HomeMy WebLinkAbout1969-03-10; Library Board of Trustees; Minutes*
CITY OF CARLSBAD
Minutes of the Carlsbad Library Board of Trustees
Time of Meeting: 8:00 p.m. Carlsbad City Library
Date of Meeting: March 10, 196?
TRUSTEES PRESENT: Wrench, Sheffler, Hill, Howard-Jones,
Garli, Librarian Cole, City Manager Mr. Martin
The meeting was called to order by President Wrench at
8:00 p.m.
The minutes of the previous meeting were approved as re*
vised.
Mrs. Wrench announced that the trustees account would be
transferred from Oceanside Federal Savings and Loan to
the Carlsbad Branch.
Unfinished Business
1. The Qelieologlcal Society has accented the" agreement
for/library storage of their^materialjri Two itenvs
ii/the agreemerrfr'were changed by thX Geneologigal
Society^ -/
2. Museum of Man Committee of three were contacted by
Mrs. Wrench. Dolores Hutflesz and Carol Carpenter
have agreed to serve. Mrs. Roy Pace will consider
her answer. A meeting of this committee and
trustees Wrench, Howard- Jones, and Sheffler to
outline plans for the museum is planned.
New Business
1. Landscaping Plan Report: Mrs. Wrench and Mr. Hill
met with Don Wyatt, Forrest. Kruger and Win Friday
at City Hall. Reported were the following land-
scaping changes:
a. Burmese honeysuckle will be removed.G, L-.\ i/K.b. Mopea — alternative to ^li^ij Nl6ftft£K
c. Substitution of Africana for Agapanthus
d. Raphioleais in planter on west steps
e. Grass substituted for ivy on sidewalk strip
between street and parking lot. The trees •
will remain,
f . Coyote brush will be added on bank facing
City Hall,
g. Gricilior — alternative to Elonpata
h. Children's Patio tree to be either
(l) Liouid Amber or
(2) Tipiuana .
i.V^vy removed from islands in parkinp lot.
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Mr. Martin reported that as soon as sprinkler
materials for the library arrive they will be
installed.
The Board designated Trustee Hill to present changes
to the draftsman and request master drawing of
landscaping be corrected as per Board requests.
Hill is to sign finished print in the Board's name
Mr. Martin stated that the city will maintain both
the outside and inside areas of the Library.
2. Maintenance Contract on Air Conditioning
The Board was informed that the additional charge
of 81.00 was for liauid used in operating the air
conditioner. Questions were raised about whether
the cost is excessive, will it continue, etc. Mr.
Martin indicated he would inouired into these
matters. 'He also will contact Mrs. Cole about the
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CITY OF CARLSBAD
Minutes of the Carlsbad Library Board of Trustees
Time of Meeting: 8:00 p.m. Carlsbad City Library
Date of Meeting: March 10, 1969 Page 2
inclusion of this exnenditure in her next budget.
• He also informed the librarian that all maintenance
problems be referred to Dick Osborne.
3 . Elevator
Mr. Martin indicated that the periodic inspection
of the library, at a cost of Ul.OO is a State
regulation. Advised payment of such fees.
U. Art League
The Board approved application for an exhibit:
Spring Show, April 10-lU, multi-purpose room and
easels throughout the building and west wall.
This will be open until 5 or 6 o'clock Saturday
and 1 through U o'clock on Sunday.
U. Budget
The Board reported that we are currently operating
' '< : at approximately &3000. deficit.' In addition
Trustee Hill commented on the need for additonal
staff as the present staff is functioning far
beyond reasonable request.
Other budgetary interest areas of the Board which
were discussed with Mr. Martin:
a. Should the Board nlan for League of California
dues and other similar expenditures. Mr.
Martin indicated he would inform the Board what
expenditures of this nature it might anticipate
in the next budget.
b. Lettering for the name on the building next
year. Board is obtaining cost estimates. (See
minutes of previous meetings).
c. Hill will ask for an estimate of landscaoing
costs from Don Wyatt in case such costs are to
be included in next year's budget.
d. Future needs - Five Year Plan
The Board is planning to purchase furnishing
items a few at a time. Establishment of an
account in order to accrue funds for this
future planning is being considered; Capital
Improvement Fund. Mr. Martin thoroughly
approved of this idea.
Mr. Martin offered the following observations:
It is exp'ected that the City will have substantially
larger assessed valuation next year. It can be
assumed, theitfore, that a tax levy will raise signi-
ficant tax money, enabling the library to begin the
year with balanced books rather than a deficit like
the $26,000 with which the library began last year.
He stated the tax rate levy for the library will
be determined by -requested funds for the library
minus ft30on.
He recommends a strong request for a sound budget
worthy of operating a facility such as ours. He
also stated Gity will begin, examining preliminary
budgets in At>ril.
Librarian's Report
1. . The Board approved a request from the Exchange
Club to present to and place in the library Valley
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CITY OF CARLFBAD
Minutes of the Carlsbad Library Board of Trustees
Time of Meeting- B:00 tj.m. Carlsbad City Library
Date of Meeting: March 10, 1969
Page 3
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. Forge Freedom Shrine Quotations.
2. Geneological Society has agreed to stipulations of
the Board and arrangements are moving aiead
satisfactorily.
3» Carlsbad Garden Club will provide either a grand-
father clock or a copy of Exotica, the garden book.
U. Mexican-American Club gift to the library of $250.
previously set aside, £orbe: used for a walnut floor
globe and an Aztec calendar clock, both for the
Children's Room. A letter of appreciation will be
sent to the Mexican-American Club.
5. Applications for use of the Conference Room for
regular meetings received from:
a. Investment Club of Retired Military Officers
b. Daughters of the American Revolution
Both reouests anoroved by Board.
The Board suggested that Mrs. Cole have the preliminary
budget prepared for discussion at the April meeting.
The Board directed that the west door of the library
be locked after $ o'clock and be used only as an
emergency exit.
The meeting adjourned at 9-30 p.m.
Respectfully submitted,
Angelo Carli