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HomeMy WebLinkAbout1971-08-09; Library Board of Trustees; MinutesCARLSBAD CITY LIBRARY BOARD August 9, 1971 - Minutes LIBRARY OF TRUSTEES The meeting opened at 8:00 P.M. with the following members present: Clay Wiest, Acting Chairman, Dorothy Read, Acting Secretary, Ray Brookhart Don Hickethier and Georgina D. Cole, City Librarian. OLD BUSINESS: Minutes of the July 12th meeting were read and approved. The October meeting date is changed from Monday, October llth (Columbu Day), to Monday, October 18th. Secretary Clay Wiest's letters to our recently retired Library Board members, Mr. William H. Hill and.Mrs. Marjorie Howard-Jones, which expresse our sincere appreciation for their services, were read. Mr. Jack Arnold, City Manager, stated in a letter of July 23rd to Mrs. Cole that caution in the use of funds for operations that have their own tax levy must be used, but he is willing to consider shelving absolutely necessary - as opposed to that which is desirable. He wanted to know the number of books not now shelved and the number of new volumes for 1971-72. Mrs. Cole's letter of August 2nd stated our extremely critical situation; of a need for shelving of 4,000 books now stored and unusable; 7,200 books to be purchased during 1971-72, and 4,000 books to be transferred from the present crowded stacks. This is a total of 15,200 books. Seven ranges are needed, which would cost approximately $10,049.30. NEW BUSINESS: Ruth Banks, A. V. Librarian, presented plans for 1971-72 and reviewed the past six months accomplishments. They included: Armchair Travel Series; Super 8 film-loop program in childrens room; Cassette listening center .in childrens room; "Cinematics" summer film program - a weekly film program for children; Carlsbad City Library slide program - "The Library - Three Years Later" (a skillful, and succinct showing of the needs of the library); Multi-Media presentation , made to the Women's Club of Carlsbad' • , is available to other organizations in the county; and the North County Audio Visual Association - conceived by Mrs. Cole - which is a cooperative effort of libraries and schools to promote AV. PLANS FOR THE FUTURE - Miss Banks presented the proposed budget for 1971-72 of $3,000.00 for audio vis- ual services. (This is a part of the book budget.) Phonograph records . $ 700.00 Cassettes 700.00 16mm films 600.00 AV supplies & MiscenaneouslOOO.OO $ 3,000.00 r' Demonstrations and explanations were made by Miss Banks of the Super 8 film loop, the cassettes and the library slide program. She explained the need for cassette players and stated that the library should have ten (10). She stated that the Carlsbad Library has 20 cassettes and that Serra has 400 fi housed in the County. The library has a very good 16mm film collection, but no projectors to circulate. Miss Banks felt that there is a need for at least two (2). The Board was advised that a procedure has been worked out for the care, circulation and use in the library of the cassettes, and a proposed cassette order was presented. Circulation of AV materials has increased with great rapidity: Phonograph Records Jan-June 1970 1373 Jan-June 1971 3239 Increase , 225% 16 mm films Circulation 335 395% Attendance ' 192 815 405% ' It was moved by Dorothy Read that we accept the AV Department budget as presented. Seconded by Ray Brookhart. The motion was passed unanimously. Congratulations to Ruth Banks for a thorough AV presentation. ms 'CARLSBAD CITY LIBRARY LIBRARY BOARD OF TRUSTEES ^>*\V August 9, 1971 - Minutes - page -2-r CQMMITTEE REPORTS: Budget Report - Don Hickethier reported that the budget had not been ap- proved as yet by the Council. We must keep in mind the 30<£ on $100 assesse valuation the library should receive. Aht of this amount goes for bond service. 25%<£ for operation of the library. Librarians Report - a. The Serra Regional Library System will very likely be hiring an administrative coordinator. If so, they will be hired by the City of Carls bad - as is Diane Davenport. The City is reimbursed annually for the salary expense. , b. Mrs. Cole, Chairman of the AV Committee for the Serra System, met with the committee in an all day meeting, here at the Carlsbad Library to review films. Meetings are held on the 4th Thursday of each month. All trustees are welcome. c. Mrs. Cole stated that she would be on vacation from September 15th to October 15th. d. The Librarian gave Clay Wiest recognition and thanks for speaking at the Escondido Library on Sunday, August 29th. e. It was suggested by Mrs. Cole that we should begin to plan now for next years book budget. We seem to be standing still at present. f. Board members were asked to try and attend the council meetings when possible. g. Fumigation is needed. Tri-City Pest Control presented an estimate of $95.00 to fog the entire library. It was recommended that a price be . secured from Lloyd Pest Control. h.' Some funds were cut from the Reference Librarians salary. The Board directed Mrs. Cole to write requesting these funds be transferred to a sick leave fund. i. We need to clarify the amount of time put in, and the days and time of day the gardener works at the library. $4,000.00 is taken from the library budget for this purpose. Mrs. Cole will invite Mr. Priday, Super- visor of Public Works to ..our next meeting. The possibility of asking one of the City Councilmen to represent the library was discussed. There was a discussion of the formation of new committees. Those suggested were: Finance and Budget; Building and Landscaping Maintenance; and Long Range Planning. \ Community-Involvment Committee - Dorothy Read, the library representative, gave a report on the meeting of July 21st. The meetings are held the 3rd Wednesday of each month at 3:00 P.M. in the Council Chambers. Gil Hernandez, the chairman of the newly organized North County Neighborhood Corporation, was the speaker at the last meeting. The public relations committee has a CIC column in the Carlsbad Journal each week. Meeting adjourned. Respectfully submitted, & Dorothy Read Acting Secretary