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Home My WebLink About1982-07-21; Library Board of Trustees; MinutesMINUTES MEETING OF: DATE OF MEETING: TIME OF MEETING: PLACE OF MEETING: LIBRARY BOARD OF TRUSTEES July 21, 1982 3:00 P.M. Library Conference Room TRUSTEES CALL TO ORDER The meeting was called to order by President Schramm at 3:00 P.M. ROLL CALL Present - Schramm, Trigas, Falkenstein, and Brunn. Grosse arrived at 3:10 P.M. Absent - None. Also present were: Clifford Lange, Library Director Mary Casler, Mayor Girard Anear, Council Member Caroline Schindler, Serra Advisory Board Bee McWilliams, Genealogical Society APPROVAL OF MINUTES Minutes of the Regular Meeting, held June 16, 1982, were approved as submitted. COMMITTEE REPORTS Youth Trustee Falkenstein distributed copies of the Children's Department newsletter for the months of July and August, and reported on the scheduled activities for same. OLD BUSINESS CLSI Upgrade Director Lange reported that Council approved the upgrade of the CLSI system. He indicated that he has been notified by the Oceanside Library that some of the pieces have arrived, and they are scheduling the installation for Labor Day weekend, as same will necessitate the system being shut down. Mr. Lange continued that the City will also receive an Apple Computer as a backup system, and additional software as part of the package. Appointment to Serra Advisory Board Director Lange reported that Council reappointed Caroline Schindler as the representative to the Serra Advisory Board, and he congratulated her on behalf of the Staff and the Board. Children's Room Addition Director Lange referenced the memo dated July 16, 1982, regarding the suggested reorganization plans, and indicated that Staff is recommending one change in the architect's original plans; that being the removal of a portion of a wall to allow visual supervision. Schramm Trigas Falkenstein Brunn MINUTES July 21, 1982 Page 2 TRUSTEES Board discussion related to the proposed layout and reorganization of the library. Mr. Lange added that the architect will make the changes at no cost to the City. TRUSTEE GROSSE ARRIVED AT 3:10 P.M. Role of the Library Trustee President Schramm indicated that the handbook will be updated, and she suggested Board consideration of an orientation packet for new Trustees. She further requested that the Board consider setting up By-Laws to assist the Board in understanding their role. NEW BUSINESS Heating System Repairs Director Lange referenced his memo of July 15, 1982 on the matter, and briefly outlined the two alternatives provided by the service company. _ Council Member Anear suggested that Staff contact Marty Orenyak, Director of Building and Housing, and have him review the situation. Board discussion related to the small difference in cost between retubing the existing boiler, versus installation of a new gas fired water boiler. The Board directed Staff to obtain additional information on the matter as soon as possible, and report their findings to the City Council. Library Clerk/Clerk Typist Director Lange reported that there is a vacant position on the bookmobile for a clerk typist, and indicated that interviews will be held on Friday, July 23, 1982. He added that the classification has been changed from Library Clerk to Clerk Typist at the request of the Personnel Director due to their similarities. President's Additional Business President Schramm reported that a letter was sent to the . Staff for their work during the period without a Library Director. Mrs. Schramm also read a thank you note from Mr. and Mrs. Clifford Lange, in appreciation of the luncheon held in their honor. LIBRARY DIRECTOR'S REPORT Director Lange reported on complaints received from several parents regarding the game "Dungeons and Dragons," which is part of the Children's Summer Reading Program. He indicated that although time for a game has been scheduled, no games have been played because of lack of participants. Schramm Trigas Falkenstein Brunn Grosse MINUTES 21> 1982 TRUSTEES Director Lange reported that the Annual Jazz Concert will be held on August 15, 1982 at 2:00 P.M., on the lawn. Director Lange indicated he has been asked to serve as the Chairman for the AV Committee of the Serra System, and he reported on the first meeting he attended, held July 15, 1982. Director Lange briefly outlined the suggested plans for reorganization of the main floor and first mezzanine, and discussion reflected same. Director Lange expressed concern regarding the need for security when the Library Conference Room is used after 9:00 P.M., and indicated that he would return to the Board at the August meeting with a recommendation regarding security of the building. Director Lange referenced the annual statistics for fiscal year 1981-82, and discussion reflected same. Board discussion then related to the loss of reference materials. Director Lange indicated he is studying the matter, and will report back to the Board when he has determined the extent of the problem. FRIENDS OF THE LIBRARY In the absence of President Boone, Mrs. Schramm indicated that there will be no meeting this month. GENEALOGICAL SOCIETY Bee McWilliams reported that the Genealogical Society will hold their 5th Annual Yard and Plant Sale on Friday and Saturday, August 27 and 28, 1982 at 8:00 P.M., at 2936-44 Roosevelt Street, which is a vacant lot. SERRA ADVISORY BOARD Caroline Schindler reported that the Serra Board will not hold a meeting this month. ADJOURNMENT By proper motion, the meeting was adjourned at 3:52 P.M. Respectfully Submitted, Ann R. Alleman Minutes Clerk CARLSBAD CITY LIBRARY Annual Statistics FY 1981-82 Circulation Statistics Materials checked out through computer Film and Video tapes Audio Visual equipment Total circulation Current Year 426,159 21,806 1,369 449,334 Previous Year 374,843 12,85** 1,224 388,921 Increase (Decrease) 51,316 8,952 145 60,1*13 Reference Questions Answered Adult Section 44,205 Children's Section 11,149 Bookmobile .- * 1 ,908 Total reference questions answered 57,262 34,539 8,865 NA 9,666 2,284 * 1.908~ Materials Added to Collection Books Audio Visual materials 7,613 1,341 7,214 1,066 399 275 Attendance at Programs Adult programs ( 36) Children's programs (324) »* Bookmobile programs (44) 3,438 17,525 1,782 * Bookmobile reference questions for 10 months only, not maintained entire year. •* Bookmobile program information for 10 months only, not available entire year. CARLSBAD CITY LIBRARY STATISTICS June 1982 Circulation Statistics Materials checked out through computer Film and Video tapes Audio Visual equipment Total circulation Current Year 41,148 2,011 167 43,326 Previous Year 34,335 1,250 124 35,709 Increase (Decrease) 6,813 761 43 T&V7 Reference Questions Answered Adult Section Children's Section Bookmobile Total reference questions answered 3,284 851 3~38T 2,908 836 182 1792?" 376 15 65 356" Materials Added to Collection Books Audio Visual materials 624 137 •1,136 118 ( 512) 19- Attendance at Programs Adult programs Children's programs (2k Bookmobile programs (5) 308 1,480 157