HomeMy WebLinkAbout2000-12-14; Housing Commission; MinutesANITA RAMOS
Administrative Secretary -
The City of Carlsbad Housing and Redevelopment Del
FP
HOUSING COMMISSION AG~luvn
THURSDAY, DECEMBER 14,2000
CITY COUNCIL CHAMBERS
1200 Carlsbad Village Drive
6:OO P.M. Carlsbad, California 92008
NOTICE TO THE PUBLIC: ~~_____ 1. Meetings are divided into categories shown below.
2. When you are called to speak, please come forward and state your name and address.
3. All persons requiring assistance or auxiliary aids in order to effectively participate may contact the
Housing & Redevelopment Office (434-2811) at least 24 hours prior to the meeting to arrange for
reasonable accommodations.
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must be filed with the Minutes Clerk prior to the time the Consent Agenda is called. The items listed under
Consent Agenda are considered routine and will be enacted by one motion as listed. There will be no
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
ABSENT :
APPROVAL OF MINUTES
MAY 11, 2000 ACTION : VOTE :
COMMENTS FROM THE AUDIENCE ON ITEMS NOT LISTED IN THE AGENDA
Please limit your comments to three minutes. (A total of five speakers may be heard. I
.
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HOUSING COMMISSION AGENDA
DECEMBER 14,2000
a PAGE2
PUBLIC HEARING:
1. ADOPTION OF A RESOLUTION RECOMMENDING
APPROVAL OF THE PUBLIC HOUSING AGENCY
(PHA) PLAN AND SUBMITTAL TO THE
DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT.
STAFF RECOMMENDATION: APPROVAL
STAFF: ROBERTA “BOBBI” “N
HOUSING PROGRAM MANAGER
ANNOUNCEMENTS
CHAIRPERSON REPORT
DIRECTOR REPORT
ADJOURNMENT
HC RES0 NO: 2000-003
VOTE :
ACTION :
TIME :
ITEMNO. 1
DATE: DECEMBER 14,2000
SUBJECT: CARLSBAD PUBLIC HOUSING AGENCY 5-YEAR AND ANNUAL PLANS
1. RECOMME"
That the Housing Commission fil7OPT Resolution No. 2000-003, RECOMMENDlNG that
the Housing and Redevelopment Commission APPROVE the Carlsbad Public Housing
Agency (PHA) 5-Year and Annual Plans for submission to the U.S. Department of
Housing and Urban Development.
II. BACKGROUND
The Housing and Redevelopment Department administers the federally-funded Section 8
Tenant-Based Rental Assistance Program, for the Public Housing Agency in Carlsbad,
which is more specifically known as the Carlsbad Housing Agency. On October 21 , 1998,
President Clinton signed into law the HUD fiscal year (FY) 1999 Appropriations Act, which
included the Quality Housing and Work Responsibility Act of 1998 (QHWRA). Pursuant
to the QHWRA, Public Housing Agencies (PHA) are required to submit a 5-Year Plan
which describes the PHA's mission, long term goals, and strategy for accomplishing the
goals. In addition, an Annual Plan is required that provides comprehensive and specific
information about the PHA's operations, policies, strategies, and resources. The 5-Year
and Annual Plans must be adopted by the Board of Commissioners of the PHA and a
copy with required certifications submitted to HUD.
Pursuant to the QHWRA, PHAs are required to submit a 5-Year and Annual Plan. A brief
discussion of each Plan is noted below.
5Yedlan: In accordance with the Code of Federal Regulations, the 5-Year Plan must
state the PHAs mission for serving the needs of low-income, very low-income, and
extremely low-income families within the PHAs jurisdiction. In addition, the PHA must
identify how it will address goals and/or objectives that are derived from HUD's strategic
Goals and Objectives, including those emphasized in recent legislation. The HUD goals
are:
1. Expand the supply of assisted housing;
2. Improve the quality of assisted housing;
I
I
CARLSBAD PUBLIC HOUSING AGENCY PLANS
December 14,2000
3. Increase assisted housing choices;
4. Provide an improved living environment;
5. Promote self-sufficiency and asset development of assisted households; and
6. Ensure equal opportunity and affirmatively further fair housing.
Annual Plan: The Annual Plan for a PHA that administers the Section 8 Tenant-Based
Rental Assistance Program must address the following:
e
e
e
e
e
e
e
e
e
e
Housing Needs of Families and Strategies for Addressing Needs
Financial Resources
PHA Policies Governing Eligibility, Selection and Admissions
PHA Rent Determination Policies
Operations and Management Policies
PHA Grievance Procedures
Homeownership Programs Administered by the PHA
PHA Community Service and Self-Suff iciency Programs
Civil Rights Certifications
Fiscal Audit
For general information, the following documents are referenced in the PI
incorportated as exhibits to the Plans:
ns a d
Document A - PHA Certifications of Compliance with the PHA Plans and Related
Regulations Board Resolution
Document B - Certification of PHA Plans Consistency with the Consolidated Plan
Document C - Regional Analysis of Impediments to Fair Housing Choice in the San
Diego Area, October 2000
Document D - City of Carlsbad Consolidated Plan, July 1 , 2000 to June 30,2005
Document E - Administrative Plan for Section 8 Tenant-Based Rental Assistance
under the Certificate and Voucher Programs, Revised March 1999
Document F - City of Carlsbad Family Self-Sufficiency Action Plan, December 1993
e Document G - City of Carlsbad Single Audit Report on Federal Award Programs,
Year ended June 30,1999
W: The PHA Plans must be available for public review and comment for 45
days prior to adoption by the Housing and Redevelopment Commission. The public
review period commenced on November 21,2000 and will end on January 4,2001.
I -
CARLSBAD PUBLIC HOUSING A
December 14,2000
.CY PLANS
! PAGE 3
IV.
Staff recommends that the Housing Commission adopt Resolution No. 2000-003,
recommending that the Housing and Redevelopment Commission approve the PHA 5-
Year and Annual Plans for submission to the US. Department of Housing and Urban
Development.
EXHlBlTS
1.
2.
3.
Housing Commission Resolution No. 2000-003
5-Year and Annual PHA Plans
Exhibits A-G to PHA Plans (on file at City Hall, Cole Library, Community
Development Department, Dove Library, Housing and Redevelopment
Department and the Senior Center)
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-EXH I B IT
HOUSING COMMISSION RESOLUTION NO. 2000-003
A RESOLUTION OF THE HOUSING COMMISSION OF THE CITY
OF CARLSBAD, CALIFORNIA, RECOMMENDING APPROVAL OF
THE FIVE YEAR AND ANNUAL CARLSBAD PUBLIC HOUSING
AGENCY (PHA) PLANS AND AUTHORIZATION TO SUBMIT TO
THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT
WHEREAS, the Housing and Redevelopment Department administers the
Section 8 Tenant-Based Rental Assistance Program for the City of Carlsbad’s Public
Housing Agency (PHA); and
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) has
issued regulations requiring PHAs to submit 5-Year and Annual Plans consistent with
the City of Carlsbad’s Consolidated Plan and local objectives; and
WHEREAS, federal regulations provide that the 5-Year and Annual Plans must
be adopted by the Board of Commissioners of the Housing Agency and submitted to the
U.S. Department of Housing and Urban Development.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Housing Commission
of the City of Carlsbad, California, as follows:
1. The above recitations are true and correct.
2. That based on the information provided within the Housing Commission
Staff Report and testimony presented during the public hearing of the
Housing Commission on December 14, 2000, the Housing Commission
ADOPTS Resolution No. 2000-003, recommending to the Housing and
Redevelopment Commission APPROVAL of the Carlsbad 5-Year and
Annual Plans and authorization to submit to the U.S. Department of Housing
and Urban Development.
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3. The Housing Commission hereby recommends that the Housing and
Redevelopment Director be authorized to execute all appropriate documents
required for the submittal of said 5-Year and Annual PHA Plans.
PASSED, APPROVED, AND ADOPTED, at a regular meeting of the Housing
Commission of the City of Carlsbad, California, held on the 14th day of December,
2000, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAl N:
ROY LATAS, CHAIRPERSON
CARLSBAD HOUSING COMMISSION
DEBORAH K. FOUNTAIN
HOUSING AND REDEVELOPMENT DIRECTOR
HC RESO. NO. 2000-003 PAGE 2
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
EXHIBIT 2
DRAFT
PHA Plans
5 Year Plan for Fiscal Years 2000 - 2004
Annual Plan for Fiscal Year 2000
NOTE: THIS PHA PLANS TEMPLATE (HVD 50075) IS TO BE COMPLETED IN
ACCORDANCE WITH INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICES
HUD 50075
OMB Approval No: 2577-0226 Expires: 03/31/2002
PHA Plan
Agency Identification
PHA Name: Carlsbad Housing Agency
PHA Number: CA077
PHA Fiscal Year Beginning: (mdyyyy) 07/2000
Public Access to Information
Information regarding any activities outlined in this plan can be obtained by
contacting: (select all that apply)
Main administrative ofice of the PHA 0 PHA development management offices 0 PHA local offices
Display Locations For PHA Plans and Supporting Documents
The PHA Plans (including attachments) are available for public inspection at: (select all
that apply) Main administrative office of the PHA 0 PHA development management offices 0 PHA local offices
0 0 Public library 0 PHA website
Other (list below)
Carlsbad Senior Center
Faraday Building
Main administrative office of the local government
Main administrative office of the County government
Main administrative office of the State government
PHA Plan Supporting Documents are available for inspection at: (select all that apply) IXI Main business office of the PHA 0 PHA development management offices 0 Other (list below)
PHA Identification Section, Page 1 HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
5-YEAR PLAN
PHA FISCAL YEARS 2000 - 2004
[24 CFR Part 903.51
A. Mission
0 The mission of the PHA is the same as that of the Department of Housing and
Urban Development: To promote adequate and affordable housing, economic
opportunity and a suitable living environment free from discrimination.
w The PHA's mission is: to implement the City Council's policy regarding housing
assistance for low and moderate income households.
B. Goals
HUD Strategic Goal:
housing.
Increase the availability of decent, safe, and affordable
w PHA Goal: Expand the supply of assisted housing
Objectives:
The Carlsbad Housing Agency will apply for all available funding for
additional rental vouchers. 0 Reduce public housing vacancies:
Leverage private or other public finds to create additional housing
opportunities:
Acquire or build units or developments 0 0 Other (list below)
5 Year Plan Page 1
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
PHA Goal: Improve the quality of assisted housing
Objectives: 0 w
w w
0 0 0 0 w
Improve public housing management: (PHAS score)
Improve voucher management: (SEW score)
0 HUD shall recognize the Carlsbad Housing Agency as a high
Increase customer satisfaction:
Concentrate on efforts to improve specific management hctions:
0
0
Renovate or modernize public housing units:
Demolish or dispose of obsolete public housing:
Provide replacement public housing:
Provide replacement vouchers:
Other: (list below)
0
0
performer by June 30,2005.
Streamline lease procedures, by June 30, 2005, to ensure the initial
HAP check to owner is received within two weeks of initial move-in.
Provide owners the option of receiving HAP payments via automatic
deposit prior to June 30,2005.
The Carlsbad Housing Agency will achieve and sustain a utilization
rate of 98% by June 30,2005.
Implement a Rental Assistance Participant Education Enhancement
Program by June 30,2001, and organize 3 informational workshops.
PHA Goal: Increase assisted housing choices
Obiectives: [XI
w
w
w
Provide voucher mobility counseling:
0 The Carlsbad Housing Agency shall provide voucher mobility
counseling at all briefings, intakes and move appointments; and shall
continue to be a partner in the regional Community Opportunities
Program (Regional Opportunity Counseling Program).
The Carlsbad Housing Agency shall conduct outreach efforts to
potential voucher landlords in conjunction with the Community
Opportunities Program, and will participate in three informational
meetings annually to attract new landlords.
The Carlsbad Housing Agency shall continue utilizing a Voucher
Payment Standard at 110% of the HUD Fair Market Rents in an effort
to increase assisted housing choices.
The Carlsbad Housing Agency will implement a program to assist
participants to use tenant-based rental assistance to become
homeowners by June 30,2005 (provided it is feasible within the city of
Carlsbad’s jurisdiction).
Conduct outreach efforts to potential voucher landlords:
0
Increase voucher payment standards:
Implement voucher homeownership program:
0
5 Year Plan Page 2
HUD 50075 OMB Approval No: 2577-0226
Expires: 03/31/2002
0 0 0 Other: (list below)
Implement public housing or other homeownership programs:
Implement public housing site-based waiting lists:
Convert public housing to vouchers:
0 The Carlsbad Housing Agency shall develop and publish an
informational newsletter for current and potential owners for the
Housing Choice Voucher Program.
HUD Strategic Goal: Improve community quality of life and economic vitality
0 PHA Goal: Provide an improved living environment
Objectives: 0
0
Implement measures to deconcentrate poverty by bringing higher income
public housing households into lower income developments:
Implement measures to promote income mixing in public housing by
assuring access for lower income families into higher income
developments:
Implement public housing security improvements:
Designate developments or buildings for particular resident groups
(elderly, persons with disabilities)
0 0
0 Other: (list below)
HUD Strategic Goal: Promote self-sufficiency and asset development of families
and individuals
PHA Goal: Promote self-sufficiency and asset development of assisted
households
Objectives:
Ix] Increase the number and percentage of employed persons in assisted
families:
The Carlsbad Housing Agency shall continue to administer a Family
Self- Sufficiency Program.
Provide or attract supportive services to improve assistance recipients’
employability:
Provide or attract supportive services to increase independence for the
elderly or families with disabilities:
0 The Carlsbad Housing Agency will continue to meet with agencies
that assist persons with disabilities on a bi-annual basis to obtain
information about supportive services available for persons with
disabilities.
0
w
5 Year Plan Page 3
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
Other: (list below)
The Carlsbad Housing Agency will provide information to participants
on homeownership opportunities and first-time homebuyers programs
that the Agency offers.
HUD Strategic Goal: Ensure Equal Opportunity in Housing for all Americans
PHA Goal: Ensure equal opportunity and affirmatively further fair housing
Objectives:
Undertake affirmative measures to ensure access to assisted housing
regardless of race, color, religion national origin, sex, familial status, and
disability:
The Carlsbad Housing Agency shall provide information about equal
opportunity and fair housing at all Section 8 Program briefings. In
addition, the agency shall provide reasonable accommodations for
persons with disabilities.
The Carlsbad Housing Agency will continue to contract with
Heartland Human Relations and Fair Housing Association to provide
fair housing assistance to Carlsbad residents.
Undertake affirmative measures to provide a suitable living environment
for families living in assisted housing, regardless of race, color, religion
national origin, sex, familial status, and disability:
Undertake affirmative measures to ensure accessible housing to persons
with all varieties of disabilities regardless of unit size required:
0
0
0 Other: (list below)
Other PHA Goals and Objectives: (list below)
5 Year Plan Page 4
HUD 50075
OMB Approval No: 2577-0226 Expires: 03/31/2002
Annual PHA Plan
PHA Fiscal Year 2000
[24 CFR Part 903.71
- i. Annual Plan Type:
Standard Plan
Streamlined Plan: 0 High Performing PHA 0 Small Agency (450 Public Housing Units)
Administering Section 8 Only
0 Troubled Agency Plan
- ii. Executive Summary of the Annual PHA Plan
Not required per PIH 99-51.
iii. Annual Plan Table of Contents
[24 CFR Part 903.7 9 (r)]
Provide a table of contents for the Annual Plan, including attachments, and a list of supporting
documents available for public inspection.
Table of Contents
Page #
Annual Plan
i. Executive Summary
ii. Table of Contents
1.
2.
3.
4.
5.
6.
7.
8.
9.
Housing Needs
Financial Resources
Policies on Eligibility, Selection and Admissions
Rent Determination Policies
Operations and Management Policies
Grievance Procedures
Capital Improvement Needs
Demolition and Disposition
Designation of Housing
10. Conversions of Public Housing
1 1. Homeownership
N/A
5
10
12
22
27
28
N/A
N/A
N/A
N/A
35
12. Community Service Programs 37
FY 2000 Annual Plan Page 1
HUD 50075
OMB Approval No: 2577-0226 Expires: 0313 112002
13. Crime and Safety N/A
14. Pets (Inactive for January 1 PHAs) N/A
15. Civil Rights Certifications (included with PHA Plan Certifications) 41
16. Audit 42
17. Asset Management N/A
18. Other Information N/A
Attachments
Applicable Supporting Document
8L
On Display
A
B
C Fair Housing Documentation:
PHA Plan Certifications of Compliance with the PHA Plans
and Related Regulations
StateLocal Government Certification of Consistency with
the Consolidated Plan
Records reflecting that the PHA has examined its programs
or proposed programs, identified any impediments to fair
housing choice in those programs, addressed or is
addressing those impediments in a reasonable fashlon in
view of the resources available, and worked or is working
with local jurisdictions to implement any of the jurisdictions’
initiatives to affirmatively further fair housing that require
the PHA’s involvement.
Required Attachments: 0 Admissions Policy for Deconcentration 0 0 FY 2000 Capital Fund Program Annual Statement
Most recent board-approved operating budget (Required Attachment for PHAs
that are troubled or at risk of being designated troubled ONLY)
Applicable Plan
Component
5 Year and Annual Plans
5 Year and Annual Plans
5 Year and Annual Plans
Optional Attachments:
0 FY 2000 Capital Fund Program 5 Year Action Plan 0 Public Housing Drug Elimination Program (PHDEP) Plan 0 Comments of Resident Advisory Board or Boards (must be attached if not
0 Other (List below, providing each attachment name)
PHA Management Organizational Chart
included in PHA Plan text)
Supporting Documents Available for Review
Supporting Document Applicable
&
On Display
D
E
E
E
Consolidated Plan for the jurisdictiods in which the PHA is
located (which includes the Analysis of Impediments to Fair
Housing Choice (AI))) and any additional backup data to
support statement of housing needs in the jurisdiction
Most recent board-approved operating budget for the public
housing program
Public Housing Adrmssions and (Continued) Occupancy
Policy (A&O), which includes the Tenant Selection and
Assignment Plan [TSAP]
Section 8 Administrative Plan
Public Housing Deconcentration and Income Mixing
Documentation:
1. PHA board certifications of compliance with
deconcentration requirements (section 16(a) of the US
Housing Act of 1937, as implemented in the 2/18/99
Quality Housing and Work Responsibility Act Initial
Guidance; Notice and any further HUD guidance) and
2. Documentation of the required deconcentration and
income mixing analysis
Public housing rent determination policies, including the
methodology for setting public housing flat rents 0 check here if included in the public housing
A & 0 Policy
Schedule of flat rents offered at each public housing
development 0 check here if included in the public housing
A & 0 Policy
Section 8 rent determination (payment standard) policies
check here if included in Section 8
Administrative Plan
Public housing management and maintenance policy
documents, including policies for the prevention or
eradication of pest infestation (including cockroach
infestation)
Public housing grievance procedures 0 check here if included in the public housing
A & 0 Policy
Section 8 informal review and hearing procedures
check here if included in Section 8
The HUD-approved Capital FundCornprehensive Grant
Program Annual Statement (HUD 52837) for the active
grant year
Administrative Plan
FY 2000 Annual Plan Page 3
Applicable Plan
Component
Annual Plan:
Housing Needs
Annual Plan:
Financial Resources;
Annual Plan: Eligibility,
Selection, and Admissions
Policies
Annual Plan: Eligibility,
Selection, and Adrmssions
Policies
Annual Plan: Eligibility,
Selection, and Admissions
Policies
Annual Plan: Rent
Determination
Annual Plan: Rent
Determination
Annual Plan: Rent
Determination
Annual Plan: Operations
and Maintenance
Annual Plan: Grievance
Procedures
Annual Plan: Grievance
Procedures
Annual Plan: Capital Needs
HUD 50075
OMB Approval No: 2577-0226
Expires: 0313 1/2002
Applicable
&
On Display
- Approved or submitted applications for designation of public
housing (Designated Housing Plans)
Approved or submitted assessments of reasonable
revitalization of public housing and approved or submitted
Most recent CIAP Budgeflrogress Report (HUD 52825) for
any active CIAP grant
Annual Plan: Designation of
Public Housing
Annual Plan: Conversion of
Public Housing
Most recent, approved 5 Year Action Plan for the Capital
Fundcomprehensive Grant Program, if not included as an
attachment (provided at PHA option)
Approved HOPE VI applications or, if more recent,
approved or submitted HOPE VI Revitalization Plans or any
other approved proposal for development of public .housing
Approved or submitted applications for demolition andor
disposition of public housing
F
Applicable Plan
Component
Annual Plan: Capital Needs
agency Service & Self-sufficiency
FSS Action Plan/s for public housing andor Section 8 Annual Plan: Community
Annual Plan: Capital Needs
Most recent self-sufficiency (ED/SS, TOP or ROSS or other
resident services grant) grant program reports
The most recent Public Housing Drug Elimination Program
Annual Plan: Capital Needs
Service & Self-sufficiency
Annual Plan: Community
Service & Self-sufficiency
Annual Plan: Safety and
Annual Plan: Demolition
and Disuosition
response to any fmdings
Troubled PHAs: MONRecovery Plan
Other supporting documents (optional)
(list individually; use as many lines as necessary)
Troubled PHAs
(specify as needed)
11 '
Approved or submitted public housing homeownershp
programslplans
Policies governing any Section 8 Homeownership program - 0 check here if included in the Section 8 I
Annual Plan:
Homeownership
Annual Plan:
Homeownership
I Administrative Plan I Any cooperative agreement between the PHA and the TANF I Annual Plan: Community
G
(PHEDEP) semi-annual performance report for any open
grant and most recently submitted PHDEP application
(PHDEP Plan)
The most recent fiscal year audit of the PHA conducted
under section 5(h)(2) of the U.S. Housing Act of 1937 (42
U. S.C. 1437c(h)), the results of that audit and the PHA's
Crime Prevention
Annual Plan: Annual Audit
FY 2000 Annual Plan Page 4
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/3 1/2002
1. Statement of Housing Needs
[24 CFR Part 903.7 9 (a)]
A. Housing Needs of Families in the Jurisdictionh Served by the PHA
Family Type
Income <= 30%
of AMI
Income >30% but
<=50% of AMI
Income >50% but
Elderly
<80% of AMI
Families with
Disabilities
Black-Non
Hispanic
AsianfPacific
Islanderlother
Hispanic
RaceIEthnicity
Housing Needs of Families in the Jurisdiction
by Family Type
1,264 NIA NIA NIA NIA
Size I hca-
tion T 515
What sources of information did the PHA use to conduct this analysis? (Check all that
apply; all materials must be made available for public inspection.)
Consolidated Plan of the Jurisdictiods
Indicate year: 1995-2000
U.S. Census data: the Comprehensive Housing Affordability Strategy
(“CHAS”) dataset 0 American Housing Survey data
0 Other housing market study
0
Indicate year:
Indicate year:
Other sources: (list and indicate year of information)
FY 2000 Annual Plan Page 5
HUD 50075 OMB Approval No: 2577-0226
Expires: 030 1/2002
B. Housing Needs of Families on the Public Housing and Section 8
Tenant- Based Assistance Waiting Lists
Housing Needs of Families on the Waiting List
Note: The waiting list is currently being purged, updated and converted to a new
database. Statistical information reported is from data available from old waiting
list data dated June 1999.
Waiting list type: (select one) W Section 8 tenant-based assistance
Public Housing 0 0 Combined Section 8 and Public Housing
Public Housing Site-Based or sub-jurisdictional waiting list (optional)
If used, identify which developmenthbjurisdiction:
# of families % of total families Annual Turnover
Characteristics by
Bedroom Size
(Public Housing
Onlv)
FY 2000 Annual Plan Page 6
HUD 50075
OMB Approval No: 2577-0226
Expires: 0313 112002
2 BR
4 BR
5 BR
5+ BR
Is the waiting list closed (select one)? w No 0 Yes
If yes:
How long has it been closed (# of months)?
Does the PHA expect to reopen the list in the PHA Plan year? No Yes
Does the PHA permit specific categories of families onto the waiting list, even if
generally closed? 0 No Yes
I
C. Strategy for Addressing Needs
(1) Strategies
Need: Shortage of affordable housing for all eligible populations
Strategy 1. Maximize the number of affordable units available to the PHA within
its current resources by:
0
0 0 0
0
Employ effective maintenance and management policies to minimize the
number of public housing units off-line
Reduce turnover time for vacated public housing units
Reduce time to renovate public housing units
Seek replacement of public housing units lost to the inventory through mixed
finance development
Seek replacement of public housing units lost to the inventory through section
8 replacement housing resources
Maintain or increase section 8 lease-up rates by establishing payment standards
that will enable families to rent throughout the jurisdiction
Undertake measures to ensure access to affordable housing among families
assisted by the PHA, regardless of unit size required w
FY 2000 Annual Plan Page 7
HUD 50075
OMB Approval No: 2571-0226
Expires: 03/31/2002
w Maintain or increase section 8 lease-up rates by marketing the program to
owners, particularly those outside of areas of minority and poverty
concentration 0 Maintain or increase section 8 lease-up rates by effectively screening Section 8
applicants to increase owner acceptance of program w Participate in the Consolidated Plan development process to ensure
coordination with broader community strategies 0 Other (list below)
Strategy 2: Increase the number of affordable housing units by:
w Apply for additional section 8 units should they become available
Leverage affordable housing resources in the community through the creation
of mixed - finance housing 0 Pursue housing resources other than public housing or Section 8 tenant-based assistance. 0 Other: (list below)
Need: Specific Family Types: Families at or below 30% of median
Strategy 1: Target available assistance to families at or below 30 YO of AMI
0
w 0
Exceed €IUD federal targeting requirements for families at or below 30% of
AMI in public housing
Exceed HUD federal targeting requirements for families at or below 30% of
AMI in tenant-based section 8 assistance
Employ admissions preferences aimed at families with economic hardships
Adopt rent policies to support and encourage work
Other: (list below)
The Carlsbad Housing Agency has established an admissions preference for
applicants who are at or below 30% of AMI.
Need: Specific Family Types: Families at or below 50% of median
Strategy 1: Target available assistance to families at or below 50% of AMI
0 0 0 Other: (list below)
Employ admissions preferences aimed at families who are working
Adopt rent policies to support and encourage work
FY 2000 Annual Plan Page 8
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/3 1/2002
Need: Specific Family Types: The Elderly
Strategy 1: Target available assistance to the elderly:
0 Seek designation of public housing for the elderly
Apply for special-purpose vouchers targeted to the elderly, should they become
available 0 Other: (list below)
Need: Specific Family Types: Families with Disabilities
Strategy 1: Target available assistance to Families with Disabilities:
0 Seek designation of public housing for families with disabilities 0 Carry out the modifications needed in public housing based on the section 504
Needs Assessment for Public Housing E Apply for special-purpose vouchers targeted to families with disabilities,
should they become available
Affirmatively market to local non-profit agencies that assist families with
disabilities 0 Other: (list below)
Need: Specific Family Types: Races or ethnicities with disproportionate housing
needs
Strategy 1: Increase awareness of PHA resources among families of races and
S
ethnicities with disproportionate needs:
Affirmatively market to racedethnicities shown to have disproportionate
housing needs 0 Other: (list below)
Strategy 2: Conduct activities to affirmatively further fair housing s
Counsel section 8 tenants as to location of units outside of areas of poverty or
minority concentration and assist them to locate those units
Market the section 8 program to owners outside of areas of poverty /minority
concentrations
FY 2000 Annual Plan Page 9
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Other: (list below)
Contract with Heartland Human Relations and Fair Housing Association to
provide assistance in filing discrimination complaints and train staff,
owners and participants on Fair Housing laws and issues.
Other Housing Needs & Strategies: (list needs and strategies below)
(2) Reasons for Selecting Strategies
Of the factors listed below, select all that influenced the PHA’s selection of the
strategies it will pursue:
w Funding constraints w Staffing constraints 0 0
w
Limited availability of sites for assisted housing
Extent to which particular housing needs are met by other organizations in the
community
Evidence of housing needs as demonstrated in the Consolidated Plan and other
information available to the PHA
Influence of the housing market on PHA programs
Community priorities regarding housing assistance
Results of consultation with local or state government
Results of consultation with residents and the Resident Advisory Board
Results of consultation with advocacy groups
w 0 0 w 0 Other: (list below)
- 2. Statement of Financial Resources
[24 CFR Part 903.7 9 (b)]
FY 2000 Annual Plan Page 10
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Expires: 03/31/2002
Financial Resources:
Planned Sources and Uses
Sources
e) Annual Contributions for Section
8 Tenant-Based Assistance
f) Public Housing Drug Elimination
Program (including any Technical
Assistance funds)
g) Resident Opportunity and Self-
h) Community Development Block
Sufficiency Grants
Grant
i) HOME
Other Federal Grants (list below)
2. Prior Year Federal Grants
(unobligated funds only) (list
below)
3. Public Housing Dwelling Rental
Income
4. Other income (list below)
4. Non-federal sources (list below)
Total resources
Planned $ I Planned Uses
NIA
NIA
NIA
NIA
NIA
NIA
$3,722.248
FY 2000 Annual Plan Page 11
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3. PHA Policies Governing Eligibility, Selection, and Admissions
[24 CFR Part 903.7 9 (c)]
A. Public Housing. - The PHA does not administer public housing. - 0 - Exemptions: PHAs that do not administer public housing are not required to complete subcomponent
3A.
(1) Eligibility
a. When does the PHA verify eligibility for admission to public housing? (select all
0 When families are within a certain number of being offered a unit: (state
number) 0 When families are within a certain time of being offered a unit: (state time)
Other: (describe)
that apply)
b. Which non-income (screening) factors does the PHA use to establish eligibility for
admission to public housing (select all that apply)?
Criminal or Drug-related activity
Rental history
Housekeeping
Other (describe)
Yes 0 No:
Yes 0 No:
Does the PHA request criminal records from local law
enforcement agencies for screening purposes?
Does the PHA request criminal records from State law
enforcement agencies for screening purposes?
Yes 0 No: Does the PHA access FBI criminal records from the FBI for
screening purposes? (either directly or through an NCIC-
authorized source)
(2)Waiting List Organization
a. Which methods does the PHA plan to use to organize its public housing waiting list
0 Community-wide list 0 Sub-jurisdictional lists 0 Site-based waiting lists 0 Other (describe)
(select all that apply)
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b. Where may interested persons apply for admission to public housing? 0 PHA main administrative office 0 0 Other (list below)
PHA development site management office
c. If the PHA plans to operate one or more site-based waiting lists in the coming year,
answer each of the following questions; if not, skip to subsection (3) Assignment
1. How many site-based waiting lists will the PHA operate in the coming
year?
2. 0 Yes 0 No: Are any or all of the PHA’s site-based waiting lists new for the
upcoming year (that is, they are not part of a previously-HUD-
approved site based waiting list plan)?
If yes, how many lists?
3. 0 Yes No: May families be on more than one list simultaneously
If yes, how many lists?
4. Where can interested persons obtain more information about and sign up to be on
the site-based waiting lists (select all that apply)? 0 PHA main administrative office
All PHA development management offices
Management offices at developments with site-based waiting lists
At the development to which they would like to apply
Other (list below)
0 0 0 0
(3) Assignment
a. How many vacant unit choices are applicants ordinarily given before they fall to the
bottom of or are removed from the waiting list? (select one) 0 0 0
One
Two
Three or More
b. 0 Yes 0 No: Is this policy consistent across all waiting list types?
c. If answer to b is no, list variations for any other than the primary public housing
waiting list/s for the PHA:
FY 2000 Annual Plan Page 13
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(4) Admissions Preferences
a. Income targeting: 0 Yes 0 No: Does the PHA plan to exceed the federal targeting requirements by
targeting more than 40% of all new admissions to public housing
to families at or below 30% of median area income?
b. Transfer policies:
In what circumstances will transfers take precedence over new admissions? (list
below) 0 Emergencies 0 Overhoused 0 Underhoused 0 Medical justification 0
0 0 Other: (list below)
Administrative reasons determined by the PHA (e.g., to permit modernization
work)
Resident choice: (state circumstances below)
c. Preferences
1. 0 Yes No: Has the PHA established preferences for admission to public
housing (other than date and time of application)? (If “no” is
selected, skip to subsection (5) Occupancy)
2. Which of the following admission preferences does the PHA plan to employ in the
coming year? (select all that apply fiom either former Federal preferences or other
preferences)
Former Federal preferences: 0
0 Victims of domestic violence 0 Substandard housing 0 Homelessness 0
Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
High rent burden (rent is > 50 percent of income)
Other preferences: (select below) 0 0 Veterans and veterans’ families 0 0
Working families and those unable to work because of age or disability
Residents who live and/or work in the jurisdiction
Those enrolled currently in educational, training, or upward mobility programs
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0 0 0
0 0 Other preference(s) (list below)
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility
programs
Victims of reprisals or hate crimes
3. If the PHA will employ admissions preferences, please prioritize by placing a “1” in
the space that represents your first priority, a “2” in the box representing your second
priority, and so on. If you give equal weight to one.or more of these choices (either
through an absolute hierarchy or through a point system), place the same number next
to each. That means you can use “1” more than once, “2” more than once, etc.
Date and Time
Former Federal Preferences:
Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
Homelessness
High rent burden
Other preferences (select all that apply) 0 0 Veterans and veterans’ families 0 0 0 0 0
0 0 Other preference(s) (list below)
Working families and those unable to work because of age or disability
Residents who live andor work in the jurisdiction
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility
programs
Victims of reprisals or hate crimes
4. Relationship of preferences to income targeting requirements: 0 The PHA applies preferences within income tiers 0 Not applicable: the pool of applicant families ensures that the PHA will meet
income targeting requirements
FY 2000 Annual Plan Page 15
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(5) Occupancy
a. What reference materials can applicants and residents use to obtain information
0 The PHA-resident lease 0 0 0 Other source (list)
about the rules of occupancy of public housing (select all that apply)
The PHA’s Admissions and (Continued) Occupancy policy
PHA briefing seminars or written materials
b. How often must residents notify the PHA of changes in family composition?
0 0 0 0 Other (list)
(select all that apply)
At an annual reexamination and lease renewal
Any time family composition changes
At family request for revision
(6) Deconcentration and Income Mixing
a. 0 Yes 0 No: Did the PHA’s analysis of its family (general occupancy)
developments to determine concentrations of poverty indicate the
need for measures to promote deconcentration of poverty or
income mixing?
b. 0 Yes 0 No: Did the PHA adopt any changes to its admissions policies based
on the results of the required analysis of the need to promote
deconcentration of poverty or to assure income mixing?
c. If the answer to b was yes, what changes were adopted? (select all that apply)
[7 Adoption of site-based waiting lists
If selected, list targeted developments below:
0 Employing waiting list “skipping” to achieve deconcentration of poverty or
income mixing goals at targeted developments
If selected, list targeted developments below:
Employing new admission preferences at targeted developments
If selected, list targeted developments below:
0 Other (list policies and developments targeted below)
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d. 0 Yes 0 No: Did the PHA adopt any changes to other policies based on the
results of the required analysis of the need for deconcentration
of poverty and income mixing?
e. If the answer to d was yes, how would you describe these changes? (select all that
apply)
0 Additional affirmative marketing 0 0 0
0 Other (list below)
Actions to improve the marketability of certain developments
Adoption or adjustment of ceiling rents for certain developments
Adoption of rent incentives to encourage deconcentration of poverty and
income-mixing
f. Based on the results of the required analysis, in which developments will the PHA
make special efforts to attract or retain higher-income families? (select all that apply) 0 Not applicable: results of analysis did not indicate a need for such efforts 0 List (any applicable) developments below:
g. Based on the results of the required analysis, in which developments will the PHA
make special efforts to assure access for lower-income families? (select all that apply) 0 Not applicable: results of analysis did not indicate a need for such efforts 0 List (any applicable) developments below:
B. Section 8
(1) Eligibility
a. What is the extent of screening conducted by the PHA? (select all that apply) 0
0
0
Criminal or drug-related activity only to the extent required by law or
regulation
Criminal and drug-related activity, more extensively than required by law or
regulation
More general screening than criminal and drug-related activity (list factors
below)
Other (list below): .
0 The Housing Agency screens criminal or drug-related activity only to the
extent required by law or regulation. The Housing Agency may waive the
requirement prohibiting admission of persons evicted fiom the Section 8
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program due to drug-related criminal activity for a three-year period, if the
person demonstrates successful completion of a rehabilitation program
approved by the Housing Agency. In addition, the Housing Agency will on
a case-by-case basis determine if persons previously involved in violent
criminal activity will be admitted to the Section 8 program. The Housing
Agency may require a person who has previously been involved in violent
criminal activity to document that rehabilitative efforts have been made.
b. 0 Yes w No: Does the PHA request criminal records from local law
enforcement agencies for screening purposes?
c. 0 Yes w No: Does the PHA request criminal records from State law
enforcement agencies for screening purposes?
d. 0 Yes No: Does the PHA access FBI criminal records from the FBI for
screening purposes? (either directly or through an NCIC-
authorized source)
e. Indicate what kinds of information you share with prospective landlords? (select all
0 Criminal or drug-related activity w Other (describe below):
that apply)
Upon written authorization from an applicant or participant, the HA will
provide a written response to a prospective owner divulging the following
information, if available:
o Name, address and telephone number of the current and three most
recent landlords.
o Date of occupancy and the address of the three most recent units
occupied.
o The dollar amount of Section 8 damage claims paid in the last three
years.
o The number of people in the household.
(2) Waiting List Organization
a. With which of the following program waiting lists is the section 8 tenant-based
assistance waiting list merged? (select all that apply) w None 0 Federal public housing 0 Federal moderate rehabilitation 0 Federal project-based certificate program 0 Other federal or local program (list below)
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b. Where may interested persons apply for admission to section 8 tenant-based
assistance? (select all that apply) W PHA main administrative ofice W Other (list below)
(3) Search Time
Via a voice mail system.
a. Yes 0 No: Does the PHA give extensions on standard 60-day period to
search for a unit?
If yes, state circumstances below:
The applicant/participant will initially be issued a Voucher for the full term of 120
days. An extension beyond 120 days may be granted as a "reasonable
accommodation" for a person with disabilities. Only one extension will be granted for
an additional term of 60 days. The request for extension must be in writing.
Extensions beyond 120 days, other than those for "reasonable accommodation", will
only be considered for extenuating circumstances in which the applicant/participant
was not able to search for housing. Third-party documentation will be required for
extensions beyond 120 days. The extension granted will only be for the amount of
time that the applicant/participant was not able to search for housing. Examples of
extension requests that may be approved by the Housing Agency that prevented the
applicant/participant fiom searching for housing include hospitalization and/or serious
illness. In most cases, 120 days is adequate time to locate a suitable unit. Extensions
will not be granted because of credit problems or financial inability to relocate to
another unit.
(4) Admissions Preferences
a. Income targeting
Yes 0 No: Does the PHA plan to exceed the federal targeting requirements by
targeting more than 75% of all new admissions to the section 8
program to families at or below 30% of median area income?
b. Preferences
1. Yes 0 No: Has the PHA established preferences for admission to section 8
tenant-based assistance? (other than date and time of
application) (if no, skip to subcomponent (5) Special purpose
section 8 assistance programs)
2. Which of the following admission preferences does the PHA plan to employ in the
coming year? (select all that apply fiom either former Federal preferences or other
preferences)
FY 2000 Annual Plan Page 19
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Former Federal preferences 0
0 Victims of domestic violence 0 Substandard housing 0 Homelessness 0
Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
High rent burden (rent is > 50 percent of income)
Other preferences (select all that apply) 0 w Veterans and veterans’ families w 0 0 0 0
0
Working families and those unable to work because of age or disability
Residents who live and/or work in your jurisdiction
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility
programs
Victims of reprisals or hate crimes
Other preference@) (list below)
0 Displaced by Government Action
0 A single person who is elderly, disabled or displaced is selected before a
single person who is not elderly, disabled, or displaced.
3. If the PHA will employ admissions preferences, please prioritize by placing a “1” in
the space that represents your first priority, a “2” in the box representing your
second priority, and so on. If you give equal weight to one or more of these
choices (either through an absolute hierarchy or through a point system), place the
same number next to each. That means you can use “1” more than once, “2” more
than once, etc.
@ DateandTime
Former Federal preferences
Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
Homelessness
High rent burden
FY 2000 Annual Plan Page 20
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Other preferences (select all that apply)
@ Veterans and veterans’ families:
Working families and those unable to work because of age or disability
0 A head of household or spouse who has been discharged fiom military
service under honorable or general (except dishonorable) conditions, or a
spouse of a deceased veteran will have preference over non-veterans. 0 Residents who live and/or work in your jurisdiction
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility
programs
Victims of reprisals or hate crimes
Other preference(s) (list below)
3 Displaced by government action
2 A single person who is elderly, disabled or displaced is selected
before a single person who is not elderly, disabled or displaced.
4. Among applicants on the waiting list with equal preference status, how are
applicants selected? (select one)
Date and time of application
Drawing (lottery) or other random choice technique 0
5. If the PHA plans to employ Preferences for “residents who live andor work in the
jurisdiction” (select one)
This preference has previously been reviewed and approved by HUD
The PHA requests approval for this preference through this PHA Plan 0
6. Relationship of preferences to income targeting requirements: (select one)
0 The PHA applies preferences within income tiers
Not applicable: the pool of applicant families ensures that the PHA will meet
income targeting requirements
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(5) Special Purpose Section 8 Assistance Proprams
a. In which documents or other reference materials are the policies governing
eligibility, selection, and admissions to any special-purpose section 8 program
administered by the PHA contained? (select all that apply) 0
0 Other (list below)
The Section 8 Administrative Plan
Briefing sessions and written materials
b. How does the PHA announce the availability of any special-purpose section 8
programs to the public? 0 Through published notices
Other (list below):
0 Mainstream Program - notifications and workshops to agencies that assist
persons with disabilities.
4. PHA Rent Determination Policies
[24 CFR Part 903.7 9 (d)]
A. Public Housing: The PHA does not administer public housing. - - - Exemptions: PHAs that do not administer public housing are not required to complete sub-component
4A.
(1) Income Based Rent Policies
a. Use of discretionary policies: (select one)
0 The PHA will not employ any discretionary rent-setting policies for income
based rent in public housing. Income-based rents are set at the higher of 30%
of adjusted monthly income, 10% of unadjusted monthly income, the welfare
rent, or minimum rent (less HUD mandatory deductions and exclusions). (If
selected, skip to sub-component (2))
0 The PHA employs discretionary policies for determining income based rent (If
selected, continue to question b.)
FY 2000 Annual Plan Page 22
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b. MinimumRent
1. What amount best reflects the PHA’s minimum rent? (select one) 0 $0 0 $1-$25 0 $26-$50
2. 0 Yes 0 No: Has the PHA adopted any discretionary minimum rent hardship
exemption policies?
3. If yes to question 2, list these policies below:
c. Rents set at less than 30% than adjusted income
1.0 Yes 0 No: Does the PHA plan to charge rents at a fixed amount or
percentage less than 30% of adjusted income?
2. If yes to above, list the amounts or percentages charged and the circumstances
under which these will be used below:
d. Which of the discretionary (optional) deductions andor exclusions policies does the
0 For the earned income of a previously unemployed household member 0 For increases in earned income 0 Fixed amount (other than general rent-setting policy)
PHA plan to employ (select all that apply)
If yes, state amornth and circumstances below:
0 Fixed percentage (other than general rent-setting policy)
If yes, state percentagek and circumstances below:
0 For household heads 0 For other family members 0 For transportation expenses 0
0 Other (describe below)
For the non-reimbursed medical expenses of non-disabled or non-elderly
families
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e. Ceiling rents
1. Do you have ceiling rents? (rents set at a level lower than 30% of adjusted income)
(select one)
0 Yes for all developments 0 Yes but only for some developments n N~
2. For which kinds of developments are ceiling rents in place? (select all that apply)
0 For all developments 0
0 0 0 Other (list below)
For all general occupancy developments (not elderly or disabled or elderly
For specified general occupancy developments
For certain parts of developments; e.g., the high-rise portion
For certain size units; e.g., larger bedroom sizes
only)
3. Select the space or spaces that best describe how you arrive at ceiling rents (select
all that apply)
0 0 0 0
0 0 0
Market comparability study
Fair market rents (FMR)
95* percentile rents
75 percent of operating costs
100 percent of operating costs for general occupancy (family) developments
Operating costs plus debt service
The “rental value” of the unit
Other (list below)
f. Rent re-determinations:
1. Between income reexaminations, how often must tenants report changes in income
or family composition to the PHA such that the changes result in an adjustment to
rent? (select all that apply) 0 Never 0 At family option
0
0 Other (list below)
Any time the family experiences an income increase
Any time a family experiences an income increase above a threshold amount or
percentage: (if selected, specify threshold)
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g. 0 Yes 0 No: Does the PHA plan to implement individual savings accounts for
residents (ISAs) as an alternative to the required 12 month
disallowance of earned income and phasing in of rent increases
in the next year?
(2) Flat Rents
1. In setting the market-based flat rents, what sources of information did the PHA use
to establish comparability? (select all that apply.) 0 The section 8 rent reasonableness study of comparable housing 0 Survey of rents listed in local newspaper 0 Survey of similar unassisted units in the neighborhood 0 Other (list/describe below)
B. Section 8 Tenant-Based Assistance
(1) Payment Standards
a. What is the PHA’s payment standard? (select the category that best describes your
standard) 0 0 lOO%ofFMR
0
At or above 90% but below 100% of FMR
Above 100% but at or below 1 10% of FMR
Above 1 10% of FMR (if HUD approved; describe circumstances below)
b. If the payment standard is lower than FMR, why has the PHA selected this
0 FMRs are adequate to ensure success among assisted families in the PHA’s
segment of the FMR area 0 The PHA has chosen to serve additional families by lowering the payment
standard 0 Reflects market or submarket 0 Other (list below)
standard? (select all that apply)
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c. If the payment standard is higher than FMR, why has the PHA chosen this level?
(select all that apply) w FMRs are not adequate to ensure success among assisted families in the PHA’s
segment of the FMR area
Reflects market or submarket
To increase housing options for families Other (list below)
0 FMRs are not adequate throughout the entire FMR area (San Diego
County) for families to find appropriate housing at less than 40% of their
Adjusted Monthly Income.
d. How often are payment standards reevaluated for adequacy? (select one) 0 Annually
Other (list below):
Annually or when new Fair Market Rents are published.
e. What factors will the PHA consider in its assessment of the adequacy of its payment
0 Other (list below)
standard? (select all that apply)
Success rates of assisted families
Rent burdens of assisted families
(2) Minimum Rent
a. What amount best reflects the PHA’s minimum rent? (select one) 0 $0 0 $1425
$26450
b. w Yes c] No: Has the PHA adopted any discretionary minimum rent hardship
The HA, upon request from the participant, may provide an exception to
the minimum rent requirement for hardship circumstances. Exceptions for
financial hardship may be granted for the following situations:
o The family has lost eligibility for or is awaiting an eligibility
determination for a Federal, State, or local assistance program;
o The family would be evicted as a result of the imposition of the
minimum rent requirement;
o The income of the family has decreased because of changed
circumstance, including loss of employment;
o A death in the family has occurred; and
o Other circumstances determined by the HA or HUD.
exemption policies? (if yes, list below)
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5. Operations and Management
[24 CFR Part 903.7 9 (e)]
Section 8 Mod Rehab
8 CertificatesNouchers
(list individually)
Public Housing Drug
Elimination Program
(PHDEP)
Special Purpose Section
Exemptions from Component 5: High performing and small PHAs are not required to complete this
section. Section 8 only PHAs must complete parts A, B, and C(2)
N/A
Mainstream 75
A. PHA Management Structure
Describe the PJ3.A’; managergent structure and organization.
(select one)
An organization chart showing the PHA’s management structure and
organization is attached.
A brief description of the management structure and organization of the PHA
follows: 0
B. HUD Programs Under PHA Management
- List Federal programs administered by the PHA, numbe
upcoming fscal year, and expected turnover in each. (I
operate any of the programs listed below.)
Program Name Units or Families
Served at Year
Beginning
with Vouchers.
Other Federal
Programs(1ist
individually)
If families served at the beginning of the
: ‘WA” to indicate that the PHA does not
Expected
Turnover
48 I
7
FY 2000 Annual Plan Page 27
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C. Management and Maintenance Policies
(1) Public Housing Maintenance and Management: (list below)
The PHA does not administer public housing.
(2) Section 8 Management: (list below)
o Section 8 Administrative Plan
o Mainstream Program Operating Plan
6. PHA Grievance Procedures .
[24 CFR Part 903.7 9 (91
A. Public Housing
1. 0 Yes 0 No: Has the PHA established any written grievance procedures in
addition to federal requirements found at 24 CFR Part 966,
Subpart By for residents of public housing?
If yes, list additions to federal requirements below:
2.
PHA main administrative office 0 PHA development management offices 0 Other (list below)
Which PHA office should residents or applicants to public housing contact to
initiate the PHA grievance process? (select all that apply)
B. Section 8 Tenant-Based Assistance
1. Yes No: Has the PHA established informal review procedures for
applicants to the Section 8 tenant-based assistance program and
informal hearing procedures for families assisted by the Section
8 tenant-based assistance program in addition to federal
requirements found at 24 CFR 982?
If yes, list additions to federal requirements below:
After a hearing date is agreed to, the family may request to reschedule only upon
showing “good cause”, which is defined as an unavoidable conflict which affects the
health, safety or welfare of the family. If a family does not appear at a scheduled
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hearing and has not rescheduled the hearing in advance, the family must contact the
HA within 24 hours, excluding weekends and holidays. The HA will reschedule the
hearing only if the family can show good cause for the failure to appear.
The family has the right to present written or oral objections to the HA’s
determination; examine the documents in the file which are the basis for the HA’s
action, and all documents submitted to the Hearing Officer; copy any relevant
documents at the HA expense; present any information of witnesses pertinent to the
issue of the hearing; request the HA staff be available or present at the hearing to
answer questions pertinent to the case; and be represented by legal counsel, advocate,
or other designated representative at their own expense. In no case will the family be
allowed to remove the file from the HA’s office.
The HA has a right to present evidence and any information pertinent to the issue of
the hearing; be notified if the family intends to be represented by legal counsel,
advocate, or another party; examine and copy any documents to be used by the family
prior to the hearing; have its attorney present; and have staff persons and other
witnesses familiar with the case present. The Hearing Office will be a program
manager from another HA or a professional mediatorhrbitrator. The Hearing Officer
may ask the family for additional information and/or might adjourn the Hearing in
order to reconvene at a later date, before reaching a decision. The Informal Hearing
will be recorded and the family may request a copy of the audio recording.
This section does not apply to Informal Reviews for applicants, as no hearing packets
are prepared by the HA and applicants may provide any relevant information at the
Informal Review.
2. Which PHA office should applicants or assisted families contact to initiate the
informal review and informal hearing processes? (select all that apply)
PHA main administrative office 0 Other (list below)
7. Capital Improvement Needs
[24 CFR Part 903.7 9 (g)]
A. Capital Fund Activities
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(1) Capital Fund Program Annual Statement
Select one: 0
-or-
The Capital Fund Program Annual Statement is provided as an attachment to
the PHA Plan at Attachment (state name)
The Capital Fund Program Annual Statement is provided below: (if selected,
copy the CFP Annual Statement fiom the Table Library and insert here)
(2) Optional 5-Year Action Plan
a. 0 Yes 0 No: Is the PHA providing an optional 5-Year Action Plan for the
Capital Fund? (if no, skip to sub-component 7B)
b. If yes to question a, select one: 0 The Capital Fund Program 5-Year Action Plan is provided as an attachment to
the PHA Plan at Attachment (state name
-or-
0 The Capital Fund Program 5-Year Action Plan is provided below: (if selected,
copy the CFP optional 5 Year Action Plan fiom the Table Library and insert
here)
B. HOPE VI and Public Housing Development and Replacement
Activities (Non-Capital Fund)
Applicability of sub-component 7l3: All PHAs administering public housing. Identify any approved
HOPE VI andor public housing development or replacement activities not described in the Capital
Fund Program Annual Statement.
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0 Yes 0 No: a) Has the PHA received a HOPE VI revitalization grant? (if no, skip
to question c; if yes, provide responses to question b for each
grant, copying and completing as many times as necessary)
b) Status of HOPE VI revitalization grant (complete one set of
questions for each grant)
1. Development name:
2. Development (project) number:
3. Status of grant: (select the statement that best describes the current
status) 0 0
0
Revitalization Plan under development
Revitalization Plan submitted, pending approval
Revitalization Plan approved
Activities pursuant to an approved Revitalization Plan
underway
0 Yes 0 No:
0 Yes 0 No:
c) Does the PHA plan to apply for a HOPE VI Revitalization grant
in the Plan year?
If yes, list development name/s below:
d) Will the PHA be engaging in any mixed-finance development
activities for public housing in the Plan year?
If yes, list developments or activities below:
0 Yes 0 No: e) Will the PHA be conducting any other public housing
development or replacement activities not discussed in the
Capital Fund Program Annual Statement?
If yes, list developments or activities below:
- 8. Demolition and Disposition
[24 CFR Part 903.7 9 (h)]
are
1. 0 Yes 0 No: Does the PHA plan to conduct any demolition or disposition
activities (pursuant to section 18 of the U.S. Housing Act of
1937 (42 U.S.C. 1437~)) in the plan Fiscal Year? (If “No”,
skip to component 9; if “yes”, complete one activity description
for each development .)
2. Activity Description
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0 Yes 0 No: Has the PHA provided the activities description information in
the optional Public Housing Asset Management Table? (If
“yes”, skip to component 9. If “No”, complete the Activity
Description table below.)
Demolition/Disposition Activity Description
1 a. Development name:
1 b. Development (project) number:
2. Activity type: Demolition 0
3. Application status (select one)
Disposition
~~ Approved 0
Submitted, pending approval 0
Planned application 0
4. Date application approved, submitted, or planned for submission: (DDMhUYY)
5. Number of units affected:
6. Coverage of action (select one) 0 Part of the development 0 Total development
7. Timeline for activity:
a. Actual or projected start date of activity:
b. Projected end date of activity:
- 9. Designation of Public Housing for Occupancy by Elderly Families
or Families with Disabilities or Elderly Families and Families with
Disabilities
F24 CFR Part 903.7 9 (i)l L- -~~ ----- -- \ ,I Exemptions from Component 9; Section 8 only PHAs are not required- to complete thissection:
1. Yes 0 No: Has the PHA designated or applied for approval to designate or
does the PHA plan to apply to designate any public housing for
occupancy only by the elderly families or only by families with
disabilities, or by elderly families and families with disabilities
or will apply for designation for occupancy by only elderly
families or only families with disabilities, or by elderly families
and families with disabilities as provided by section 7 of the
U.S. Housing Act of 1937 (42 U.S.C. 1437e) in the upcoming
fiscal year? (If “No”, skip to component 10. If “yes”, complete
one activity description for each development, unless the PHA
is eligible to complete a streamlined submission; PHAs
completing streamlined submissions may skip to component
10.)
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2. Activity Description 0 Yes 0 No: Has the PHA provided all required activity description
information for this component in the optional Public Housing
Asset Management Table? If “yes”, skip to component 10. If
“No”, complete the Activity Description table below.
Designation of Public Housing Activity Description
1 a. Development name:
lb. Development (project) number:
2. Designation type:
Occupancy by only the elderly 0
Occupancy by families with disabilities 0
Occupancy by only elderly families and families with disabilities 0
Approved; included in the PHA’s Designation Plan 0
Submitted, pending approval 0
Planned application 0
3. Application status (select one)
4. Date this designation approved, submitted, or planned for submission: (DDMMNY)
5. If approved, will this designation constitute a (select one)
New Designation Plan 0 Revision of a previously-approved Designation Plan?
6. Number of units affected:
7. Coverage of action (select one) 0 Part of the development n Total development
10. Conversion of Public Housing to Tenant-Based Assistance
[24 CFR Part 903.7 9 (j)]
Exemptions Er
A. Assessments of Reasonable Revitalization Pursuant to section 202 of the HUD
N 1996 HUD Appropriations Act
1.0 Yes 0 No: Have any of the PHA’s developments or portions of
developments been identified by HUD or the PHA as covered
under section 202 of the HUD FY 1996 HUD Appropriations
Act? (If “No”, skip to component 11; if “yes”, complete one
activity description for each identified development, unless
eligible to complete a streamlined submission. PHAs
completing streamlined submissions may skip to component
11.)
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2. Activity Description 0 Yes 0 No: Has the PHA provided all required activity description
information for this component in the optional Public Housing
Asset Management Table? If “yes”, skip to component 11. If
“No”, complete the Activity Description table below.
Conversion of Public Housing Activity Description
1 a. Development name:
lb. Development (project) number:
2. What is the status of the required assessment? 0 Assessment underway 0 Assessment results submitted to HUD 0
0 Other (explain below)
Assessment results approved by HUD (if marked, proceed to next
question)
3. 0 Yes 0 No: Is a Conversion Plan required? (If yes, go to block 4; if no, go to
block 5.)
4. Status of Conversion Plan (select the statement that best describes the current
status) 0 Conversion Plan in development 0 Conversion Plan submitted to HUD on: (DD/MM/YYYY) 0 Conversion Plan approved by HUD on: (DDMM/YYYY) 0 Activities pursuant to HUD-approved Conversion Plan underway
5. Description of how requirements of Section 202 are being satisfied by means other
than conversion (select one) 0 Units addressed in a pending or approved demolition application (date
0 Units addressed in a pending or approved HOPE VI demolition application
0 Units addressed in a pending or approved HOPE VI Revitalization Plan
0 Requirements no longer applicable: vacancy rates are less than 10 percent 0 Requirements no longer applicable: site now has less than 300 units 0 Other: (describe below)
submitted or approved:
(date submitted or approved: )
(date submitted or approved: )
B. Reserved for Conversions pursuant to Section 22 of the U.S. Housing Act of
1937
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C. Reserved for Conversions pursuant to Section 33 of the U.S. Housing Act of
1937
11. Homeownership Programs Administered by the PHA
[24 CFR Part 903.7 9 (k)]
A. Public Housing
1. 0 Yes 0 No: Does the PHA administer any homeownership programs
administered by the PHA under an approved section 5(h)
homeownership program (42 U.S.C. 1437c(h)), or an approved
HOPE I program (42 U.S.C. 1437aaa) or has the PHA applied
or plan to apply to administer any homeownership programs
under section 5(h), the HOPE I program, or section 32 of the
U.S. Housing Act of 1937 (42 U.S.C. 14372-4). (If “No”, skip
to component 11B; if “yes”, complete one activity description
for each applicable program/plan, unless eligible to complete a
streamlined submission due to small PHA or high performing
PHA status. PHAs completing streamlined submissions may
skip to component 1 1B.)
2. Activity Description 0 Yes 0 No: Has the PHA provided all required activity description
information for this component in the optional Public Housing
Asset Management Table? (If “yes”, skip to component 12. If
“No”, complete the Activity Description table below.)
Public Housing Homeownership Activity Description
(Complete one for each development affected)
1 a. Development name:
lb. Development (project) number:
2. Federal Program Agency: 0 HOPE1
0 Turnkey I11 0 Section 32 of the USHA of 1937 (effective 10/1/99)
0 500
3. Application status: (select one)
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0 Approved; included in the PHA’s Homeownershp PlanProgram 0 Submitted, pending approval 0 Planned application
4. Date Homeownership Pldrogram approved, submitted, or planned for submission:
@D/MMNYYY)
5. Number of units affected:
6. Coverage of action: (select one) 0 Part of the development 0 Total development
B. Section 8 Tenant Based Assistance
1. Yes 0 No: Does the PHA plan to administer a Section 8 Homeownership
program pursuant to Section 8(y) of the U.S.H.A. of 1937, as
implemented by 24 CFR part 982 ? (If “No”, skip to component
12; if “yes”, describe each program using the table below (copy
and complete questions for each program identified), unless the
PHA is eligible to complete a streamlined submission due to
high performer status. High performing PHAs may skip to
component 12.)
Note: The PHA will, at a minimum, offer homeownership assistance if needed as
a reasonable accommodation for a family member who is a person with
disabilities. The PHA will make a determination whether to offer
homeownership assistance under the Section 8 tenant-based assistance program
when HUD publishes the final regulations for the Section 8 Homeownership
Program.
2. Program Description:
a. Size of Program 0 Yes No: Will the PHA limit the number of families participating in the
section 8 homeownership option?
If the answer to the question above was yes, which statement best describes the
number of participants? (select one) 0 25 or fewer participants 0 26 - 50 participants 0 51 to 100 participants 0 more than 1 OO participants
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b. PHA-established eligibility criteria 0 Yes 0 No: Will the PHA’s program have eligibility criteria for participation in
its Section 8 Homeownership Option program in addition to HUD
criteria?
If yes, list criteria below:
12. PHA Community Service and Self-sufficiency Programs
1124 CFR Part 903.7 9 (l)]
A. PHA Coordination with the Welfare (TANF) Agency
1. Cooperative agreements: 0 Yes No: Has the PHA has entered into a cooperative agreement with the
TANF Agency, to share information and/or target supportive
services (as contemplated by section 12(d)(7) of the Housing Act
of 1937)?
If yes, what was the date that agreement was signed? DD/MM/YY
2. Other coordination efforts between the PHA and TANF agency (select all that
Client referrals
Information sharing regarding mutual clients (for rent determinations and
otherwise) 0 Coordinate the provision of specific social and self-sufficiency services and
programs to eligible families 0 Jointly administer programs 0 Partner to administer a KUD Welfare-to-Work voucher program 0 Joint administration of other demonstration program Other (describe)
apply)
Quarterly Community Agency Interchange meetings
B. Services and programs offered to residents and participants
(1) General
a. Self-sufficiency Policies
Which, if any of the following discretionary policies will the PHA employ to
enhance the economic and social self-sufficiency of assisted families in the
following areas? (select all that apply)
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0 0 0 0 0
0
0 0
Public housing rent determination policies
Public housing admissions policies
Section 8 admissions policies
Preference in admission to section 8 for certain public housing families
Preferences for families working or engaging in training or education
programs for non-housing programs operated or coordinated by the
PHA
Preference/eligibility for public housing homeownership option
participation
Preference/eligibility for section 8 homeownership option participation
Other policies (list below)
b. Economic and Social self-sufficiency programs
Yes 0 No: Does the PHA coordinate, promote or provide any
programs to enhance the economic and social self-
sufficiency of residents? (If “yes”, complete the following
table; if “no” skip to sub-component 2, Family Self
Sufficiency Programs. The position of the table may be
altered to facilitate its use. )
J2) Family Self Sufficiency prograds
a. Participation Description
Family Self Sufficiency (FSs) Yarticipation
Program I Required Number of Participa& I Actual Number of Participants I
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Public Housing
I I Section 8 1 30 I 29
(start of FY 2000 Estimate)
Not Applicable
(As of: DDIMMfYY)
I As of 04/30/00 I I
b. w Yes 0 No: If the PHA is not maintaining the minimum program size
required by "D, does the most recent FSS Action Plan address
the steps the PHA plans to take to achieve at least the minimum
program size?
If no, list steps the PHA will take below:
C. Welfare Benefit Reductions
I. The PHA is complying with the statutory requirements of section 12(d) of the U.S.
Housing Act of 1937 (relating to the treatment of income changes resulting from
welfare program requirements) by: (select all that apply)
Adopting appropriate changes to the PHA's public housing rent determination
policies and train staff to carry out those policies
Informing residents of new policy on admission and reexamination
Actively notifying residents of new policy at times in addition to admission and
reexamination.
Establishing or pursuing a cooperative agreement with all appropriate TANF
agencies regarding the exchange of information and coordination of services
Establishing a protocol for exchange of information with all appropriate TANF
agencies
0
w
0
0
0 Other: (list below)
13. PHA Safety and Crime Prevention Measures
A. Need for measures to ensure the safety of public housing residents
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1. Describe the need for measures to ensure the safety of public housing residents
0 High incidence of violent and/or drug-related crime in some or all of the PHA’s
developments 0 High incidence of violent and/or drug-related crime in the areas surrounding or adjacent to the PHA’s developments 0 Residents fearful for their safety and/or the safety of their children
Observed lower-level crime, vandalism andor graffiti 0 People on waiting list unwilling to move into one or more developments due to
perceived and/or actual levels of violent and/or drug-related crime 0 Other (describe below)
(select all that apply)
2. What information or data did the PHA used to determine the need for PHA actions
to improve safety of residents (select all that apply).
0 0
0
0 Resident reports 0 PHA employee reports 0 Police reports 0 Demonstrable, quantifiable success with previous or ongoing anticrimelanti
drug programs 0 Other (describe below)
Safety and security survey of residents
Analysis of crime statistics over time for crimes committed “in and around”
public housing Agency
Analysis of cost trends over time for repair of vandalism and removal of
graffiti
3. Which developments are most affected? (list below)
B. Crime and Drug Prevention activities the PHA has undertaken or plans to
undertake in the next PHA fiscal year
1. List the crime prevention activities the PHA has undertaken or plans to undertake:
(select all that apply) 0 Contracting with outside and/or resident organizations for the provision of
0 0 0 0
crime- and/or drug-prevention activities
Crime Prevention Through Environmental Design
Activities targeted to at-risk youth, adults, or seniors
Volunteer Resident PatroVBlock Watchers Program
Other (describe below)
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2. Which developments are most affected? (list below)
C. Coordination between PHA and the police
1. Describe the coordination between the PHA and the appropriate police precincts for
canying out crime prevention measures and activities: (select all that apply)
0 Police involvement in development, implementation, andor ongoing
evaluation of drug-elimination plan 0 Police provide crime data to housing Agency staff for analysis and action 0 Police have established a physical presence on housing Agency property (e.g.,
community policing office, officer in residence)
Police regularly testify in and otherwise support eviction cases 0 Police regularly meet with the PHA management and residents
Agreement between PHA and local law enforcement agency for provision of above-baseline law enforcement services
Other activities (list below)
2. Which developments are most affected? (list below)
D. Additional information as required by PHDEP/PHDEP Plan
0 Yes 0 No: Is the PHA eligible to participate in the PHDEP in the fiscal year
0 Yes 0 No: Has the PHA included the PHDEP Plan for FY 2000 in this PHA
0 Yes 0 No: This PHDEP Plan is an Attachment. (Attachment Filename:
covered by this PHA Plan?
Plan?
[24 CFR Part 903.7 9 (n)]
15. Civil Rights Certifications
[24 CFR Part 903.7 9 (o)]
Civil rights certifications are included in the PHA Plan Certifications of Compliance
with the PHA Plans and Related Regulations.
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16. Fiscal Audit
[24 CFR Part 903.7 9 (p)]
1. Yes 0 No: Is the PHA required to have an audit conducted under section
5(h)(2) of the U.S. Housing Act of 1937 (42 U S.C. 1437c(h))?
(If no, skip to component 17.)
2. Yes 0 No: Was the most recent fiscal audit submitted to HUD?
3. 0 Yes No: Were there any findings as the result of that audit?
4. 0 Yes c] No:
5. 0 Yes c] No:
If there were any findings, do any remain unresolved?
If yes, how many unresolved findings remain?
Have responses to any unresolved findings been submitted to
HUD?
If not, when are they due (state below)?
17. PHA Asset Management
[24 CFR Part 903.7 9 (q)]
1. 0 Yes 0 No: Is the PHA engaging in any activities that will contribute to the
long-term asset management of its public housing stock ,
including how the Agency will plan for long-term operating,
capital investment, rehabilitation, modernization, disposition, and
other needs that have not been addressed elsewhere in this PHA
Plan?
2. What types of asset management activities will the PHA undertake? (select all that
0 Not applicable 0 Private management c] Development-based accounting c] Comprehensive stock assessment c] Other: (list below)
apply)
3. Yes 0 No: Has the PHA included descriptions of asset management activities
in the optional Public Housing Asset Management Table?
18. Other Information
[24 CFR Part 903.7 9 (r)]
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A. Resident Advisory Board Recommendations
1. 0 Yes 0 No: Did the PHA receive any comments on the PHA Plan from the
Resident Advisory Boards?
2. If yes, the comments are: (if comments were received, the PHA MUST select one) 0 0 Provided below:
Attached at Attachment (File name)
3. In what manner did the PHA address those comments? (select all that apply) 0
0
Considered comments, but determined that no changes to the PHA Plan were
necessary.
The PHA changed portions of the PHA Plan in response to comments
List changes below:
0 Other: (list below)
B. Description of Election process for Residents on the PHA Board
1. 0 Yes No: Does the PHA meet the exemption criteria provided section
2(b)(2) of the U.S. Housing Act of 1937? (If no, continue to
question 2; if yes, skip to sub-component C.)
2. 0 Yes No: Was the resident who serves on the PHA Board elected by the
residents? (If yes, continue to question 3; if no, skip to sub-
component C.)
3. Description of Resident Election Process
a. Nomination of candidates for place on the ballot: (select all that apply) 0 0 0
0 Other: (describe)
Candidates were nominated by resident and assisted family organizations
Candidates could be nominated by any adult recipient of PHA assistance
Self-nomination: Candidates registered with the PHA and requested a place on
ballot
b. Eligible candidates: (select one) 0 0
0
Any recipient of PHA assistance
Any head of household receiving PHA assistance
Any adult recipient of PHA assistance
Any adult member of a resident or assisted family organization
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0 Other (list)
c. Eligible voters: (select all that apply) 0
0 0 Other (list)
All adult recipients of PHA assistance (public housing and section 8 tenant-
based assistance)
Representatives of all PHA resident and assisted family organizations
C. Statement of Consistency with the Consolidated Plan
1. Consolidated Plan jurisdiction: (provide name here)
CITY OF CARLSBAD
2. The PHA has taken the following steps to ensure consistency of this PHA Plan with
the Consolidated Plan for the jurisdiction: (select all that apply)
The PHA has based its statement of needs of families in the jurisdiction on the
needs expressed in the Consolidated Plank.
The PHA has participated in any consultation process organized and offered by
the Consolidated Plan agency in the development of the Consolidated Plan.
The PHA has consulted with the Consolidated Plan agency during the
development of this PHA Plan.
Activities to be undertaken by the PHA in the coming year are consistent with
the initiatives contained in the Consolidated Plan. (list below)
0
0
0 Other: (list below)
4. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following
actions and commitments: (describe below)
D. Other Information Required by HUD
Use this section to provide any additional idormation requested by HUD.
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Attachments
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Component 7
Capital Fund Program Annual Statement
Parts I, 11, and I1
Annual Statement
Capital Fund Program (CFP) Part I: Summary
Capital Fund Grant Number FFY of Grant Approval: (MM/YYYY)
0 Original Annual Statement
Line No. Summary by Development Account II Estimated LE1 I I I1 ITotal Non-CGP Funds
13 j--
10
1408 Management Improvements
14 10 Administration
1411 Audit
14 1 5 Liquidated Damages
1430 Fees and Costs
1440 Site Acquisition
1450 Site Imm-ovement I I I1460 Dwelling Structures 7 ra65.1 Dwelling Equipment-Nonexpendable I I
I1470 Nondwelling Structures I I
Table Library
Annual Statement
Capital Fund Program (CFP) Part 11: Supporting Table
Development
hnber/Name
W-Wide Activities
3eneral Description of Major Work
Iategories
>evelopment
4ccoLmt
knber
'otal
%timated
:ost
Table Library
.-
Annual Statement
Capital Fund Program (CFP) Part 111: Implementation Schedule
levelopment
hmber/Name
3A-Wide Activities
I11 Funds Obligated
Quarter Ending Date)
411 Funds Expended
Quarter Ending Date)
Table Library
t z >
Q P 0 Y
h