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HomeMy WebLinkAbout2011-10-18; City Council; MinutesMINUTES SPECIAL MEETING: CITY COUNCIL WORKSHOP DATE: October 18, 2011 TIME: 11:00 AM PLACE: CITY ADMINISTRATION BUILDING, ROOM 173B, 1635 FARADAY The Mayor called the meeting to order on October 18, 2011 at 11:00 a.m. Present: Hall, Packard, Blackburn. Mayor Pro Tern Kulchin was attending special meeting for the City. REGIONAL REPORTS Packard: Council Member Packard noted that the local Fish and Game agency has declined to finish the Environmental Impact Report (EIR) for the Buena Vista Lagoon restoration. He noted that without a completed EIR the Lagoon would not be eligible for mitigation funding. He asked if the City should work with the State Agency to complete the EIR. City Manager Lisa Hildabrand stated that she would place this matter on a future agenda and send letters to the State Fish and Game Agency and State representatives. Hall: No Report. Blackburn: No Report. Douglas: No Report. Public Comment: There was no public comment. Player's Lounge at the Crossings The following documents were distributed for this item and are on file in the Office of the City Clerk. • Memorandum: Player's Lounge-The Crossings. From: Director of Parks and Recreation to Assistant City Manager. Dated: October 14,2011 • Power Point Presentation regarding the Player's Lounge. Dated October 18,2011. City Council Workshop October 18,2011 Staff Members Presenting: Chris Hazeltine, Director of Parks and Recreation; Mark Steyaert, Park Planner and Gary Glaser, Interim Director of the Crossings Golf Club. Mr. Hazeltine discussed the various options available for the Player's Lounge. Council discussion ensued regarding costs and logistics for use of the Boardroom versus the Partitioned Golf Shop. A majority of Council concurred to consider the Partitioned Golf Shop for a future Player's Lounge. Mr. Glaser confirmed the timing and length of construction for the Council. Mr. Hazeltine confirmed that Capital Expenditure Funds would be used to fund the remodel/construction. At 11:50 a.m. the Mayor called a recess. The Mayor and Council Members Packard, Douglas and Blackburn returned at 12:05 p.m. City Street Tree Policies and Ordinance The following documents were distributed for this item and are on file in the Office of the City Clerk. • Power Point Presentation, Street Tree Policy and Ordinance, October 18,2011. Staff Members Presenting: Chris Hazeltine, Director of Parks and Recreation and Kyle Landcaster, Supervisor of Parks. Staff asked Council for direction on updating, adding and amending the current policies, procedures and ordinance governing City Street Trees. Council discussion ensued regarding view and trees, the Citywide Urban Forest Plan, tree transition plans, and approved and non-approved trees. Mayor Hall noted that any major changes to the policies or ordinance should be opened up for public consideration. Council concurred to have staff return with any proposed changes, first to the Parks and Recreation Commission and then to the Council. Project Timeline (Athena) List City Manager Hildabrand passed out the latest update of Citywide Projects. She noted that a new section, "Council Requests" was added as a way to track unique requests. City Council Workshop October 18,2011 Council Member Blackburn asked that more information be provided to the media regarding the streamlining of the development process. He suggested an article in the newspapers. City Manager Hildabrand also suggested an article on the City website. Mayor Hall adjourned the meeting at 1:04 p.m. Lorraine M. Wood, CMC City Clerk CITY OF ^ CARLSBAD Memorandum October 14, 2011 To: From: Re: Coates, Assistant City Manager hris Hazeltine, Parks and Recreation Director PLAYERS' LOUNGE - THE CROSSINGS www.carlsbadca.gov All Receive For the Information of the: CITY COUNCIL x DateKW City Manager.^ In preparation for the City Council Workshop on October 18th, attached you'll find the latest report on the options prepared by Kemper Sports. A couple items to note: 1. The alternatives for the cost of construction as submitted by Kemper Sports now include a few changes. This change will affect the numbers presented to Council at their 6/28/11 meeting. The more accurate estimates, presented by Kemper Sports, are listed in the chart below and in the attached report. 2. The report includes a permanent conversion of the Boardroom to a players' lounge at a cost of $80,000. The temporary "trial basis" option was added to the report as well for an estimated cost of $12,000. This option was presented Council on 6/28/11 and was staff's recommendation to test the success on a trial basis both from a popularity and financial aspect. Below is a summary chart of the costs and return on investments (ROI) of each scheme (using the updated construction costs). Numbers are rounded to the nearest $1,000: Estimated construction cost NOI (net operating income - 5 yr. average) RO! Boardroom *$12,000 $26,000 .5 Roston Room $115,000 $(12,000) n/a Golf Patio Enclosure $705,000 $5,000 141 Snack Pavilion $1,492,000 $59,000 25 Golf Shop Partition $127,000 $30,000 4 * using the temporary cost scenario vs. the $80k permanent option from the report. In addition to the above, we were asked to look at what it would take to cover the portion of the outdoor patio that would be used in conjunction with the "Golf Shop Partition" option. To add a light roofing cover over the existing trellis and provide roll-up clear vinyl sides is estimated to cost approximately $5,000. attachment c: Lisa Hildabrand, City Manager Parks & Recreation 799 Pine Ave., Suite 200 Carlsbad, CA 92008 I 760-434-2826 I 760-434 Date: Distribution: City Clerk Asst. City Clerk Deputy Clerk Book KemperSports' Scheme A-2 - Boardroom (Permanent) Scheme A-2 consists of the renovation of the private dining / boardroom area to a golfer's lounge capable of seating 28. The renovation would consist of the following: • Extension of water and waste lines to the proposed bar location • Extension of soda lines to the proposed bar location • Co-axial cabling to support (2) new televisions • New flooring at the bar location • Construction of a 12'-15' bar and back bar capable of seating 8 with a similar design to the existing wainscoting A rough estimate of cost for this area is approximately $80,000 inclusive of FF&E and breaks down as follows: Description Design and Permitting Extend Water and Sewer Lines Electrical Work Soda Lines Cabling Bar Construction Bar Equipment Bar Small Wares Televisions Cost Comments $15,000 Assumes $10k for design & $5k for permits $9,500 Allowance $5,000 Allowance $2,200 Allowani $1,000 Allowance .21,000 Cherry Wood Bar $14,600 $500 Glassware, etc. $4,000 2 @ $2,000/EA Estimated Total $80,000 KemperSports' Scheme B - Roston Room It is important to note that the current layout of this space is not conducive to a typical back bar, bar combination. Instead we would utilize a 14' square "island" type bar for this space. A schematic layout is shown to the right with the proposed bar highlighted in blue. This bar layout could accommodate considerably more bar seating but it would limit table seating due to the amount of space the bar takes up. It could be shrunk down slightly but we still have to allow for ADA access behind the bar. Additionally, it may detract from the current banquet setup as this space is typically used to house the buffet tables, gift tables, etc. The bonus to utilizing this space is that the clubhouse drawings show a floor drain installed in the center of the space. This may offset the additional costs one would incur for extending the sewer and water lines to this location but for this exercise we have assumed a $15,000 allowance for the extension of water lines and the relocation of the sewer as it would be underneath the current center bar counter. Description Design and Permitting Extend Water and Sewer Lines Soda Lines Cabling Bar Construction Bar Equipment Bar Small Wares Televisions Bar Stools Tables Cost Comments $15,000 Assumes 10k for design and 5k for permits $15,000 Allowance $2,500 Allowance $2,000 Allowance $43,200 72 Lineal Feet @ $600/LF k,600 $500 Glassware, et ,8,000 4@$2,000/E^ $9,600 24 Stools @ $400/EA 1,400 2 @ $700 Estimated Total $115,000 KemperSports" Scheme C - Patio adjacent to the Golf Shop Scheme C proposes building a 1520 square foot addition off the golf shop capable of seating 61 indoors and an additional 90 outdoors. This option contains a large bar area but given its location it would require a dedicated kitchen as well. This kitchen would require approximately 500-700 SF of space thus reducing the interior seating totals if we were to stay within the programmed footprint. We assume table seating to be 72 patrons. Additionally the grade is not ideal and costs could be compounded due to the construction of retaining walls and the fill material that may have to be imported. While an indoor / outdoor bar was discussed we feel that this would present problems with the Health Department. Based upon this concept we have estimated a finished construction cost of $300/square foot @ 1520 SF or $456,OOO.The table below offers the breakdown of costs: Description Design and Permitting Building Costs Kitchen Equipment Kitchen Small Wares Bar Equipment Bar Small Wares Televisions Bar Stools Tables (Lounge) Chairs (Lounge) Tables (Banquet) Chairs (Banquet) Estimated Total Cost Comments $60,000 Assumes 45k for design and 15k for permits $456,000 1520 SF @ $300/SF $102,000 Equipment list is attached $12,300 $17,600 $0 I $4,000 2 @ $2,000/EA $5,600 14 @ $400/EA $12,600 18 @ $700/EA $28,800 72 @ $400/EA $3,190 11 @ $290/EA $705,150 The following table represents the kitchen equipment lists for Scheme C: Item # Qty Unit Specification Fryer, Gas, 31 "W, (2) battery gas hose V Series Heavy Duty Range, 36", Gas, charbroiler 3/4" NPT pressure regulator Equipment Stand, 36"W gas hose V Series Heavy Duty Range, 36", Gas, Griddle Top $12,190.93 $674.08 $5,478.84 $80.03 $665.87 $404.24 $4,637.52 KemperSports" Refrigerated base, 36", self-contained $6,182.68 3/4" NPT pressure regulator $80.03 1 ea Salamander Broiler, Gas, 36" range $2,400.84 Chrome wall bracket, for FCMJ $162.11 1 ea V Series Heavy Duty Range, 36", Gas, (4) 33,000 BTU open $7,604.71 burners 1 ea Exhaust hood 14'-0" Exhaust only wall $6,696.00 1 ea Disposal cone weldment (cone by others) $260.26 1 ea Complete Disposer Package $2,036.88 1 ea Dishwasher, door type, high temperature w/built-in 70° rise $9,721.80 electric booster 1 ea Condensate hood 5'-0" condensate hood $1,296.00 I ea Dishtable, clean, 48" LH $548.51 I ea Rack Shelf, 21 "Wx42"L $337.82 I ea Sink, three compartment $1,952.13 I ea H-Frame Legs, stainless steel $80.78 "> ea Twist Waste Valve $230.85 ! ea Production Line Hand Sink $408.24 I ea Soap and Towel Dispenser $400.14 ? pq Sandwich Top Refrigerator, two-section, 48"W $4,382.02 I ea Ice Maker w/Bin, cube-style, air-cooled $2,257.25 I ea Arctic Pure® Primary Water Filter Assembly $165.29 ' ea Undercounter Refrigerator, single-section, 27"W $1,584.55 ea 5 year compressor warranty (net) $102.60 I ea 2.50" NSF certified casters $88.82 I ea Coffee Brewer $0.00 I ea Iced Tea Brewer $0.00 TOTAL $101,634.90 KemperSports' Scheme D - Halfway House Expansion This is the largest and most costly option but also offers the most flexibility with regard to servicing our catered events whether they are weddings, golf outings or private parties. The addition of this structure would allow for multiple events to be hosted on the same day and could have an immediate impact on revenues We carry a lower per square foot estimated cost of $250/SF for this work although there are some higher utility costs associated with this work as a new electrical service and potentially a larger gas service will need to be installed. Additionally, the water service may need to be upsized and a dedicated fireline installed as this building may require fire protection. Design and permitting costs will also be higher based upon the larger building. Please see the table below for an explanation of costs. Description Cost Design and Permitting $115,000 Building Costs $1,175,000 Kitchen Equipment $121,000 Kitchen Small Wares $18,000 Bar Equipment $17,600 Bar Small Wares $0 Televisions $4,000 Bar Stools $4,000 Tables (Lounge) $6,300 Chairs (Lounge) $14,400 Tables (Banquet) $9,860 Chairs (Banqu Estimated Total I $1,491,960 The following table represents the kitchen equipment lists for Scheme D: Comments Assumes 100k for design and 15k for permits 4700 SF @ $250/SF Equipment list is attached Included in Kitchen Small Wares 2 @ $2,000/EA 10 Stools @ $400, 9 @ $700/EA 36 @ $400/EA 34 @ $290/EA Item # Qty Unit Specification Fryer, Gas, 31 "W, (2) battery gas hose V Series Heavy Duty Range, 36", Gas, charbroiler 3/4" NPT pressure regulator Equipment Stand, 36"W gas hose V Series Heavy Duty Range, 36", Gas, Griddle Top Refrigerated base, 36", self-contained $12,190.93 $674.08 $5,478.84 $80.03 $665.87 $404.24 $4,637.52 $6,182.68 KemperSports* 3/4" NPT pressure regulator amander Broiler, Gas, 36" range Chrome wall bracket, for FCMJ V Series Heavy Duty Range, 36", Gas, (4) 33,uu' burners Casters (set of 4) gas hose Exhaust hood 18'-0" Exhaust only wall ANSUL- 3.0/3.0 Electrical system Refrigerator, Reach-in, two-section Freezer, Reach-in, single-section Dishtable, soiled, 48" RH Disposal cone weldment (cone by others^ Disposal Control Panel, 12" x 16" Easylnstall Prerinse Unit Complete Disposer Package Dishwasher, door type, high temperature w,^^,,, electric booster Condensate hood 5'-0" condensate hood Dishtable, clean, 48" LH Rack Shelf, 21 "Wx42"L Sink, three compartment H-Frame Legs, stainless steel Faucet, splash-mounted Twist Waste Valve Production Line Hand Sink Soap and Towel Dispenser Sink, one compartment Sink Mixing Faucet Twist Waste Valve SandwichTop Refrigerator, two-section, 48"W S/S back, for 48" table Stainless steel Double overshelf Work Table, 24"W x 48"L Work Table, 30"W x 72"L Ice Maker w/Bin, cube-style,; Arctic Pure® Pre-Filter Assembly Arctic Pure® Primary Water Filter Assembly Undercounter Refrigerator, single-section, 27"W 5 year compressor warranty (net) 2.50" NSF certified casters Coffee Brewer Iced Tea Brewer Metro® Heated ' $80.03 $404.24 $2,400.84 $162.11 $7,604.71 $266.76 $674.08 7,560.00 6,010.20 $895.05 $3,788.25 $3,457.21 $956.56 $260.26 $108.79 $245.72 $2,036.88 $9,721.80 $1,296.00 $548.51 $337.82 $1,952.13 $80.78 4.16 iO.85 $408.24 10.14 6.79 $103.42 $76.95 $4,382.02 $752.06 $5,598.90 $2,194.02 $1,720.80 $2,257.25 $119.12 '"5.29 54.55 $102.60 $88.82 $0.00 $0.00 $7,622.16 J $10,732.98 TOTAL $120,854.04 KemperSports" Scheme E - Golf Shop Partition At the City's request we have put together an additional option that divides the golf shop via a glass partition wall and creates a golfers lounge. This lounge would be served out of the existing kitchen for ala carte food service but would have a small bar component that would be capable of seating seven patrons. The interior square footage is approximately 624 SF, which would allow for interior table seating of 28. Additionally outdoor seating could be set-up to accommodate another 20+ patrons. A small amount of flooring work would need to be completed in the bar area but the balance of the space is generally left untouched. Description Design and Permitting *Partition Construction Plumbing Allowance TV Cabling Bar Flooring Bar Construction Bar Equipment Bar Small Wares Televisions Bar Stools Tables (Lounge) Chairs (Lounge) Tables (Outdoor) Chairs (Outdoor) $5,000 $18,700 $15,000 $2,000 $2,000 $16,800 $17,600 $500 $4,000 $2,800 $4,900 $11,200 $5,000 $10,000 Comments Assumes $2,500 for permit drawings. Full Height Glass Partition with (1) opening Existing 4" San and %" water in vicinity Allowance Allowance Assumes 28 LF @ $600/LF 2 @ $2,000/EA 7 Stools @ $400/E 7 @ $700/EA 28 @ $400/EA 5 @ $1000/EA 20 @ $50f " Estimated Total I $127,050 Half height partition would be approximately $10,000 10/17/2011 AT CARLSBAD g PLAYERS' LOUNGE Chris Hazeltine, Parks and Recreation Director Mark Steyaert, Park Development Manager City Council Workshop 10.18.11 ' U Boardroom t) Boston Room y Pro shop Patio BSnack Bar Pavilion PLAYERS'LOUNGE ALTERNATIVES m 10/17/2011 The Boardroom "trial basis" $12,000 The Roston Room 10/17/2011 The Golf Patio Enclosure The Snack Bar area $1,492,000 10/17/2011 I The Golf Shop Partition 10/17/2011 Boardroom Roston Estimated construction NOI (net operating income - 5 yr. average) ROI (return on investment - 5 yr. average Golf Patio Snack Golf Shop Enclosure Pavilion Partition $1,492,000 $127,000 n/a 141 $59,000 25 $30,000 QUESTIONS ? 10/17/2011 6.1 would DINE more frequently when playing golf at The Crossings If the course offered a separate and dedicated casual Bar/Grill room for Golfers. Response Response Percent Count 22.7% 202 Slrongly Disagree [~j 33,3'. 28.5% 98% E7«i answered question skipped question 253 87 51 CARLSBAD Mio* mar* t>U|iWr - "' E •' LJ 3fl 7H 307 itipp*J qutillen IH 10/18/2011 Street Tree Policy and Ordinance City Council Workshop Oct. 18, 2011 CARLSBAD Why are we here? To request direction from City Council to: - Make no changes to existing policy and ordinance, o_r - Make recommendations for revisions to existing policy and ordinance for future consideration CARLSBAD 10/18/2011 Benefits of Trees Reduce the erosion of topsoil Cut heating/cooling costs by moderating temps Produce oxygen and clean the air Provide habitat for wildlife Increase property values and enhance the economic vitality of business areas Beautify our communities CARLSBAD City's Commitment to Trees Tree City USA for seven consecutive years Two certified arborists on staff 10,900 street trees in the city FY 11-12 budget for street trees maintenance is $644,000 Street tree ordinance requires spacing of trees 20 to 40 ft., depending on size of site/species CARLSBAD 10/18/2011 Background 1970: original Street Tree Ordinance for Olde Carlsbad was adopted 1999: Council appoints citizens committee to review policy, which included: — People for Trees -SDG&E - Carlsbad Historic Preservation Commission - Certified arborist consultant - Staff: Planning, Engineering, General Services (Public Works), Parks & Recreation CARLSBAD Background (cont'd) 2000: City Council adopts final report delivered by Street Tree Policy Committee - Revision of Council Policy No. 4 - Revision of Street Tree Ordinance - Street Tree Commission (Parks and Recreation) - Authorized development of the Community Forest Management Plan CARLSBAD 10/18/2011 Background (cont'd) 2003: Council adopts the Community Forest Management Plan - Confirmed proactive management of tree- related issues - Raised citizen awareness of healthy /diverse urban forest - Updated Approved Species List for Street Trees CARLSBAD Approved Species List for Street Trees • Examples of species on the list: - Southern Magnolia, Brisbane Box, Queen Palm, Podocarpus - Eucalyptus (nearly all subspecies), Ficus, Coral, Liquidambar CARLSBAD 10/18/2011 Existing policy and ordinances Council Policy No. 4 - Street Trees - "...a policy for the preservation, proper maintenance and continued enhancement of street trees in the City of Carlsbad." CMC 11.12 - Trees and Shrubs - "The city values trees as an important part of the environment and shall strive to preserve them whenever possible and feasible." CARLSBAD Existing Maintenance Practices 6,200 trees in the city inventory Inventory history is updated with each pruning All trees inspected/pruned on a two or four year cycle, depending on species and location - Eucalyptus, Ficus and select other species - two year - Downtown Village and beach locations - two year All trees subject to reactive pruning in interim Developers generally assume maintenance responsibility for new street trees in tracts CARLSBAD 10/18/2011 Application of the Street Tree Policy and Ordinance CARLSBAD Council Policy No. 4: ia for Street Tree Removal A. Hazardous, dead, dying or diseased B. If not above, then consider: 1. Service life 2. Damage to utilities and/or sewer lines 3. Damage to hardscapes (street, sidewalk, foundation) 4. Conformity of the existing tree to recommended species list Highest priority given to trees meeting all four factors CARLSBAD 10/18/2011 [Requests for Street Tree Removal Initiated by: - Staff - Property Owner/Citizen - City Council Responsive action balances preserving the character of the community with responsible management of taxpayer money CARLSBAD Street Tree Removal Process Upon determination that a tree should be removed: - Sign posted on tree 30 days in advance - Letter sent to owner of property where tree is located, and nearby property owners - Tree removal is subject to appeal to Parks & Recreation Commission within 30 days of posting - Replanting: 15-gallon container sized tree within 45 days of any removal CARLSBAD 10/18/2011 City Tree Related Claims Tree/Limb Falls and Roots Claims received Jan. 1, 2006 - Sept. 15, 2011 'Limb Falls s (utilities/hardscape) L 20 34 54 $28,806 $184,756 $213,562 Utility lines impact -staff action varies on a case by case basis (Chapter 13 CMC) CARLSBAD Responses to Tree Related Claims In collaboration with the City Attorney's Office and Risk Manager, staff has: Created and refined a proactive maintenance pruning program Worked toward preserving the integrity of the street tree inventory CARLSBAD 10/18/2011 Street Tree Policy and Ordinance Direct staff to: - Make no changes to existing policy and ordinance, or - Make recommendations for revisions to existing policy and ordinance for future consideration, via: a Staff; Q Citizen Committee; Q Parks and Recreation Commission; Q City Council Subcommittee? CARLSBAD Responses to Tree Related Claims Reviewed options for root intrusion into sewer laterals with several city divisions: <" Retain status quo - action taken on a case by case basis f Annual supplemental high pressure jetter maintenance service for properties: - Whose laterals that are known to have been, or are presently impacted, by street tree roots (estimated to be 50 properties, ~$6K/year total) - Which are more likely than average to have impacted lateral lines (estimated to be 1400 properties, ~$168K/year total) - All private sewer laterals serviced by CMWD (#/$ - TBD) r- Removal of street trees causing the impacts CARLSBAD C I T V OF Council Priority Projects CARLSBAD FY 11/12 Priority Goal/Project Title Status Responsible Dept.Team Leader Current Milestone Complete Estimated Project Completion ECONOMIC DEVELOPMENT * * * Partner with property owners in the Village to create a "Main Street" type program to spur local investment and foot traffic. Launch a business attraction and retention program. Streamline city processes to support faster turnaround times & more efficient handling of business requests: - Development Review Process Recommendations - Prop D Implementation - CCC Process - Business License Process Streamline CURRENT MILESTONE: H&R Commission appointed five citizens to sub-committee at 8/23/11 Workshop. Sub-committee assembled and is currently evaluating proposals. NEXT MILESTONE: Recommend preferred contractor, scope of work and fees to H&R Commission and obtain approval to execute Professional Services Agreement. CURRENT MILESTONE: Outreach visits ongoing; 2 of 12 leadership visits complete; 7 of 50 staff visits complete; have met with 7 companies considering expansion in, or relcation to Carlsbad. Completed Tech Incubator interviews and seeking business plan and financials from lead proposer. NEXT MILESTONE: Develop list of target type companies for attraction & develop a communication outreach strategy. Complete Tech Incubator RFP selection. CURRENT MILESTONE: Title 20 CMC amendments for Vesting TM's Ordinance Adoption scheduled for 09-13-11 CC Hearing. "Decision Making Level" proposed amendments out for public review. NEXT MILESTONE: Schedule "Decision Making Level" amendments for PC and CC hearing. Submit LCPA CMC Amendments to CCC. CURRENT MILESTONE: LCPA application submitted to California Coastal Commission in 07/11. Achieved "complete status" on LCPA submittal to CCC in September 2011, CCC continued application for up to one year at their September hearing. Meet with CCC staff to work out application issues. NEXT MILESTONE: LCPA scheduled for CCC Hearing. CURRENT MILESTONE: Initial meetings being held, working on process flow and identifying best practices. Met with Exe. Director of Carlsbad CofC in Oct. NEXT MILESTONE: Identify improvement and streamline measures. CM CED CED CED CED J.Coates K. Dodson G. Barberio G.Barberio K. Dodson Dec. 2011 Oct. 2011 Oct. 2011 Mar. 2012 Oct. 2011 Jan. 2012 June 2012 Dec. 2012 Sept. 2012 June 2012 * = FY 11/12 Priority 10/18/2011 1 of 8 C I T V O f Council Priority Projects CARLSBAD FY 11/12 Priority * Goal/Project Title - Car Country Carlsbad Working Group Expand the amount and quantity of useful city information available to businesses: - Economic Development Communications Plan - Development Services Manager Communications Plan Proposed Power Plant - Power Plant State permitting - Power Plant Land Use Amendments Westfield Lease and Project Review Status CURRENT MILESTONE: Staff working on work program schedule and cost estimates for CC consideration in 2nd Quarter FY 11/12. NEXT MILESTONE: Work program schedule and cost estimates to CC for consideration by end of 2nd Quarter FY 11/12. CURRENT MILESTONE: Website updated, Broker's Forum held 9/8/11, property search tool has gone live on website, third e-newsletter sent, finishing Isis opening media blitz. NEXT MILESTONE: Develop Biomed company attraction communication outreach piece by 12/11. CURRENT MILESTONE: CBJ article ran in September edition. "How to" guide for homeowners and developers completed and posted to web and available at Dev Services counter. Development of video explaining the role of the Development Services Manager underway. NEXT MILESTONE: Video completed and available in October. Update website pages to provide clear information. CURRENT MILESTONE: EPA Review. NEXT MILESTONE: Regional Water Quality Control Board NPDES Permit. CURRENT MILESTONE: Draft text changes considered by PC on 09/07/11 and CC on 09/27/11. Final report on moritorium went to CC on 09/27/11. NEXT MILESTONE: CC second read of Ordinances on October 11. CURRENT MILESTONE: Finalize lease deal points with Westfield. City Attorney coordinating w/Westfield NEXT MILESTONE: Return to Council in closed session to review final deal points. Responsible Dept. CED CED CED PEM CED PEM Team Leader G. Barberio K. Dodson M. Peterson J.Garuba D. Neu J. Garuba Current Milestone Complete Dec. 2011 Oct. 2011 Oct. 2011 TBD Oct. 2011 Nov. 2011 Estimated Project Completion TBD June 2012 June 2012 TBD Dec 2013 TBD = FY 11/12 Priority 10/18/2011 2 Of 8 CITY OF Council Priority Projects CARLSBAD FY 11/12 Priority * Goal/Project Title Envision Carlsbad Phase II - General Plan Update Status CURRENT MILESTONE: Task 2 - Draft Land Use Alternatives presented to EC3 on 08/10 and PC on 08/17. Two community workshops on land-use alternatives in November, web feedback Nov/Dec. NEXT MILESTONE: Report to PC & CC results of alternative analysis and community feedback, February 2012. Responsible Dept. CED Team Leader G. Barberio Current Milestone Complete Nov. 2011 Estimated Project Completion Dec. 2013 FINANCIAL HEALTH * * * Streamline city operations to ensure balanced budget & most efficient use of resources: Complete a plan to maximize the value & use of city- owned real estate Implement golf course operational improvements to reduce operating subsidies Constituent Relationship Management Program Maintenance and Operations Center Construction CURRENT MILESTONE: Complete initial screening process for lines of business/major services and hire consultant. NEXT MILESTONE: Complete operational assessment for selected lines of business/major services. CURRENT MILESTONE: Retain financial property consultant and initiate highest and best use analysis. NEXT MILESTONE: Prepare draft report. CURRENT MILESTONE: 18th hole green design. NEXT MILESTONE: 18th hole green construction. Tentative October Council Workshop to discuss dedicated players lounge. CURRENT MILESTONE: Release RFP for CRM solution and collect proposals. NEXT MILESTONE: Evaluate CRM proposals and negotiate with vendor; secure services of external project manager. CURRENT MILESTONE: Retain consultant to prepare performance specifications and authorize design-build process. NEXT MILESTONE: Prepare performance specifications and bridging documents and authorize solicitation for design-builder. CM PEM PARKS & REC CM PEM CMT J. Garuba C. Hazeltine J. Coates P.McGarry Jan. 2012 Nov. 2011 Dec. 2011 Oct. 2011 Nov. 2011 Ongoing Jan. 2012 Apr. 2012 Oct. 2012 March 2015 xFY11/12 Priority 10/18/2011 3 Of 8 C I T Y OF Council Priority Projects CARLSBAD FY 11/12 Priority Goal/Project Title Desalination Plant Review Human Capital Management System Hydro Electric Project Labor Negotiations Status CURRENT MILESTONE: Enter Reimbursement Agreement with Poseidon. NEXT MILESTONE: Determine amount of desal water to be purchased as a local supply. CURRENT MILESTONE: Finish roll-out of training classes to employees and convert to new system (including automated timesheets for pilot departments) effective 11/28/11. NEXT MILESTONE: Go live with all of Phase 1 deliverables no later than January 1, 2012. CURRENT MILESTONE: Select preferred equipment provider and obtain Council direction on whether to proceed with project based on latest information. NEXT MILESTONE: Finalize design, obtain FERC approval and advertise project. CURRENT MILESTONE: 2nd tier for all miscellaneous employees approved by City Council. NEXT MILESTONE: Begin negotiations with Carlsbad Police Management Association and Carlsbad Firefighters' Association. Responsible Dept. UTILITIES HR UTILITIES HR Team Leader G. Pruim J. Clark B. Plummer J.Clark Current Milestone Complete Oct. 2011 Nov. 2011 Nov. 2011 Oct. 2011 Estimated Project Completion Oct. 2011 Jan. 2012 Dec. 2012 Dec. 2011 TRANSPORTATION AND CIRCULATION * * Improve traffic flow by upgrading & synchronizing all traffic signals on major thoroughfares throughout the city, beginning with Palomar Airport Road and El Camino Real. Install lighted, pedestrian friendly crosswalks along Carlsbad Boulevard in the Village & other areas with heavy foot traffic. La Costa Avenue Traffic Calming CURRENT MILESTONE: Install equipment and connect to TMC on ECR & PAR. NEXT MILESTONE: Implement Phase 2 to install equipment on remaining primary corridors. CURRENT MILESTONE: Prepare staff report outlying ped crossing options. NEXT MILESTONE: Present staff recommendations to TSC. CURRENT MILESTONE: Submit community vision plan for La Costa Ave. for Council consideration. NEXT MILESTONE: Depends on Council direction. TRANSPORTATION TRANSPORTATION TRANSPORTATION D.Bilse Bryan Jones D.Bilse Feb. 2012 Oct. 2011 Oct. 2011 July 2013 Dec. 2011 TBD * = FY 11/12 Priority 10. C I T Y O F Council Priority Projects CARLSBAD FY 11/12 Priority Goal/Project Title Status Responsible Dept.Team Leader Current Milestone Complete Estimated Project Completion PARKS, OPEN SPACES AND TRAILS * * * Alga Norte Community Park: - Finalize Alga Norte Park operating plan - Construct Alga Norte Park Create new coastal land for recreation & economic development by completing land exchange w/ the state for the Manzano property & realigning Carlsbad Blvd.: Carlsbad Blvd. Preliminary roadway design and environmental review to facilitate land exchange Expand the amount of open space & trails in the city through active monitoring of potential acquisition sites and partnering with others, where possible, to leverage taxpayer funds. - Lake Calavera Master Plan Implementation Landscape improvements to Pine Park (Madison Property) CURRENT MILESTONE: RFP draft currently being reviewed and will be distributed in October 2011. NEXT MILESTONE: Pre-submittal meeting November 2011. CURRENT MILESTONE: Develop Design/Build Procurement process, including creating a Request for Qualification, RFP (including a defined Selection Criteria), and a Design/Build Contract. NEXT MILESTONE: Obtain Council Approval of the Selection Process. CURRENT MILESTONE: Work with consultant team to complete compleate initial evaluation and appraisal of city/state lands . NEXT MILESTONE: Identification of lands to be exchanged. CURRENT MILESTONE: Consultants update land exchange schedule. NEXT MILESTONE: Submit 6f application to Dept. of Interior for consideration CURRENT MILESTONE: Staff continues to explore potential open space acquisition and partnerships as opportunities become available. Council recently approved purchase & agreement for 30 acres of county gnatcatcher Core Area Conservation Credits (AB 20,637). (formerly known as Perkins Property) NEXT MILESTONE: Scheduled second of on-going quarterly meetings with appropriate staff. Staff is scheduling improvements for trail acceptance of 1.25 miles of trail easement in Santa Fe Trails in SE Carlsbad near Encinitas and La Costa Canyon H.S. CURRENT MILESTONE: Complete construction documents. (Note: will continue to make improvements to upland trails while awaiting agency permits). NEXT MILESTONE: Start construction of boardwalk (contingent on agency permit success). CURRENT MILESTONE: Construction underway. NEXT MILESTONE: Project complete. PARKS & REC PEM CM TRANSPORTATION PARKS & REC PARKS & REC PARKS & REC C. Hazeltine P. McGarry C.Haas S. Hammann C. Hazeltine L. Ketabian M. Steyaert Oct. 2011 Dec. 2011 Feb. 2012 Nov. 2011 Oct. 2011 Nov. 2011 Oct. 2011 Jan. 2012 Sept 2013 Ongoing Dec. 2013 Ongoing May 2012 Oct. 2011 FY11/12 Priority 10/18/2011 5 of 8 CITY OF Council Priority Projects CARLSBAD FY 11/12 Priority Goal/Project Title New restrooms at Pine Park Status CURRENT MILESTONE: Prepare plans and specifications. NEXT MILESTONE: City Council to authorize bid. Responsible Dept. PARKS & REC Team Leader M. Steyaert Current Milestone Complete Oct. 2011 Estimated Project Completion Aug. 2012 BALANCED COMMUNITY DEVELOPMENT * Housing Element Program Implementation CURRENT MILESTONE: Amendments to HE to update timelines as directed by court order in Friends of Aviara lawsuit approved by CC on 07/26; F of A has appealed court decision. Program 2,1 amendments (minimum density/mixed-use) to PC in Dec, 2011. NEXT MILESTONE: Implement various programs in adopted Housing Element. CED D. de Cordova Dec. 2011 Apr. 2013 ENVIRONMENTAL MANAGEMENT Agua Hedionda dredge project Solid waste strategy and contracts Vista-Carlsbad interceptor Sewer Master Plan CURRENT MILESTONE: Secure agency permits and approval of mitigation plan. NEXT MILESTONE: Council approve plans and authorize project advertisement. CURRENT MILESTONE: Prepare long term collections and disposal draft agreements with WM and Allied. NEXT MILESTONE: Approval of agreements by Council in November 2011. CURRENT MILESTONE: Obtain Council certification of environmental document. Finalize plans, specs and estimates, and receive Council approval to advertise. NEXT MILESTONE: Construct Vista-Carlsbad Interceptor CURRENT MILESTONE: Complete Encina Canyon Multi-Agency Relief Sewer Study. NEXT MILESTONE: Integrate above study into Sewer Master Plan, prepare required PEIR and ncorporate information into CIP and replacement funding program. UTILITIES UTILITIES UTILITIES UTILITIES G. Pruim C. Ruess T.Smith T.Smith Mar. 2012 Oct. 2011 Nov. 2011 Nov. 2011 Nov. 2012 Jun.2012 May 2013 Apr. 2012 SAFE COMMUNITY Safety Training Center: - Construct Safety Training Center CURRENT MILESTONE: Under construction - completion scheduled for 1st Qtr. 2012. NEXT MILESTONE: Deliver project to owner for operation. TRANSPORTATION P. Vaughan Mar. 2012 Mar. ?ni~ r * = FY 11712 Priority C I T Y O F Council Priority Projects CARLSBAD FY 11/12 Priority Goal/Project Title - Prepare Operations Plan Fire Station 3 relocation Status CURRENT MILESTONE: Prepare draft business operations plan. NEXT MILESTONE: Council approval of funding and business operations plan. CURRENT MILESTONE: City Manager approval of program and floorspaces needs assessment. NEXT MILESTONE: Complete the plans and specifications. Responsible Dept. PEM PEM Team Leader J. Garuba P.McGarry Current Milestone Complete Dec. 2011 Nov. 2011 Estimated Project Completion Mar. 2012 Summer 2013 WATER Water Master Plan . Recycled Water Master Plan Recycled Water Phase III Feasibility Study and North County Cooperative Use Project CURRENT MILESTONE: Award contract for preparation of Programmatic EIR. Scheduled for 10/25 NEXT MILESTONE: Prepare required PEIR and incorporate information into CIP and replacement funding program. CURRENT MILESTONE: Award contract for preparation of Programmatic EIR. Scheduled for 10/25 NEXT MILESTONE: Prepare required PEIR and incorporate information into CIP and replacement funding program. CURRENT MILESTONE: Awarded Prop. 84 Grant of $1.5 million; agencies are deciding how to spend $1.5 million. NEXT MILESTONE: Consider recycled water sales arrangement with Vista Irrigation District to serve the Shadowridge Golf Course UTILITIES UTILITIES UTILITIES B. Plummer D.Ahles D.Ahles Oct. 2011 Oct. 2011 Oct. 2011 Apr. 2012 Apr. 2012 Apr. 2012 COUNCIL REQUESTS * * Public/Private Compensation Survey Local Preference Purchasing Policy CURRENT MILESTONE: Obtain Council approval to move forward on recommended approach. NEXT MILESTONE: Select compensation consulting firm to assist on the project CURRENT MILESTONE: Prepare memo explaining current policy and survey of other cities in San Diego County NEXT MILESTONE: To be determined HR FINANCE J.Clark C. McBride Nov. 2011 Oct. 2011 Dec. 2011 Oct 2011 -FY11/12 Priority 10/18/2011 7 of 8 CITY OF Council Priority Projects CARLSBAD FY 11/12 Priority * Goal/Project Title Vacation Rentals Status CURRENT MILESTONE: Kick-off meeting held on Oct. 6. Research and draft report in response to CC direction by Nov. 29. NEXT MILESTONE: Report completed and delivered to City Manager by Dec. 29. Responsible Dept. CED Team Leader D. Neu Current Milestone Complete Nov. 2011 Estimated Project Completion Dec. 2011 = FY11/12 Priority