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HomeMy WebLinkAbout1976-12-13; Library Board of Trustees; MinutesC'ARLSBAriV CITY / L/I B R A R Y ' LIBRARY BOARD / 0/F ' TRUSTEES ' .'' / /Minutes - Regular Meeting - December 13, 19?6 The meeting was called to order by President W. A. Driver at 3>:OO p.m. Board members present were Caroline Schindler,, Jayce McClellan, William Lipkeman, and Grace Mamaux. Also in attendancjie were Mrs. Nell Woodard, Assistant City Kanager Bill Baldwin, Librarian Georgina Cole and Genealogical Society representatives Mr. Joe Craig and Mrs. Helen Green. The minutes of the November 1st meeting were approved, with the correction under New Business (b) to show that Jayce McClellanfs statement about cooperation with the schools was merely a question concerning same. 1. Mrs. Voodard of the Genealogical Society read a statement concerning the feelings of a portion of the membership as regards gifts to the Library. Mr. Craig also read a statement concerning the Genealogical Society. Fr. Driver assured both parties that the Library Board would take no action concerning the Society's internal affairs and would accept no gifts from the Society until these problems were resolved. 2. The Board reviewed the minutes of the joint Library Board - City Council workshop. Some discrepencies in the minutes were pointed out by Board members. Questioned were the statements concerning the scope of the Library Board's authority as applied to the internal affairs of the Library. Mr. Baldwin admitted that it was a clarification attempt which came off badly. He said he would ask-to have the clerk review the tapes with the goal being a more accurate view of the proceedings. Mrs. Schindler said that the discussion of tax monies reported in the minutes failed to note her remarks concerning the propriety of lumping specifically designated tax monies into the General Fund. The Board felt that her remarks should have been officially noticed unless they were by-passed intentionally. . Further, no changes in Ordinance No. 10?2 were requested and the Board did not feel that they should be responsible for suggesting these changes. Continuing the discussion of the minutes, the statement under 2b (3) that the City Librarian is responsible only to the City Manager, rules out any responsibility to the Trustees and this was felt to be wrong. The Librarian should carry out Board policy. Much discussion ensued on this point. The Board moved on to a discussion of the appropriation of the Sl50,OOO in Library Reserve funds. Where have they gone, what has been done with these funds? These unanswered questions are exceedingly troubling to the Board. Therefore Mrs. Schindler moved that the Board of Trustees wished to indicate to the City Council confusion as to the disposition of the Library Reserve Funds, as of June 30, 19?6. It desires a definite accounting in order to continue future Library planning. The motion was seconded by William Lipkeman and approved unanimously. 3. The Board discussed the results of the Poll conducted by the City Council on expanding children's library service, as reported in the press. Questions arose as to how the voters were chosen and why representatives of the press were present at the tabulations, and other interested groups excluded. k. The filling of the Library Assistant position is still pending, as it has been for well over six months. Now some 350 applicants must now be interviewed and tested due to the wording of the" job description when advertised by the personnel department. The Board felt that the Librarian should write the ads for positions, particularly when specific C'ARLSBAD CITY LIBRARY' LIBRARY BOARD OF TRUSTEES Minutes - Regular Meeting - December 13, 197&, cont'd. skills are involved, such as experienced with children. The Librarian has contacted the personnel department many times in hopes of having the position filled. 5. Mr. McClellan reported on the care of the atrium and the grounds. It still needs work done, and recommendations of plants to be placed there were invited. He assumed that the atriura will be replanted and main- tained, however the big tree may have to be removed. 6. The Ohio College Library Center has been installed and is workable. 7. The status of the Children's Library was discussed. The Board felt that even though the poll did not approve at, we should continue the process we initiated when we asked for funds to design the plans and purchase the land. This Children's Library facility was first discussed by the Board in 197^ , while discussing future needs and plans. The architects have chosen three sites from which to choose. The Joint- Council - Library study committee received a report on Figure 3, site *t. The Library Board unanimously concurred with the unanimous Joint committee selection. * Mr. McClellan recommended the establishment of a committee composed of Board members, Friends of the Library members and others interested in the Children's Library. The Board postponed action on this. *' 8. Dr. Lipkeman volunteered to work on a more concrete representation of the goals and objectives for the Board and Library as a whole. 9. The November circulation figures were presented and, once, again, are up. They go up 5,OCO to *f,000 per month and so far this year have increased by 16,^78 over last year's figures. 10. The five year Capital Improvement Program was brought up. However, the Board will study Mr. Bussey's letter and other pertinent material, such as the City's program in general, and discuss it more fully at the next meeting. 11. Mr. Baldwin asked if the grey whale replica could be displayed in the Library. It was suggested for after Christmas. Dr. Lipkeman will work with him. 12. The Librarian's report dealt with: a. A letter very complimentary to the Children's Librarian, Dan Arnsan. b. A proposed certificate to be presented to the many dedicated library volunteers, in recognition of their donation of time and energy. The Board heartily approved. Next meeting January 3, 1977 » Library Conference Hoom, 3:00 p.m. Meeting adjourned ^:^4O p.m. ^&l U^C.L, l) Grac e Kamaux Secretary CORRECTION slightly fewer than a majority of those polled approved