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HomeMy WebLinkAbout1969-02-10; Library Board of Trustees; MinutesCITY 01? CARLSB^xD MINUTES OF TIE LIBiUiRY BOARD OF TRUSTEESm WLQ of Meeting: 8:00PM Carlsbad City Library Date of Meeting: Febrary 10, 1969 Trustees present; Wrench, Sheffler, Hill, Howard-Jones, Librarian Cole. The Meeting was called to order by President Wrench at 8 PM. The minutes of the January 13 meeting were discussed and two.items revised: unfinished business regarding the Sprinkler bid and new business regarding the Carlsbad Art League's interest in having an Art Exhibit at the Library. CoiJrespondence: CLA Newsletter ! Librarians Report: In discussing circulation figures for the past month, Librarian Cole commented on the increased use of the record library and the records donated to the library bj Radio KARL. A request by a representative of Walston 3; Co., a stock brokerage firm, to use the Multi-purpose room for a serieis of six weekly informational meetings or classes was discussed and it was decided that the educational nature of the meetings would permit their use of the room, if scheduling can be worked out. Mrs. Cole brought the Trustee's attention to two monthly maintenance bills, one for the air conditioning and one for inspecting the elevator, that had been covered for one year by the installers, but suddenly appeared on. the Library's maintenance expense sheet. Mr. Hill will discuss this with the City. Another financial surprise was the total membership allowance of $50.00 being spent by the City for League of California Cities membership, without consultation with the Library, and leaving the Library with no membership funds with which to join the California Library Association. Actually,' the amount spent by the City was $1.78 more than the S50 allowed for Library memberships, Mrs. V/rench will take this matter up with the City Manager." Oth,>r matters of concern to the Librarian are the parking shortage, . the large crack in the pavement outside the East door to the Library, the broken lamp in the same area,^the demise of the "entrance" sign to the library parking lot whlch causestraffic problems. • UNFINISHED BUSINESS. Mrs. Rost has agreed to serve on the Art Gifts Committee for a 3 year term ending Dec, 31, 1971, It was moved by Mrs. oheffler and seconded by Mrs, Howard-Jones that Mrs. Host be appointed to this committee. Motion carried. The letter and aggreement for the Genealogical oociety's use of a bookcase in the Library was discussed and it will be given to the Society when it meets on Tues. Feb. 11 for them to sign. The Board v/ill as^the City Attorney to check the" agreement before it signs. The Museum of Man exhibit in the Library will be supervised by a three person committee who will act in consultation with members of the Board regarding its needs and programs. Mrs. Y/rench is to contact the three caiididtdates for this committee. The oprinkler bids from contractors were so high and varied so widely that the City Purchasing agent ha? gotten more bids, on a supply basis only, and plans to have the City Public Works crew install the sprinkler system. ,The plan is for the work to be done by the end of February. KM HJ3IKE3S ' . - • Landscape plans were discussed, but as none of the promised reprepre- sentatives from the City staff were present, a list of questions was drawn up for presentation to them at another time. Questions concern: Use of Btiriuese honeysuckle. . .how easy ii it to maintain ® what is to go in the planter at the west entrance ? V/ill Bottlebrush thrive in screened area outside Librarians office? Possibility of stopping stones from Elmwood to parking lot cmd what is•to'be done about the power pole, guy line, water plug and utility boa right there. V/here are magnolia trees for patios ? Parking dividers are not as shown in plan How much lawn area will there be ? Desirability of the specimen yucca in \vest gitry planter. It was agreed that President and Secretary of the Board should be the ones to sign checks, etc. from. Trustee1s bank account. A sign for the Library was discussed, with no definite conclusion reached, altlio the possiblity of engraving on the marble face of the building seemed most promising. The cost of letters similar to what is on the City Hall buildings is exorbitant (sp?) The meeting was adjourned at 11:15 Marj'orie Howard-Jones Acting Secretary. KD MIHUT.33...LIBRARY TRU3Tj£3S MEETING January 13, 1969 (page 2) UNPIfiI3Hi3D BUSINESS Sprinkler bids status — -President Wrench reported that the "bids have boen advertised and they will be due January 20. The Board requested that Mr. Hill check with Bill Baldwin on the status of the sprinkler bids. >vlso, he was requested to contact Mr. Johnson about the status of the landscaping plans. The Art Rental Committee met with Mrs. Marge Temple regarding the Carlsbad Art League request for an exhibit in celebration of San Diego's 200th Anniversary but the .request was abandoned by the Art League before further action could be taken.