HomeMy WebLinkAbout1981-02-18; Library Board of Trustees; MinutesMKMUTES
Meeting of:
Tirae of Meeting:
Date of Meeting:
Place of Meeting:
LIBRARY BOARD OF TRUSTEES
3:00 P.M.
February 18, 1981
Library Conference Room
TRUSTEES
The meeting was called to order at 3:05 P.M. by
President Falkenstein. In attendance were the follow-
ing Trustees:
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Trustee Falkenstein
Trustee Brownley
Trustee Dearie
Trustee Cipriano arrived at 3:30 P.M.
Also in attendance were:
Council Member Mary Casler
Sharon Schram, Friends of the Library
Georgina Cole, Library Director
The new Trustee, David Dearie was welcomed by
President Falkenstein.
APPROVAL OF MINUTES:
The minutes of the Regular Meeting, held January 21,
1981, were approved as presented.
LIBRARY DIRECTOR'S REPORT:
Director Cole referenced the editorial appearing in
the Carlsbad Journal this date, by Oliver Carlson
re Isaac Don Levine, the author-journalist who v/as
a part-time Carlsbad resident.
Cole also referenced another article by Oscar C.
Orman, commending the Library for its service to the
community.
Mrs. Cole informed the trustees that a consultant
had been selected for the EIR for the Macario Canyon
Park, and that a meeting had been scheduled with
said consultant on Monday, March 2, 1981, at 6:30 P.M.
She also indicated that she would like the trustees
to be in attendance at same.
Cole distributed to the trustees copies of the funds
presently on deposit in the Library Special Fund
Account (CLSA funds) as well as a request for expen-
diture for board approval.
Following discussion, the Board approved the Directors
recommendation regarding expenditure of funds presently
in the Special Fund Account as follows:
Half for purchase of books
Half for purchase of additional
periodicals on microform
$16,803.00
16,800.00
total $33,603.00
Mrs. Cole distributed to the trustess copies of the
Memo, dated February 11, 1981, from the City Manager
to all Department Heads regarding Goals and Objectives.
She emphasized the Budget Retreat would be held on
February 26, 1981.
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LIBRARY BOARD OF TRUSTEES
February 18, 1981
TRUSTEES
Cole reported to the trustees regarding the Out- Reach
Program, which supplies books to those who are handi-
capped or incapacitated, and distributed a letter
from one such per son, Fonda L. Roberts, who had been
served by the program, and had subsequently sent a
letter of gratitude and a donation.
President Falkenstein inquired as to the flexibility
of the scheduling of the Bookmobile, and indicated
that the trustees might be able to recommend areas
to be serviced by same.
Mrs. Cole responded that such suggestions from the
trustees are welcomed.
COMMITTEE REPORTS:
a. Building and Grounds - There was no report, how-
ever, the board made an interim appointment of David
Dearie to subject committee.
b. Budget - There was no report, however, Mrs. Cole
again, mentioned 'the Budget Retreat to be held on
February 26, 1981.
Trustee Cipriano arrived at this time. " •
c. Personnel - Trustee Brownley distributed a list
of Library personnel to the board members. She re-
ported that there are presently 22 full-time positions
budgeted for the Library, 20 of which are filled,
and 4 part-time positions, all of which are filled.
She noted that the two openings are the positions of
Head of Childrens1 Services and guard. She indicated
that in addition to these personnel, the Library has
people on call for emergencies, and are paid on an
hourly basis.
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d. Youth - Trustee Cipriano reported that some
marine biologists from Lockheed were scheduled to
visit the Library on this date to address the children
and bring microscopic equipment as well for them to
view.
He also noted that the Fifth Annual Authors ' Luncheon
is scheduled for March 7, 1981, at Vacation Village.
OLD BUSINESS:
a. Policy Statement - The trustees briefly reviewed
Policies No. 5 & 6 at this time. It was the consensus
of the board that these be considered as part of the
total Policy Manual at a future board meeting. No
action was taken on the matter.
b. Planning for New Central Library - Review of
Chapter 3 of Holt Master Plan.
Trustee Brownley indicated that she had requested this
matter placed on the agenda for this meeting in that
she felt that it was extremely important that for
the purpose of "Goals & Objectives", the Library Board
calendarize the following 5 steps contained on pages
43 and 44 of the Master Plan No. II. for the Carlsbad
City Library, dated August 1978, by Raymond M. Holt:
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LIBRARY BOARD OF TRUSTEES
February 18, 1981
TRUSTEES
1. Site Selection
2. Program Preparation
3. Architectural Design
4. • Financing
5. Construction
Mrs. Brownley continued by stressing that she felt
that the other departments had created more realistic
"Goals & Objectives" by calendarizing same, and she
wished that the Library Board would follow suit, even if
it is still uncertain when the money will be available
for the constuction of the new Library.
Director Cole indicated that there appears to be
$25,000.00 still in the Library account which had been
budgeted for the Childrens1 Library. She then sug-
gested that this money be used to begin Step #2, the
program preparation, the relationship of services
and interior functions of the new Library, which will
provide the architect with the information necessary
to design the building. Mrs. Cole also indicated
that if plans were not started shortly, the City would
not be eligible for funding which may be available in
the future through the Library Construction Act.
Council Liaison Mary Casler inquired as to whether or
not the money was encumbered, and suggested that the
board delay action regarding the $25,000.00, until
its existence had been verified.
The board concurred with Mrs. Casler 's suggestion
with regard to action on the matter of beginning
the program preparation.
Trustee Cipriano left at this time.
Trustee Brownley suggested that the board set a target
date for Step #1, the Site Selection, as no later
than June, 1981.
Following discussion, Trustee Brownley rescinded her previous
motion, with the consent of the second, to set a target
date for Step #1, as September, 1981.
Trustee Brownley suggested that the board set a target
date for Step #2, Program Preparation, of January, 1982
Trustee Brownley suggested that the board set a target
date for Step #3, Architectural Design, to begin by
June, 1982.
Trustee Brownley suggested that the Objective for
Step #4, Financing, be an ongoing effort to explore
methods of financing.
Trustee Brownley suggested that the board set a target
date for Step #5, Construction, to begin, as June, 1983
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MINUTES
LIBRARY BOARD OF TRUSTEES
February 18, 1981
TRUSTEES
NEW BUSINESS;
a. Role Clarification - City Workshops on Boards
and Commissions.
Trustee Brownley reported on the City Workshop for
members of all Boards, Commissions, and Committees
which was held on December 6, 1981 , at the Harding
Street Community Center, briefly summarizing the event!
of the day.
Trustee Falkenstein commented on the workshop and
indicated that two general ideas had been discussed
and agreed upon at the meeting:
1. That the members of the Boards, Commissions
and Committees have the good of the City at
heart.
2. That the Boards, Commissions, and Committees
are the advocates of the Departments with which
they are affiliated. .
Both Trustees Brownley and Falkenstein concurred that
the workshop had been a very beneficial experience
for those in attendance.
FRIENDS OF THE LIBRARY:
Sharon Schramm reported on the membership drive. She indicated
that 100 responses had been received in the span of less than
one week, and that only 20 were renewals, and that there were
6 new Life Members.
She referenced the program to be held this evening,
February 18, 1981, at 7:30 P.M., in the Library
Conference Room, featxir ing Jack White, of Channel 10,
T.V., on "The Changing Face of Broadcasting" .
Schramm reported that the art auction would be held
on March 20, 1981, and that the location of same was
as yet undetermined.
Schranm also reported that the Book Fair would be
held on May 15, 1981, and would have a western theme.
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GENEALOGICAL SOCIETY:
In the absence of Bee McWilliams, the Genealogical
Society Representative, a brief report was given by
Director Cole . She indicated that the plant sale
would be held on March 28, 1981, on the Library lawn,
across from the fire station.
ADJOURNMENT :
The meeting was adjourned at 4:55 P.M.
Respectfully submitted,
REN R. fiTEVENS,
puty City Clerk
Next meeting date will be joint-meeting with
Parks & Recreation Commission, March 2, 1981.
Next regular meeting is March 18, 1981.
Carlsbad City Library
Statistics
January, 1981
Circulation Statistics
Materials checked out through computer 32,983
Films and video tapes 1,132
Audio Visual Equipment 130
34,245
Reference Questions Answered "
Adult Section '• 3,129
Children's Section 720
Total reference questions answered ' 3,849
Materials Added to the Collection 841
Attendance at Programs
Adult programs (2) 210
Children's programs (22) 1,355