HomeMy WebLinkAbout1972-09-18; Library Board of Trustees; MinutesCARLSBAD CITY LIBRARY
LIBRARY BOARD OF TRUSTEES
September 18, 1972 - Special Meeting - Minutes
The special meeting was called to order at 4:00 P.M. with the
following present: Chairman Brookhart, Trustees, Driver, Re^ad, Sheffler,
Librarian Cole, Councilman Frazee. Absent: "Trustee Wi.est!
The minutes of the previous meeting were approved as read.
OLD BUSINESS;
Chairman Brookhart reported that memorial book funds on deposit 1n
a savings account would be placed in a special fund under the direction
of the city finance director or an account be established to Insure proper
administration of the memorial funds.
Trustees were given copies of the letter written by Mrs. Sheffler to
the City Council members describing the permanent loan by Mrs. Rost of
Miles Rost pen drawings. Chairman Brookhart expressed the need for a
recommendation in a general plan study for handling of such collections
given to the library.
A letter from the City Manager, September 6, 1972, to County Adminis-
trative Officer was discussed in regard to reimbursement from county
library tax funds to cover service to the Carrillo-LaCosta area by Carlsbat
Library during fiscal year 1972-73, and financial assistance for serving
county residents when a percentage of imbalance exists.
I
Chairman Brookhart reported that 1n a meeting with the City Manager,
Mr. Arnold considered the master plan study for the library might be
coordinated with an upcoming master plan for the City and Incorporated
as an element of the general plan that the City adopts. The timing of
both plans will make it possible to proceed with the library study to
easy completion by the end of the period set for the city plan.
The schedule suggested for proceeding with the library study would be
(1). Initial meeting with City Planning Consultant, Mr. Agatep; library
consultant, Mr. Holt; Librarian, Mrs. Cole; Manager, Mr. Arnold; Trustee
Chairman, Mr. Brookhart, and any other interested persons. (2). Outline
for master plan study be presented in agenda bill for Council approval.
Father Driver moved that Charrman Brookhart represent the Board of
Trustees at the initial meeting set for September 26, 1972, at 2:00 P.M.
in the library conference room. Seconded and carried unanimously.
In the meeting with Chairman Brookhart, Mr. Arnold had estimated that
there may be a $12,000.00 surplus in library funds from assessed taxation
Income which may cover the cost of the library study (approx. $6,000.00)
with funds left over.
In regard to use of additional surplus funds, Mrs. Cole stressed as
a necessity the opening of the second mezzanine to relieve the crowded
work area. The funds should be channeled to complete flooring, stairway,
and dumbwaiter for transfer of books. Mrs. Read moved that this im-
provement be undertaken at the earliest possible time. Seconded and
approved unanimously.
Due to the Columbus Day holiday, the next regular meeting of the
Board will be held October 2, 1972.
Meeting adjourned at 5:05 P.M.
Respectfully submitted,
Mrs. R. NSheffler
Acting Secretary