HomeMy WebLinkAbout1976-12-13; Library Board of Trustees; MinutesC'ARLSBAriV CITY / L/I B R A R Y '
LIBRARY BOARD / 0/F ' TRUSTEES
' .'' / /Minutes - Regular Meeting - December 13, 19?6
The meeting was called to order by President W. A. Driver at 3>:OO p.m.
Board members present were Caroline Schindler,, Jayce McClellan, William
Lipkeman, and Grace Mamaux. Also in attendancjie were Mrs. Nell Woodard,
Assistant City Kanager Bill Baldwin, Librarian Georgina Cole and
Genealogical Society representatives Mr. Joe Craig and Mrs. Helen Green.
The minutes of the November 1st meeting were approved, with the correction
under New Business (b) to show that Jayce McClellanfs statement about
cooperation with the schools was merely a question concerning same.
1. Mrs. Voodard of the Genealogical Society read a statement concerning
the feelings of a portion of the membership as regards gifts to the
Library.
Mr. Craig also read a statement concerning the Genealogical Society.
Fr. Driver assured both parties that the Library Board would take no
action concerning the Society's internal affairs and would accept no
gifts from the Society until these problems were resolved.
2. The Board reviewed the minutes of the joint Library Board - City Council
workshop. Some discrepencies in the minutes were pointed out by Board
members. Questioned were the statements concerning the scope of the
Library Board's authority as applied to the internal affairs of the
Library. Mr. Baldwin admitted that it was a clarification attempt which
came off badly. He said he would ask-to have the clerk review the tapes
with the goal being a more accurate view of the proceedings.
Mrs. Schindler said that the discussion of tax monies reported in the
minutes failed to note her remarks concerning the propriety of lumping
specifically designated tax monies into the General Fund. The Board
felt that her remarks should have been officially noticed unless they
were by-passed intentionally. .
Further, no changes in Ordinance No. 10?2 were requested and the Board
did not feel that they should be responsible for suggesting these changes.
Continuing the discussion of the minutes, the statement under 2b (3)
that the City Librarian is responsible only to the City Manager, rules
out any responsibility to the Trustees and this was felt to be wrong.
The Librarian should carry out Board policy. Much discussion ensued
on this point.
The Board moved on to a discussion of the appropriation of the
Sl50,OOO in Library Reserve funds. Where have they gone, what has been
done with these funds? These unanswered questions are exceedingly
troubling to the Board. Therefore Mrs. Schindler moved that the Board
of Trustees wished to indicate to the City Council confusion as to the
disposition of the Library Reserve Funds, as of June 30, 19?6. It
desires a definite accounting in order to continue future Library
planning. The motion was seconded by William Lipkeman and approved
unanimously.
3. The Board discussed the results of the Poll conducted by the City Council
on expanding children's library service, as reported in the press.
Questions arose as to how the voters were chosen and why representatives
of the press were present at the tabulations, and other interested groups
excluded.
k. The filling of the Library Assistant position is still pending, as it has
been for well over six months. Now some 350 applicants must now be
interviewed and tested due to the wording of the" job description when
advertised by the personnel department. The Board felt that the
Librarian should write the ads for positions, particularly when specific
C'ARLSBAD CITY LIBRARY'
LIBRARY BOARD OF TRUSTEES
Minutes - Regular Meeting - December 13, 197&, cont'd.
skills are involved, such as experienced with children. The Librarian
has contacted the personnel department many times in hopes of having
the position filled.
5. Mr. McClellan reported on the care of the atrium and the grounds. It
still needs work done, and recommendations of plants to be placed there
were invited. He assumed that the atriura will be replanted and main-
tained, however the big tree may have to be removed.
6. The Ohio College Library Center has been installed and is workable.
7. The status of the Children's Library was discussed. The Board felt
that even though the poll did not approve at, we should continue the
process we initiated when we asked for funds to design the plans and
purchase the land. This Children's Library facility was first discussed
by the Board in 197^ , while discussing future needs and plans.
The architects have chosen three sites from which to choose. The Joint-
Council - Library study committee received a report on Figure 3, site *t.
The Library Board unanimously concurred with the unanimous Joint
committee selection.
*
Mr. McClellan recommended the establishment of a committee composed of
Board members, Friends of the Library members and others interested in
the Children's Library. The Board postponed action on this.
*'
8. Dr. Lipkeman volunteered to work on a more concrete representation of
the goals and objectives for the Board and Library as a whole.
9. The November circulation figures were presented and, once, again, are
up. They go up 5,OCO to *f,000 per month and so far this year have
increased by 16,^78 over last year's figures.
10. The five year Capital Improvement Program was brought up. However, the
Board will study Mr. Bussey's letter and other pertinent material, such
as the City's program in general, and discuss it more fully at the next
meeting.
11. Mr. Baldwin asked if the grey whale replica could be displayed in the
Library. It was suggested for after Christmas. Dr. Lipkeman will work
with him.
12. The Librarian's report dealt with:
a. A letter very complimentary to the Children's Librarian, Dan Arnsan.
b. A proposed certificate to be presented to the many dedicated library
volunteers, in recognition of their donation of time and energy.
The Board heartily approved.
Next meeting January 3, 1977 » Library Conference Hoom, 3:00 p.m.
Meeting adjourned ^:^4O p.m.
^&l U^C.L, l)
Grac e Kamaux
Secretary
CORRECTION
slightly fewer than a majority of those polled approved