HomeMy WebLinkAbout2007-08-13; Community Television Foundation; Minutes> Carlsbad Community Television Foundation
Minutes, Regular Meeting August 13, 2007
Board Members: Present: Bob Bender, Scott Pieratt, Hary Kauffman, Elisa Williamson
Absent: Phil Urbina
City Staff: Present:
Absent:
Denise Vedder
Time Wamer Cable
Staff:
Present:
Absent:
Ned Augustenborg
Also in Attendance: Tracy Gastelo
CALL TO ORDER
Chair Bob Bender called the meeting to order at 4:45 pm.
I. MINUTES
A. APPROVAL OF MINUTES FROM THE REGULAR MEETING OF JUNE 14, 2007
ACTION: No action taken due to lack of quomm attending from the Regular Meeting of
June 14,2007
B. APPROVAL OF MINUTES FROM THE REGULAR MEETING OF JULY 19, 2007
ACTION: Vice Chair Williamson motioned to approve the minutes from the regular
meeting of July 19, 2007. Member Pieratt seconded the motion.
DISCUSSION: None.
VOTE: 3-0-1
AYES; Bender, Pieratt, Williamson
NOES:
NOT PRESENT: Urbina
ABSTAIN: Kauffinan
II. NEW BUSINESS - ACTION ITEMS
A. APPROVAL OF THE 2007/2008 CARLSBAD COMMUNITY TELEVISION
FOUNDATION BUDGET
The Foundation reviewed a drafted 2007/2008 Budget with City Staff Liaison Vedder.
Vedder communicated to the Board a discrepancy in forecasted income from Time Wamer
to the City of Carlsbad in franchise fees, affecting the CCTVF Budget. Vedder and the
Foundation's Board discussed approving a 2007/2008 Budget so open grants and
Minutes ~ August 9, 2007
V CARLSBAD COMMUNITY TELEVISION FOUNDATION MINUTES
Meeting of August 9, 2007
Page 2
encumbered expenses may be paid as well as have some funding for new grants. The
Board and Vedder also discussed reviewing the approved CCTVF Budget in future months
for possible amendments.
ACTION: Vice Chair Williamson motioned to approve the 2007/2008 CCTVF Budget
with the forecasted Total Expenditure of $174,300 and forecasted Total Revenues of
$134,000.00.
DISCUSSION: The Board discussed the deficit spending of the past year, the balance of
reserves, and the possibility of amending the Budget in the CCTVF meeting of September
13, 2007. City Staff Liaison Vedder suggested having a City Staff Accountant attend the
next meeting of the CCTVF to answer any detailed questions the Board may have.
VOTE: 3-1-1
AYES: Bender, Kauffinan, Williamson
NOES: Pieratt
NOT PRESENT: Urbina
ABSTAIN:
III GRANT UPDATES
A. CURRENT PRODUCTIONS
Ned Augustenborg discussed open grants and the Community Sports televised schedule.
IV. INFORMATION ITEMS
V. OTHER BUSINESS
VI. PUBLIC COMMENT
VII. DATE OF NEXT REGULAR MEETING
The date of the next regular meeting was set for Thursday, September 13, 2007 at 4:45 p.m. at
the offices of Time Wamer Cable.
VIII. ADJOURN
The Regular Meeting of Thursday, August 9, 2007 was adjoumed by proper motion at 5:45 p.m.
Respectfially submitted,
DENISE VEDDER
City Staff Liaison
DV/tlg
CARLSBAD COMMUNITY TELEVISION FOUNDATION
Grant Applications Sorted by DATE OF ACTION October 1995 through August 2004
Legend:
A - Arts/Culture (20)
I - Instructional/How To (11)
C - Community Events (7)
PI - Public Information (20)
CVE - Comedy/Variety/Entertain. (31)
S - Sports (28)
D - Documentary/Info (17)
SR - Seniors (4)
E - Education (32)
Grant No. Program Name Cat. Applicant Action
Taken
Amount
Requested
Amount
Approved
Date of
Action Status
04/05-1 The Election Process PI Crowley, Mary Approved $4,142.00 $4,142.00 7/04 Closed
04/05-2 Static TV CVE Hinkle, Amanda Approved $4,000.00 $4,000.00 7/04 Closed
04/05-3 Youth Oriented Shorts for Channel 3 CVE Dixon, Alii Approved $3,179.28 $3,179.28 7/04 Closed
04/05-4 Council Candidates Forum PI Morel, Jamie Approved $2,056.55 $2,056.55 9/04 Closed
04/05-5 Kids Are Worth A Million Telethon '05 C Aaron, Diana Approved $12,784.00 $12,784.00 10/04 Closed
04/05-6 Sailing North County A Robinson, Mark Approved $4,400.00 $4,400.00 2/05 Closed
04/05-7 Capoeira Abada - A Fighting Dance D Silva, Rosalva Approved $7,950.00 $7,950.00 2/05 Closed
04/05-8 Every 15 Minutes - LCCHS PI Logan, Nancy Approved $4,100.00 $3,350.00 3/05 Closed
04/05-9 Land of the Free D Galgano, Richard Approved $5,257.36 $5,257.36 4/05 Closed
04/05-10 Lake San Marcos Chamber Music
Society
A Sushel, Diane Approved $15,726.00 $5,242.00 4/05 Closed
05/06-1 History of the Boys & Girls Clubs of
Carlsbad
D Ron Sipiora Approved $3,500.00 $3,500.00 8/05 Closed
05/06-2 An Encounter with Karl Renz C Gary Elliott Approved $4,157.00 $4,157.00 9/05 Closed 05/06-3 Kids are Worth a Million™ Telethon '06 E Diana Aaron Approved $17,334.00 $16,934.00 10/05 Closed 05/06-4 A 1940's Radio Christmas Carol CVE Walton Jones Approved $5,332.00 $5332.00 11/05 Closed
05/06-5 Kelp: Rebuilding the Forest D Jeff Stone & Tracy
Phillips
Approved $3,500.00 $3,500.00 1/06 Closed
05/06-6 Carlsbad Community Programming PI Lisa Hildabrand Approved $38,690.00 $38,690.00 2/06 Closed
05/06-7 Earth Day 2006 Celebration CVE Khevin Barnes Approved $5,095.00 $4,000.00 4/06 Closed 05/06-8 Carlsbad State of the City 2006 PI Lisa Hildabrand Approved $13,000.00 $13,000.00 6/06 Closed
06/07-1 Carlsbad Council Chambers Audio Lisa Hildabrand Approved $14,907.38 $14,907.38 9/06 Closed 06/07-2 CHSTV - Carlsbad High School
Broadcasting
E Doug Green Approved $3,821.00 $3,821.00 10/06 Closed
06/07-3 2006 City Council Candidates' Forum C Michael Babowal Approved $3,056.00 $3,056.00 10/06 Closed 06/07-4 Classical Piano Recital A Bonnie Violi Approved $3,853.00 $3,853.00 11/06 Closed 06/07-5 Kids are Worth a Million™ Telethon '07 E Diana Aaron Approved $17,334.00 $17,334.00 11/06 Closed
CARLSBAD COMMUNITY TELEVISION FOUNDATION
Grant Applications Sorted by DATE OF ACTION October 1995 through August 2004
Legend:
A - Arts/Culture (20)
1 - Instructional/How To (11)
C - Community Events (7) CVE - Comedy/Variety/Entertain. (31;
PI - Public Information (20) S - Sports (28)
D - Documentary/Info (17)
SR - Seniors (4)
E - Education (32)
Grant No. Program Name Cat. Applicant Action
Taken
Amount
Requested
Amount
Approved
Date of
Action Status
06/07-6 The Hutchins Consort Presents
All That Jazz
CVE Joseph McNalley Approved $4,093.00 $3,973.00 12/06 Closed
06/07-7 2007 Outstanding Educational
Program Awards Dinner
E Toni Padron Approved $6,380.00 $6,380.00 1/07 Closed
06/07-8 A Community Makes Music / Music
Makes a Community
CVE Gary Adcock & Judy
Pisciotta
Approved $12,110.00 $6,000.00 1/07 Closed
06/07-9 Environmental Film Festival CVE Winifred Meiser Approved $5,405.00 $5,405.00 3/07 Closed 06/07-10 Carlsbad Community Programming PI Lisa Hildabrand Approved $39,880.00 $39,880.00 6/07 Open
07/08-1 Cadsbad State of the City 2007 PI Lisa Hildabrand Approved $13,150.00 $13,150.00 7/07 Closed
Carlsbad Community Television Foundation
Revenues, Expenditures and Available Cash Balance
For month ended November 30, 2007
Cash before encumbrances
Revenues
Time Warner Payments
Interest allocation
Total Revenue
Expenditures
Grant Funds Disbursed
High School Sports 2007-08
CUSD Board Meetings 2007-08
Special Live Coverage of City Events
Web site hosting/maintenance
Minutes clerk
Printing
Office Supplies
Postage
Tax preparation & state tax filing fees
Miscellaneous
Total Expenditures
Encumbered funds
Grant Funded Programs
Special Live Coverage of City Events
High School Sports 2006-07
CUSD Board Meetings 2006-07
Total Encumbrances
Total Expenditures & Encumbrances
Available Cash Balance
Fiscal Year 2007-08
Adopted Budqet YTD Actuals Balance
S 243,060 S 243,060
$ 124,000 $ 116,684 $ (7,316)
$ 10,000 $ 5,467 $ (4,533)
$ 134,000 S 122,150 $ (11,850)
$ 40,569 $ 41,821 $ (1,252)
, $ 60,000 $ 27,020 $ 32,980
$ 20,000 $ -$ 20,000
$ -$ -$ -
$ 500 $ -$ 500
$ 2,500 $ 315 $ 2,185
$ 1,000 $ -$ 1,000
$ 250 $ -$ 250
$ 150 $ -$ 150
$ 650 $ -$ 650
$ 250 $ -$ 250
$ 125,869 $ 69,156 $ 56,713
$ $ 1,082 $ (1,082)
$ -$ -$ -
$ -$ 32,980 $ (32,980)
$ -$. 20,000 $ (20,000)
$ -$ 54,062 $ (54,062)
$ 125,869 $ 123,218 $ 2,650
$ 251,191 $ 186,347
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Foundation for Carlsbad Community Television
Program Status as of November 30, 2007
Fiscal Year 2007-08
Year-to-Date
Date
Authorized Program
Funding Authorized Expended/ Over/ Final
Source Status Reference Amount Disbursed Encumbered Total Available (Under) Total 08/13/2007
08/13/2007
08/13/2007
08/13/2007
08/13/2007
08/13/2007
High School Sports Budgeted Complete
CUSD Board Meetings 2007-08 Budgeted Complete
Carlsbad Community Programming Grant Funded Incomplete
A Community Makes Music/Music Makes a Community Grant Funded Complete
Environmental Film Festival Grant Funded Complete
Carlsbad State of the City Grant Funded Complete
Mulitple
P118840
Mulitple
PI19046
Multiple
Multiple
60,000.00
20,000.00
39,880.00
6,000.00
5,405.00
13,150.00
27,020.00
17,435.00
6,000.00
4,689.00
13,697.00
32,980.00
20,000.00
836.25
246.00
60,000.00
20,000.00
18,271.25
6,000.00
4,689.00
13,943.00
21,608.75 (21,608.75)
716.00 (716.00)
793.00
60,000.00
20,000.00
6,000.00
3,973.00
14,736.00
Totals $144,435.00 S 68,841.00 $ 54,062.25 $122,903.25 $22,324.75 $(21,531.75) $104,709.00
Grants budgeted for FY2007-08
Grants authorized as of November 30, 2007
Remaining Balance
40,568.70
64,435.00
(23,866.30) Budget entry error
Corrected in December (BU004353)
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Carlsbad Community Television Foundation
Revenues, Expenditures and Avaiiabie Cash Balance
As of December 28, 2007
Cash before encumbrances
Revenues
Fiscal Year 2007-08
Adopted Budaet YTD Actuals
$ 226,129 $ 226,129
Balance
Time Warner Payments $ 124,000 $ 116,684 $ (7,316)
Interest allocation $ 10,000 $ 5,467 $ (4,533)
Total Revenue $ 134,000 $ 122,150 $ (11,850)
Expenditures
Grant Funds Disbursed $ 109,569 $ 41,821 $ 67,748
High School Sports 2007-08 $ 60,000 $ 34,850 $ 25,150
CUSD Board Meetings 2007-08 $ 20,000 $ 8,936 $ 11,064
Special Live Coverage of City Events $ -$ -$
Web site hosting/maintenance $ 500 $ 165 $ 335
Minutes clerk $ 2,500 $ 315 $ 2,185
Printing $ 1,000 $ -$ 1,000
Office Supplies $ 250 $ _ $ 250
Postage $ 150 $ -$ 150
Tax preparation & state tax filing fees $ 650 $ _ $ 650
Miscellaneous $ 250 $ -$ 250
Total Expenditures $ 194,869 $ 86,087 $ 108,782
Encumbered funds
Grant Funded Programs $ -$ 12,082 $ (12,082)
Special Live Coverage of City Events $ -$ _ $
High School Sports 2006-07 $ -$ 25,150 $ (25,150)
CUSD Board Meetings 2006-07 $ -$ 11,064 $ (11,064)
Total Encumbrances $ -$ 48,297 $ (48,297)
Total Expenditures & Encumbrances $ 194,869 $ 134,383 $ 60,485
Available Cash Balance 165,260 $ 117,347
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Foundation for Carlsbad Community Television
Program Status as of December 28, 2007
Fiscal Year 2007-08
Year-to-Date
Date Funding Authorized Expended/ Over/ Final
Authorized Program Source Status Reference Amount Disbursed Encumbered Total Available (Under) Total
08/13/2007 High School Sports Budgeted Complete Mulitple 60,000.00 34,850.00 25,150.00 60,000.00 --60,000.00
08/13/2007 CUSD Board Meetings 2007-08 Budgeted Complete P118840 20,000.00 8,935.75 11,064.25 20,000.00 --20,000.00
08/13/2007 Carlsbad Community Programming Grant Funded Incomplete Mulitple 39,880.00 17,435.00 11,836.25 29,271.25 10,608.75 (10,608.75) -
08/13/2007 A Community Makes Music/Music Makes a Community Grant Funded Complete PI19046 6,000.00 6,000.00 -6,000.00 --6,000.00
08/13/2007 Environmental Film Festival Grant Funded Complete Multiple 5,405.00 4,689.00 -4,689.00 716.00 (716.00) 3,973.00
08/13/2007 Carlsbad State of the City Grant Funded Complete Multiple 13,150.00 13,697.00 246.00 13,943.00 -793.00 14,736.00
Totals $144,435.00 $ 85,606.75 $ 48,296.50 $133,903.25 $11,324.75 $(10,531.75) $104,709.00
Grants budgeted for FY2007-08
Grants aulhorized as of 12/28/2007
Remaining Balance
109,568.70
64,435.00
45,133.70
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