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HomeMy WebLinkAbout1968-09-09; Library Board of Trustees; MinutesCITY OF CARLSBAD • • --•.-.. Minutes of > Library Board of Trustees Ti.-r.e of Meeting: 8:00 p.nv:» Carlsbad City "itirary Date of Meeting: September 9> 1968 TRUSTEES PRESENT: Wrench, Sheffler, Howard-Jones Carli, Librarian -Cole. GUESTS; The meeting was called to order by ^resident Wrench at approximately 8:^5 after a lengthy and informal.presentation by Mr. Ganz of the MiraCosta College art department of a sculpture he is proposing for the atrium of the library. The. purpose of Mr. Ganz's presentation was for information only and the Board was not requested to take any action or.make any formal recommend- ations at this time. During a short discussion period after the presentation, Mrs. Wrench . suggested she would call Mrs. Kurily of the Garden CluS, the donators of this project, to determine the procedure for the Board acting o this prooosal. . .CORRESPONDENCE ' • ' CLA NEWSLETTER REPORTS Librarian—Mrs. Cole dis tributed to each Board member a copy of the Annual Report, 1967-68. She also reported that the circulation for August, 1968 was1336Q as compared to last year's 9195 for the same period. Landscape—President Wrench reported that nothing has been done since the previous report. She has spoken to the City Manager and was informed that the City will not' let the entire contract at one time. It will be pieced out. Mrs. Wrench also spoke to Mr. Martin about the stairs which lead from the Library to the City Hall. It is the opinion of the Board and the Librarian that they are dangerous and prohibitive. A number' of comments to this effect expressed by visitors during the City Hall dedication ceremonies support this opinion. Mr. Martin indicated that there webe three alternatives available: remove the steps entirely, add railing, or add a landing halfway up. Mrs. Wrench also took this opportunity to invite Mr. Martin to the meetings of the Board of Trustees but his schedule makes it extremely difficult for him to accent at this time. Museum of Man--It and Mr. Evernham with Mrs. Howard- invited the group September 16. Mrs. Howard-Jones 1) She is comn facts about the guides was reported .that Mr. Luna of the San Diego Museum met Jones and her group. They to a guide-training program also reported the following: iling a notebook of salient the exhibit to be used by in their tours of the exhibit, 2) The next exhibit will be on the Ecology of Mexico and will nrobably run from November to June. 3) Possibility of a class in primitive arts and crafts being established o- Saturdays to run 'for four week sessions for * L c CITY OF CARLSBAD - • • • •• Minutes of; Library Board of Trustees Time of Meeting: 8:00 p.m., Carlsbad City Library Dite of Meeting: September 9, 1968 page 2 grades. San Diego Museum would provide materials and teachers; we would provide teacher's aides. There will nrobably be a dollar charge for materials and an enrollment of 20 students per class, to be selected on a first come-first served basis. Board approval for this project was made in the form of a motion ---- 1+) A request for definition of the chain of authority affecting the volunteers of the Museum— it was determined that thd group is responsible to the Board rather than the Friends of the Literary. 5) The publication of the introductory material described in the last meeting has been shelved for the time being. At this time, Mrs. Cole volunteered the informa- • tion that there will be a movie on. Mexico shown by the Friends . at 8:00 p.m., September 20^ Budget — It was reported that the final bud- ge# had been approved. We have a deficit of •$26, •'¥?& as of " June 30. Deficit due primarily to budget not previously adjasted to fit actual received revenue: a) The two cents allocated for operation expenditures was used along with the je'st of the seven cent tax for bond payment, andOfche revenue .received di»J nut l±va im expectation #iiU* %** Of concern to the Board was the fact that not been previously informed about the deficit. It was suggested that the Board ask for quarterlj or semi -annually reports that will allow it to reasonably determine its budget decisions. OLD 'BUSINESS Shelving — Nothing to report. However, the City Manager is not pleased with the' prospect of using the old shelves in the new library. Service in the Children's Section — There will be t>so volunteers per evening to serve the Children's Section *+ nights per week. Mr. Car li was requested1 to call Mrs. prescott to determine the status of the volunteer staff and the schedule for attendance. Mrs. Cole requested .that the Board periodically check the effectiveness of the system by visiting'' the Library during the period in which it is being • implemented. \kl**fy*4 Sheffler Howard-Jon s X CITY OF CARLSBAD - • • ..•-••- Minutes of; Library Board of Trusties Tirr.e of Meeting: 8:00 p.m., Carlsbad City Library Date of Meeting: September 9, 1968 page 3 Name of Member California Library Ass ociation Annual Conference October 22-26. It was decided that the Thursday,' Oct.. 21)-, session will be attended by Trustees Sheffler, Wrench, Howard-Jones, and Librarian Cole. y'?EW BUSINESS ' Overdue Fines Toolicy—Board policy is fch&t nothing is to substitute'for monetary payment- of fine. Maximum fine for children's books to be Sheffler $1.00. - Carli Book discussion-- a general discussion took place about the variety of representation available in the library. Mrs. Cole makes every effort to maintain a library that is re- flective of the interests and concerns of the community and society ingeneral. The Board •commends Mrs. Cole and her staff for their efforts and success.in this matter. The .meeting was adjourned at tt:t)5 p.m. Respectfully submitted, Angelo Carli Secretary