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Home My WebLink About2002-03-14; Housing Commission; MinutesMinutes of: HOUSING COMMISSION Time of Meeting: 6:OO P.M. Date of meeting: MARCH 14,2002 Place of Meeting: HOUSING AND REDEVELOPMENT DEPARTMENT OFFICE CALL TO ORDER Board Member Scarpelli called the Regular Meeting to order at 6:17 p.m. PLEDGE OF ALLEGIANCE Board Member Scarpelli dispensed of the pledge of allegiance for sake of time. ROLL CALL Present: Commissioners: Absent Chairperson: Staff Present: Housing and Redevelopment Director: Management Analyst: Housing Program Manager: C. Charles Griffin Renee Huston Doris Ritchie Edward Scarpelli Roy Latas Debbie Fountain Craig Ruiz Bobbi Nunn APPROVAL OF MINUTES There was no official meeting last time. COMMENTS FROM THE AUDIENCE ON ITEMS NOT LISTED ON THE AGENDA There was no audience in attendance. NEW BUSINESS Commissioner Scarpelli gave the floor to Bobbi Nunn to present the first item. Ms. Nunn discussed the Carlsbad Public Housing Agency Annual Plan for Fiscal Year 2002 and stated in 1998 Legislation required that Public Housing Agencies submit a five year plan and an annual plan. She stated that our five-year plan was approved on January 9th, 2001. She stated the Housing Agency is required to submit the PHA Annual Plan to indicate what the PHAs intentions are for the coming fiscal year and also discuss what our progress has been for fiscal year 2001, in meeting the PHA goals that we have identified in the five year plan. Ms. Nunn stated that since the Housing Agency does administer the Section 8 Tenant-Based Rental Assistance Program they must address the following items: 9 9 9 9 9 9 9 9 9 9 Housing Needs of Families Financial Resources Eligibility, Selection and Admissions Policies Rent Determination Policies Operations and Management Policies Grievance Procedures Homeownership Programs Community Service and Self-Sufficiency Programs Civil Rights Certifications Fiscal Audit HOUSING COMMISSION MINUTES MARCH 14,2002 PAGE 2 of 11 She went on to say in regard to the progress in meeting the five-year plan and goals, the Carlsbad Housing Agency did receive a new allocation of incremental funding of 75 units that were effective on August 2001. Commissioner Ritchie asked from whom did they receive these funds? Ms. Nunn replied that they receive them from HUD, which adds to the current number of units that they have allocated, so as of August 1, 2001 it raised their total units up 703. She stated that two years ago they were at 503 so they have received 200 additional units in the last two fiscal years. She shared that the Public Housing Agency goal is to improve the quality of assisted housing by leveraging private or other public funds. Ms. Nunn stated that the Calavera Hills project, which will provide 106 units and the Villages of La Costa project, which will provide 180 units, are expected to receive Housing Trust Funds hopefully prior to June 30, 2002. She stated that they did receive the highest ranking of “High Performer” on the SEMAP Certification for fiscal year 2001, which is the Section 8 Management Assessment Program. She reported that their payments are mailed to owners within two weeks of the initial effective date of any new admissions and the waiting time for high priority applicants has been reduced to six months to 1 1/2 years whereas previously they would advise the clients that it would be a 3 to 5 year wait. Ms. Nunn informed the Commission that they have had three workshops: Fair Housing Issues, Bankruptcy Issues and How to Avoid Eviction which was an educational workshop for participants on how to present themselves to an owner and what they can do to move into new units and correct any problems that they have with their credit reports. She stated that these were conducted in both English and Spanish and that they are expecting three more workshops before the end of this fiscal year. She stated that the Carlsbad Housing Agency continues to participate in the Community Opportunities Program which is a counseling program assisting families to move into areas of greater opportunity. She said as a result of this program they are finding that more clients are moving into our area because there is greater opportunity. Commissioner Scarpelli asked if the opportunities were work opportunities? Ms. Nunn replied that it is a combination of work opportunities, educational opportunities and housing opportunities. Areas of greater opportunities are where less than 30% of the households are considered high poverty. She went on to say that they also conducted a workshop for owners, which was done in coordination with other Housing Agencies within the San Diego Jurisdiction in an effort to do outreach and educate the owners on changes in the program and answer any questions that they may have. Ms. Nunn stated that their payment standards have continued to be set at 11 0% of the Fair Market Rent, which means it increases the opportunities for our clients to be able to find Assisted Housing especially in Carlsbad since the rents are so high. Commissioner Scarpelli asked if 110% is still high enough to encourage owners to make their units available in Section 8? HOUSING COMMISSION MINUTES MARCH 14,2002 PAGE 3 of 11 Ms. Nunn replied that when there are units that might be slightly out of reach for the clients, they have been able to negotiate those rents in order to get the client in. She stated they have recruited 38 new owners as of March lst, which is pretty significant for a program their size. Commissioner Huston asked when they recruit a new owner and they agree to participate in the Section 8 Program, does the co-payment come partially from the City and partially from the tenant? Ms. Nunn replied that all of the subsidy payments are paid directly to the owner on or before the first of each month. The exception is the initial check, which takes the City up to two weeks because of processing and setting it up in Finance. She stated that their payments are mailed out on the last working day of each month, which this month they will be mailed out on the 29th and most of the owners will receive their check on or before the 1st. She added that the tenant pays their portion directly to the owner. The rent subsidy is based on the difference between 30% of the participant‘s adjusted income and the payment standard. Ms. Nunn went on to say that the City continues to voluntarily administer the Family Self- Sufficiency Program, which at one point was mandatory. She stated that in the previous year they paid out five escrow accounts with an average of $2,500 per account and they have had a couple people who have utilized those escrow accounts, which they are entitled through the Family Self- Sufficiency Program for purchasing a home for down payment costs. She said they continue to maintain on-going communications and relationships with non-profit agencies that provide services and attend quarterly meetings with these agencies. This collaboration of agencies keeps staff up to date on supportive services as well as agencies that may be able to help participants. Ms. Nunn also shared that staff attend quorums on housing so they can do outreach to agencies and potential participants. She said they also continue to provide information on the City’s Homeownership Opportunities, First Time Homeownership Programs, CHAP and the Moderate Income Loan Program. She stated that, in order to ensure equal opportunity and housing for all persons, they continue to contract with Heartland Human Relations and Fair Housing Association who provide information in the form of brochures on Fair Housing and Equal Opportunity. She added that Heartland also comes to the Housing and Redevelopment Office and conducts workshops with staff to keep staff apprised of Fair Housing Laws. She shared that Heartland provided the first workshop on the City’s Education Program to participants advising them on Fair Housing Issues and Tenants Rights and the Laws. Commissioner Ritchie asked if Heartland was a new association for she had not heard of them before? Ms. Nunn replied that Heartland has been around since the early 70s starting out as a grassroots organization and growing into this non-profit organization. She shared that the City has contracted with them for a number of years and that they do help the City’s clients with completing discrimination complaints, giving referrals, mediation and investigation. She said the program does require public review and a comment period, which is ending on April 15th, and as of this date they have not received any comments. She stated that any comments that they do receive will be identified in the plan along with any comments that the Housing Commission has this evening and how the agency intends to address those comments. Ms. Nunn said the statistics in the Plan are the same as identified last year, which is still using the 1990 census track, but statistics on the waiting list is current information. HOUSING COMMISSION MINUTES MARCH 14,2002 PAGE 4 of 11 Commissioner Scarpelli noted on page 8, “Maintain or increase section 8 lease-up rates by establishing payment standards...”, that the 110% seems to be effective, evidenced by the additional people who were signed up as working in the program with Housing. He shared his concern regarding high rent and the vacancy rates now increasing and what could happen when vacancy rates decrease again. He asked if it is more of a factor of that or that we are really getting closer to the market rents? Ms. Nunn replied that the City was given higher fair market rents from previously at the 40th percentile and to presently at the 50th percentile. She stated that the fair market rents allow the City to determine what the payment standards are and that Housing Agencies have the ability to determine the payment standard anywhere between 90% and 110% of the payment standard without getting special HUD approval. She stated that this puts the City at the top of what can be requested as far as the payment structure. Commissioner Scarpelli asked if the 110% is adequate since the City has not contacted HUD? Ms. Nunn affirmed this and added that the City doesn’t want to be in the position where we’re the ones inflating rents because of the higher payment standards. She went on to say that if they start having a recession period where the rents are going down but the City has these high Section 8 rents because they requested higher a payment standard, then they may have to do reversals of rents on all these contracts which the City wants to avoid. Commissioner Scarpelli asked that Ms. Nunn elaborate on the section on page 9 of the report, “Pursue housing resources other than public housing of our Section 8 Tenant Based Assistance”. Ms. Nunn commented that the other housing resources are any kind of special funding that may be available for special needs such as applying for the person’s disabilities, application when they received 75 units of funding or the opportunities by utilizing the Housing Trust Fund. Commissioner Ritchie asked, regarding page 6, if there is an income level for the elderly, noting that all elderly are not necessarily needy. Ms. Nunn replied that as far as our income levels for the general program itself they have to be under 50% of the median income to be on the waiting list. She stated that they have established a higher preference for those people who are under 30% of the median income because these are the families that are more needy and have the hardest time finding affordable housing. She added that HUD requires that 75% of our new admissions be under 30% which makes it easier to meet that requirement without having to track it. Commissioner Scarpelli asked if the application for special purchase vouchers, are the ones that we’ve applied for and received? Ms. Nunn replied yes, and that they are putting in another application which is due March 25th for additional units for this fiscal years Federal Funds. Commissioner Scarpelli asked, regarding page 11, “Market the section 8 program to owners outside of areas of povertyhinority concentrations”, if that means outside Carlsbad? Ms. Nunn replied that no, and added that Carlsbad does not have any areas of poverty or minority of concentrations but they advise their clients of a map that is within the briefing packet which advises clients of all San Diego jurisdictions where those areas are. She stated, as part of a member of the Community Opportunities Program, they focus on counseling in those areas HOUSING COMMISSION MINUTES MARCH 14,2002 PAGE 5 of 11 because they found that the major factors in children to attending college is the zip code and where they live. She stated that the Community Opportunities Program is to counsel people to move into areas of greater opportunity and the City does the marketing for them as a collaboration with all the agencies as part of the City’s owner outreach. Commissioner Scarpelli noted on page 11 “Staffing constraints” and asked if we have given any consideration to working with volunteers coming in to help staff since staff constraints have been a long running battle? He asked if we have a real pro-active program set up to go out and encourage volunteers to come in and work like the police and fire do with volunteers? Ms. Fountain replied they currently do not have a pro-active program, they have worked with volunteers, part time staff and interns at various levels who have helped in the Section 8 program as well as other programs. She stated that they never pass up anybody interested in volunteering and they are constantly looking at other staff resources. Commissioner Huston commented Mira Costa College and San Marcos State both have internship programs. She pointed out that next month North County Personnel Association Meeting is for colleges to talk about internship programs, etc. Ms. Fountain replied that they have pursued internship programs with San Diego State and San Marcos State without success. She pointed out that Mr. Ruiz is assigned to this task but most interns want to be paid. She noted that they did have a fulltime paid intern for the entire summer last year, which worked out very well. Commissioner Scarpelli suggested the senior population in our community with their reserve of talent and possibly some of the recipients under Section 8, like single moms who may have a few hours a day which might give them a boost career-wise and for resume purposes. He stated that volunteer programs can be very structured with certain hours and days when they can come in to do data input, clerical and mail work. Ms. Fountain shared there are constraints in what they can have volunteers do for the program and with only a few varying hours it hard to figure out exactly what we can have them do. Ms. Nunn added that they are coordinated with the Department of Health and Human Services, an agency that will accept volunteers through the CalWorks Program. She said at one time they were able to get volunteers but eventually these volunteers needed to progress to the level of being paid. Commissioner Scarpelli stated that we have no City public housing in and of itself. He explained that to try and produce Affordable Housing any place in San Diego is an absolute impossibility. He shared that he has just started a subdivision of 25 homes that were to sell between $250,000 and $285,000 and they are now running $325,000 because of all the work that needs to be done offsite by improving main arteries, putting in storm sewers etc. He stated this type of expense would have to be subsidized which a good portion of it is being provided by the lnclusionary Housing. He pointed out a few locations where the City may have to be a landlord. Ms. Fountain stated that the Redevelopment Agency is already a landlord because they bought Tyler Court which the City owns and operates and they contract with a non-profit organization who does the management for the City and that the council has indicated that in some cases that may be a good idea. She stated that it is typically very staff-intensive and therefore it is not something they can really take on unless they get more staff. She stated they are looking at buying a piece of property on Roosevelt Street, down near Laguna next to the Whitney Court Office, to keep that HOUSING COMMISSION MINUTES MARCH 14,2002 PAGE 6 of 11 property and bring in a developer to develop it and own and operate it. She stated they have been doing studies as to where it would be appropriate to buy some properties. Commissioner Huston asked how the annual report this year differs from the one last year? She asked if it is based on the 1990 Census Data as opposed to the 2000? Ms. Nunn replied that is an update on the statistics and that it is based on the 1990 Census Data for the information that was pulled out of the Consolidated Plan because they are required to have the Annual Plan be consistent with their Consolidated Plan and until those statistics change on the Consolidated Plan they have to use the same figures for the Needs Assessments. She stated that the waiting list is based on current information. Commissioner Huston stated this is how they figure unemployment too instead of using from 1990 as a threshold, they give or take from that. Commissioner Scarpelli read, for clarification on page 18 under Eligibility, I‘. . .The Housing Agency may waive the requirement prohibiting admission of persons evicted from the Section 8 program due to drug-related criminal activity for a three-year period, if the person demonstrates successful completion of a rehabilitation program...”. He asked how they make that determination and what kind of program they have set up to determine that that person has been rehabilitated before they are put back in the pool and how do we monitor them to be sure they are clean and not a problem in the community they are in? Ms. Nunn stated that they require that they present information from either their drug and alcohol counselor or probation officer to let us know what their status is and how successful they have been in completing their program and that they are continuing to maintain. She stated that they have not had anyone who actually falls into this provision but have had people who voluntarily admitted they have had drug-related activity in the past but they were not evicted from a Section 8 program as a result of it as it was prior to them being on rental assistance program. She said that Housing does have the ability to deny them assistance but they also will take into consider if this person has gone through rehabilitation. She stated that there is special funding available for this type of situation through the Family Unification Program in Oceanside. Ms. Nunn further stated that if there is any police activity they would hear about it plus they do have access to the police reports. Commissioner Scarpelli asked if Housing is notified anytime there is police activity at one of their projects? Ms. Nunn stated they receive a phone call if there is any police activity when one of their clients are involved and the police department does share the information with the Redevelopment Center and Housing does investigate criminal activities which applicants may have had in the past. She also added that they do require for proof of having gone through a rehabilitation program and are free of drugs or have gone through a domestic violence program which ever is applicable for their situation. Commissioner Scarpelli referred to page 20, Admission Preferences, and page 21, Item No. 2 pointing out that there was not a preference for victims of domestic violence, which is a growing problem in our society. He was concerned that there should be some kind of preferential list for these women, as they might need assistance during the process of moving from a transitional place such as the Women’s Resource Center. Ms. Nunn explained that they have not seen a need for it from the clients they see. She stated that they do encourage women in this position who are at the Women’s Resource Center to apply HOUSING COMMISSION MINUTES MARCH 14,2002 PAGE 7 of 11 with the City of Oceanside since they presently are residing in the City of Oceanside. She said they could receive the residential preference there and they can also put in their application here at Carlsbad as well to start an internship program with a Carlsbad employer thereby being entitled to the residential preference in Carlsbad as a result of them working in Carlsbad. Commissioner Huston asked if that person could be considered under other preferences such as a single displaced person without placing them as a victim of domestic violence? Ms. Nunn replied that a victim of domestic violence usually is a family situation but it could be a single person as well. Commissioner Ritchie asked, regarding the Tyler Apartments, if the City is planning to continue to own them or are they attempting to sell them and how is the partnership working out? Ms. Fountain replied that they are looking at selling the Tyler Apartments which was their intent when they purchased them. She shared that they intended to buy the property, stabilize the rent and eventually sell it to a non-profit Affordable Housing developer. She pointed out that they are presently looking at proposals. She shared that the City Council at one time was thinking the City should keep this project, but they have found that the problem when agencies or cities own property, little management issues become political issues where they normally would not. She also added that the City really needs the financial resources if they can find the right buyer. Commissioner Scarpelli asked how much the City is asking per unit? Ms. Fountain replied that they spent $5,000,000 to buy the property and with this particular project they have mostly low-income senior citizens. She explained that at 75 units the price would be approximately $67,000 per unit. She stated that Mr. Ruiz is working on that project with the present proposals. Mr. Ruiz stated that the latest proposal was looking at a financial option of having the State Housing Title Agency be one of the lenders. Commissioner Scarpelli asked large of an area did they choose in solicitating buyers. Mr. Ruiz stated it was southern California area. Ms. Fountain added that it was specifically to non-profit affordable housing developers. She stated that the Council directed them to stay with the non-profit perception. DISCUSSION ACTION : Motion by Commissioner Ritchie and duly seconded by Commissioner Huston to approve the adoption of Resolution No. 2002-001, recommending that the Housing and Redevelopment Commission approve the Carlsbad Public Housing Agency (PHA) Annual Plan for Fiscal Year 2002 for submission to the U.S. Department of Housing and Urban Development. VOTE: 4-0-0 AYES: NOES: None ABSTAIN: None Huston, Ritchie, Griffith and Scarpelli HOUSING COMMISSION MINUTES MARCH 14,2002 PAGE 8 of 11 Commissioner Scarpelli introduced Mr. Ruiz who would be giving a presentation on Financing New Affordable Rental Housing Developments. Mr. Ruiz stated there are two projects that were mentioned in the previous presentation that will likely be before the Housing Commission at the May 9th Meeting. Both projects will be requesting financial assistance from the City. He shared that he wanted to explain how the numbers work for financial assistance so when the Commissioners hear this information on May gth, they will have a better understanding of the issue. Mr. Ruiz discussed the various ways that the City has provided financial assistance to affordable housing projects. Assistance has included low-interest long-term loans, deferred payment of development fees, and the issuance of tax-exempt bonds. Mr. Ruiz then discussed the basic financial structure utilized in previous affordable housing projects. The basic structure has included the acquisition of tax credits, both 4% and 9%, tax-exempt bonds, loans from the City, and contributions by the developers of market rate housing who are also required to provide affordable as a condition of their development. Developer contributions typically include the donation of land and cash to the project. Commissioner Scarpelli stated that the developer's contribution becomes a subsidy of the property owners that are going to buy in that development, because they are the ones who actually provide the cash subsidy, the granting of land and possibly even that loan because it all goes into the price of the home. He expressed concerned that sometimes we loose track of this and we think it is coming out of the developer, but it isn't, it is going into the price of the home. Ms. Fountain agreed that the cost of the roads, sewer, waterline, all these go into the cost of the home plus the lnclusionary Housing obligation goes into the cost of the home which is subsidized by the buyers of the Market Rate Homes. Mr. Ruiz went on to discuss the details of the 4% and 9% tax credit program. Commissioner Scarpelli asked who are the people actually purchasing tax credits today? Mr. Ruiz replied that wireless phone companies, pooled investment funds, insurance companies, and savings and loan institutions are all purchasers of tax credits. Mr. Ruiz stated that the Tax Reform Act of 1986 created the 4% and 9% tax credit programs. The Act also reduced the incentive for private individuals to invest in multi-family housing and rental projects. Commissioner Scarpelli stated that it has been recognized since the subsidy in the apartment building, which was caused by the accelerated appreciation, was to take its place to make sure there was enough apartment housing available. He asked if it has been recognized that they still have not been able to keep up with what we were able to do under the Tax Incentive? Mr. Ruiz replied that beginning in 1986, each state received $1.25 in tax credits for resident in the state. Starting this year, both the state and federal tax credits will be increased. Mr. Ruiz passed out an example of a proforma. The proforma details the sources and uses of funds, and provides a detail of the various unit sizes and rent levels. He added that the last two pages provide details on project cash flow, revenues, expenses and loan repayment. Commissioner Ritchie asked regarding office supplies if the $300 per month means per month of the unit or development? HOUSING COMMISSION MINUTES MARCH 14,2002 PAGE 9 of 11 Mr. Ruiz replied that the $300 per month was for the whole development. Commissioner Scarpelli asked if the City has looked into the possibility of buying land and then leasing it to the developer, which would drive the cost of it down. Ms. Fountain replied that they actually have done that with Villa Loma and that they intend to do this with future projects. She added that when there is an lnclusionary Housing requirement they require that the developer put in the land. She pointed out that, with the Villa Loma project, they were able to get more units into that project than what the developer had initially planned so they were able to joint-venture with the developer. She added that with non-inclusionary housing projects, the City would most likely buy the land and lease it back to the developer. Commissioner Scarpelli remarked that it would be too political to be the landlord, but if the City were the lessor of the land, then the building would be owned by the developer and the City would be the lease holder owning the land. Ms. Fountain commented they would prefer to be the lessor of the land and have looked at doing that with Tyler Court where they still own the land or lease it and somebody else owns the building and operates it. She replied that it is the on-going management that gets political, not owning the land or a lease. ANNOUNCEMENTS Ms. Fountain had no announcements except that she would pass out the Housing Program brochures. She stated that the brochure was a project to help get the word out as Council was real concerned that we are doing all these project in Carlsbad and the general public does not know about it. She pointed out the projects that are of fairly good size which are Calavera Hills being a 106 Affordable unit project, Village of La Costa with 179 to 180 Affordable units, Bressie Ranch has 100 Affordable units, Sunny Creek is now building, and the Tompson Taboda project which has 24 town homes. Commissioner Scarpelli asked if we know who was picked for Affordable Development? Mr. Ruiz replied that the Villages of La Costa is a joint venture between Community Housing of North County, which is partnering with Mercy Housing, based out of San Francisco. He stated that Mercy Housing is the second largest in the state, Bridge being the first. He added that a company called Chelsey Investment Corporation, based out of Solana Beach, is building Calavera Hills and they have some lnclusionary projects in Chula Vista, Arizona and a few other places plus presently one in the Torrey Hills area in San Diego. ADJOURNMENT By proper motion, the Regular meeting of March 14,2002 was adjourned at 7:30 p.m. Respectfully submitted, Debbie Fountain Housing and Redevelopment Director HOUSING COMMISSION MINUTES MARCH 14,2002 PAGE 10 of 11 JUDY KLINE Minutes Clerk MINUTES ARE ALSO TAPED AND KEPT ON FILE UNTIL THE WRITTEN MINUTES ARE APPROVED. Citv of Carlsbad ITEM NO. 1 DATE: MARCH 14,2002 SUBJECT: CARLSBAD PUBLIC HOUSING AGENCY ANNUAL PLAN That the Housing Commission AD2 Resolution No. 2002-001, RECOMMENDlNG that the Housing and Redevelopment Commission APPROVE, the Carlsbad Public Housing Agency (PHA) Annual Plan for Fiscal Year 2002 for submission to the U.S. Department of Housing and Urban Development. II. BACKGROUND The Housing and Redevelopment Department administers the federally funded Section 8 Tenant-Based Rental Assistance Program for the Public Housing Agency in Carlsbad, which is more specifically known as the Carlsbad Housing Agency. Pursuant to federal regulations, Public Housing Agencies (PHA) are required to submit a 5-Year Plan which describes the PHA's mission, long term goals, and strategy for accomplishing the goals. In addition, an Annual Plan is required that provides comprehensive and specific information about the PHA's operations, policies, strategies, and resources. The Housing and Redevelopment Commission approved the 2000-2004 5-Year Plan on January 9, 2001. The Annual Plan for a PHA that administers the Section 8 Tenant-Based Rental Assistance Program must address the following: Housing Needs of Families and Strategies for Addressing Needs Financial Resources PHA Policies Governing Eligibility, Selection and Admissions PHA Rent Determination Policies Operations and Management Policies PHA Grievance Procedures Homeownership Programs Administered by the PHA PHA Community Service and Self-Suff iciency Programs Civil Rights Certifications Fiscal Audit CARLSBAD PUBLIC HOUSING AGENCY PLAN March 14, 2002 Page 2 The Annual Plan also requires a “STATEMENT OF PROGRESS IN MEETING THE 5- YEAR PIAN GOALS. This statement is to provide a brief update on the PHA’s progress in meeting its goals as described in the Five-Year Plan. The goals addressed are: Expand the supply of assisted housing. Leverage private or other public funds to create additional housing opportunities. Improve the quality of assisted housing. Increase assisted housing choices. Promote self-sufficiency and asset development of assisted households. Ensure Equal Opportunity in Housing for all Americans. For general information, the following documents are referenced in the Plan and are incorporated as exhibits to the Plan: Document A - PHA Certifications of Compliance with the PHA Plans and Related Regulations Board Resolution Document B - Certification of PHA Plans Consistency with the Consolidated Plan Document C - Regional Analysis of Impediments to Fair Housing Choice in the San Diego Area, October 2000 Document D - City of Carlsbad Consolidated Plan, July 1,2000 to June 30,2005 Document E - Administrative Plan for Section 8 Tenant-Based Rental Assistance under the Certificate and Voucher Programs, Revised March 1999 Document F - City of Carlsbad Family Self-Sufficiency Action Plan, December 1993 Document G - City of Carlsbad Single Audit Report on Federal Award Programs, Year ended June 30,2001 The PHA Annual Plan is required to be available for public review and comment for 45 days prior to adoption by the Housing and Redevelopment Commission. The public review period commenced on March 2,2002 and will end on April 15,2002. IV. Staff recommends that the Housing Commission adopt Resolution No. 2002-001, recommending that the Housing and Redevelopment Commission approve the PHA Annual Plan for Fiscal Year 2002 for submission to the US. Department of Housing and Urban Development. EXHlBiTS 1. Housing Commission Resolution No. 2002-001 2. Annual PHA Plan for Fiscal Year 2002 3. Exhibits A-G to PHA Plans (on file at City Hall, Cole Library, Community Development Department, Dove Library, Housing and Redevelopment Deparfment) 1 2 3 4 5 6 7 0 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 20 HOUSING COMMISSION RESOLUTION NO. 2002-001 A RESOLUTION OF THE HOUSING COMMISSION OF THE CITY OF CARLSBAD, CALIFORNIA, RECOMMENDING APPROVAL OF THE CARLSBAD ANNUAL PUBLIC HOUSING AGENCY (PHA) PLAN FOR FISCAL YEAR 2002 AND AUTHORIZATION TO SUBMIT TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WHEREAS, the Housing and Redevelopment Department administers the Section 8 Tenant-Based Rental Assistance Program for the City of Carlsbad’s Public Housing Agency (PHA); and WHEREAS, the U.S. Department of Housing and Urban Development (HUD) has issued regulations requiring PHAs to submit 5-Year and Annual Plans consistent with the City of Carlsbad’s Consolidated Plan and local objectives; and WHEREAS, federal regulations provide that the 5-Year and Annual Plans must be adopted by the Board of Commissioners of the Housing Agency and submitted to the U.S. Department of Housing and Urban Development. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Housing Commission of the City of Carlsbad, California, as follows: 1. The above recitations are true and correct. 2. That based on the information provided within the Housing Commission Staff Report, the Housing Commission ADOPTS Resolution No. 2002-00 7, recommending to the Housing and Redevelopment Commission APPROVAL of the Carlsbad Annual PHA Plan for Fiscal Year 2002 and authorization to submit to the U.S. Department of Housing and Urban Development. 1 2 L: b 4 5 6 7 8 9 10 11 12 13 14 15 16 17 10 19 20 21 22 23 24 25 26 27 20 .- 3. The Housing Commission hereby recommends that the Housing and Redevelopment Director be authorized to execute all appropriate documents required for the submittal of said Annual PHA Plan. PASSED, APPROVED, AND ADOPTED, at a regular meeting of the Housing Commission of the City of Carlsbad, California, held on the 14th day of March, 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAl N: ROY LATAS, CHAIRPERSON CARLSBAD HOUSING COMMISSION DEBORAH K. FOUNTAIN HOUSING AND REDEVELOPMENT DIRECTOR Hc RESO. No. 2002-001 PACE 2 The U.S. Department of Housing and Urban Development Office of Public and Indian Housing DRAFT PHA Plan Annual Plan for Fiscal Year 2002 NOTE: THIS PHA PLANS TEMPLATE (HUD 50075) IS TO BE COMPLETED IN ACCORDANCE WITH INSTRUCTIONS LOCATED IN APPLICABLE PIN NOTICES HUD 50075 OMB Approval No: 2577-0226 Expires: 03/3 112002 PHA Plan Agency Identification PHA Name: Carlsbad Housing Agency PHA Number: CA077 PHA Fiscal Year Beginning: (dyyyy) 07/2002 Public Access to Information Information regarding any activities outlined in this plan can be obtained by contacting: (select all that apply) Main administrative office of the PHA PHA development management offices 0 localoff offices Display Locations For PHA Plans and Supporting Documents PHA development management offices PHA local offices Main administrative office of the local government Main administrative office of the County government Main administrative office of the State government Public library PHA website Other (list below) Carlsbad Senior Center Community Development Department - Faraday Building The PHA Plans (including attachments) are available for public inspection at: (select all that apply) n Main administrative office of the PHA E 0 0 IXI 0 IXI PHA Plan Supporting Documents are available for inspection at: (select all that apply) Main business office of the PHA 0 PHA development management offices 0 Other (list below) HUD 50075 OMB Approval No: 2577-0226 Expk. 03/31/2002 PHA Identification Section, Page 1 Annual PHA Plan PHA Fiscal Year 2002 [24 CFR Part 903.71 - i. Annual Plan Tvpe: Select which type of Annual Plan the PHA 0 Standard Plan Streamlined Plan: 0 High Performing PHA 0 [XI Administering Section 8 Only Small Agency (~250 Public Housing Units) 0 Troubled Agency Plan - ii. Executive Summary of the Annual PHA Plan [24 CFR Part 903.7 9 (r)] Provide a brief overvi discretionary policies Not required per PIH 99-51. Carlsbad PHA Annual Plan 1 iii. Annual Plan Table of Contents [24 CFR Part 903.7 9 (r)] Provide a table of contents for the Annual Plan, including attachments, and a list of supporting documents available for public inspection. Table of Contents Annual Plan i. Executive Summary ii. Table of Contents 1. 2. 3. 4. 5. 6. 7. 8. 9. Housing Needs Financial Resources Policies on Eligibility, Selection and Admissions Rent Determination Policies Operations and Management Policies Grievance Procedures Capital Improvement Needs Demolition and Disposition Designation of Housing - 10. Conversions of Public Housing 1 1. Homeownership 12. Community Service Programs 13. Crime and Safety 14. Pets (Inactive for January 1 PHAs) 15. Civil Rights Certifications (included with PHA Plan Certifications) 16. Audit 17. Asset Management 18. Other Information Page # NIA 6 11 13 23 28 29 NIA NIA NIA NIA 37 39 NIA NIA 44 44 NIA NIA Attachments the right of the title. Required Attachments : IXI Progress in Meeting the 5-Year Plan Mission and Goals Resident Membership of the PHA Governing Board Membership of the Resident Advisory Board Optional Attachments: 0 FY 2000 Capital Fund Program 5 Year Action Plan 0 Public Housing Drug Elimination Program (PHDEP) Plan 0 Comments of Resident Advisory Board or Boards (must be attached if not 0 Other (List below, providing each attachment name) PHA Management Organizational Chart included in PHA Plan text) Carlsbad PHA Annual Plan 2 Supporting Documents Available for Review Indicate which documents are avail Display” column in program activities co Records reflecting that the PHA has examined its programs or proposed programs, identified any impediments to fair housing choice in those programs, addressed or is addressing those impediments in a reasonable fashion in view of the located (which inc Housing Choice ( 1. PHA board certifications of compliance with deconcentration requirements (section 16(a) of the US Housing Act of 1937, as implemented in the 2/18/99 Quality Housing and Work Responsibility Act Initial required deconcentration and A & 0 Policy Schedule of flat rents offered at each public housing development 0 check here if included in the public housing Xeview Applicable Plan Component 5 Year and Annual Plans 5 Year and Annual Plans 5 Year and Annual Plans Annual Plan: Housing Needs Annual Plan: Financial Resources; Annual Plan: Eligibility, Selection, and Admissions Policies Annual Plan: Eligibility, Selection, and Admissions Policies Annual Plan: Eligibility, Selection, and Admissions Policies Annual Plan: Rent Determination Annual Plan: Rent Determination Carlsbad PHA Annual Plan 3 here if included in the public housing ere if included in the st recently submitted PHDEP application Carlsbad PHA Annual Plan 4 Applicable & On Display G Carlsbad PHA Annual Plan Supporting Document Applicable Plan Component The most recent fiscal year audit of the PHA conducted Annualplan: Annual Audit under section 5(h)(2) of the U.S. Housing Act of 1937 (42 U. S.C. 1437c(h)), the results of that audit and the PHA’s response to any findings Troubled PHAs: MOARecovery Plan Other supporting documents (optional) (list individually; use as many lines as necessary) Troubled PHAs (specify as needed) 5 1. Statement of Housing Needs [24 CFR Part 903.7 9 (a)] Families with Disabilities B lac k-Non Hispanic Asiaflacific Islanderlother Hispanic RaceEthnici ty A. Housing Needs of Families in the Jurisdictiods Served by the PHA Based upon the info 2,336 5 5 3 5 1 5 90 NIA NIA NIA NIA NIA NIA NIA NIA NIA NIA NIA NIA NIA 1,264 NIA NIA NIA NIA NIA NIA What sources of information did the PHA use to conduct this analysis? (Check all that apply; all materials must be made available for public inspection.) Consolidated Plan of the Jurisdiction/s Indicate year: 2000-2005 U.S. Census data: the Comprehensive Housing Affordability Strategy (“CHAS”) dataset 0 American Housing Survey data 0 Other housing market study 0 Indicate year: Indicate year: Other sources: (list and indicate year of information) Carlsbad PHA Annual Plan 6 B. Housing Needs of Families on the Public Housing and Section 8 Tenant- Based Assistance Waiting Lists State the housing need PHA-wide waiting sub-jurisdictional p # of families % of total families ~~ Housing Needs of Families on the Waiting List Annual Turnover Hispanic 204 21.5% Characteristics by Bedroom Size (Public Housing Only) 1BR 2 BR I 3 BR 4 BR Carlsbad PHA Annual Plan 7 Housing Needs of Families on the Waiting List 5 BR 5+ BR Is the waiting list closed (select one)? H No Yes If yes: How long has it been closed (# of months)? Does the PHA expect to reopen the list in the PHA Plan year? 0 No 0 Yes Does the PHA permit specific categories of families onto the waiting list, even if generally closed? 0 No 0 Yes C. Strategy for Addressing Needs Provide a brief description jurisdiction and on the waiting list IN T this strategy. lies in the r choosing (1) Strategies Need: Shortage of affordable housing for all eligible populations Strategy 1. Maximize the number of affordable units available to the PHA within its current resour Select all that apply Employ effective maintenance and management policies to minimize the number of public housing units off-line Reduce turnover time for vacated public housing units Reduce time to renovate public housing units Seek replacement of public housing units lost to the inventory through mixed finance development Seek replacement of public housing units lost to the inventory through section 8 replacement housing resources Maintain or increase section 8 lease-up rates by establishing payment standards that will enable families to rent throughout the jurisdiction Undertake measures to ensure access to affordable housing among families assisted by the PHA, regardless of unit size required Maintain or increase section 8 lease-up rates by marketing the program to owners, particularly those outside of areas of minority and poverty concentration Maintain or increase section 8 lease-up rates by effectively screening Section 8 applicants to increase owner acceptance of program Participate in the Consolidated Plan development process to ensure coordination with broader community strategies Other (list below) Strategy 2: Increase the number of affordable housing units by: Carlsbad PHA Annual Plan 8 Select all that ap IXI Apply for addtional section 8 units should they become available IXI Leverage affordable housing resources in the community through the creation of mixed - finance housing Pursue housing resources other than public housing or Section 8 tenant-based assistance. c] Other: (list below) Need: Specific Family Types: Families at or below 30% of median Strategy 1: Target available assistance to families at or below 30 % of AMI Select all that apply Exceed HUD federal targeting requirements for families at or below 30% of AMI in public housing Exceed HUD federal targeting requirements for families at or below 30% of AMI in tenant-based section 8 assistance Employ admissions preferences aimed at families with economic hardships Adopt rent policies to support and encourage work 0 0 Other: (list below) The Carlsbad Housing Agency has established an admissions preference for applicants who are at or below 30% of AMI. Need: Specific Family Types: Families at or below 50% of median Strategy 1: Target available assistance to families at or below 50% of AMI Select all that apply 0 0 Other: (list below) Employ admissions preferences aimed at families who are working Adopt rent policies to support and encourage work Carlsbad PHA Annual Plan 9 Need: Specific Family Types: The Elderly Strategy 1: Target available assistance to the elderly: Select all that apply 0 IXI IXI Seek designation of public housing for the elderly Apply for special-purpose vouchers targeted to the elderly, should they become available Other: (list below) 0 0 Affirmatively market to local non-profit and social agencies that assist the elderly. Advertise Housing Choice Voucher Rental Assistance program at the four Senior apartment complexes and at the Senior Center Need: Specific Family Types: Families with Disabilities Strategy 1: Tar Select all that apply ailable assistance to Families with Disabilities: 0 0 w IXI Seek designation of public housing for families with disabilities Carry out the modifications needed in public housing based on the section 504 Needs Assessment for Public Housing Apply for special-purpose vouchers targeted to families with disabilities, should they become available Affirmatively market to local non-profit agencies that assist families with disabilities Other: (list below) 0 Affirmatively market to local social agencies that assist families with disabilities. Need: Specific Family Types: Races or ethnicities with disproportionate housing needs Strategy 1: Increase awareness of PHA resources among families of races and Select if applicab ethnicities with disproportionate needs: Affirmatively market to racedethnicities shown to have disproportionate housing needs Other: (list below) Conduct Educational Seminars in Spanish at the Centro de Informacion Attend Latino Network meetings on a quarterly basis 0 Carlsbad PHA Annual Plan 10 Strategy 2: Conduct activities to a Select all that apply Counsel section 8 tenants as to location of units outside of areas of poverty or minority concentration and assist them to locate those units Market the section 8 program to owners outside of areas of poverty /minority concentrations w IXI Other: (list below) Contract with Heartland Human Relations and Fair Housing Association to provide assistance in filing discrimination complaints and train staff, owners/managers and participants on Fair Housing laws and issues. Other Housing Needs & Strategies: (list needs and strategies below) /2) Reasons for Selecting StratePies Of the factors listed below, select all that influenced the PHA’s selection of the strategies it will pursue: IXI Funding constraints IXI Staffing constraints IXI c] Limited availability of sites for assisted housing Extent to which particular housing needs are met by other organizations in the community Evidence of housing needs as demonstrated in the Consolidated Plan and other information available to the PHA Influence of the housing market on PHA programs Community priorities regarding housing assistance Results of consultation with local or state government Results of consultation with residents and the Resident Advisory Board Results of consultation with advocacy groups Legislation and HUD Regulations IXI 0 0 Other: (list below) - 2. Statement of Financial Resources [24 CFR Part 903.7 9 (b)] List the financial resources that are anticipated to be available to the PHA for the s housing and tenant-based Section 8 assistance programs administered by the PHA during the Plan year, Note: the table assumes that Federal public housing or tenant based Section 8 assistance grant funds are expended on eligible purposes; therefore, uses of the use for those funds as one of the improvements, public housing safety/ assistance, Section 8 supportive servic Carlsbad PHA Annual Plan 11 3. Public Housing Dwelling Rental Income N/A 4. Other income (list below) NIA Carlsbad PHA Annual Plan 4. Non-federal sources (list below) 12 I N/A Total resources $4,523,749. 3. PHA Policies Governing Eligibility, Selection, and Admissions [24 CFR Part 903.7 9 (c)] A. Public Housing - The PHA does not administer public housing. Exemptions: PHAs that do uired to complete subcomponent 3A. 1(1) EliPibility a. When does the PHA verify eligibility for admission to public housing? (select all that 0 [7 0 Other: (describe) apply) When families are within a certain number of being offered a unit: (state number) When families are within a certain time of being offered a unit: (state time) b. Which non-income (screening) factors does the PHA use to establish eligibility for Criminal or Drug-related activity 0 Rental history Housekeeping 0 Other (describe) admission to public housing (select all that apply)? c. 0 Yes 0 No: Does the PHA request criminal records from local law enforcement agencies for screening purposes? d. 0 Yes No: Does the PHA request criminal records from State law enforcement agencies for screening purposes? e. 0 Yes 0 No: Does the PHA access FBI criminal records from the FBI for screening purposes? (either directly or through an NCIC- authorized source) i2)Waiting List Organization a. Which methods does the PHA plan to use to organize its public housing waiting list 0 Community-wide list 0 Sub-jurisdictional lists 0 Site-based waiting lists Other (describe) b. Where may interested persons apply for admission to public housing? PHA main administrative office 0 0 Other (list below) (select all that apply) PHA development site management office Carlsbad PHA Annual Plan 13 c. If the PHA plans to operate one or more site-based waiting lists in the coming year, answer each of the following questions; if not, skip to subsection (3) Assignment 1. How many site-based waiting lists will the PHA operate in the coming year? 2. 0 Yes 0 No: Are any or all of the PHA’s site-based waiting lists new for the upcoming year (that is, they are not part of a previously-HUD- approved site based waiting list plan)? If yes, how many lists? 3. 0 Yes 0 No: May families be on more than one list simultaneously If yes, how many lists? 4. Where can interested persons obtain more information about and sign up to be on the site-based waiting lists (select all that apply)? PHA main administrative office All PHA development management offices Management offices at developments with site-based waiting lists At the development to which they would like to apply Other (list below) 0 0 0 0 l3) Assienment a. How many vacant unit choices are applicants ordinarily given before they fall to the bottom of or are removed from the waiting list? (select one) - 0 One 0 Two 0 ThreeorMore b. Yes 0 No: Is this policy consistent across all waiting list types? c. If answer to b is no, list variations for any other than the primary public housing waiting list/s for the PHA: Carlsbad PHA Annual Plan 14 (4) Admissions Preferences a. Income targeting: 0 Yes No: Does the PHA plan to exceed the federal targeting requirements by targeting more than 40% of all new admissions to public housing to families at or below 30% of median area income? b. Transfer policies: In what circumstances will transfers take precedence over new admissions? (list below) 0 Emergencies 0 Overhoused 0 Underhoused [7 Medical justification 0 0 Other: (list below) Administrative reasons determined by the PHA (e.g., to permit modernization work) Resident choice: (state circumstances below) c. Preferences 1. Yes [7 No: Has the PHA established preferences for admission to public housing (other than date and time of application)? (If “no” is selected, skip to subsection (5) Occupancy) 2. Which of the following admission preferences does the PHA plan to employ in the coming year? (select all that apply from either former Federal preferences or other preferences) Former Federal preferences: 0 0 Victims of domestic violence 0 Substandard housing Homelessness 0 Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) High rent burden (rent is > 50 percent of income) Carlsbad PHA Annual Plan 15 Other preferences: (select below) 0 0 Veterans and veterans’ families 0 0 0 0 Those previously enrolled in educational, training, or upward mobility 0 0 Other preference(s1 (list MOW) Working families and those unable to work because of age or disability Residents who live andor work in the jurisdiction Those enrolled currently in educational, training, or upward mobility programs Households that contribute to meeting income goals (broad range of incomes) Households that contribute to meeting income requirements (targeting) programs Victims of reprisals or hate crimes 3. If the PHA will employ admissions preferences, please prioritize by placing a “1” in the space that represents your first priority, a “2” in the box representing your second priority, and so on. If you give equal weight to one or more of these choices (either through an absolute hierarchy or through a point system), place the same number next to each. That means you can use “1” more than once, “2” more than once, etc. Date and Time Former Federal preferences: Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, haccessibility, Property Disposition) Victims of domestic violence Substandard housing Homelessness High rent burden Other preferences (select all that apply) 0 0 Veterans and veterans’ families 0 0 0 0 0 Those previously enrolled in educational, training, or upward mobility 0 0 Other preference(s) (list below) Working families and those unable to work because of age or disability Residents who live andor work in the jurisdiction Those enrolled currently in educational, training, or upward mobility programs Households that contribute to meeting income goals (broad range of incomes) Households that contribute to meeting income requirements (targeting) programs Victims of reprisals or hate crimes 4. Relationship of preferences to income targeting requirements: 0 The PHA applies preferences within income tiers 0 Not applicable: the pool of applicant families ensures that the PHA will meet income targeting requirements Carlsbad PHA Annual Plan 16 (5) Occupancv a. What reference materials can applicants and residents use to obtain information about 0 The PHA-resident lease 0 0 ‘ Other source (list) the rules of occupancy of public housing (select all that apply) The PHA’s Admissions and (Continued) Occupancy policy PHA briefing seminars or written materials b. How often must residents notify the PHA of changes in family composition? all that apply) 0 0 0 0 Other (list) (select At an annual reexamination and lease renewal Any time family composition changes At family request for revision (6) Deconcentration and Income Mixing a. 0 Yes 0 No: Did the PHA’s analysis of its family (general occupancy) developments to determine concentrations of poverty indicate the need for measures to promote deconcentration of poverty or income mixing? b. 0 Yes No: Did the PHA adopt any changes to its admissions policies based on the results of the required analysis of the need to promote deconcentration of poverty or to assure income mixing? c. If the answer to b was yes, what changes were adopted? (select all that apply) Adoption of site-based waiting lists If selected, list targeted developments below: 0 Employing waiting list “skipping” to achieve deconcentration of poverty or income mixing goals at targeted developments If selected, list targeted developments below: 17 Employing new admission preferences at targeted developments If selected, list targeted developments below: Carlsbad PHA Annual Plan 17 0 d. 0 Yes 0 No: Did the PHA adopt any changes to other policies based on the results of the required analysis of the need for deconcentration of poverty and income mixing? Other (list policies and developments targeted below) e. If the answer to d was yes, how would you describe these changes? (select all that apply) 0 Additional affirmative marketing 0 0 c] Other (list below) Actions to improve the marketability of certain developments Adoption or adjustment of ceiling rents for certain developments Adoption of rent incentives to encourage deconcentration of poverty and income- mixing f. Based on the results of the required analysis, in which developments will the PHA make special efforts to attract or retain higher-income families? (select all that apply) c] 0 Not applicable: results of analysis did not indicate a need for such efforts List (any applicable) developments below: g. Based on the results of the required analysis, in which developments will the PHA make special efforts to assure access for lower-income families? (select all that apply) 0 c] Not applicable: results of analysis did not indicate a need for such efforts List (any applicable) developments below: B. Section 8 Exemptions: PHAs that do not a Unless otherwise specified, assistance program (voucher rogram, certificates). ll) Eligibilitv a. What is the extent of screening conducted by the PHA? (select all that apply) 0 Criminal or drug-related activity only to the extent required by law or regulation Criminal and drug-related activity, more extensively than required by law or regulation More general screening than criminal and drug-related activity (list factors below) Other (list below): 0 The Housing Agency screens criminal or drug-related activity only to the extent required by law or regulation. The Housing Agency may waive the requirement prohibiting admission of persons evicted from the Section 8 program due to drug-related criminal activity for a three-year period, if the person demonstrates successful completion of a rehabilitation program approved by the Housing Agency. In addition, the Housing Agency will on a Carlsbad PHA Annual Plan 18 case-by-case basis determine if persons previously involved in violent criminal activity will be admitted to the Section 8 program. The Housing Agency may require a person who has previously been involved in violent criminal activity to document that rehabilitative efforts have been made. b. IXI Yes 0 No: Does the PHA request criminal records from local law enforcement o NOTE: The PHA will request copies of criminal records from local law enforcement if a family member indicates that they have engaged in drug-related or violent criminal activity. agencies for screening purposes? c. 0 Yes No: Does the PHA request criminal records from State law enforcement agencies for screening purposes? d. Yes IXI No: Does the PHA access FBI criminal records from the FBI for screening purposes? (either directly or through an NCIC- authorized source) e. Indicate what kinds of information you share with prospective landlords? (select all that apply) 0 Criminal or drug-related activity IXI Other (describe below): 0 Upon written authorization from an applicant or participant, the HA will provide a written response to a prospective owner divulging the following information, if available: o Name, address and telephone number of the current and three most recent landlords. o Date of occupancy and the address of the three most recent units occupied. o The dollar amount of Section 8 damage claims paid in the last three years. o The number of people in the household. 1(2) Waiting List Organization a. With which of the following program waiting lists is the section 8 tenant-based assistance waiting list merged? (select all that apply) None 0 Federal public housing 0 Federal moderate rehabilitation 0 Federal project-based certificate program 0 Other federal or local program (list below) Carlsbad PHA Annual Plan 19 b. assistance? (select all that apply) IXI PHA main administrative office IXI Other (list below) J3) Search Time a. Yes No: Does the PHA give extensions on standard 60-day period to search Where may interested persons apply for admission to section 8 tenant-based Via a voice mail system. for a unit? If yes, state circumstances below: The applicantlparticipant will initially be issued a Voucher for the full term of 120 days. An extension beyond 120 days may be granted as a "reasonable accommodation'' for a person with disabilities. Only one extension will be granted for an additional term of 60 days. The request for extension must be in writing. Extensions beyond 120 days, other than those for "reasonable accommodation", will only be considered for extenuating circumstances in which the applicant/participant was not able to search for housing. Third-party documentation will be required for extensions beyond 120 days. The extension granted would only be for the amount of time that the applicantlparticipant was not able to search for housing. Examples of extension requests that may be approved by the Housing Agency that prevented the applicant/participant from searching for housing include hospitalization and/or serious illness. In most cases, 120 days is adequate time to locate a suitable unit. Extensions will not be granted because of credit problems or financial inability to relocate to another unit. (4) Admissions Preferences a. Income targeting IXI Yes 0 No: Does the PHA plan to exceed the federal targeting requirements by targeting more than 75% of all new admissions to the section 8 program to families at or below 30% of median area income? b. Preferences 1. Yes 0 No: Has the PHA established preferences for'admission to section 8 tenant-based assistance? (other than date and time of application) (if no, skip to subcomponent (5) Special purpose section 8 assistance programs) Carlsbad PHA Annual Plan 20 2. Which of the following admission preferences does the PHA plan to employ in the coming year? (select all that apply from either former Federal preferences or other preferences) Former Federal preferences [7 0 Victims of domestic violence Substandard housing Homelessness Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) High rent burden (rent is > 50 percent of income) Other preferences (select all that apply) 0 IXI Veterans and veterans’ families 0 0 [7 0 IXI Other preference(s1 (list below) Working families and those unable to work because of age or disability Residents who live andor work in your jurisdiction Those enrolled currently in educational, training, or upward mobility programs Households that contribute to meeting income goals (broad range of incomes) Households that contribute to meeting income requirements (targeting) Those previously enrolled in educational, training, or upward mobility programs Victims of reprisals or hate crimes 0 Displaced by Government Action A single person who is elderly, disabled or displaced is selected before a single person who is not elderly, disabled, or displaced. Applicants who are at or below 30% of AMI. 3. If the PHA will employ admissions preferences, please prioritize by placing a “1” in the space that represents your first priority, a “2” in the box representing your second priority, and so on. If you give equal weight to one or more of these choices (either through an absolute hierarchy or through a point system), place the same number next to each. That means you can use “1” more than once, “2” more than once, etc. 1 Date and Time Former Federal preferences Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) Victims of domestic violence Substandard housing Homelessness High rent burden Carlsbad PHA Annual Plan 21 Other preferences (select all that apply) 2 Veterans and veterans’ families: Working families and those unable to work because of age or disability 0 A head of household or spouse who has been discharged from military service under honorable or general (except dishonorable) conditions, or a spouse of a deceased veteran will have preference over non-veterans. 1 Residents who live and/or work in your jurisdiction Those enrolled currently in educational, training, or upward mobility programs Households that contribute to meeting income goals (broad range of incomes) Households that contribute to meeting income requirements (targeting) Those previously enrolled in educational, training, or upward mobility programs Victims of reprisals or hate crimes Other preference(s) (list below) Displaced by government action A single person who is elderly, disabled or displaced is selected before a single person who is not elderly, disabled or displaced. 1 Applicant who is at or below 30% of AMI 4. Among applicants on the waiting list with equal preference status, how are applicants selected? (select one) Date and time of application Drawing (lottery) or other random choice technique 5. If the PHA plans to employ preferences for “residents who live and/or work in the jurisdiction” (select one) This preference has previously been reviewed and approved by HUD The PHA requests approval for this preference through this PHA Plan 0 6. Relationship of preferences to income targeting requirements: (select one) 0 The PHA applies preferences within income tiers Not applicable: the pool of applicant families ensures that the PHA will heet income targeting requirements Carlsbad PHA Annual Plan 22 (5) Special Purpose Section 8 Assistance Programs a. In which documents or other reference materials are the policies governing eligibility, selection, and admissions to any special-purpose section 8 program admmistered by the PHA contained? (select all that apply) 0 0 Other (list below) The Section 8 Administrative Plan Briefing sessions and written materials b. How does the PHA announce the availability of any special-purpose section 8 programs to the public? 0 Through published notices Other (list below): 0 Mainstream Program - notifications and workshops to agencies that assist persons with disabilities. 4. PHA Rent Determination Policies [24 CFR Part 903.7 9 (d)] A. Public Housing: The PHA does not administer public housing. Exemptions: PHAs that do not administer public housing are not required to complete sub-component 4A. (1) Income Based Rent Policies Describe the PHA’s income (that is, not required by stat below. aces a. Use of discretionary policies: (select one) The PHA will not employ any discretionary rent-setting policies for income based rent in public housing. Income-based rents are set at the higher of 30% of adjusted monthly income, 10% of unadjusted monthly income, the welfare rent, or minimum rent (less HUD mandatory deductions and exclusions). (If selected, skip to sub-component (2)) The PHA employs discretionary policies for determining income based rent (If selected, continue to question b.) Carlsbad PHA Annual Plan 23 b. Minimum Rent 1. What amount best reflects the PHA’s minimum rent? (select one) cl $0 $1425 0 $26-$50 2. 0 Yes 0 No: Has the PHA adopted any discretionary minimum rent hardship exemption policies? 3. If yes to question 2, list these policies below: c. Rents set at less than 30% than adjusted income 1.0 Yes 0 No: Does the PHA plan to charge rents at a fixed amount or percentage less than 30% of adjusted income? 2. If yes to above, list the amounts or percentages charged and the circumstances under which these will be used below: d. Which of the discretionary (optional) deductions andor exclusions policies does the PHA plan to employ (select all that apply) 0 For the eamed income of a previously unemployed household member For increases in earned income Fixed amount (other than general rent-setting policy) If yes, state amount/s and circumstances below: 0 Fixed percentage (other than general rent-setting policy) If yes, state percentagels and circumstances below: 0 For household heads 0 For other family members 0 For transportation expenses 0 c] Other (describe below) For the non-reimbursed medical expenses of non-disabled or non-elderly families Carlsbad PHA Annual Plan 24 e. Ceiling rents 1. Do you have ceiling rents? (rents set at a level lower than 30% of adjusted income) (select one) 0 Yes for all developments 0 Yes but only for some developments 0 No 2. For which kinds of developments are ceiling rents in place? (select all that apply) 0 For all developments 0 0 0 0 Other (list MOW) For all general occupancy developments (not elderly or disabled or elderly only) For specified general occupancy developments For certain parts of developments; e.g., the high-rise portion For certain size units; e.g., larger bedroom sizes 3. Select the space or spaces that best describe how you arrive at ceiling rents (select all that apply) 0 Market comparability study 0 Fair market rents (FMR) 0 95* percentile rents 0 0 0 0 Other (list MOW) 75 percent of operating costs 100 percent of operating costs for general occupancy (family) developments Operating costs plus debt service The “rental value” of the unit f. Rent re-detenninations: 1: Between income reexaminations, how often must tenants report changes in income or family composition to the PHA such that the changes result in an adjustment to rent? (select all that apply) Never 0 0 0 Other (list below) At family option Any time the family experiences an income increase Any time a family experiences an income increase above a threshold amount or percentage: (if selected, specify threshold) Carlsbad PHA Annual Plan 25 g. 0 Yes No: Does the PHA plan to implement individual savings accounts for residents (ISAs) as an alternative to the required 12 month disallowance of earned income and phasing in of rent increases in the next year? (2) FlatRents 1. In setting the market-based flat rents, what sources of information did the PHA use to establish comparability? (select all that apply.) 0 0 0 0 Other (liddescribe below) The section 8 rent reasonableness study of comparable housing Survey of rents listed in local newspaper Survey of similar unassisted units in the neighborhood B. Section 8 Tenant-Based Assistance Exemptions: PHAs that do not administer Sect are not required to compIete subcomponent 4B. Unless otherwise specified, all questions in this section apply only to the tenant- based section 8 assistance program (vouchers, and until completely merged into the voucher program, certificates). 11, Payment Standards Describe the voucher pa a. What is the PHA’s payment standard? (select the category that best describes your standard) 0 At or above 90% but below100% of FMR Above 100% but at or below 110% of FMR Above 110% of FMR (if HUD approved; describe circumstances below) 0 100%ofFMR 0 b. If the payment standard is lower than FMR, why has the PHA selected this standard? 0 FMRs are adequate to ensure success among assisted families in the PHA’s segment of the FMR area 0 The PHA has chosen to serve additional families by lowering the payment standard 0 Reflects market or submarket 0 Other (list below) (select all that apply) Carlsbad PHA Annual Plan 26 c. If the payment standard is higher than FMR, why has the PHA chosen this level? (select all that apply) IXI FMRs are not adequate to ensure success among assisted families in the PHA’s segment of the FMR area IXI Reflects market or submarket To increase housing options for families Other (list below) FMRs are not adequate throughout the entire FMR area (San Diego County) for families to find appropriate housing at less than 40% of their Adjusted Monthly Income. d. How often are payment standards reevaluated for adequacy? (select one) 0 Annually IXI Other (list below): Annually or when new Fair Market Rents are published. e. What factors will the PHA consider in its assessment of the adequacy of its payment IXI Other (list below) standard? (select all that apply) Success rates of assisted families Rent burdens of assisted families Rental Market conditions and vacancy rate (2) Minimum Rent a. What amount best reflects the PHA’s minimum rent? (select one) IXI $0 $1-$25 c] $26-$50 b. IXI Yes No: Has the PHA adopted any discretionary minimum rent hardship exemption policies? (if yes, list below) The HA, upon request from the participant, may provide an exception to the minimum rent requirement for hardship circumstances. Exceptions for financial hardship may be granted for the following situations: o The family has lost eligibility for or is awaiting an eligibility determination for a Federal, State, or local assistance program; o The family would be evicted as a result of the imposition of the minimum rent requirement; o The income of the family has decreased because of changed circumstance, including loss of employment; o A death in the family has occurred; and o Other circumstances determined by the HA or HUD. Carlsbad PHA Annual Plan 27 5. Operations and Management [24 CFR Part 903.7 9 (e)] Exemptions from Component 5: High performing and small PHAs are not required to complete this section. Section 8 only PHAs must complete parts A, B, and C(2) Section 8 Vouchers Section 8 Certificates Section 8 Mod Rehab A. PHA Management Structure Describe the PHA's management structure and organization. (select one) An organization chart showing the PHA's management structure and organization is attached. A brief description of the management structure and organization of the PHA follows: 703 50 N/A N/A B. HUD Programs Under PHA Management Special Purpose Section 8 CertificatesNouchers (list individually) Public Housing Drug Elimination Program (PHDEP) Other Federal Programs (li s t individually) Carlsbad PHA Annual Plan 28 C. Management and Maintenance Policies List the PHA's public housing manage that contain the Agency's rules, housing, including a descriptio infestation (which incIudes cockroach infestation) and the policies governing Section 8 management. ards, and policies that govern maintenance and management of public any measures necessary for the prevention or eradication of pest (1) Public Housing Maintenance and Management: (list below) The PHA does not administer public housing. (2) Section 8 Management: (list below) o Section 8 Administrative Plan 6. PHA Grievance Procedures [24 CFR Part 903.7 9 (f)] Exemptions from component 6: 8-Only PHAs are exempt from sub-component 6A. te component 6. Section A. Public Housing 1. Yes 0 No: Has the PHA established any written grievance procedures in addition to federal requirements found at 24 CFR Part 966, Subpart B, for residents of public housing? If yes, list additions to federal requirements below: 2. Which PHA office should residents or applicants to public housing contact to initiate 0 PHA main administrative office PHA development management offices 0 Other (list below) the PHA grievance process? (select all that apply) Carlsbad PHA Annual Plan 29 B. Section 8 Tenant-Based Assistance 1. Yes 0 No: Has the PHA established informal review procedures for applicants to the Section 8 tenant-based assistance program and informal hearing procedures for families assisted by the Section 8 tenant-based assistance program in addition to federal requirements found at 24 CFR 982? If yes, list additions to federal requirements below: After a hearing date is agreed to, the family may request to reschedule only upon showing “good cause”, which is defined as an unavoidable conflict which affects the health, safety or welfare of the family. If a family does not appear at a scheduled hearing and has not rescheduled the hearing in advance, the family must contact the HA within 24 hours, excluding weekends and holidays. The HA will reschedule the hearing only if the family can show good cause for the failure to appear. The family has the right to present written or oral objections to the HA’s determination; examine the documents in the file which are the basis for the HA’s action, and all documents submitted to the Hearing Officer; copy any relevant documents at the HA expense; present any information of witnesses pertinent to the issue of the hearing; request the HA staff be available or present at the hearing to answer questions pertinent to the case; and be represented by legal counsel, advocate, or other designated representative at their own expense. In no case will the family be allowed to remove the file from the HA’s office. The HA has a right to present evidence and any information pertinent to the issue of the hearing; be notified if the family intends to be represented by legal counsel, advocate, or another party; examine and copy any documents to be used by the family prior to the hearing; have its attorney present; and have staff persons and other witnesses familiar with the case present. The Hearing Office will be a program manager from another HA or a professional mediator/arbitrator. The Hearing Officer may ask the family for additional information andor might adjourn the Hearing in order to reconvene at a later date, before reaching a decision. The Informal Hearing will be recorded and the family may request a copy of the audio recording. This section does not apply to Informal Reviews for applicants, as no hearing packets are prepared by the HA and applicants may provide any relevant information at the Informal Review. 2. Which PHA office should applicants or assisted families contact to initiate the informal review and informal hearing processes? (select all that apply) PHA main administrative office 0 Other (list below) Carlsbad PHA Annual Plan 30 7. Capital Improvement Needs [24 CFR Part 903.7 9 (g)] Exemptions from Component 7: S skip to Component 8. Fund Activities om sub-c to component 7B. All 0th (1) Capital Fund Propram Annual Statement Using parts I, 11, and 111 of the Annual activities the PHA is proposing for the up public housing developments. provided in the table library at and attaching a properly update Select one: -or- The Capital Fund Program Annual Statement is provided as an attachment to the PHA Plan at Attachment (state name) 0 The Capital Fund Program Annual Statement is provided below: (if selected, copy the CFP Annual Statement from the Table Library and insert here) (2) Optional 5-Year Action Plan Agencies are encouraged to include a 5-Year Acti be completed by using the 5 Year Action Plan table provided in the table 1 template OR by completing and attaching a prop y updated HUD-52834. Plan covering capital work items. This statement can a. 0 Yes 0 No: Is the PHA providing an optional 5-Year Action Plan for the Capital Fund? (if no, skip to sub-component 7B) b. If yes to question a, select one: 0 -or- The Capital Fund Program 5-Year Action Plan is provided as an attachment to the PHA Plan at Attachment (state name 0 The Capital Fund Program 5-Year Action Plan is provided below: (if selected, copy the CFP optional 5 Year Action Plan from the Table Library and insert here) Carlsbad PHA Annual Plan 31 B. Activities (Non-Capital Fund) HOPE VI and Public Housing Development and Replacement Applicability of sub VI and/or public ho Annual Statement. 0 Yes c] No: a) Has the PHA received a HOPE VI revitalization grant? (if no, skip to question c; if yes, provide responses to question b for each grant, copying and completing as many times as necessary) b) Status of HOPE VI revitalization grant (complete one set of questions for each grant) 1. Development name: 2. Development (project) number: 3. Status of grant: (select the statement that best describes the current status) Revitalization Plan under development 0 0 Revitalization Plan approved 0 Revitalization Plan submitted, pending approval Activities pursuant to an approved Revitalization Plan underway 0 Yes 0 No: c) Does the PHA plan to apply for a HOPE VI Revitalization grant in the Plan year? If yes, list development name/s below: c] Yes c] No: d) Will the PHA be engaging in any mixed-finance development activities for public housing in the Plan year? If yes, list developments or activities below: c] Yes 0 No: e) Will the PHA be conducting any other public housing development or replacement activities not discussed in the Capital Fund Program Annual Statement? If yes, list developments or activities below: Carlsbad PHA Annual Plan 32 - 8. Demolition and Disposition [24 CFR Part 903.7 9 (h)] Applicability of component 8: Secti SeCtiO 1. 0 Yes 0 No: Does the PHA plan to conduct any demolition or disposition activities (pursuant to section 18 of the U.S. Housing Act of 1937 (42 U.S.C. 1437~)) in the plan Fiscal Year? (If “No”, skip to component 9; if “yes”, complete one activity description for each development.) 2. Activity Description Yes 0 No: Has the PHA provided the activities description information in the optional Public Housing Asset Management Table? (If “yes”, skip to component 9. If “No”, complete the Activity Description table below.) DemolitiodDisposition Activity Description 1 a. Development name: lb. Development (project) number: 2. Activity type: Demolition 0 3. Application status (select one) Disposition 0 Approved 0 Submitted, pending approval 0 Planned application 0 4. Date application approved, submitted, or planned for submission: JDD/MM/YY) 5. Number of units affected: 6. Coverage of action (select one) Part of the development 0 Total development 7. Timeline for activity: a. Actual or projected start date of activity: b. Projected end date of activity: Carlsbad PHA Annual Plan 33 - 8. Designation of Public Housing for Occupancy by Elderly Families or Families with Disabilities or Elderly Families and Families with Disabilities [24 CFR Part 903.7 9 (i)] 1.0 Yes 0 No: Has the PHA designated or applied for approval to designate or does the PHA plan to apply to designate any public housing for occupancy only by the elderly families or only by families with disabilities, or by elderly families and families with disabilities or will apply for designation for occupancy by only elderly families or only families with disabilities, or by elderly families and families with disabilities as provided by section 7 of the U.S. Housing Act of 1937 (42 U.S.C. 1437e) in the upcoming fiscal year? (If “No”, skip to component 10. If “yes”, complete one activity description for each development, unless the PHA is eligible to complete a streamlined submission; PHAs completing streamlined submissions may skip to component 10.) Has the PHA provided all required activity description information for this component in the optional Public Housing Asset Management Table? If “yes”, skip to component 10. If “No”, complete the Activity Description table below. 2. Activity Description Yes 0 No: Designation of Public Housing Activity Description la. Development name: 1 b. Development (project) number: 2. Designation type: Occupancy by only the elderly 0 Occupancy by families with disabilities 0 Occupancy by only elderly families and families with disabilities 0 Approved; included in the PHA’s Designation Plan 0 Submitted, pending approval 0 Planned application 3. Application status (select one) 4. Date this designation approved, submitted, or planned for submission: PD/MM/YY) 5. If approved, will this designation constitute a (select one) New Designation Plan 0 Revision of a previously-approved Designation Plan? 6. Number of units affected: 7. Coverage of action (select one) 0 Part of the development n Total develonment Carlsbad PHA Annual Plan 34 10. Conversion of Public Housing to Tenant-Based Assistance [24 CFR Part 903.7 9 (i)] Exemptions &om Component 10; Section 8 only P omplete this section. A. Assessments of Reasonable Revitalization Pursuant to section 202 of the HUD FY 1996 HUD Appropriations Act 1.0 Yes c] No: Have any of the PHA’s developments or portions of developments been identified by HUD or the PHA as covered under section 202 of the HUD FY 1996 HUD Appropriations Act? (If “No”, skip to component 11; if “yes”, complete one activity description for each identified development, unless eligible to complete a streamlined submission. PHAs completing streamlined submissions may skip to component 11 .) 2. Activity Description 0 Yes 0 NO: Has the PHA provided all required activity description information for this component in the optional Public Housing Asset Management Table? If “yes”, skip to component 11. If “No”, complete the Activity Description table below. Carlsbad PHA Annual Plan 35 Conversion of Public Housing Activity Description la. Development name: 1 b. Development (project) number: 2. What is the status of the required assessment? 0 Assessment underway Assessment results submitted to HUD c] 0 Other (explain below) Assessment results approved by HUD (if marked, proceed to next question) 3. 0 Yes 0 No: Is a Conversion Plan required? (If yes, go to block 4; if no, go to block 5.) 1 4. Status of Conversion Plan (select the statement that best describes the current status) 0 Conversion Plan in development 0 Conversion Plan submitted to HUD on: @D/MM/YYYY) 0 Conversion Plan approved by HUD on: @D/MM/YYYY) 0 Activities pursuant to HUD-approved Conversion Plan underway 5. Description of how requirements of Section 202 are being satisfied by means other than conversion (select one) Units addressed in a pending or approved demolition application (date 0 Units addressed in a pending or approved HOPE VI demolition application 0 Units addressed in a pending or approved HOPE VI Revitalization Plan 0 Requirements no longer applicable: vacancy rates are less than 10 percent 0 Requirements no longer applicable: site now has less than 300 units 0 Other: (describe below) submitted or approved: (date submitted or approved: ) (date submitted or approved: ) I B. Reserved for Conversions pursuant to Section 22 of the U.S. Housing Act of 1937 I Carlsbad PHA Annual Plan 36 11. Homeownership Programs Administered bv the PHA [24 CFR Part 903.7 9 (k)] A. Public Housing Exemptions from Component 11A: S 1.0 Yes No: Does the PHA administer any homeownership programs administered by the PHA under an approved section 5(h) homeownership program (42 U.S.C. 1437c(h)), or an approved HOPE I program (42 U.S.C. 1437aaa) or has the PHA applied or plan to apply to administer any homeownership programs under section 5(h), the HOPE I program, or section 32 of the U.S. Housing Act of 1937 (42 U.S.C. 14372-4). (If “NO”, skip to component 11B; if “yes”, complete one activity description for each applicable progrdplan, unless eligible to complete a streamlined submission due to small PHA or high performing PHA status. PHAs completing streamlined submissions may skip to component 11B.) 2. Activity Description c] Yes 0 No: Has the PHA provided all required activity description information for this component in the optional Public Housing Asset Management Table? (If “yes”, skip to component 12. If “No”, complete the Activity Description table below.) Carlsbad PHA Annual Plan 37 Public Housing Homeownership Activity Description (Complete one for each development affected) 1 a. Development name: lb. Development (project) number: 2. Federal Program Agency: HOPE1 0 TurnkeyIII 0 Section 32 of the USHA of 1937 (effective 10/1/99) 0 Approved; included in the PHA’s Homeownership PladProgram 0 Submitted, pending approval 0 5(h) 3. Application status: (select one) 4. Date Homeownership Plaflrogram approved, submitted, or planned for submission: (DD/MM/YYYY) 5. Number of units affected 6. Coverage of action: (select one) 0 Part of the development Total development B. Section 8 Tenant Based Assistance 1.0 Yes No: Does the PHA plan to administer a Section 8 Homeownership program pursuant to Section 8(y) of the U.S.H.A. of 1937, as implemented by 24 CFR part 982 ? (If “No”, skip to component 12; if “yes”, describe each program using the table below (copy and complete questions for each program identified), unless the PHA is eligible to complete a streamlined submission due to high performer status. High performing PHAs may skip to component 12.) Note: The PHA will, at a minimum, offer homeownership assistance if needed as a reasonable accommodation for a family member who is a person with disabilities. The PHA will research the viability of a Section 8 Homeownership Program in this jurisdiction before making a final determination whether to offer homeownership assistance under the Section 8 tenant-based rental assistance program regulations for the Section 8 Homeownership Program. Carlsbad PHA Annual Plan 38 .- _- 2. Program Description: a. Size of Program 0 Yes 0 No: Will the PHA limit the number of families participating in the section 8 homeownership option? If the answer to the question above was yes, which statement best describes the number of participants? (select one) 25 or fewer participants 26 - 50 participants 0 51 to 100 participants 0 more than 100 participants b. PHA-established eligibility criteria 0 Yes 0 No: Will the PHA's program have eligibility criteria for participation in its Section 8 Homeownership Option program in addition to HUD criteria? If yes, list criteria below: 12. PHA Community Service and Self-sufficiency Programs 24 CFR Part 90 A. PHA Coordination with the Welfare (TANF) Agency 1. Cooperative agreements: 0 Yes IXI No: Has the PHA has entered into a cooperative agreement with the TANF Agency, to share information and/or target supportive services (as contemplated by section 12(d)(7) of the Housing Act of 1937)? If yes, what was the date that agreement was signed? DD/MM/YY 2. Other coordination efforts between the PHA and TANF agency (select all that apply) IXI Client referrals IXI Information sharing regarding mutual clients (for rent determinations and otherwise) Coordinate the provision of specific social and self-sufficiency services and programs to eligible families 0 Jointly administer programs 0 Partner to administer a "D Welfare-to-Work voucher program 0 Joint administration of other demonstration program Other (describe) Quarterly Community Agency Interchange meetings Carlsbad PHA Annual Plan 39 B. Services and programs offered to residents and participants 11, General a. Self-sufficiency Policies Which, if any of the following discretionary policies will the PHA employ to enhance the economic and social self-sufficiency of assisted families in the following areas? (select all that apply) Public housing admissions policies Section 8 admissions policies Preference in admission to section 8 for certain public housing families 0 Preferences for families working or engaging in training or education programs for non-housing programs operated or coordinated by the PHA 0 Preferencdeligibility for public housing homeownership option participation 0 Preference/eligibility for section 8 homeownership option participation Other policies (list below) Public housing rent determination policies b. Economic and Social self-sufficiency programs Yes 0 No: Does the PHA coordinate, promote or provide any programs to enhance the economic and social self-sufficiency of residents? (If “yes”, complete the following table; if “no” skip to sub-component 2, Family Self Sufficiency Programs. The position of the table may be altered to facilitate its use. ) Counseling Program) Carlsbad PHA Annual Plan 40 J2) Family Self Sufficiency m=opram/s Section 8 30 27 As of 02/25/02 b. Yes 0 No: If the PHA is not maintaining the minimum program size required by "D, does the most recent FSS Action Plan address the steps the PHA plans to take to achieve at least the minimum program size? If no, list steps the PHA will take below: C. Welfare Benefit Reductions 1. The PHA is complying with the statutory requirements of section 12(d) of the U.S. Housing Act of 1937 (relating to the treatment of income changes resulting from welfare program requirements) by: (select all that apply) Adopting appropriate changes to the PHA's public housing rent determination policies and train staff to carry out those policies Informing residents of new policy on admission and reexamination Actively notifying residents of new policy at times in addition to admission and reexamination. Establishing or pursuing a cooperative agreement with all appropriate TANF agencies regarding the exchange of information and coordination of services Establishing a protocol for exchange of information with all appropriate TANF agencies 0 0 0 Other: (list below) D. Reserved for Community Service Requirement pursuant to section 12(c) of the U.S. Housing Act of 1937 Carlsbad PHA Annual Plan 41 13. PHA Safety and Crime Prevention Measures [24 CFR Part 903.7 9 (m)] A. Need for measures to ensure the safety of public housing residents 1. Describe the need for measures to ensure the safety of public housing residents (select 0 High incidence of violent and/or drug-related crime in some or all of the PHA’s developments 0 High incidence of violent and/or drug-related crime in the areas surrounding or adjacent to the PHA’s developments 0 Residents fearful for their safety and/or the safety of their children 0 Observed lower-level crime, vandalism and/or graffiti 0 People on waiting list unwilling to move into one or more developments due to perceived and/or actual levels of violent and/or drug-related crime Other (describe below) all that apply) 2. What information or data did the PHA used to determine the need for PHA actions to improve safety of residents (select all that apply). 0 0 0 0 Resident reports 0 PHA employee reports 0 Police reports 0 0 Other (describe below) Safety and security survey of residents Analysis of crime statistics over time for crimes committed “in and around” public housing Agency Analysis of cost trends over time for repair of vandalism and removal of graffiti Demonstrable, quantifiable success with previous or ongoing anticrirnehti drug programs 3. Which developments are most affected? (list below) Carlsbad PHA Annual Plan 42 B. Crime and Drug Prevention activities the PHA has undertaken or plans to undertake in the next PHA fiscal year 1. List the crime prevention activities the PHA has undertaken or plans to undertake: (select all that apply) 0 Contracting with outside andor resident organizations for the provision of crime- andor drug-prevention activities c] Crime Prevention Through Environmental Design 0 Activities targeted to at-risk youth, adults, or seniors Volunteer Resident Patrol/Block Watchers Program 0 Other (describe below) 2. Which developments are most affected? (list below) C. Coordination between PHA and the police 1. Describe the coordination between the PHA and the appropriate police precincts for carrying out crime prevention measures and activities: (select all that apply) 0 Police involvement in development, implementation, andor ongoing evaluation of drug-elimination plan 0 Police provide crime data to housing Agency staff for analysis and action c] Police have established a physical presence on housing Agency property (e.g., community policing office, officer in residence) Police regularly testify in and otherwise support eviction cases Police regularly meet with the PHA management and residents 0 Agreement between PHA and local law enforcement agency for provision of above-baseline law enforcement services Other activities (list below) 2. Which developments are most affected? (list below) 0 Yes 0 No: Is the PHA eligible to participate in the PHDEP in the fiscal year 0 Yes 0 No: Has the PHA included the PHDEP Plan for FY 2000 in this PHA Plan? 0 Yes 0 No: This PHDEP Plan is an Attachment. (Attachment Filename: -) covered by this PHA Plan? Carlsbad PHA Annual Plan 43 [24 CFR Part 903.7 9 (n)] 15. Civil Rights Certifications [24 CFR Part 903.7 9 (o)] Civil rights certifications are included in the PHA Plan Certifications of Compliance with the PHA Plans and Related Regulations. 16. Fiscal Audit [24 CFR Part 903.7 9 (p)] 1. Yes 0 No: Is the PHA required to have an audit conducted under section 5(h)(2) of the U.S. Housing Act of 1937 (42 U S.C. 1437c(h))? (If no, skip to component 17.) No: Were there any findings as the result of that audit? 2. 3. 0 Yes 4. Yes 0 No: 5. c] Yes0 No: Yes 0 No: Was the most recent fiscal audit submitted to HUD? If there were any findings, do any remain unresolved? If yes, how many unresolved findings remain? Have responses to any unresolved findings been submitted to HUD? If not, when are they due (state below)? 17. PHA Asset Management [24 CFR Part 903.7 9 (q)] Exemptions from component 17: Section 8 Only PHAs are not required to complete this component. High performing and small PHAs are not required to complete this component. 1. 0 Yes No: Is the PHA engaging in any activities that will contribute to the long- term asset management of its public housing stock , including how the Agency will plan for long-term operating, capital investment, rehabilitation, modernization, disposition, and other needs that have not been addressed elsewhere in this PHA Plan? 2. What types of asset management activities will the PHA undertake? (select all that apply) - 0 Not applicable u Private management 0 Development-based accounting Comprehensive stock assessment Other: (list below) Carlsbad PHA Annual Plan 44 3. 0 Yes 0 No: Has the PHA included descriptions of asset management activities in the optional Public Housing Asset Management Table? 18. Other Information [24 CFR Part 903.7 9 (r)] A. Resident Advisory Board Recommendations 1. 0 Yes 0 No: Did the PHA receive any comments on the PHA Plan from the Resident Advisory Boards? 2. If yes, the comments are: (if comments were received, the PHA MUST select one) 0 Provided below: Attached at Attachment (File name) 3. In what manner did the PHA address those comments? (select all that apply) 0 0 0 Other: (list below) Considered comments, but determined that no changes to the PHA Plan were necessary. The PHA changed portions of the PHA Plan in response to comments List changes below: Carlsbad PHA Annual Plan 45 B. Description of Election process for Residents on the PHA Board 1.0 Yes w No: Does the PHA meet the exemption criteria provided section 2(b)(2) of the U.S. Housing Act of 1937? (If no, continue to question 2; if yes, skip to sub-component C.) 2.0 Yes w No: Was the resident who serves on the PHA Board elected by the residents? (If yes, continue to question 3; if no, skip to sub- component C.) 3. Description of Resident Election Process a. Nomination of candidates for place on the ballot: (select all that apply) 0 Candidates were nominated by resident and assisted family organizations 0 Candidates could be nominated by any adult recipient of PHA assistance 0 Self-nomination: Candidates registered with the PHA and requested a place on ballot 0 Other: (describe) b. Eligible candidates: (select one) c] 0 0 Other (list) Any recipient of PHA assistance Any head of household receiving PHA assistance Any adult recipient of PHA assistance Any adult member of a resident or assisted family organization c. Eligible voters: (select all that apply) c] 0 All adult recipients of PHA assistance (public housing and section 8 tenant-based assistance) Representatives of all PHA resident and assisted family organizations Other (list) When a vacancy occurs on the Housing Commission, the PHA advises section 8 participants that there is a vacancy that needs to be filled. Interested participants complete an application and the Housing and Redevelopment Commission (PHA’s governing board) selects an individual and appoints them to the Housing Commission. The Housing Commission consists of five members, two of which are section 8 participants. Carlsbad PHA Annual Plan 46 1. Consolidated Plan jurisdiction: (provide name here) CITY OF CARLSBAD 2. The PHA has taken the following steps to ensure consistency of this PHA Plan with the Consolidated Plan for the jurisdiction: (select all that apply) IXI The PHA has based its statement of needs of families in the jurisdiction on the needs expressed in the Consolidated Plan/s. The PHA has participated in any consultation process organized and offered by the Consolidated Plan agency in the development of the Consolidated Plan. The PHA has consulted with the Consolidated Plan agency during the development of this PHA Plan. Activities to be undertaken by the PHA in the coming year are consistent with the initiatives contained in the Consolidated Plan. (list below) 0 Provide direct benefit to lower income persons through the provision or retention of affordable housing units within Carlsbad - PHA has established a local priority to assist applicants who are at or below 30% of the AMI. IXI IXI Other: (list below) 2. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions and commitments: (describe below) Providing HOME funds to develop an affordable housing project that will increase the available housing in the jurisdiction. D. Other Information Required by HUD Carlsbad PHA Annual Plan 47 Attachments STATEMENT OF PROGRESS IN MEETING THE 5-YEAR PLAN AND GOALS PHA Goal: Expand the supply of assisted housing: The Carlsbad Housing Agency submitted an application for the Section 8 Housing Choice Voucher Incremental Funding Program and received an allocation of 75 Section 8 vouchers effective August 1,2001. PHA Goal: Leverage private or other public funds to create additional housing opportunities: The Carlsbad Housing Agency leveraged Housing Trust funds to assist development of additional affordable housing opportunities. The following developments are expected to receive funds prior to June 30,2002: Calavera Hills 106 affordable rental units Villages of La Costa 180 affordable rental units Vista Las Flores affordable complex was completed in December of 2001 and provided 28 rental units. PHA Goal: Improve the quality of assisted housing: The Carlsbad Housing Agency received a “High Performer” ranking on the SEW Certification for FY 2001. Applicants, participants, property owners and members of the community continually recognize the Housing Agency as providing excellent customer service. The Housing Agency is continually looking at areas to streamline the lease process; the majority of initial HAP checks to owners are mailed within two weeks of the effective lease date. The Housing Agency is aggressively working towards increasing the utilization rate. The waiting time for a resident, whose income is less than 30% of the AMI, has been reduced to approximately 6 months to 1% years. The Housing Agency developed a Rental Assistance Participant Education Enhancement Program and the three informational workshops have been conducted to date. The topics covered were: Fair Housing and Tenant’s Rights and Housing Education and Eviction Prevention. The later workshop was conducted in English and Spanish. Three more workshops will be scheduled prior to June 30,2001 PHA Goal: Increase assisted housing choices: The Carlsbad Housing Agency continues to provide voucher mobility counseling at all briefings, intakes and move appointments; and is a partner in the regional Community Opportunities Program (Regional Opportunity Counseling Program). The Housing Carlsbad PHA Annual Plan 48 Agency conducted one Rental Property Owner informational workshop in October 2001, collaboration with the other housing agencies in San Diego County. The payment standards were increased October 1, 2001 to 110% of the HUD Fair Market Rents to increase housing opportunities for Section 8 participants. The final regulations for the Section 8 Homeownership option were published in September 2000. The Housing Agency will evaluate whether to establish a program to assist participants to use tenant- based program funds to become homeowners by June 30, 2002. A large number of contacts have been made with potential property owners who are interested in participating in the Section 8 program and the agency has recruited 38 new owners to date. PHA Goal: Promote self-sufficiency and asset development of assisted households: The Carlsbad Housing Agency continues to administer a Family Self-sufficiency Housing staff meets at least bi-annually and communicates on a regular basis with agencies that assist persons with disabilities to assist mutual clients and to obtain information about supportive services available for persons with disabilities. The Carlsbad Housing Agency provides information to participants on homeownership opportunities and first-time homebuyers programs that the department offers. In fiscal year 2001, the programs offered were Carlsbad Homebuyers Assistance Program (CHAP), Mortgage Credit Certificate Program (MCC), Moderate Income Loan Program (MILP) and information on the Serrano development that offered 90 affordable town homes. Program. PHA Goal: Ensure Equal Opportunity in Housing for all Americans: The Housing Agency continues to provide information about equal opportunity and fair housing at all Section 8 Program briefings, and upon request from participants and the public. The Agency contracts with Heartland Human Relations and Fair Housing Association to provide staff and property owners fair housing training and provide fair housing assistance to Carlsbad residents. The Housing Agency provides information regarding reasonable accommodation to participants and applicants, and offers reasonable accommodation for persons with disabilities when appropriate. The Housing Agency has published a packet for persons with disabilities, including information on agencies that assist persons with disabilities, accessible units, and financial resources for making alterations to units. RESIDENT MEMBERSHIP OF THE PHA GOVERNING BOARD The Housing Commission consists of five members, two of which are participants of the Section 8 program. The Chair of the Housing and Redevelopment Commission appoints the members of the Housing Commission. The two members who are participants are: Carlsbad PHA Annual Plan 49 Roy Latas C. Charles Griffin 12 13 14 15 16 17 term expires: July 2003 term expires: July 2003 1470 Nondwelling Structures 1475 Nondwelling Equipment 1485 Demolition 1490 Replacement Reserve 1492 Moving to Work Demonstration 1495.1 Relocation Costs MEMBERSHIP OF THE RESIDENT ADVISORY BOARD Use this section to provide any additional attachments referenced in the Plans. PHA Plan Table Library Component 7 Capital Fund Program Annual Statement Parts I, 11, and I1 Annual Statement Capital Fund Program (CFP) Part I: Summary Capital Fund Grant Number 0 Original Annual Statement FEY of Grant Approval: Line No. Summary by Development Account I lE Estimatedl Carlsbad PHA Annual Plan 50 18 19 20 21 22 123 ]Amount of line 20 Related to Securitv I I 1498 Mod Used for Development 1502 Contingency Amount of Annual Grant (Sum of lines 2-19) Amount of line 20 Related to LE3P Activities Amount of line 20 Related to Section 504 Comuliance 124 I Amount of line 20 Related to Energy Conservation Measures Annual Statement Capital Fund Program (CF'P) Part 11: Supporting Table Development Yumber/Name HA-Wide Activities Zeneral Description of Major Worl Zategories Development 4ccount Vumber rotal Estimated cost Carlsbad PHA Annual Plan 51 Annual Statement Capital Fund Program (CF'P) Part 111: Implementation Schedule Ievelopment VumberMame -IA-Wide Activities 411 Funds Obligated :Quarter Ending Date) 411 Funds Expended Quarter Ending Date) Carlsbad PHA Annual Plan 52 l- I T rn m I I I --I- 9 ir: c E I- 7- I r- i------ I- - I 1 i Y. City of Carlsbad Housing and Redevelopment Department * Rental Assistance *Homebuyers Assistance *New Construction * Rehabititation *So& I Services * Family Self-Su fficiency ancing Opportunities *kcweer Development * New Products *State Funds *Federal Funds -------A-