HomeMy WebLinkAbout1983-01-25; Library Board of Trustees; MinutesIVI1IMU I
MEETIN3 OF:
TIME OF MEETIN3:
IATE OF MEETING:
PTAfF OP
CITY COUNCIL/LIBRARY BOARD OP
TRUSTEES
6:00 P.M.
January 25, 1983
Pnrmnini t-y
COUNCIL
MEMBERS
CALL TO ORCER;
The meeting was called to order by Mayor Casler at 6:00
P.M.
ROLL CALL:
Council roll call was taken ty the City Clerk as
follows:
Present: Casler, Kulchin, Chick, and Prescott
Absent: lewis
Roll call for the library Board of Trustees was as
follows:
Present: Schranm, Trigas, Brunn, Falkenstein,
and Grosse
1. LIBRARY BOARD OF TRUSTEES STATEMENT OF GOAIS.
Trustee Schranm read the Board's long range goal and
short range goal and furnished a copy of same to the
Council.
2. REVIEW OF CURRENT LIBRARY ACTIVITY.
Following a brief introduction by the library Director,
Cliff lange, Joe Skyrriba of the library staff presented i
slide presentation depicting the variety of activities
which take place at the library throughout the year.
3. LIBRARY MASTER PLAN II.
The Library Director referred briefly to his memorandum
dated January 17, 1983, and coranented on same.
It was noted that the Master Plan calls for the central
library to be located in the gee—center of the City and
the construction of four branch libraries. In
particular, cne branch library to be built across the
street from the existing library, with the result that
the existing library building would no longer be used as
a library.
Council discussed briefly that portion of the Master
Plan, and noted their previous discussions regarding the
feasibility of such a plan. It was also noted that
previous discussions had reflected the possibility of
having two large facilities as opposed to having one
facility and several branches. Also discussed was
funding sources and the standards currently established
for library service in the City, and the need for all
such factors to be considered by the Library Board
durinq their review of the Master Plan.
4.EBRARY SERVICE TO SOUTH CARISBAa
The Library Director referenced the copy of the survey
and -the responses to same. Brief discussion related to
various responses on the questionnaire.
MINUTES
January 25. 1983
COUNCIL
MEMBERS
In response to Council query, the library Director
indicated that the Board would like guidance from
Council regarding the service alternatives and the way
to proceed.
General discussion reflected that either the portable
building or the leased space in the shopping center
wovld apppear to be viable options, but that the
fall-sized bookmobile would not.
Council Member Chick indicated preliminary discussions
were taking place with individuals regarding the
possibility of their donating land or a site where a
building could be located. Council discussion also
related to the various costs associated with maintaininc
a facility.
Trustee Trigas referenced the short range goal of the
Board and emphasized that the desire was to provide the
service by the end of 1983. She requested that Council
give consideration to including funds in the budget to
provide that service in the south part of the City.
Council Menibers Kulchin and Chick agreed to meet with
the library Director and other individuals to develop
more definitive cost information and information
regarding a possible site, and to report back to Council
with a recommendation.
Mayor easier announced that the Library Board may
adjourn, but following a recess, the Council meeting
would continue. ,
RECESS:
Mayor easier called a recess at 7:20 P.M., and Council
reconvened at 7:40 P.M., with four members present.
5. ABCHlTidCT REPORT - OPERATIONS CfcM'EK.
Mr. Wendell Mounce, architect for the City's
operations center, distributed a preliminary report on
the development program for the operations center. He
identified and briefly conmented on the different
sections of the report, and indicated that following
Council's review of the report, comnents would be
welcome. He responded to Council questions regarding
the information contained in the report, and noted
that the final report would be provided to the City on
February 15, 1983. He responded to various Council
questions regarding information used in preparing the
report and items which would be contained in the final
report.
ADJOURNMENT
By proper motion, the meeting was adjourned at 8:32 P.M
Respectfully submitted.
AIETHA L. RAUTENKRANZ
City Clerk
.AAXU^
January 25, 1983
TO: CITY MANAGER
FROM: LIBRARY DIRECTOR
QUARTERLY REPORT FOR OCTOBER-DECEMBER 1982
S1gn i fi cant Act i v i t i es
During the second quarter, work continued on internal reorganization. The
Southwest Collection was integrated with the regular collection and genealogy
periodicals were shifted to create additional space for; non-fiction books on
the mezzanine.
A major weeding project is now being carried out by reference and collection
development staff. At least six months will be required to complete this
work. The result of the project will be to remove up to 5,000 worn, obsolete,
and rarely used volumes from increasingly overcrowded bookstacks.
To determine just how critical the space problem is, staff at year end analyzed
available library shelf space. It was.^determined that the library has H,30A
linear feet of shelving, of which 13,179 feet are now used for books. The rest
are for backfiles of periodicals and newspapers. Using a standard of 10 books
per linear foot, the library has shelf space for about 132,000 volumes. The
library's holdings showed 1^2,919 volumes at the end of 1982. Of these, about
5,500 are now stored in the city's Palomar Industrial Park warehouse and
another 1,000 are kept on the bookmobile. This means there are about 136,000
volumes in the library's book collections with shelf space for about 132,000.
The library is able to get by because heavy circulation keeps at least 20% of
the col lection out of the building at any given time. In addition, the
extensive weeding project now going on is resulting* in a reduction of 200-300
volumes per month. This helps offset the space needs for new acquisitions.
Finally, it is estimated that at least 3% of the collection (^,000 books) could
be missing due to thefts over the past decade. In any case, it is clear from
this analysis that shelf space remains a major problem.
Noteworthy programs presented in the library this quarter included chamber music
by the Allegro Quartet; the annual Christmas Crafts and Cooking displays and
demonstrations, always a major community event; a concert by soprano Ellen
Lawson; and music by La Costa Camerata chamber singers. All of these programs
were sponsored by the Friends of the Library.
In addition to programs presented in the library, there were a number of
presentations outside as well. The Head of Reference gave a talk to the Colonial
Dames of Escondido on library services and genealogy resources. The Head of
2.
Extension services made a presentation to the lay ministry group of St.
Church on the 1 ibrary's outreach and shut-in programs. The Library Director
spoke to the Kiwanis Club and to the Carlsbad Woman's Club on programs and
services offered by the library. Finally, the Head of Children's Services gave
presentations on juvenile programs and activities to each classroom of every
elementary school in Carlsbad.
In the Children's Department this quarter, special activities included a chess
and checkers tournament; a library instruction course; folksinger Sam Hinton;
the Drama Club's presentation of "The Laugh Factory;" and a short story contest
for 5th through 8th graders that brought 110 entries.
The Audiovisual Department has nearly completed production of a 15 minute multi-
media program on the library. Entitled "A Place for All Reasons," the program
gives an inside view of the library's history, present services and resources,
staff, and community of users. With a sophisticated sync-sound dissolve system,
the program makes use of 280 slides. Final touches on the script and taped
narration will complete the project.
The library's three-part local history series, funded by the National Endowment
for the Humanities, was presented twice during this quarter. In October the
illustrated lecture series was presented to residents of Carlsbad-by-the-Sea
and in November the audience was Carlsbad High School students. The latter
programs were held in the new Cultural Arts Center for groups of 150 selected
students and teachers.
5,
A program of services to the functionally illiterate is now being planned by
the library. Meetings were held with representatives of the Carlsbad Literacy
Center and plans were formulated for a joint effort to reach those in need —
both English and non-English speaking. Some space will be made available for
a small collection of useful high interest materials for adult new readers.
There may also be some tutorial work and periodic meetings of Laubach classes
in the library. As a preliminary step, library and Literacy Center staff drew
up a statement of principles and a brief questionnaire. This material was
distributed to 25 social service agencies, schools, churches, and individuals
who work with or who have knowledge of the needs of,, adult new readers in this
area. Consultation with these sources 5s expected"to provide information on
how to publicize the project, how to contact those in need, and on the types
of materials that would be most useful.
An evaluation of all existing bookmobile stops led to a decision to terminate
two of the nine stops: Laguna Riviera Park and Sierra Morena. These stops
have proved unproductive and have been underused. In addition, both locations
were felt to be too close to the library to qualify for outreach services. New
stops, Fn areas farther away from the library, are now being evaluated.
During this quarter the CLSI computer system was upgraded. The new system
provides greater information storage capacity and enables Oceanside and Carlsbad
to take advantage of additional program capabilities, such as an acquisitions
module, a public access catalog, and refinements in operating functions.
Carlsbad's share of the upgrade costs were paid for with State funds.
3-
A major and continuing emphasis this quarter has been on planning for a possible
branch library in the La Costa area. With the assistance of staff from SANDAG,
a questionnaire was prepared and distributed to residents of the area as an
insert in the LA COSTAN newspaper. 475 questionnaires were returned and are
now being tabulated and analyzed by SANDAG. Preliminary results point to
strong support for branch library service in the La Costa area.
Studies were also made of storefront, portable, and large bookmobile options.
In addition, staff prepared an extensive collection development plan for a
potential branch.
Key Statistics
One new statistical category which is not figured quarterly, but which was
compiled at year end, is a tabulation of the annual circulation of most heavily
used or special subjects (see attached).
The following statistics indicate the most significant activities of the past
quarter compared with quarters from previous years. Comparing quarters is a
useful measure of seasonal activity in the library.
CIRCULATI ON OF ALL MATER IALS
2nd Q 1980 2nd Q 1981 2nd 0. 1982
79,447 10Q,,842 112,983
•»
REFERENCE/INFORMATION QUESTIONS ANSWERED
2nd Q 1980 2nd Q 1981 j- 2nd Q 1982 *
8,392 14,492 12,584
AUDIENCE FOR ALL PROGRAMS
2nd Q 1980 2nd Q 1981 2nd Q 1982
2,770 5,399 ""' 6,254
ADULT FILM BOOKINGS
2nd Q 1980 2nd Q 1981 2nd Q 1982
1,768 2,123 1,756
VIDEOTAPE BOOKINGS
2nd Q 1980 2nd Q 1981 2nd Q 1982
1,033 2,973 6,346
The Audiovisual figures point to a continuation of the trend showing a
rapid increase in videotape use and a tapering off of film use.
* Decrease reflects change in method of compiling statistics.
2nd Q 1980
650
INTERLIBRARY LOANS
2nd Q 1981
582
2nd Q 1982
840
The inter!ibrary loan figures are totals for all activity: books loaned to
Carlsbad and books borrowed from Carlsbad. Carlsbad continues to borrow more
from other libraries than it loans, at a ratio of about 2 to 1. This ratio has
remained fairly constant.
MATERIALS ADDED
2nd Q 1980
•2,67.4
2nd Q 1981
2,360
These are
2nd Q 1982
2,7H
iires for all new materials added, both print and non-print.
Library Director
CELrch
Attachment
ANNUAL CIRCULATION OF MOST USED SUBJECTS
CATEGORY
Sports, recreation, entertainment
Medicine
Cookery, home care, child care,
clothing
U.S. History
European History
Arts and Crafts
Business
American Literature
Agriculture, pets, gardening
Electronics, cars, ships, aircraft
Large Type Books
Spanish Books
Fiction
Mysteries
Pre-school picture books
Juvenile fiction
(grades K-3)
Juveni le fiction
(grades 4-6)
Juveni le fiction
(junior high)
Juvenile non-fiction
Records
Cassettes
1980
6,435
5,373
4,802
3,505
2,474
3,485
2,842
3,230
3,019
2,256
~- 6,516
707
46,708
16,139
40,670
8,503
8,220
1,924
21,299
19,542
13,974
1981
7,523
6,057
5,338
4,483
3,523
3,552
3,318
3,352
3,339
- 2,711
12,389
595
52,765
18,225
46,917
9,538
10,023
2,654
23,456
18,653
14,817
1982
6,706
6,044
5,606
4,614
4,094
3,639
3,256
3,180
3,148
2,732
12,259
740
49,513
20,060
48,193
8,535
9,327
2,775
22,745
18,644
20,041