HomeMy WebLinkAbout2011-10-18; City Council; MinutesMINUTES
SPECIAL MEETING: CITY COUNCIL WORKSHOP
DATE: October 18, 2011
TIME: 11:00 AM
PLACE: CITY ADMINISTRATION BUILDING, ROOM 173B, 1635 FARADAY
The Mayor called the meeting to order on October 18, 2011 at 11:00 a.m. Present: Hall, Packard,
Blackburn. Mayor Pro Tern Kulchin was attending special meeting for the City.
REGIONAL REPORTS
Packard: Council Member Packard noted that the local Fish and Game agency has declined to finish the
Environmental Impact Report (EIR) for the Buena Vista Lagoon restoration. He noted that without a
completed EIR the Lagoon would not be eligible for mitigation funding. He asked if the City should work
with the State Agency to complete the EIR.
City Manager Lisa Hildabrand stated that she would place this matter on a future agenda and send
letters to the State Fish and Game Agency and State representatives.
Hall: No Report.
Blackburn: No Report.
Douglas: No Report.
Public Comment: There was no public comment.
Player's Lounge at the Crossings
The following documents were distributed for this item and are on file in the Office of the City Clerk.
• Memorandum: Player's Lounge-The Crossings. From: Director of Parks and Recreation to
Assistant City Manager. Dated: October 14,2011
• Power Point Presentation regarding the Player's Lounge. Dated October 18,2011.
City Council Workshop October 18,2011
Staff Members Presenting: Chris Hazeltine, Director of Parks and Recreation; Mark Steyaert, Park
Planner and Gary Glaser, Interim Director of the Crossings Golf Club.
Mr. Hazeltine discussed the various options available for the Player's Lounge. Council discussion
ensued regarding costs and logistics for use of the Boardroom versus the Partitioned Golf Shop.
A majority of Council concurred to consider the Partitioned Golf Shop for a future Player's Lounge. Mr.
Glaser confirmed the timing and length of construction for the Council.
Mr. Hazeltine confirmed that Capital Expenditure Funds would be used to fund the
remodel/construction.
At 11:50 a.m. the Mayor called a recess. The Mayor and Council Members Packard, Douglas and
Blackburn returned at 12:05 p.m.
City Street Tree Policies and Ordinance
The following documents were distributed for this item and are on file in the Office of the City Clerk.
• Power Point Presentation, Street Tree Policy and Ordinance, October 18,2011.
Staff Members Presenting: Chris Hazeltine, Director of Parks and Recreation and Kyle Landcaster,
Supervisor of Parks.
Staff asked Council for direction on updating, adding and amending the current policies, procedures and
ordinance governing City Street Trees.
Council discussion ensued regarding view and trees, the Citywide Urban Forest Plan, tree transition
plans, and approved and non-approved trees.
Mayor Hall noted that any major changes to the policies or ordinance should be opened up for public
consideration.
Council concurred to have staff return with any proposed changes, first to the Parks and Recreation
Commission and then to the Council.
Project Timeline (Athena) List
City Manager Hildabrand passed out the latest update of Citywide Projects. She noted that a new
section, "Council Requests" was added as a way to track unique requests.
City Council Workshop October 18,2011
Council Member Blackburn asked that more information be provided to the media regarding the
streamlining of the development process. He suggested an article in the newspapers. City Manager
Hildabrand also suggested an article on the City website.
Mayor Hall adjourned the meeting at 1:04 p.m.
Lorraine M. Wood, CMC
City Clerk
CITY OF
^ CARLSBAD
Memorandum
October 14, 2011
To:
From:
Re:
Coates, Assistant City Manager
hris Hazeltine, Parks and Recreation Director
PLAYERS' LOUNGE - THE CROSSINGS
www.carlsbadca.gov
All Receive
For the Information of the:
CITY COUNCIL
x
DateKW City Manager.^
In preparation for the City Council Workshop on October 18th, attached you'll find the latest report on the options
prepared by Kemper Sports.
A couple items to note:
1. The alternatives for the cost of construction as submitted by Kemper Sports now include a few
changes. This change will affect the numbers presented to Council at their 6/28/11 meeting. The more
accurate estimates, presented by Kemper Sports, are listed in the chart below and in the attached report.
2. The report includes a permanent conversion of the Boardroom to a players' lounge at a cost of $80,000.
The temporary "trial basis" option was added to the report as well for an estimated cost of $12,000. This
option was presented Council on 6/28/11 and was staff's recommendation to test the success on a trial
basis both from a popularity and financial aspect.
Below is a summary chart of the costs and return on investments (ROI) of each scheme (using the updated
construction costs). Numbers are rounded to the nearest $1,000:
Estimated
construction cost
NOI (net operating
income - 5 yr.
average)
RO!
Boardroom
*$12,000
$26,000
.5
Roston Room
$115,000
$(12,000)
n/a
Golf Patio
Enclosure
$705,000
$5,000
141
Snack Pavilion
$1,492,000
$59,000
25
Golf Shop
Partition
$127,000
$30,000
4
* using the temporary cost scenario vs. the $80k permanent option from the report.
In addition to the above, we were asked to look at what it would take to cover the portion of the outdoor patio that
would be used in conjunction with the "Golf Shop Partition" option. To add a light roofing cover over the existing
trellis and provide roll-up clear vinyl sides is estimated to cost approximately $5,000.
attachment
c: Lisa Hildabrand, City Manager
Parks & Recreation
799 Pine Ave., Suite 200 Carlsbad, CA 92008 I 760-434-2826 I 760-434
Date:
Distribution:
City Clerk
Asst. City Clerk
Deputy Clerk
Book
KemperSports'
Scheme A-2 - Boardroom (Permanent)
Scheme A-2 consists of the renovation of the
private dining / boardroom area to a golfer's
lounge capable of seating 28. The renovation
would consist of the following:
• Extension of water and waste lines to
the proposed bar location
• Extension of soda lines to the proposed
bar location
• Co-axial cabling to support (2) new
televisions
• New flooring at the bar location
• Construction of a 12'-15' bar and back bar capable of seating 8 with a similar design to the
existing wainscoting
A rough estimate of cost for this area is approximately $80,000 inclusive of FF&E and breaks down as
follows:
Description
Design and Permitting
Extend Water and Sewer Lines
Electrical Work
Soda Lines
Cabling
Bar Construction
Bar Equipment
Bar Small Wares
Televisions
Cost Comments
$15,000 Assumes $10k for design & $5k for permits
$9,500 Allowance
$5,000 Allowance
$2,200 Allowani
$1,000 Allowance
.21,000 Cherry Wood Bar
$14,600
$500 Glassware, etc.
$4,000 2 @ $2,000/EA
Estimated Total $80,000
KemperSports'
Scheme B - Roston Room
It is important to note that the current layout of this
space is not conducive to a typical back bar, bar
combination. Instead we would utilize a 14' square
"island" type bar for this space. A schematic layout
is shown to the right with the proposed bar
highlighted in blue.
This bar layout could accommodate considerably
more bar seating but it would limit table seating due
to the amount of space the bar takes up. It could be
shrunk down slightly but we still have to allow for
ADA access behind the bar. Additionally, it may
detract from the current banquet setup as this
space is typically used to house the buffet tables,
gift tables, etc.
The bonus to utilizing this space is that the
clubhouse drawings show a floor drain installed in the center of the space. This may offset the additional
costs one would incur for extending the sewer and water lines to this location but for this exercise we
have assumed a $15,000 allowance for the extension of water lines and the relocation of the sewer as it
would be underneath the current center bar counter.
Description
Design and Permitting
Extend Water and Sewer Lines
Soda Lines
Cabling
Bar Construction
Bar Equipment
Bar Small Wares
Televisions
Bar Stools
Tables
Cost Comments
$15,000 Assumes 10k for design and 5k for permits
$15,000 Allowance
$2,500 Allowance
$2,000 Allowance
$43,200 72 Lineal Feet @ $600/LF
k,600
$500 Glassware, et
,8,000 4@$2,000/E^
$9,600 24 Stools @ $400/EA
1,400 2 @ $700
Estimated Total $115,000
KemperSports"
Scheme C - Patio adjacent to the Golf Shop
Scheme C proposes building a 1520 square
foot addition off the golf shop capable of
seating 61 indoors and an additional 90
outdoors. This option contains a large bar
area but given its location it would require a
dedicated kitchen as well. This kitchen
would require approximately 500-700 SF of
space thus reducing the interior seating
totals if we were to stay within the
programmed footprint. We assume table
seating to be 72 patrons.
Additionally the grade is not ideal and costs
could be compounded due to the
construction of retaining walls and the fill material that may have to be imported.
While an indoor / outdoor bar was discussed we feel that this would present problems with the Health
Department. Based upon this concept we have estimated a finished construction cost of $300/square
foot @ 1520 SF or $456,OOO.The table below offers the breakdown of costs:
Description
Design and Permitting
Building Costs
Kitchen Equipment
Kitchen Small Wares
Bar Equipment
Bar Small Wares
Televisions
Bar Stools
Tables (Lounge)
Chairs (Lounge)
Tables (Banquet)
Chairs (Banquet)
Estimated Total
Cost Comments
$60,000 Assumes 45k for design and 15k for permits
$456,000 1520 SF @ $300/SF
$102,000 Equipment list is attached
$12,300
$17,600
$0 I
$4,000 2 @ $2,000/EA
$5,600 14 @ $400/EA
$12,600 18 @ $700/EA
$28,800 72 @ $400/EA
$3,190 11 @ $290/EA
$705,150
The following table represents the kitchen equipment lists for Scheme C:
Item # Qty Unit Specification
Fryer, Gas, 31 "W, (2) battery
gas hose
V Series Heavy Duty Range, 36", Gas, charbroiler
3/4" NPT pressure regulator
Equipment Stand, 36"W
gas hose
V Series Heavy Duty Range, 36", Gas, Griddle Top
$12,190.93
$674.08
$5,478.84
$80.03
$665.87
$404.24
$4,637.52
KemperSports"
Refrigerated base, 36", self-contained $6,182.68
3/4" NPT pressure regulator $80.03
1 ea Salamander Broiler, Gas, 36" range $2,400.84
Chrome wall bracket, for FCMJ $162.11
1 ea V Series Heavy Duty Range, 36", Gas, (4) 33,000 BTU open $7,604.71
burners
1 ea Exhaust hood 14'-0" Exhaust only wall $6,696.00
1 ea Disposal cone weldment (cone by others) $260.26
1 ea Complete Disposer Package $2,036.88
1 ea Dishwasher, door type, high temperature w/built-in 70° rise $9,721.80
electric booster
1 ea Condensate hood 5'-0" condensate hood $1,296.00
I ea Dishtable, clean, 48" LH $548.51
I ea Rack Shelf, 21 "Wx42"L $337.82
I ea Sink, three compartment $1,952.13
I ea H-Frame Legs, stainless steel $80.78
"> ea Twist Waste Valve $230.85
! ea Production Line Hand Sink $408.24
I ea Soap and Towel Dispenser $400.14
? pq Sandwich Top Refrigerator, two-section, 48"W $4,382.02
I ea Ice Maker w/Bin, cube-style, air-cooled $2,257.25
I ea Arctic Pure® Primary Water Filter Assembly $165.29
' ea Undercounter Refrigerator, single-section, 27"W $1,584.55
ea 5 year compressor warranty (net) $102.60
I ea 2.50" NSF certified casters $88.82
I ea Coffee Brewer $0.00
I ea Iced Tea Brewer $0.00
TOTAL $101,634.90
KemperSports'
Scheme D - Halfway House Expansion
This is the largest and most costly option but also offers the most flexibility with regard to servicing our
catered events whether they are weddings, golf outings or private parties. The addition of this structure
would allow for multiple events to be hosted on the same day and could have an immediate impact on
revenues
We carry a lower per square foot estimated cost
of $250/SF for this work although there are
some higher utility costs associated with this
work as a new electrical service and potentially a
larger gas service will need to be installed.
Additionally, the water service may need to be
upsized and a dedicated fireline installed as this
building may require fire protection. Design and
permitting costs will also be higher based upon
the larger building.
Please see the table below for an explanation of
costs.
Description Cost
Design and Permitting $115,000
Building Costs $1,175,000
Kitchen Equipment $121,000
Kitchen Small Wares $18,000
Bar Equipment $17,600
Bar Small Wares $0
Televisions $4,000
Bar Stools $4,000
Tables (Lounge) $6,300
Chairs (Lounge) $14,400
Tables (Banquet) $9,860
Chairs (Banqu
Estimated Total I $1,491,960
The following table represents the kitchen equipment lists for Scheme D:
Comments
Assumes 100k for design and 15k for permits
4700 SF @ $250/SF
Equipment list is attached
Included in Kitchen Small Wares
2 @ $2,000/EA
10 Stools @ $400,
9 @ $700/EA
36 @ $400/EA
34 @ $290/EA
Item # Qty Unit Specification
Fryer, Gas, 31 "W, (2) battery
gas hose
V Series Heavy Duty Range, 36", Gas, charbroiler
3/4" NPT pressure regulator
Equipment Stand, 36"W
gas hose
V Series Heavy Duty Range, 36", Gas, Griddle Top
Refrigerated base, 36", self-contained
$12,190.93
$674.08
$5,478.84
$80.03
$665.87
$404.24
$4,637.52
$6,182.68
KemperSports*
3/4" NPT pressure regulator
amander Broiler, Gas, 36" range
Chrome wall bracket, for FCMJ
V Series Heavy Duty Range, 36", Gas, (4) 33,uu'
burners
Casters (set of 4)
gas hose
Exhaust hood 18'-0" Exhaust only wall
ANSUL- 3.0/3.0
Electrical system
Refrigerator, Reach-in, two-section
Freezer, Reach-in, single-section
Dishtable, soiled, 48" RH
Disposal cone weldment (cone by others^
Disposal Control Panel, 12" x 16"
Easylnstall Prerinse Unit
Complete Disposer Package
Dishwasher, door type, high temperature w,^^,,,
electric booster
Condensate hood 5'-0" condensate hood
Dishtable, clean, 48" LH
Rack Shelf, 21 "Wx42"L
Sink, three compartment
H-Frame Legs, stainless steel
Faucet, splash-mounted
Twist Waste Valve
Production Line Hand Sink
Soap and Towel Dispenser
Sink, one compartment
Sink Mixing Faucet
Twist Waste Valve
SandwichTop Refrigerator, two-section, 48"W
S/S back, for 48" table
Stainless steel Double overshelf
Work Table, 24"W x 48"L
Work Table, 30"W x 72"L
Ice Maker w/Bin, cube-style,;
Arctic Pure® Pre-Filter Assembly
Arctic Pure® Primary Water Filter Assembly
Undercounter Refrigerator, single-section, 27"W
5 year compressor warranty (net)
2.50" NSF certified casters
Coffee Brewer
Iced Tea Brewer
Metro® Heated '
$80.03
$404.24
$2,400.84
$162.11
$7,604.71
$266.76
$674.08
7,560.00
6,010.20
$895.05
$3,788.25
$3,457.21
$956.56
$260.26
$108.79
$245.72
$2,036.88
$9,721.80
$1,296.00
$548.51
$337.82
$1,952.13
$80.78
4.16
iO.85
$408.24
10.14
6.79
$103.42
$76.95
$4,382.02
$752.06
$5,598.90
$2,194.02
$1,720.80
$2,257.25
$119.12
'"5.29
54.55
$102.60
$88.82
$0.00
$0.00
$7,622.16
J $10,732.98
TOTAL $120,854.04
KemperSports"
Scheme E - Golf Shop Partition
At the City's request we have put together an additional option that divides the golf shop via a glass
partition wall and creates a golfers lounge. This lounge would be served out of the existing kitchen for
ala carte food service but would have a small
bar component that would be capable of
seating seven patrons. The interior square
footage is approximately 624 SF, which would
allow for interior table seating of 28.
Additionally outdoor seating could be set-up
to accommodate another 20+ patrons.
A small amount of flooring work would need
to be completed in the bar area but the
balance of the space is generally left
untouched.
Description
Design and Permitting
*Partition Construction
Plumbing Allowance
TV Cabling
Bar Flooring
Bar Construction
Bar Equipment
Bar Small Wares
Televisions
Bar Stools
Tables (Lounge)
Chairs (Lounge)
Tables (Outdoor)
Chairs (Outdoor)
$5,000
$18,700
$15,000
$2,000
$2,000
$16,800
$17,600
$500
$4,000
$2,800
$4,900
$11,200
$5,000
$10,000
Comments
Assumes $2,500 for permit drawings.
Full Height Glass Partition with (1) opening
Existing 4" San and %" water in vicinity
Allowance
Allowance
Assumes 28 LF @ $600/LF
2 @ $2,000/EA
7 Stools @ $400/E
7 @ $700/EA
28 @ $400/EA
5 @ $1000/EA
20 @ $50f "
Estimated Total I $127,050
Half height partition would be approximately $10,000
10/17/2011
AT CARLSBAD
g
PLAYERS' LOUNGE
Chris Hazeltine, Parks and Recreation Director
Mark Steyaert, Park Development Manager
City Council Workshop 10.18.11
'
U Boardroom
t) Boston Room
y Pro shop Patio
BSnack Bar Pavilion
PLAYERS'LOUNGE
ALTERNATIVES
m
10/17/2011
The Boardroom
"trial basis"
$12,000
The Roston
Room
10/17/2011
The Golf Patio
Enclosure
The Snack Bar area
$1,492,000
10/17/2011
I
The Golf Shop
Partition
10/17/2011
Boardroom Roston
Estimated
construction
NOI (net
operating
income - 5
yr. average)
ROI (return
on
investment -
5 yr. average
Golf Patio Snack Golf Shop
Enclosure Pavilion Partition
$1,492,000 $127,000
n/a 141
$59,000
25
$30,000
QUESTIONS ?
10/17/2011
6.1 would DINE more frequently when playing golf at The Crossings If the course offered a separate and
dedicated casual Bar/Grill room for Golfers.
Response Response
Percent Count
22.7% 202
Slrongly Disagree [~j
33,3'.
28.5%
98%
E7«i
answered question
skipped question
253
87
51
CARLSBAD
Mio* mar* t>U|iWr -
"' E
•' LJ
3fl 7H 307
itipp*J qutillen IH
10/18/2011
Street Tree Policy and Ordinance
City Council Workshop
Oct. 18, 2011
CARLSBAD
Why are we here?
To request direction from City Council to:
- Make no changes to existing policy and ordinance, o_r
- Make recommendations for revisions to existing
policy and ordinance for future consideration
CARLSBAD
10/18/2011
Benefits of Trees
Reduce the erosion of topsoil
Cut heating/cooling costs by moderating temps
Produce oxygen and clean the air
Provide habitat for wildlife
Increase property values and enhance the
economic vitality of business areas
Beautify our communities
CARLSBAD
City's Commitment to Trees
Tree City USA for seven consecutive years
Two certified arborists on staff
10,900 street trees in the city
FY 11-12 budget for street trees maintenance
is $644,000
Street tree ordinance requires spacing of trees
20 to 40 ft., depending on size of site/species
CARLSBAD
10/18/2011
Background
1970: original Street Tree Ordinance for Olde
Carlsbad was adopted
1999: Council appoints citizens committee to
review policy, which included:
— People for Trees
-SDG&E
- Carlsbad Historic Preservation Commission
- Certified arborist consultant
- Staff: Planning, Engineering, General Services (Public
Works), Parks & Recreation
CARLSBAD
Background (cont'd)
2000: City Council adopts final report
delivered by Street Tree Policy Committee
- Revision of Council Policy No. 4
- Revision of Street Tree Ordinance
- Street Tree Commission (Parks and Recreation)
- Authorized development of the Community Forest
Management Plan
CARLSBAD
10/18/2011
Background (cont'd)
2003: Council adopts the Community Forest
Management Plan
- Confirmed proactive management of tree-
related issues
- Raised citizen awareness of healthy /diverse
urban forest
- Updated Approved Species List for Street Trees
CARLSBAD
Approved Species List for Street Trees
• Examples of species on the list:
- Southern Magnolia, Brisbane Box, Queen Palm,
Podocarpus
- Eucalyptus (nearly all subspecies), Ficus, Coral,
Liquidambar
CARLSBAD
10/18/2011
Existing policy and ordinances
Council Policy No. 4 - Street Trees
- "...a policy for the preservation, proper maintenance
and continued enhancement of street trees in the
City of Carlsbad."
CMC 11.12 - Trees and Shrubs
- "The city values trees as an important part of the
environment and shall strive to preserve them
whenever possible and feasible."
CARLSBAD
Existing Maintenance Practices
6,200 trees in the city inventory
Inventory history is updated with each pruning
All trees inspected/pruned on a two or four year
cycle, depending on species and location
- Eucalyptus, Ficus and select other species - two year
- Downtown Village and beach locations - two year
All trees subject to reactive pruning in interim
Developers generally assume maintenance
responsibility for new street trees in tracts
CARLSBAD
10/18/2011
Application of the Street Tree
Policy and Ordinance
CARLSBAD
Council Policy No. 4:
ia for Street Tree Removal
A. Hazardous, dead, dying or diseased
B. If not above, then consider:
1. Service life
2. Damage to utilities and/or sewer lines
3. Damage to hardscapes (street, sidewalk, foundation)
4. Conformity of the existing tree to recommended
species list
Highest priority given to trees meeting all four factors
CARLSBAD
10/18/2011
[Requests for Street Tree Removal
Initiated by:
- Staff
- Property Owner/Citizen
- City Council
Responsive action balances preserving the
character of the community with responsible
management of taxpayer money
CARLSBAD
Street Tree Removal Process
Upon determination that a tree should be
removed:
- Sign posted on tree 30 days in advance
- Letter sent to owner of property where tree is
located, and nearby property owners
- Tree removal is subject to appeal to Parks &
Recreation Commission within 30 days of posting
- Replanting: 15-gallon container sized tree within
45 days of any removal
CARLSBAD
10/18/2011
City Tree Related Claims
Tree/Limb Falls and Roots
Claims received Jan. 1, 2006 - Sept. 15, 2011
'Limb Falls
s (utilities/hardscape)
L
20
34
54
$28,806
$184,756
$213,562
Utility lines impact -staff action varies on a case by case basis (Chapter 13 CMC)
CARLSBAD
Responses to Tree Related Claims
In collaboration with the City Attorney's Office
and Risk Manager, staff has:
Created and refined a proactive maintenance
pruning program
Worked toward preserving the integrity of the
street tree inventory
CARLSBAD
10/18/2011
Street Tree Policy and Ordinance
Direct staff to:
- Make no changes to existing policy and ordinance, or
- Make recommendations for revisions to existing
policy and ordinance for future consideration, via:
a Staff;
Q Citizen Committee;
Q Parks and Recreation Commission;
Q City Council Subcommittee?
CARLSBAD
Responses to Tree Related Claims
Reviewed options for root intrusion into sewer
laterals with several city divisions:
<" Retain status quo - action taken on a case by case basis
f Annual supplemental high pressure jetter maintenance
service for properties:
- Whose laterals that are known to have been, or are presently
impacted, by street tree roots (estimated to be 50 properties,
~$6K/year total)
- Which are more likely than average to have impacted lateral
lines (estimated to be 1400 properties, ~$168K/year total)
- All private sewer laterals serviced by CMWD (#/$ - TBD)
r- Removal of street trees causing the impacts
CARLSBAD
C I T V OF
Council Priority Projects CARLSBAD
FY 11/12
Priority Goal/Project Title Status Responsible Dept.Team Leader
Current
Milestone
Complete
Estimated
Project
Completion
ECONOMIC DEVELOPMENT
*
*
*
Partner with property owners in the Village to create
a "Main Street" type program to spur local
investment and foot traffic.
Launch a business attraction and retention program.
Streamline city processes to support faster
turnaround times & more efficient handling of
business requests:
- Development Review Process Recommendations
- Prop D Implementation - CCC Process
- Business License Process Streamline
CURRENT MILESTONE: H&R Commission appointed five citizens to sub-committee at 8/23/11
Workshop. Sub-committee assembled and is currently evaluating proposals.
NEXT MILESTONE: Recommend preferred contractor, scope of work and fees to H&R
Commission and obtain approval to execute Professional Services Agreement.
CURRENT MILESTONE: Outreach visits ongoing; 2 of 12 leadership visits complete; 7 of 50
staff visits complete; have met with 7 companies considering expansion in, or relcation to
Carlsbad. Completed Tech Incubator interviews and seeking business plan and financials
from lead proposer.
NEXT MILESTONE: Develop list of target type companies for attraction & develop a
communication outreach strategy. Complete Tech Incubator RFP selection.
CURRENT MILESTONE: Title 20 CMC amendments for Vesting TM's Ordinance Adoption
scheduled for 09-13-11 CC Hearing. "Decision Making Level" proposed amendments out for
public review.
NEXT MILESTONE: Schedule "Decision Making Level" amendments for PC and CC hearing.
Submit LCPA CMC Amendments to CCC.
CURRENT MILESTONE: LCPA application submitted to California Coastal Commission in
07/11. Achieved "complete status" on LCPA submittal to CCC in September 2011, CCC
continued application for up to one year at their September hearing. Meet with CCC staff to
work out application issues.
NEXT MILESTONE: LCPA scheduled for CCC Hearing.
CURRENT MILESTONE: Initial meetings being held, working on process flow and identifying
best practices. Met with Exe. Director of Carlsbad CofC in Oct.
NEXT MILESTONE: Identify improvement and streamline measures.
CM
CED
CED
CED
CED
J.Coates
K. Dodson
G. Barberio
G.Barberio
K. Dodson
Dec. 2011
Oct. 2011
Oct. 2011
Mar. 2012
Oct. 2011
Jan. 2012
June 2012
Dec. 2012
Sept. 2012
June 2012
* = FY 11/12 Priority 10/18/2011
1 of 8
C I T V O f
Council Priority Projects CARLSBAD
FY 11/12
Priority
*
Goal/Project Title
- Car Country Carlsbad Working Group
Expand the amount and quantity of useful city
information available to businesses:
- Economic Development Communications Plan
- Development Services Manager Communications
Plan
Proposed Power Plant
- Power Plant State permitting
- Power Plant Land Use Amendments
Westfield Lease and Project Review
Status
CURRENT MILESTONE: Staff working on work program schedule and cost estimates for CC
consideration in 2nd Quarter FY 11/12.
NEXT MILESTONE: Work program schedule and cost estimates to CC for consideration by
end of 2nd Quarter FY 11/12.
CURRENT MILESTONE: Website updated, Broker's Forum held 9/8/11, property search tool
has gone live on website, third e-newsletter sent, finishing Isis opening media blitz.
NEXT MILESTONE: Develop Biomed company attraction communication outreach piece by
12/11.
CURRENT MILESTONE: CBJ article ran in September edition. "How to" guide for
homeowners and developers completed and posted to web and available at Dev Services
counter. Development of video explaining the role of the Development Services Manager
underway.
NEXT MILESTONE: Video completed and available in October. Update website pages to
provide clear information.
CURRENT MILESTONE: EPA Review.
NEXT MILESTONE: Regional Water Quality Control Board NPDES Permit.
CURRENT MILESTONE: Draft text changes considered by PC on 09/07/11 and CC on
09/27/11. Final report on moritorium went to CC on 09/27/11.
NEXT MILESTONE: CC second read of Ordinances on October 11.
CURRENT MILESTONE: Finalize lease deal points with Westfield. City Attorney coordinating
w/Westfield
NEXT MILESTONE: Return to Council in closed session to review final deal points.
Responsible Dept.
CED
CED
CED
PEM
CED
PEM
Team Leader
G. Barberio
K. Dodson
M. Peterson
J.Garuba
D. Neu
J. Garuba
Current
Milestone
Complete
Dec. 2011
Oct. 2011
Oct. 2011
TBD
Oct. 2011
Nov. 2011
Estimated
Project
Completion
TBD
June 2012
June 2012
TBD
Dec 2013
TBD
= FY 11/12 Priority 10/18/2011
2 Of 8
CITY OF
Council Priority Projects CARLSBAD
FY 11/12
Priority
*
Goal/Project Title
Envision Carlsbad Phase II - General Plan Update
Status
CURRENT MILESTONE: Task 2 - Draft Land Use Alternatives presented to EC3 on 08/10 and
PC on 08/17. Two community workshops on land-use alternatives in November, web
feedback Nov/Dec.
NEXT MILESTONE: Report to PC & CC results of alternative analysis and community
feedback, February 2012.
Responsible Dept.
CED
Team Leader
G. Barberio
Current
Milestone
Complete
Nov. 2011
Estimated
Project
Completion
Dec. 2013
FINANCIAL HEALTH
*
*
*
Streamline city operations to ensure balanced
budget & most efficient use of resources:
Complete a plan to maximize the value & use of city-
owned real estate
Implement golf course operational improvements to
reduce operating subsidies
Constituent Relationship Management Program
Maintenance and Operations Center Construction
CURRENT MILESTONE: Complete initial screening process for lines of business/major services
and hire consultant.
NEXT MILESTONE: Complete operational assessment for selected lines of business/major
services.
CURRENT MILESTONE: Retain financial property consultant and initiate highest and best use
analysis.
NEXT MILESTONE: Prepare draft report.
CURRENT MILESTONE: 18th hole green design.
NEXT MILESTONE: 18th hole green construction. Tentative October Council Workshop to
discuss dedicated players lounge.
CURRENT MILESTONE: Release RFP for CRM solution and collect proposals.
NEXT MILESTONE: Evaluate CRM proposals and negotiate with vendor; secure services of
external project manager.
CURRENT MILESTONE: Retain consultant to prepare performance specifications and
authorize design-build process.
NEXT MILESTONE: Prepare performance specifications and bridging documents and
authorize solicitation for design-builder.
CM
PEM
PARKS & REC
CM
PEM
CMT
J. Garuba
C. Hazeltine
J. Coates
P.McGarry
Jan. 2012
Nov. 2011
Dec. 2011
Oct. 2011
Nov. 2011
Ongoing
Jan. 2012
Apr. 2012
Oct. 2012
March 2015
xFY11/12 Priority 10/18/2011
3 Of 8
C I T Y OF
Council Priority Projects CARLSBAD
FY 11/12
Priority Goal/Project Title
Desalination Plant Review
Human Capital Management System
Hydro Electric Project
Labor Negotiations
Status
CURRENT MILESTONE: Enter Reimbursement Agreement with Poseidon.
NEXT MILESTONE: Determine amount of desal water to be purchased as a local supply.
CURRENT MILESTONE: Finish roll-out of training classes to employees and convert to new
system (including automated timesheets for pilot departments) effective 11/28/11.
NEXT MILESTONE: Go live with all of Phase 1 deliverables no later than January 1, 2012.
CURRENT MILESTONE: Select preferred equipment provider and obtain Council direction on
whether to proceed with project based on latest information.
NEXT MILESTONE: Finalize design, obtain FERC approval and advertise project.
CURRENT MILESTONE: 2nd tier for all miscellaneous employees approved by City Council.
NEXT MILESTONE: Begin negotiations with Carlsbad Police Management Association and
Carlsbad Firefighters' Association.
Responsible Dept.
UTILITIES
HR
UTILITIES
HR
Team Leader
G. Pruim
J. Clark
B. Plummer
J.Clark
Current
Milestone
Complete
Oct. 2011
Nov. 2011
Nov. 2011
Oct. 2011
Estimated
Project
Completion
Oct. 2011
Jan. 2012
Dec. 2012
Dec. 2011
TRANSPORTATION AND CIRCULATION
*
*
Improve traffic flow by upgrading & synchronizing
all traffic signals on major thoroughfares throughout
the city, beginning with Palomar Airport Road and El
Camino Real.
Install lighted, pedestrian friendly crosswalks along
Carlsbad Boulevard in the Village & other areas with
heavy foot traffic.
La Costa Avenue Traffic Calming
CURRENT MILESTONE: Install equipment and connect to TMC on ECR & PAR.
NEXT MILESTONE: Implement Phase 2 to install equipment on remaining primary corridors.
CURRENT MILESTONE: Prepare staff report outlying ped crossing options.
NEXT MILESTONE: Present staff recommendations to TSC.
CURRENT MILESTONE: Submit community vision plan for La Costa Ave. for Council
consideration.
NEXT MILESTONE: Depends on Council direction.
TRANSPORTATION
TRANSPORTATION
TRANSPORTATION
D.Bilse
Bryan Jones
D.Bilse
Feb. 2012
Oct. 2011
Oct. 2011
July 2013
Dec. 2011
TBD
* = FY 11/12 Priority 10.
C I T Y O F
Council Priority Projects CARLSBAD
FY 11/12
Priority Goal/Project Title Status Responsible Dept.Team Leader
Current
Milestone
Complete
Estimated
Project
Completion
PARKS, OPEN SPACES AND TRAILS
*
*
*
Alga Norte Community Park:
- Finalize Alga Norte Park operating plan
- Construct Alga Norte Park
Create new coastal land for recreation & economic
development by completing land exchange w/ the
state for the Manzano property & realigning
Carlsbad Blvd.:
Carlsbad Blvd. Preliminary roadway design and
environmental review to facilitate land exchange
Expand the amount of open space & trails in the city
through active monitoring of potential acquisition
sites and partnering with others, where possible, to
leverage taxpayer funds.
- Lake Calavera Master Plan Implementation
Landscape improvements to Pine Park (Madison
Property)
CURRENT MILESTONE: RFP draft currently being reviewed and will be distributed in October
2011.
NEXT MILESTONE: Pre-submittal meeting November 2011.
CURRENT MILESTONE: Develop Design/Build Procurement process, including creating a
Request for Qualification, RFP (including a defined Selection Criteria), and a Design/Build
Contract.
NEXT MILESTONE: Obtain Council Approval of the Selection Process.
CURRENT MILESTONE: Work with consultant team to complete compleate initial evaluation
and appraisal of city/state lands .
NEXT MILESTONE: Identification of lands to be exchanged.
CURRENT MILESTONE: Consultants update land exchange schedule.
NEXT MILESTONE: Submit 6f application to Dept. of Interior for consideration
CURRENT MILESTONE: Staff continues to explore potential open space acquisition and
partnerships as opportunities become available. Council recently approved purchase &
agreement for 30 acres of county gnatcatcher Core Area Conservation Credits (AB 20,637).
(formerly known as Perkins Property)
NEXT MILESTONE: Scheduled second of on-going quarterly meetings with appropriate staff.
Staff is scheduling improvements for trail acceptance of 1.25 miles of trail easement in Santa
Fe Trails in SE Carlsbad near Encinitas and La Costa Canyon H.S.
CURRENT MILESTONE: Complete construction documents. (Note: will continue to make
improvements to upland trails while awaiting agency permits).
NEXT MILESTONE: Start construction of boardwalk (contingent on agency permit success).
CURRENT MILESTONE: Construction underway.
NEXT MILESTONE: Project complete.
PARKS & REC
PEM
CM
TRANSPORTATION
PARKS & REC
PARKS & REC
PARKS & REC
C. Hazeltine
P. McGarry
C.Haas
S. Hammann
C. Hazeltine
L. Ketabian
M. Steyaert
Oct. 2011
Dec. 2011
Feb. 2012
Nov. 2011
Oct. 2011
Nov. 2011
Oct. 2011
Jan. 2012
Sept 2013
Ongoing
Dec. 2013
Ongoing
May 2012
Oct. 2011
FY11/12 Priority 10/18/2011
5 of 8
CITY OF
Council Priority Projects CARLSBAD
FY 11/12
Priority Goal/Project Title
New restrooms at Pine Park
Status
CURRENT MILESTONE: Prepare plans and specifications.
NEXT MILESTONE: City Council to authorize bid.
Responsible Dept.
PARKS & REC
Team Leader
M. Steyaert
Current
Milestone
Complete
Oct. 2011
Estimated
Project
Completion
Aug. 2012
BALANCED COMMUNITY DEVELOPMENT
*
Housing Element Program Implementation
CURRENT MILESTONE: Amendments to HE to update timelines as directed by court order in
Friends of Aviara lawsuit approved by CC on 07/26; F of A has appealed court decision.
Program 2,1 amendments (minimum density/mixed-use) to PC in Dec, 2011.
NEXT MILESTONE: Implement various programs in adopted Housing Element.
CED D. de Cordova Dec. 2011 Apr. 2013
ENVIRONMENTAL MANAGEMENT
Agua Hedionda dredge project
Solid waste strategy and contracts
Vista-Carlsbad interceptor
Sewer Master Plan
CURRENT MILESTONE: Secure agency permits and approval of mitigation plan.
NEXT MILESTONE: Council approve plans and authorize project advertisement.
CURRENT MILESTONE: Prepare long term collections and disposal draft agreements with
WM and Allied.
NEXT MILESTONE: Approval of agreements by Council in November 2011.
CURRENT MILESTONE: Obtain Council certification of environmental document. Finalize
plans, specs and estimates, and receive Council approval to advertise.
NEXT MILESTONE: Construct Vista-Carlsbad Interceptor
CURRENT MILESTONE: Complete Encina Canyon Multi-Agency Relief Sewer Study.
NEXT MILESTONE: Integrate above study into Sewer Master Plan, prepare required PEIR and
ncorporate information into CIP and replacement funding program.
UTILITIES
UTILITIES
UTILITIES
UTILITIES
G. Pruim
C. Ruess
T.Smith
T.Smith
Mar. 2012
Oct. 2011
Nov. 2011
Nov. 2011
Nov. 2012
Jun.2012
May 2013
Apr. 2012
SAFE COMMUNITY
Safety Training Center:
- Construct Safety Training Center
CURRENT MILESTONE: Under construction - completion scheduled for 1st Qtr. 2012.
NEXT MILESTONE: Deliver project to owner for operation.
TRANSPORTATION P. Vaughan Mar. 2012 Mar. ?ni~
r
* = FY 11712 Priority
C I T Y O F
Council Priority Projects CARLSBAD
FY 11/12
Priority Goal/Project Title
- Prepare Operations Plan
Fire Station 3 relocation
Status
CURRENT MILESTONE: Prepare draft business operations plan.
NEXT MILESTONE: Council approval of funding and business operations plan.
CURRENT MILESTONE: City Manager approval of program and floorspaces needs
assessment.
NEXT MILESTONE: Complete the plans and specifications.
Responsible Dept.
PEM
PEM
Team Leader
J. Garuba
P.McGarry
Current
Milestone
Complete
Dec. 2011
Nov. 2011
Estimated
Project
Completion
Mar. 2012
Summer 2013
WATER
Water Master Plan
.
Recycled Water Master Plan
Recycled Water Phase III Feasibility Study and North
County Cooperative Use Project
CURRENT MILESTONE: Award contract for preparation of Programmatic EIR. Scheduled for
10/25
NEXT MILESTONE: Prepare required PEIR and incorporate information into CIP and
replacement funding program.
CURRENT MILESTONE: Award contract for preparation of Programmatic EIR. Scheduled for
10/25
NEXT MILESTONE: Prepare required PEIR and incorporate information into CIP and
replacement funding program.
CURRENT MILESTONE: Awarded Prop. 84 Grant of $1.5 million; agencies are deciding how to
spend $1.5 million.
NEXT MILESTONE: Consider recycled water sales arrangement with Vista Irrigation District
to serve the Shadowridge Golf Course
UTILITIES
UTILITIES
UTILITIES
B. Plummer
D.Ahles
D.Ahles
Oct. 2011
Oct. 2011
Oct. 2011
Apr. 2012
Apr. 2012
Apr. 2012
COUNCIL REQUESTS
*
*
Public/Private Compensation Survey
Local Preference Purchasing Policy
CURRENT MILESTONE: Obtain Council approval to move forward on recommended
approach.
NEXT MILESTONE: Select compensation consulting firm to assist on the project
CURRENT MILESTONE: Prepare memo explaining current policy and survey of other cities in
San Diego County
NEXT MILESTONE: To be determined
HR
FINANCE
J.Clark
C. McBride
Nov. 2011
Oct. 2011
Dec. 2011
Oct 2011
-FY11/12 Priority 10/18/2011
7 of 8
CITY OF
Council Priority Projects CARLSBAD
FY 11/12
Priority
*
Goal/Project Title
Vacation Rentals
Status
CURRENT MILESTONE: Kick-off meeting held on Oct. 6. Research and draft report in
response to CC direction by Nov. 29.
NEXT MILESTONE: Report completed and delivered to City Manager by Dec. 29.
Responsible Dept.
CED
Team Leader
D. Neu
Current
Milestone
Complete
Nov. 2011
Estimated
Project
Completion
Dec. 2011
= FY11/12 Priority