HomeMy WebLinkAbout1983-01-19; Library Board of Trustees; MinutesMINUTES
Meeting of:
Date of Meeting:
Time of Meeting:
Place of Meeting:
LIBRARY BOARD OF TRUSTEES
January 19, 1983
3:00 p.m.
Library Conference Room
TRUSTEES
CALL TO ORDER:
The meeting was called to order by President Schramm at
3:03 p.m.
ROLL CALL:
Present - Trustees Schramm, Falkenstein, Brunn, Trigas
and Grosse.
Absent - None.
Also present were:
Clifford Lange, Library Director
Caroline Schindler, Serra Advisory Board Member
Council Liaison Claude Lewis arrived at 3:07 p.m.
APPROVAL OF MINUTES:
Minutes of the Regular Meeting held December 15, 1982, were
approved as presented.
COMMITTEE REPORTS:
Building and Grounds
Trustee Grosse reported that the new addition to the building
is progressing. Director Lange added that the project is
about a month behind schedule—due to the weather and the
problem with the footings. The contractor has been working
hard to make up time. It will be the middle of March before
it is finished.
Director Lange described the book return unit. It is a
baffle system that filters out the debris and lets it fall
into a catch bin. Also, it is fire retardant, all aluminum,
and if anyone throws a burning object in, it will go out.
There is not enough oxygen to sustain fire. Director Lange
stated that staff is putting stickers on the cassettes and
records indicating they are not to be put in the drop.
Budget
Trustee Trigas reported that the Library is still solvent.
Youth
Trustee Falkenstein reported on the children's activities
for the month of December, 1982, which was a very busy
month, including a visit from Santa Glaus. December total
program attendance was over one thousand. He called
attention to the schedule and Official Newsletter for
January/ February 1983, which was given to each Trustee.
A wide variety of programs are listed on the schedule.
Schramm
Falkenstein
Brunn
Trigas
Grosse
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MINUTES
LIBRARY BOARD OF TRUSTEES January 19, 1983 Page 2
TRUSTEES
OLD BUSINESS:
Insurance Fee
Director Lange reported he made a proposal to the Serra Audio
Visual Committee that all libraries in the system adopt an
insurance fee for films and video tapes. They accepted the
proposal and appointed a subcommittee to address the matter
and return to the Audio Visual Meeting January 20 with their
recommendation. All participating libraries will establish
an insurance fee for the use of audio visual materials of
50£ per item. Patrons would be responsible for damage up
to $20 on video tapes and the insurance would take over after
that. If it is destroyed totally, $20 is the total charge
to the patron.
The Committee recommended a percentage instead of a dollar
amount on films, since the amount of money involved is so
variable. Fifteen percent of the value of the film would
be the patron's responsbility and the insurance fee would
take care of the rest.
There will be a brochure distributed explaining the new
insurance fee. The idea is that the money accumulated in
the insurance fund will be used to replace damaged or
destroyed films and tapes. This fund should generate about
$15,000 a year.
Other cities are interested in this proposal, and it is
hoped that the insurance fee could be initiated in all the
cities at one time.
There are many regular Audio Visual users, and the user group
is expanding all the time—particularly for video tapes. The
tape use is increasing and the film use is decreasing. Some
libraries have stopped buying film and are buying only video
tapes. However, much material available on film is not on
video tape. There is a definite need to stay with both at
this time. There is less damage to the tapes, but some damage
is starting to occur. The library does not now loan video
recorders and has no plan to do so. The borrowers sign for
full responsibility.
In answer to a question from Trustee Grosse about how many
tapes or films don't come back, Director Lange answered they
haven't lost any. No one under the age of 18 is allowed to
tape a tape out.
South Carlsbad Library Fund
Director Lange referred to his memo to the Board, a copy
of which is in the packet. He recommended this Resolution
be tabled until a future date.
The Board voted to table the draft of the Resolution
approving the establishment of a South Carlsbad Library Fund
until a future date.
South Carlsbad Survey Results
The final version of the Survey Results is in the packet.
There were no surprises, but it was felt the response was
good, with 475 surveys returned. The City Council will get
a copy of this.
Schramm
Falkenstein
Brunn
Trigas
Grosse
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LIBRARY BOARD OF TRUSTEES January 19, 1983 Page 3
TRUSTEES
NEW BUSINESS:
Agenda for Council Workshop with Library Board
President Schramm read a draft of the Goals of the Library
Board cf Trustees to be presented at the Joint Workshop with
the City Council, January 25, 1983, as follows:
January 19, 1983
Library Board of Trustees Statement of Goals
At the regular meeting of the Carlsbad Library Board
of Trustees on January 19, 1983, and in accordance
with past discussion and commitment, the Board
reaffirmed unanimously the following goals:
1) Long range goal: The location and construction
of a Main or Central Library near the geographical
center of the City of Carlsbad.
2) Short range goal: Improved library service,
through an interim branch operation in the South
Carlsbad area by the end of 1983.
The Board accepted the Statement of Goals as read.
Director Lange reported on the Agenda for the Carlsbad City
Council/Library Board of Trustees Joint Workship, January 25,
1983. Chapter I of the Library Master Plan II was repro-
duced and Director Lange wrote a cover memo, which he read,
as follows:
January 17, 1983
TO: City Manager, City Council, Library Board
FROM: Library Director
SUBJECT: Carlsbad City Library, August, 1978
Master Plan No. II appeared shortly after the
passage of Proposition 13. Because of the uproar
caused by that political event, the recommendations
contained in the Master Plan were not formally
acted upon. Although more than four years have
passed since its publication, many of the concepts,
findings and recommendations of the Master Plan
remain sound. Those which appear to be most
relevant for current consideration are circled
on the attached copy of the appropriate pages from
Chapter I, SUMMARY OF FINDINGS AND RECOMMENDATIONS.
The most important recommendations are those
relating to the current library. The present
library building is already functioning at capacity,
and will need to be replaced. Given the anticipated
growth of Carlsbad, and the almost even distribution
of population North and South of Palomar Airport
Road at projected buildout, the Master Plan recommen-
dation to relocate the central library near the geo-
center of the City seems reasonable.
Schramm
Falkenstein
Brunn
Trigas
Grosse
MINUTES
LIBRARY BOARD OF TRUSTEES January 19, 1983 Page 4
TRUSTEES
Master Plan No. II is being reevaluated and updated,
where necessary, to serve as the basis for planning
future library service for Carlsbad. Expertise on
the library staff and in other City departments will
be used to carry out this project.
Director Lange stated that a city needs to have a strong
central library. If a city can afford to build branches,
then they are built. He further stated that the Library
Master Plan II will be reevaluated. President Schramm added
that it is valid and can be reevaluated, with proper time
and research.
Trustee Brunn stated that there is no conclusion as to when
that central library should be planned, and until then this
is the main library. It doesn't mean we couldn't have a
test situation in La Costa. We are not locked in.
President Schramm answered Trustee Grosse that there is no
time limit oh the goals. The purpose is not to lose sight
of the fact that we need a main library before branches.
Director Lange stated that on Library Service to South
Carlsbad, there is a copy of the Survey, the Survey Results
and Comments. On service alternatives and costs, he has
worked up sample budgets for each of the alternatives,
including leased space in a shopping center; a portable
building; a larger bookmobile and the existing bookmobile
service. All of this will be presented to the City Council.
Director Lange reported that there is $43,000 available from
California Library Services Act money, which could be used to
support start-up costs for a branch library. There is no
money available in the current library budget to support a
branch library.
There will be CLSA re -imbur semen t for the second and third
quarters of this year of approximately $35,000. The fourth
quarter is very questionable. Also, next year's CLSA budget
is a tentative situation.
Council Liaison Lewis was asked if anything had been omitted
and Mr. Lewis answered the information was adequate as far
as what they have in mind. The funding is a critical element
LIBRARY DIRECTOR'S REPORT:
Director Lange had one thing to add to the written report
and that is his attendance at a workshop at San Jose next
week. It is the League of California Cities and will be
an Employee Relations Workshop.
SERRA ADVISORY BOARD:
Caroline Schindler stated there will be a SAB meeting next
week.
She did attend the Friends of the Library Meeting Thursday
night. Plans are proceeding for a book fair.
ADJOURNMENT:
By proper motion, the meeting was adjourned at 3:40 p.m.
Respectfully submitted,
vHarriett Babbitt, Minutes Clerk
CARLSBAD CITY LIBRARY
STATISTICS
December 1982 *
Circulation Statistics
Current
Year
Materials checked out through computer * 35,616
Film and video tapes 2,991
Audio Visual equipment 117
Total circulation 38,724
Previous
Year
30,298
2,143
140
32,581
Increase
(Decrease)
5,318
848
( 23)
Reference Questions Answered
Adult Section
Children's Section
AV information
Bookmobi1e
Total reference questions answered
2,943
752
1,029
207
3793T
3,973
875
NA **
154
5,002
(1,030)
( 123)
1,029
53
( 7T)
Materials added to collection
Books
AV materials 245
161
593
86
( 348)
75
Attendance at Programs
Adult ( 2)
Children's (16)
Bookmobile (4)
190
1,100
187
- Circulation statistics include the major portion of the circulation for November 30,
due to power failure in Oceanside.
** Included in adult statistics