HomeMy WebLinkAbout2018-02-01; City Council; MinutesCITY COUNCIL
Feb. 1, 2018 2 p.m.
CALL TO ORDER: 2 p.m.
City Council Chamber
1200 Carlsbad Village Drive
Carlsbad, CA 92008
ROLL CALL: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
City Attorney Celia Brewer introduced Sheila Cobian, City Clerk Services Manager and Julie
Dubick, Facilitator.
PUBLIC COMMENT ON AGENDA ITEM: None.
DEPARTMENTAL AND CITY MANAGER REPORTS:
1. CITY COUNCIL DISCUSSION REGARDING CARLSBAD MUNICIPAL CODE TITLE 2 RELATING TO
BOARDS, COMMITTEES AND COMMISSIONS
Council Members will discuss and provide feedback to city staff on potential changes to the
Carlsbad Municipal Code Chapters relating to the city's boards, committees and commissions.
Staff will return at a future meeting with a draft of the revised chapters, based on input. (Staff
contact: Celia Brewer, City Attorney)
City Clerk Services Manager Sheila Cobian provided a power point presentation and
discussion among the Council Members was facilitated by Julie Dubick on potential changes
to the Carlsbad Municipal Code Chapters relating to the City's boards, committees and
commissions.
Council Members Michael Schumacher and Mark Packard were the subcommittee members
and they recommended a focus on:
• Alignment -create scope of work and purpose.
• Refinement -Mayor appoints a council member annually to interface with board,
committee and commission members. Conduct community involvement outreach.
• Clarity -Create consistent meeting practices across all boards, committees and
commissions. Clarify qualifications of members.
Ms. Cobian provided a spreadsheet on all of the existing boards, committees and
commissions and it was unanimously agreed to discontinue the Underground Utility Advisory
Committee which has not convened a meeting in at least 11 years.
Agreement was also reached in the following categories:
• Membership -no change to the length of the terms to be served.
• Terms -All members may serve up to two consecutive terms and start and end dates will
remain consistent.
Feb. 1,2018 Carlsbad City Council Special Meeting Page 2
• Quorum - A majority of the members.
• Qualifications -Some expertise is desirable for the Arts Commission and City employees
may not serve as members on the Parks & Recreation Commission.
• Removal Procedure -The council asked staff to make this procedure consistent and
change the wording to "Mayor may remove" to allow for absence or performance
exceptions due to uncontrollable situations.
• Clarify any limitations on a resident serving on more than one board, commission or
committee concurrently.
• Salary-Mayor Hall requested staff to poll other cities to find out if our $100 stipend paid
to Planning Commission members is adequate.
Ms. Dubick summarized key objectives:
• For scheduled end of year board, commission and committee applications, applicants will
have two weeks leeway to submit applications with no exceptions.
• For unscheduled vacancies, applications must be submitted at least 8 days prior to the
scheduled council meeting for appointment.
• The nomination process will be consistent across all boards, committees and commissions
and staff will create a new ordinance governing the nomination process.
• Regional committees such as SAN DAG, should include a council vote.
• Need to codify who is authorized to appoint regional committee members.
Staff will return at a future meeting with a draft of revised municipal code chapters based on
today's discussion.
It was agreed that the municipal code for boards, commissions and committees should be
reviewed every ten years.
ADJOURNMENT: Meeting was adjourned at 3:54 p.m.
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Barbara Engleson, CM<S
City Clerk