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HomeMy WebLinkAbout2005-05-09; Historic Preservation Commission; MinutesApproved: * 11, Za6 MINUTES MEETING OF: HISTORIC PRESERVATION COMMISSION DATE OF MEETING: May 9,2005 TIME OF MEETING: 530 PM PLACE OF MEETING: City Council Conference Room CALL TO ORDER: Chair Gutierrez called the meeting to order at 5:40 PM.' ROLL CALL: Present: Commissioners Gutierrez, Ladouceur, and Smith Absent: Commissioners Christiansen and Trejo Also Present Were: Staff Liaison Susan Gutierrez Suzanne Smithson, Deputy Library Director APPROVAL OF MINUTES: The minutes of the meeting held January IO, 2005 were approved as corrected. BUDGET UPDATE: Chair Gutierrez distributed copies of the expenditure reports for this Commission for the past five years and suggested that the Commission take more responsibility for the budget and expenditures than in the past. Deputy Library Director Smithson explained that for budgeting purposes, the Library Local History Room is included under this org key but with a separate account number. The requested budget for FY2004-05 was $1800 which is also the amount requested for FY2005-06. The Commission has a remaining balance of approximately $1200 for this year, which will roll over into the Library's contingency account if unspent at the end of this fiscal year. The Commissioners reviewed the expenditure detail, discussed possible expenditures from the current balance (see next item) and discussed procedures for requesting additional funds for projects in the future. Deputy Library Director Smithson will bring budget information for FYO5-06 to the next regular meeting. HISTORIC PRESERVATION COMMISSION Page 2 Minutes of May 9, 2005 HERITAGE TREE TOUR MAPS & GUIDES: Staff Liaison Susan Gutierrez distributed the draft copy of the tree tour booklet put together by the Library’s graphic artist. Each Commissioner was asked to review the draft and make any corrections on the single copy, and return the draft document to the Library. Deputy Library Director Smithson explained that the Library’s programs and graphics division could probably produce I00 copies of the booklet but if the production number were to exceed 100, the job would need to be sent to an outside printer. Staff Liaison Gutierrez advised the Commissioners that one of them would need to take the responsibility of contacting a printer and getting an estimate for the production of the tour booklet if it was decided to print more than 100 copies. There was some discussion about costs for the tree brochures and the new plaques and prioritizing the projects based on available funds. Commissioner Ladouceur suggested an annual Tree Tour event and Chair Gutierrez responded that one of the Commissioners would have to volunteer to organize the event or the Commission could recommend to the City Council that the City approve an annual event and assign it to staff to accomplish. Chair Gutierrez commented that he recalled a discussion from the last meeting about creating a single page tour map of the Village area as well. There are some loose ends to the completion of the Heritage Tree Survey and tour maps to include Council acceptance of the report and approval of the designation of the trees. Chair Gutierrez suggested this project be tabled until such time as the permanent staff liaison person is appointed and those issues regarding City approvals can be add ressed. UPDATE ON HISTORICAL PLAQUES: Staff Liaison Gutierrez advised the Commission that two of the three plaques ordered last year were still waiting to be installed. Both of those plaques are to be installed on pedestals provided by the property owners. The plaques are in the custody of the property owners and the costs for the installations have not been determined nor encumbered for this year. Deputy Library Director Smithson offered to send a letter to the property owners to try to expedite the installation of the two remaining plaques before the end of this fiscal year. The Commissioners expressed concern over permission to install historical marker plaques and the need to seek advice from the City Attorney’s office on the matter. HISTORIC PRESERVATION COMMISSION Minutes of Mav 9. 2005 Page 3 Ms. Gutierrez reminded the Commission that at the meeting in January of this year the Commissioners created a prioritized list of locations for historical marker plaques and voted to purchase the first three; however, nothing has been done to further that project. She continued that it would be up to one of the Commissioners to take responsibility for this project, which would include contacting the property owners to get permission to install the plaques and determining the text content. There was more discussion on the selections back in January and the probability that the Army Navy Academy will tear down the old Red Apple Inn building. No decisions were made. MAGEE BARN RENOVATIONS: Staff Liaison Gutierrez reported the barn has a new roof and alarm system and the restored buggy and Twin Inns chicken are both in the barn. Commissioner Ladouceur asked about the termite inspection and Ms. Gutierrez responded that she had filed a work request with the City’s facilities and has not received a response to date. Chair Gutierrez also reported that the barn was in need of a thorough cleaning, especially the loft area, which the Carlsbad Historical Society wants to use for seasonal storage. THIRD GRADE ART CONTEST: Deputy Library Director Smithson distributed a copy of the letter sent to all the participating schools asking them to judge the artwork and submit only the top three winners from each school to the Libra to be posted. The award presentations from City Council are scheduled for June 14 followed by a small reception for the children and their families. Chair Gutierrez volunteered to be present for the Mayor proclamation and Commissioner Ladouceur volunteered to assist with the reception. % Chair Gutierrez asked if the Library approached the Arts Commission to see if they would take over this annual program. Staff Liaison Gutierrez responded that the Arts Commission has expressed a willingness to assist with the program but will not take over responsibility for the program in its entirety. Staff Liaison Gutierrez suggested that the Commission discuss and vote at the next meeting whether or not to continue the program. She continued that if the Commission wants to continue with the tradition, one of the Commissioners would have to step forward and volunteer to run the program. Chair Gutierrez suggested that the Commission revisit their duties and responsibilities as set forth in the Municipal Code and then develop a plan for projects for the year. HISTORIC PRESERVATION COMMISSION Minutes of May 9.2005 Page 4 ARCHAEOLOGICAL CURATION POLICY: Chair Gutierrez had asked this to be added to the agenda. The Carlsbad Historical Society recently had a program on archaeology and the artifacts from this area. Mr. Gallegos had offered to give some of the artifacts to the Historical Society for display in the barn. Chair Gutierrez suggested this commission recommend to the City to take the necessary actions to grow the museum, include all the history of the area and find a home for the artifacts. Staff Liaison Gutierrez explained to the Commissioners the provisions of CEQA, which requires an archaeological survey of lands to be developed, and the survey company is responsible for any artifacts removed from the site and the curation of those items. Mr. Gallegos has a warehouse full of artifacts from various Carlsbad sites that he may be willing to donate to the City if appropriately displayed and safeguarded. Commissioner Ladouceur asked if there was a Council Member assigned to this Commission as a liaison or did former Council Member Finnila attend the meetings out of personal interest. Chair Gutierrez offered to call the Council office and ask the question. REVIEW OF COMMISSION DUTIES AND RESPONSIBILITIES: There was some discussion about the role of the Commission and the process for forwarding recommendations to Council and the agenda item was tabled for further discussion at the next regular meeting. ANNOUNCEMENTS: None. PUBLIC COMMENT: None ADJOURNMENT: By proper motion, the meeting was adjourned at 7:OO p.m. Respecffully su@itted, - Cissie sexfon Ad m in istra t ive Secretary 2.42.01 0 Chapter 2.42 HISTORIC PRESERVATION COMMISSION sections: 2.42.010 Created. 2.42.020 Membership. 2.42.030 Term of office. 2.42.040 Duties. 2.42.050 Rules and procedures. 2.42.010 Created. created. (Ord. NS-433 8 1 (part), 1997) A historic preservation commission of the city is 2.42.020 Membership. Membership on the historic preservation com- mission shall consist of the following: A. Five regular members and one ex officio representative from tbe planning commission. All regular members of the commission must have knowledge of and a demonstrated interest in historic preservation and local history. Three members will have a background or an interest in architecture, archaeology, history, biology, engineering, geology or a related field. Two members will have an inter- est in local history and will serve at large from the community. B. All members of the commission must be Carlsbad residents and registered voters. The ex officio representative shall not be entitled to a vote. Appointment to the historic preservation commission shall be made by the city council. The planning com~~~&ion shall appoint a member to serve as the ex officio representative. (ad. NS-433 8 1 (part), 1997) 2.42.030 Term of office. Of the five members of the commission first appointed, one member shall be appointed for three years and two members shall be appointed for four years. The successors shall be appointed for terms of four years. If a vacancy occurs other than by expiration of a term, it shall be filled by appoint- ment by the city council for the unexpired portion of the term. Each member shall hold office until reappointed or a successor is appointed. (Ord. NS- 433 0 1 (part), 1997) (Crlsbd 2-98) 62- 1 242.040 Duties. Duties of the historic preservation commission are as follows: A. The commission shall act in an advisory capacity to the city council, planning commission, housing commission, and design review board in all matters relating to the identification, protection, retention, and preservation of historic fesources within the city. B. It shall be the responsibility of the commis- sion to provide advice to the city council on the following matters: 1. Criteria for guidelines to be used in a com- prehensive historic survey of properties within the city; 2. The designation of historic resources; 3. Maintaining the Carlsbd historic resources inventory adopted by the city council; 4. Hiring of staff or consultants to conduct a comprehensive survey of properties within the boundaries of the city to identify historical sites and areas; 5. Participation in and promotion and dissemina- tion of public information, education, and inteqre- tive programs pertaining to historical areas and sites; 6. Cooperation with local, county, state, and federal governments in pursuit of the objectives of historic preservation; and 7. Any other matter which the commission deems necessary to protect historical resources. C. The commission shall be responsible for: 1. Publicizing and periodically updating survey resuits; 2. Maintaining a Cadsbad historic resources in- ventory; 3. Investigating and reporting to the city council on the use of various federal, state, local, or private funding sources available to promote historic preser- vation in the city; 4. Rendering advice and guidance, upon the request of the property owner or occupant, on the 2.42.040 restoration, dteration. decoration, landscaping, or maintenance of any historical area or site; and 5. Performing any other functions that may be designated by the city council. (Ord. NS-433 9 1 (part). 1997) 2.42.050 Rules and procedures. The historic preservation commission shall estab- . lish such rules, regulations, and procedures consis- tent with this chapter for the ttansaCtion of business and shall keep a public record of its resolutions, transactions, findiags, and determinations. (Ord: NS- 433 8 1 @art), 1997) (Carl~M 2-98) 62-2