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HomeMy WebLinkAbout1969-03-10; Library Board of Trustees; Minutes* CITY OF CARLSBAD Minutes of the Carlsbad Library Board of Trustees Time of Meeting: 8:00 p.m. Carlsbad City Library Date of Meeting: March 10, 196? TRUSTEES PRESENT: Wrench, Sheffler, Hill, Howard-Jones, Garli, Librarian Cole, City Manager Mr. Martin The meeting was called to order by President Wrench at 8:00 p.m. The minutes of the previous meeting were approved as re* vised. Mrs. Wrench announced that the trustees account would be transferred from Oceanside Federal Savings and Loan to the Carlsbad Branch. Unfinished Business 1. The Qelieologlcal Society has accented the" agreement for/library storage of their^materialjri Two itenvs ii/the agreemerrfr'were changed by thX Geneologigal Society^ -/ 2. Museum of Man Committee of three were contacted by Mrs. Wrench. Dolores Hutflesz and Carol Carpenter have agreed to serve. Mrs. Roy Pace will consider her answer. A meeting of this committee and trustees Wrench, Howard- Jones, and Sheffler to outline plans for the museum is planned. New Business 1. Landscaping Plan Report: Mrs. Wrench and Mr. Hill met with Don Wyatt, Forrest. Kruger and Win Friday at City Hall. Reported were the following land- scaping changes: a. Burmese honeysuckle will be removed.G, L-.\ i/K.b. Mopea — alternative to ^li^ij Nl6ftft£K c. Substitution of Africana for Agapanthus d. Raphioleais in planter on west steps e. Grass substituted for ivy on sidewalk strip between street and parking lot. The trees • will remain, f . Coyote brush will be added on bank facing City Hall, g. Gricilior — alternative to Elonpata h. Children's Patio tree to be either (l) Liouid Amber or (2) Tipiuana . i.V^vy removed from islands in parkinp lot. JQ**f*> Mr. Martin reported that as soon as sprinkler materials for the library arrive they will be installed. The Board designated Trustee Hill to present changes to the draftsman and request master drawing of landscaping be corrected as per Board requests. Hill is to sign finished print in the Board's name Mr. Martin stated that the city will maintain both the outside and inside areas of the Library. 2. Maintenance Contract on Air Conditioning The Board was informed that the additional charge of 81.00 was for liauid used in operating the air conditioner. Questions were raised about whether the cost is excessive, will it continue, etc. Mr. Martin indicated he would inouired into these matters. 'He also will contact Mrs. Cole about the \ v« \\%»\ v» \\ *» Name\%V% Mel, • 1 * CITY OF CARLSBAD Minutes of the Carlsbad Library Board of Trustees Time of Meeting: 8:00 p.m. Carlsbad City Library Date of Meeting: March 10, 1969 Page 2 inclusion of this exnenditure in her next budget. • He also informed the librarian that all maintenance problems be referred to Dick Osborne. 3 . Elevator Mr. Martin indicated that the periodic inspection of the library, at a cost of Ul.OO is a State regulation. Advised payment of such fees. U. Art League The Board approved application for an exhibit: Spring Show, April 10-lU, multi-purpose room and easels throughout the building and west wall. This will be open until 5 or 6 o'clock Saturday and 1 through U o'clock on Sunday. U. Budget The Board reported that we are currently operating ' '< : at approximately &3000. deficit.' In addition Trustee Hill commented on the need for additonal staff as the present staff is functioning far beyond reasonable request. Other budgetary interest areas of the Board which were discussed with Mr. Martin: a. Should the Board nlan for League of California dues and other similar expenditures. Mr. Martin indicated he would inform the Board what expenditures of this nature it might anticipate in the next budget. b. Lettering for the name on the building next year. Board is obtaining cost estimates. (See minutes of previous meetings). c. Hill will ask for an estimate of landscaoing costs from Don Wyatt in case such costs are to be included in next year's budget. d. Future needs - Five Year Plan The Board is planning to purchase furnishing items a few at a time. Establishment of an account in order to accrue funds for this future planning is being considered; Capital Improvement Fund. Mr. Martin thoroughly approved of this idea. Mr. Martin offered the following observations: It is exp'ected that the City will have substantially larger assessed valuation next year. It can be assumed, theitfore, that a tax levy will raise signi- ficant tax money, enabling the library to begin the year with balanced books rather than a deficit like the $26,000 with which the library began last year. He stated the tax rate levy for the library will be determined by -requested funds for the library minus ft30on. He recommends a strong request for a sound budget worthy of operating a facility such as ours. He also stated Gity will begin, examining preliminary budgets in At>ril. Librarian's Report 1. . The Board approved a request from the Exchange Club to present to and place in the library Valley v<\\\\ Mel, ''%^ ft •> 1 CITY OF CARLFBAD Minutes of the Carlsbad Library Board of Trustees Time of Meeting- B:00 tj.m. Carlsbad City Library Date of Meeting: March 10, 1969 Page 3 \<SSN\ Mel, . Forge Freedom Shrine Quotations. 2. Geneological Society has agreed to stipulations of the Board and arrangements are moving aiead satisfactorily. 3» Carlsbad Garden Club will provide either a grand- father clock or a copy of Exotica, the garden book. U. Mexican-American Club gift to the library of $250. previously set aside, £orbe: used for a walnut floor globe and an Aztec calendar clock, both for the Children's Room. A letter of appreciation will be sent to the Mexican-American Club. 5. Applications for use of the Conference Room for regular meetings received from: a. Investment Club of Retired Military Officers b. Daughters of the American Revolution Both reouests anoroved by Board. The Board suggested that Mrs. Cole have the preliminary budget prepared for discussion at the April meeting. The Board directed that the west door of the library be locked after $ o'clock and be used only as an emergency exit. The meeting adjourned at 9-30 p.m. Respectfully submitted, Angelo Carli