
Management and rate increases. She noted that since 1997 a rate increase of 6.1% residential and 7.2%
commercial was granted in 2005.
Ms. Hildebrandt reported that Waste Management had requested a 7% residential and 13.2%
commercial rate increase for January 1, 2011. Ms. Hildebrandt explained how staff and their
consultants analyzed the request. Ms. Hildebrandt listed the options for rate increase:
• Offer the requested 7.1% residential and 13.2% commercial increase; or a weighted average of
10.7%.
• Offer no rate increase.
• Offer lower rate increase of 3.3%.
Ms. Hildebrand then discussed future solid waste strategy plans that will come to Council this year.
Ken Ryan, representing Waste Management, explained the rate increases his company has requested.
Mr. Ryan also confirmed for Council that he was in agreement with the percentage of profit banding his
request was weighed against.
In response to Council, Glenn Pruim, Director of Utilities, stated that rate increases can be smoothed by
use of rolling averages.
City Attorney Ron Ball clarified the sequence of events needed to implement any rate increases by
January 1, 2011.
Council Members Packard, Blackburn and Mayor Pro Tem Kulchin agreed that they would like more
information regarding long term rolling averages but could support a 3.3% rate increase to be
Pagel
City Council Workshop March 16, 2010
implemented in January 2011. Council Member Hall noted that he would require more information
prior to a decision. Mayor Lewis stated that he was not willing to support a rate increase at this time
and would like to review the rolling average information.
At 11:30 a.m. the Mayor called a recess. Council returned to the meeting at 11:42 a.m.
Consultant Michelle Tamayo led a discussion regarding a wrap up of the February goal setting session.
She distributed a Memorandum dated Tuesday, March 16 (this handout and Memorandum are on file in
the Office of the City Clerk). Council discussion ensued regarding consolidation of several line items.
Per Council consensus Ms. Tamayo consolidated items regarding business attraction and retention, open
space and trails, hydro and electric energy exploration and community events/media/gathering places.
Council Member Hall asked that many of the items dealing with traffic flow, realignment of Carlsbad
Boulevard and water recycling be planned out so that if funding becomes available staff can easily
produce these documents.
Council Members voted with four stickers each for projects they thought should receive a high priority:
3 votes: ID funding for realignment, business attraction and retention, permitting for Agua Hedionda
dredging, alternative energy source exploration and hydro power, traffic flow improvement.
2 votes: Water recycling, community connection
1 vote: Open space and trails
Anticipating changes in Council, Mayor Lewis noted that all goals should be reviewed again in November
2010.
The Mayor adjourned the meeting at 12:50 p.m.
Lorraine M. Wood, Certified Municipal Clerk
Clerk City of Carlsbad
T
C6
March 16, 2010
Sheree Hildebrandt, Associate Analyst
Solid Waste History
Waste Management Contract
Evergreen contract began November 1997
No rate structure/adjustment guidance
03/16/2010
.STE RATE REQUEST
City Council Workshop
Includes an extraordinary cost increase clause
03/16/2010
Solid Waste History
® Services
* Curb side trash and recycle pickup
« Bulky item pick up 5 times per year
® Local buyback center and electronic waste
facility
•.. Local call center
Solid Waste History
Waste Management's only rate increase
since 1997.
• August 2005
* 6.1% residential
« 7.2% commercial
03/16/2010
Solid Waste History
Residential Rates
11/1997
11/2003
8/2005
11/2007
Rate
$14.52
$16.47
$17.50
$18.87
Dollar Increase Percentaae Increase
$1.95 13.4% = trash surcharge fee
$1.03 6.3% = 6.1 % + trash surcharge fee
$1.37 7.8% = trash surcharge fee
Solid Waste History
Commercial Rates
11/1997
11/2003
8/2005
Rate
$74.92
$86.23
$98.85
Dollar Increase
$11.31
$12.62
Percentaae Increase
15.1% = trash surcharge fee
14.6% = 7.2% + trash surcharge fee
03/16/2010
Rate Adjustment Analysis
R3 Consulting Group, Inc.
Analyzed Waste Management's Profit and Loss
Statements
Prepared an Alternative Prof it Analysis
Analyzed Rate Options
Reviewed and Compared San Diego County
Cities rates and service
03/16/2010
Rate Adjustment Analysis
Basis of appropriate rate adjustment
Considerations
How long the rate will be in effect.
Use profit calculation average from last rate
increase, 2005 forward (average)
Use profit calculation from current rate,
2010 forward (annual)
03/16/2010
Solid Waste Rate Options
Offer the requested 7.1% residential
and 13.2% commercial increase or
weighted average of 10.7%.
Offer No Rate Increase
Offer Lower Rate Increase, 3.3%
03/16/2010
03/16/2010
Solid Waste ComDari
Carlsbad Compared to County Cities
Highest to Lowest
| Carlsbad-10.7% weighted avg
|Carlsbad-7% requested option
[Jgarlsbad-3.3% lowest option
I Carlsbad-Current
Fully Automated(F)
Semi Automated (S)
or Manual (M)
64 gallon
ip to 12 32-gallon cans
a to 10 32-gal!on ca
up to 10 32-gallon cans
Solid Waste Comparison
Waste Hauler's Rate
1 11! • • •
tiftfflfffl
* <?'.*
Currently, Carlsbad ranks the lowest in waste hauler rates of all
San Diego County jurisdictions.
A rate increase would keep Carlsbad ranked in the lowest 1/3 in
waste hauler rates of all San Diego County jurisdictions.
8
Projected Rate Increase
Annual Profit Levels
03/16/2010
Highest Prof it Target 13.6%
Lowest Profit Target 9.9%
Aug 2010 - 3.3% increase
Jan 2011 - 3.3% increase
-»*-Requested or average increase
03/16/2010
Solid Waste Rate Options
Requested Increase, 7.0% /13.2%
Weighted Average Increase, 10.7%
No Increase
Low Increase, 3.3%
10
CITY OF
CARLSBAD
Memorandum
March 12, 2010
To: City Council .
From: Lisa Hildabrand, City Manager/ I/—
Via: V
Re: Council Workshop on Tuesday, March 16, 2010
One of the items on the Council's workshop on Tues, March 16, is the continuation and wrap up
of the Planning Session of February 9. Michele Tamayo will be facilitating this part of the
workshop. Staff has taken the ideas generated in the afternoon session entitled "Bringing Our
Vision to Life" and consolidated and refined them into potential initiatives that could be
pursued which would enhance the achievement of the Community's vision. To this list, we
have added those initiatives that we are currently pursuing and have separately identified those
that are already underway. This information has been consolidated into 3 documents which
are described below.
Attachment 1 - Previously Approved Initiatives
This is a list of the more significant initiatives underway in the city that have been previously
approved or authorized and which will be before the City Council sometime in the next year
either as an agenda or workshop item or as an update. The approximate time when the Council
will see the item is noted. This document is for your information only.
Attachment 2 - Envision Carlsbad Phase 2 (General Plan Update)
Many of the items identified during the afternoon session on February 9 are items that will be
addressed through the 2nd phase of Envision Carlsbad. These items are listed on this document.
This document is for your information only.
Attachment 3 - Bringing the Vision to Life.
This document is the one we will be working with the most on Tuesday. It contains the
consolidated and refined ideas that were generated in the afternoon session on Tues., February
9 and adds to them those more significant initiatives that we are currently pursuing.
In order to ensure the City staff are working and achieving the Council's top priorities, we will
be asking the Council to identify your top 10 initiatives from the list on Attachment 3. Since we
have already received direction on those on Attachment 1, you will not need to prioritize these.
City Hall
1200 Carlsbad Village Drive I Carlsbad, CA 92008 760-434-2820 I 760-720-9461 fax I www.carlsbadca.gov
City Council
March 12, 2010
Page 2
If there is something on that list that you would like us to stop working on, you may want to
note that as a discussion item.
There will be time for the staff to explain what the initiative is if it is unclear to you from the
short description. Also, if there is something that we missed, please feel free to jot it down and
we can add it at the workshop. In addition, please note any particular items you would like to
further discuss with your colleagues as there will be time for discussion.
I will be in the office all day on Monday. Please call me if you have any questions or would like
to discuss further.
LH:dh
cc: Ron Ball, City Attorney
Michele Tamayo
Attachment 1 PREVIOUSLY APPROVED INITIATIVES
CATEGORY TOPIC
General Plan Update- Envision Carlsbad Phase 2 (see attachment 2)All _
All _ [City Budget and Capitallmprovement Program
Al[ ^ j Labor negotiations
,AII {Human Capital Management System
All Proposed power plant (incl urgency ord)
Environmental/ NR j Water efficient landscaping ordinance
Environmental/ N R | Desalination project and pipeline construction (WPA)
Environmental/ NR jvillage storm drain replacement project
.Environmental/MR jHMPjH^Qnar
^^XilPJl!71?!!!3!/^^ _ JEncinas Creek Bridge
•1§DY!^^ j Lake Calavera Trails
^Environmental/ NR Water/Sewer Master Plans
(Economic j Automated meter reading project
(Economic [Google fiber to the homes request
^Ecojnpmic [Solid waste rate analysis
Economic [Dev. Review Process Working Group - progress report
•.Social j Alga Norte Park and Aquatic Center
iSocia[ j Housing Element Lawsuit/program implementation
Social^ jLa Posada Expansion- Grant request
S°c!?l! . „ jTraffic calming- instaH stop signs /speed tables
Social Uoint First Responders Training Facility (award contract)
^Social (Artwork for the JFRTF„..,. ~~,.~-~ . 4,.,,__., ^__™_ .
Private/Other Deyelppment iWestfieldjupgrade/ renovation (EIR)
Private/Other Development ^ajojparCgjTT^^
Private/Other Development (Airport Land Use Plan
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DEPARTMENT
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Finance, All
HR
HR, IT, FIN
CM,CED,CA
CED
Transportation
Utilities
CA/P&EM
Transportation
P&R
Utilities
Utilities
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NEXT ACTION
DATE
Summer
May-June
Utilities
CED
P&R
CA/CED
CED
Transportation
Trans/Safety
Library/Arts
CE I In progress^
[Fall/Winter
Transportation/CED I December/January
Attachment 2
Envision Carlsbad - Phase 2
General Plan. Local Coastal Program and Zoning Code Update
The work program for Phase 2 of Envision Carlsbad (update of the General Plan, LCP and Zoning Code) is currently being
developed. It is anticipated that it will be brought forward to the City Council in May for review and approval. The items listed
below will be incorporated into the General Plan work program because they were specifically discussed at the City Council
Annual Goals Workshop held on February 9, 2010. Many other work items (not specifically mentioned during the annual goals
workshop) will also be included in the update. The update will incorporate the input received during the Community Vision
process (Phase 1) as well as input that will be gathered during the community outreach process for Phase 2.
Topics from the City Council Annual Goals Workshop - February 9. 2010
Investigate opportunities for future community gathering places
Investigate mixed use opportunities
Update Parks and Recreation Element
Work with the business community to review regulations, provide policies in support of economic
development and to remove unnecessary obstacles
Prepare an Economic Prosperity Element in the General Plan that is connected to the land use
Incorporate a cluster analysis, missing segment analysis, and land use inventory to ensure that the future
business retention and attraction needs of Carlsbad are addressed.
Completing bike and pedestrian trail systems and promoting: Designation as Bike Friendly Community
and Create better connections
Promote use of alternative transportation and safe routes
Traffic management - improve traffic flow to enhance connectivity
Incorporate green development standards
Attachments Bringing the Vision to Life Black print: Current Initiatives
Blue Print: Workshop Idgas
Vision Statement
Category
All
Economic
-Identify funding for the realignment of Carlsbad Blvd. and complete the exchange of coastal property with Ca.
State Parks (Manzano property)
Investigate current state legislation and court cases regarding growth caps and evaluate alternative courses of
action for the City to consider pursuing to protect our growth cap
Complete Master Plan for Planning Area 2 of the SCCRA, which will include development of linear park/coastal
walk connecting north to south along Carlsbad Blvd. (similar to seawall), and investigating other coastal
amenity-oriented land use opportunities for the realigned Carlsbad Blvd and Manzano properties.
Updating council's policy on Naming Rights to various facilities
Retain a 3rd party golf industry expert to conduct the 3-year golf course operations review
Develop and implement a pricing policy based on the pyramid cost recovery strategy for recreation programs,
services and facilities
Complete discussions with the Car Country Working Group and develop options for council's consideration
Complete facilities planning for the vacation of the Oak Yard and reuse of Las Palmas/Hawthorne facilities.
Begin work on the Barrio neighborhood revitalization plan
Explore partnerships with other regional agencies for service provisions (e.g. Fire services, etc.)
Develop a web-based, interactive and searchable GIS/Map-Based database that shows the current industrial
and office land use inventory and place it on the City's Economic Development website in a user-friendly
manner such that existing businesses wishing to expand and prospective businesses wishing to locate in
Carlsbad can access and utilize the data base.
Complete and in-depth analysis of Carlsbad's missing industrial, office, and retail segments. Identify those
missing segments that are the most desirable to attract to Carlsbad. Develop a consistent and specific
message and approach in addressing outside business inquires, to include identification of specific staff
contacts, specific inquiry protocols, and a defined Economic Development web page, all targeted towards
attracting the desirable missing segments to Carlsbad.
Complete an in-depth analysis of Carlsbad's existing industry clusters (cluster linkages, opportunities and
threats, and strategic issues). Work with the cluster business executives to develop a cluster-specific strategic
approach for improving the competivenessof the clusters.
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Attachment 3 Bringing the Vision to Life Black print: Current Initiatives
Blue Print: Workshop Ideas
Vision Statement
Category
Environmental/ Natural
Resources Find and purchase open space acquisition opportunities
Submit the new zoning ordinance to implement Prop D and complete the development of a new Agricultual
Policy
Secure resource agency permits for the Aqua Hedionda Dredge (Rancho Carlsbad) project. Once permits are
secured, bid project and complete work.
Complete feasibility study of Hydro-electric power generation project and construct, if cost/beneficial
Look for opportunities to purchase properties and/or obtain easements to complete the trail system and
improve connections to natural resource areas
Prepare a strategic plan for solid waste processing including investigating the expansion and/or enhancement
of solid waste recycling
Develop a program to expand community gardens
Become more proactive in strengthening relationships with other agencies/organizations that oversee
resources such as beaches and lagoons
Attract a signature special event centered around eco-tourism
Explore alternative energy projects/opportunities
Investigate the expansion and/or enhancement of water recycling
Enhance information and marketing to engage community as participants in "green" programs - HOA and
business community outreach
Social Improve citizen communication and relationships by completing the design and implementing a Citizen
Relationship Management System
Improve traffic flow throughout the city by implementing a traffic management system beginning with a pilot
program
Meet with the RV community and establish measures to address seasonal RV parking issues on Carlsbad Blvd.
Encourage more special events throughout the community
Identify, document and market existing community gathering places
Develop a plan for creating social connections through interactive web-based technology
Attachment 3 Bringing the Vision to Life Black print: Current Initiatives
Blue Print: Workshop Ideas
Vision Statement
Category Initiative
Develop programs and uses to create a more family-friendly Village
Social - Education Enhance education programs for healthy lifestyles
Enhance adult learning programs through partnerships with universities and colleges
Create a community lecture series on topics of interest to the community
Social - History Enhance programs for historical preservation
Create historical photo library accessible to the public
Investigate physical space for display of the City's history through the following venues:
• Museums
• Galleries
• Other public spaces
Social- Parks Develop a CIP project and phasing plan for the vacant property on Madison consistent with the community-
endorsed plan
Social - Transportation Find ways to improve family-friendly bike access to popular destinations (e.g. beaches, shopping, etc.)
Partner with transit and bus providers to develop a plan for connecting public and private transit services to
key activity/ destination centers
Social - Arts Identify future funding and support for expanding cultural/arts programs and venues throughout the City
Develop an immediate, interim and long-term strategy for reuse of the Oak Yard to serve as a cultural arts
facility and/or activiety center for the community, and hold stakeholder meetings to obtain feedback on
partnerships for implementation of strategy