HomeMy WebLinkAbout1982-10-20; Library Board of Trustees; MinutesMINUTES
MINUTES OF:
DATE OF MEETING:
TIME OF MEETING:
PLACE OF MEETING:
LIBRARY BOARD OF TRUSTEES
October 20, 1982
3:00 P.M.
Library Conference Room
TRUSTEES
CALL TO ORDER:
The meeting was called to order by President Schramm at 3:00
P.M.
ROLL CALL:
Present - Trustees Schramm, Falkenstein, Brunn.
Absent - Trustees Grosse and Trigas. Trustee
Grosse arrived at 3:25 P.M.; Trustee Trigas arrived
at 3:45 P.M.
Also present were:
Clifford Lange, Library Director
Caroline Schindler, Serra Advisory Board
Bee McWilliams, Genealogical Society
Frank Mannen, Assistant City Manager/Administration
(arrived at 3:15 p.m.)
APPROVAL OF MINUTES
Minutes of the Regular Meeting held September 15, 1982, were
approved as presented.
Committee Reports
Personnel
It was mentioned by the Director that John Quartarone, the
Children's Librarian, has passed probation, and is now a
permanent employee of the City of Carlsbad. It was also
noted that he has been doing an excellent job.
Youth
Trustee Falkenstein referenced "October Events" planned for
the children. He indicated that the the Songfest with Sam
Hinton, held October 18, 1982, had been very successful. He
referenced the six week "Library Course" which had its final
session on October 14, 1982, and indicated that had been
very successful as well.
Trustee Falkenstein previewed some of the events yet to come
for the month of October. He indicated that there was a
Muppett Movie scheduled for October 22, 1982, a Chess and
Checker Tournament scheduled for October 25, 1982 and a
Halloween party scheduled for October 29, 1982.
OLD BUSINESS
Children's Room Addition
Director Lange reported on the status of the matter. He
reported that a preconstruction meeting had been scheduled
for Friday morning, at 8:30 A.M., and that specifications
for furniture had been worked out also. He reported that
the McGee Carriage is to be moved to the McGee Barn.
MINUTES
Page 2
October 20, 1982 TRUSTEES
Heating System Repair
Director Lange reported that the library boiler has been
retubed and was fired up on Tuesday morning, and is now
producing heat.
Neighborhood Library
Director Lange indicated that he wished to defer this
matter to later in the meeting.
NEW BUSINESS
Insurance Coverage on Library Materials
Director Lange reported regarding the insurance on the
contents of the Library building. He indicated that there
has been insurance on the contents of the building, but
that the new insurance coverage represents an upgrade in
the value of some of the items. He said that he felt
the coverage adequate, and indicated that it had been
computed with the assumption that approximately 1/3 of the
collection is out of the building at any one time. He
added that unit values are based on average costs of items.
California Library Association Conference
Director Lange briefly reported on the upcoming California
Library Association Conference in Los Angeles.
Caroline Schindler stated that she would be attending, and
recommended that trustees attend the CALTAC workshop, on
Saturday, October 22, 1982, at the Riverside Public
Library.
DIRECTOR'S REPORT
Sundowner
Director Lange briefly referenced his report and the items
contained therein.
Director Lange reported on the plans being made to host the
Chamber of Commerce Sundowner on April 20, 1983, from 5 to 7
P.M.. He said that this would be during National Library
Week and would be a good opportunity to promote the library
to the business community.
Neighborhood Library
Director Lange reported on the current status of the
neighborhood library for the La Costa area. He indicated
that a store-front location in the Von's Shopping Center at
El Camino Real and La Costa Avenue had been looked at, and
that an offer had been made by the owner of the center.
Director Lange stated that the Library currently has $41,000
in CLSA money which could by used for the neighbor- hood
library, and that another check of $15,000 is expected in
the near future, which could also be used for the project.
Director Lange estimated the first year cost of rental of
space for the neighborhood library as $16,000, and estimated
the total operating budget and personnel costs at $80,000
per year.
MINUTES
Page 3
October 20. 1982 TRUSTEES
Director Lange reported that in November, the Library,
with the aid of SANDAG, would be conducting a survey
of residents in the southern part of the City regarding
library use.
Director Lange indicated that he felt that the shopping
center was the first choice for the library in the southern
part of the City. He added that the owner was most
anxious to have the library come into the center because he
felt that it would bring more traffic into the area.
Mr. Lange reported that the shopping center owner had also
offered to carpet and paint the facility.
Director Lange indicated that it would be necessary in the
near future to either accept or reject the proposal, or
perhaps make a counter proposal to the owner. Mr. Lange
stated that the proposal by the owner was for six months
free rent and $1.00 per square foot rent thereafter.
Trustee Grosse commented on the proposal submitted by the
owner of the shopping center "Plaza de La Costa Real". She
stated her feelings that locating the library in the center
would be of great benefit to the other businesses located
there, and for that reason, a counter proposal should be
made. She indicated that the location is virtually
unleasable as a retail space, and is in a location which
lends itself more to office use than for retail purposes.
She added that the space has no frontage, but that it would
be a good location for a neighborhood library.
The Board discussed the possiblity of obtaining additional
space for community meeting rooms, if needed in the future,
and agreed that it would be desirable. Trustee Trigas
commented that the wall dividing the space is removable, and
if the neighborhood library needs room for expansion, the
wall could be removed. Director Lange stated that the
Library would have the first right of refusal for the
additional space. They also discussed the possiblity of a
three year lease, with a lid on future increases.
GENEALOGICAL SOCIETY
Bee McWilliams reported on the Genealogical Society yard
sale. She indicated that the project had brought in
$1100.00, and that the sale of some of the plants brought
in another $200, for a total of $1300.
SERRA ADVISORY COMMITTEE
Caroline Schindler reported that the Committee, at the last
meeting, had completed its access survey for the handicapped
in Imperial and San Diego Counties. She added that the
information had been in the State Librarian's Newsletter.
Mrs. Schindler stated that the Committee is now looking to
coordinate oral history efforts. She indicated that this
has been done for many in years in the Carlsbad Library.
She added that there are historical societies which have no
contact with other groups that are interested in the
subject. She said that they will try to put together a
"how to" and models for oral history, and a listing of
where the information is available in the two counties
MINUTES
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October 20. 19S?TRUSTEES
in private libraries, historical societies, as well as Serra
member libraries. She commented that great interest has
already been shown in the project.
Assistant City Manager Mannen indicated that Council
Liaison Lewis had requested he extend his apologies for not
being able to attend the meeting.
ADJOURNMENT
By proper motion, the meeting was adjourned at 4:20 P.M.
Respectfully Submitted,
S^&jtl^/)$&**£«-«£~>s
KAJ03N R. STE/ENS, Deputy City Clerk
CARLSBAD CITY LIBRARY
STATISTICS
September 1982
Circulation Statistics
Materials checked out through computer
Film and video tapes
Audio Visual equipment
Total circulation
Current
Year
36,407
2,299
122
38,828
Previous
Year
32,825
1,293
88
34,206
Increase
(Decrease)
3,582
1,006
34
"4762T
Reference Questions Answered
Adult Section 3
Children's Section 873
AV information 2,695
Bookmobile 326
Total reference questions answered 7»34l
3,224
975
NA
220
"474T9
223
( 102)
2,695
106
2,922
Materials added to collection
Books
AV materials
392
33
801
61
409)
28)
Attendance at Programs
Adult ( 2)
Children's (25)
Bookmobile (4)
225
1,253
161