HomeMy WebLinkAbout1971-08-09; Library Board of Trustees; MinutesCARLSBAD CITY
LIBRARY BOARD
August 9, 1971 - Minutes
LIBRARY
OF TRUSTEES
The meeting opened at 8:00 P.M. with the following members present:
Clay Wiest, Acting Chairman, Dorothy Read, Acting Secretary, Ray Brookhart
Don Hickethier and Georgina D. Cole, City Librarian.
OLD BUSINESS:
Minutes of the July 12th meeting were read and approved.
The October meeting date is changed from Monday, October llth (Columbu
Day), to Monday, October 18th.
Secretary Clay Wiest's letters to our recently retired Library Board
members, Mr. William H. Hill and.Mrs. Marjorie Howard-Jones, which expresse
our sincere appreciation for their services, were read.
Mr. Jack Arnold, City Manager, stated in a letter of July 23rd to Mrs.
Cole that caution in the use of funds for operations that have their own
tax levy must be used, but he is willing to consider shelving absolutely
necessary - as opposed to that which is desirable. He wanted to know the
number of books not now shelved and the number of new volumes for 1971-72.
Mrs. Cole's letter of August 2nd stated our extremely critical situation;
of a need for shelving of 4,000 books now stored and unusable; 7,200 books
to be purchased during 1971-72, and 4,000 books to be transferred from the
present crowded stacks. This is a total of 15,200 books. Seven ranges are
needed, which would cost approximately $10,049.30.
NEW BUSINESS:
Ruth Banks, A. V. Librarian, presented plans for 1971-72 and reviewed
the past six months accomplishments. They included: Armchair Travel
Series; Super 8 film-loop program in childrens room; Cassette listening
center .in childrens room; "Cinematics" summer film program - a weekly film
program for children; Carlsbad City Library slide program - "The Library -
Three Years Later" (a skillful, and succinct showing of the needs of the
library); Multi-Media presentation , made to the Women's Club of Carlsbad'
• , is available to other organizations in the county; and the North County
Audio Visual Association - conceived by Mrs. Cole - which is a cooperative
effort of libraries and schools to promote AV. PLANS FOR THE FUTURE - Miss
Banks presented the proposed budget for 1971-72 of $3,000.00 for audio vis-
ual services. (This is a part of the book budget.)
Phonograph records . $ 700.00
Cassettes 700.00
16mm films 600.00
AV supplies & MiscenaneouslOOO.OO
$ 3,000.00
r'
Demonstrations and explanations were made by Miss Banks of the Super 8 film
loop, the cassettes and the library slide program. She explained the need
for cassette players and stated that the library should have ten (10). She
stated that the Carlsbad Library has 20 cassettes and that Serra has 400 fi
housed in the County. The library has a very good 16mm film collection,
but no projectors to circulate. Miss Banks felt that there is a need for
at least two (2). The Board was advised that a procedure has been worked
out for the care, circulation and use in the library of the cassettes, and
a proposed cassette order was presented. Circulation of AV materials has
increased with great rapidity:
Phonograph Records
Jan-June 1970 1373
Jan-June 1971 3239
Increase , 225%
16 mm films
Circulation
335
395%
Attendance
' 192
815
405% '
It was moved by Dorothy Read that we accept the AV Department budget as
presented. Seconded by Ray Brookhart. The motion was passed unanimously.
Congratulations to Ruth Banks for a thorough AV presentation.
ms
'CARLSBAD CITY LIBRARY
LIBRARY BOARD OF TRUSTEES ^>*\V
August 9, 1971 - Minutes - page -2-r
CQMMITTEE REPORTS:
Budget Report - Don Hickethier reported that the budget had not been ap-
proved as yet by the Council. We must keep in mind the 30<£ on $100 assesse
valuation the library should receive. Aht of this amount goes for bond
service. 25%<£ for operation of the library.
Librarians Report -
a. The Serra Regional Library System will very likely be hiring an
administrative coordinator. If so, they will be hired by the City of Carls
bad - as is Diane Davenport. The City is reimbursed annually for the
salary expense.
, b. Mrs. Cole, Chairman of the AV Committee for the Serra System, met
with the committee in an all day meeting, here at the Carlsbad Library to
review films. Meetings are held on the 4th Thursday of each month. All
trustees are welcome.
c. Mrs. Cole stated that she would be on vacation from September 15th
to October 15th.
d. The Librarian gave Clay Wiest recognition and thanks for speaking
at the Escondido Library on Sunday, August 29th.
e. It was suggested by Mrs. Cole that we should begin to plan now for
next years book budget. We seem to be standing still at present.
f. Board members were asked to try and attend the council meetings
when possible.
g. Fumigation is needed. Tri-City Pest Control presented an estimate
of $95.00 to fog the entire library. It was recommended that a price be .
secured from Lloyd Pest Control.
h.' Some funds were cut from the Reference Librarians salary. The
Board directed Mrs. Cole to write requesting these funds be transferred to
a sick leave fund.
i. We need to clarify the amount of time put in, and the days and time
of day the gardener works at the library. $4,000.00 is taken from the
library budget for this purpose. Mrs. Cole will invite Mr. Priday, Super-
visor of Public Works to ..our next meeting.
The possibility of asking one of the City Councilmen to represent
the library was discussed.
There was a discussion of the formation of new committees. Those
suggested were: Finance and Budget; Building and Landscaping Maintenance;
and Long Range Planning. \
Community-Involvment Committee -
Dorothy Read, the library representative, gave a report on the meeting
of July 21st. The meetings are held the 3rd Wednesday of each month at
3:00 P.M. in the Council Chambers. Gil Hernandez, the chairman of the
newly organized North County Neighborhood Corporation, was the speaker at
the last meeting. The public relations committee has a CIC column in the
Carlsbad Journal each week.
Meeting adjourned.
Respectfully submitted,
&
Dorothy Read
Acting Secretary