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MINUTES
LIBRARY BOARD OF TRUSTEES
March 16, 1983
3:00 p.m.
Library Conference Room
TRUSTEES
CALL TO ORDER
The meeting was called to order by President Schramm at
3:04 p.m.
ROLL CAT.r.
Present - Trustees Schramm, Falkenstein, Brunn, and Trigas
Absent - Trustee Grosse
Also present were:
Clifford Lange, Library Director
Council Liaison Claude Lewis
Laurie Boone, President, Friends of the Carlsbad
City Library
Bee McWilliams, Genealogical Society
Representative
APPROVAL OF MINUTES
The Minutes of February 16, 1983, were corrected as
follows:
Trustee Trigas made the motion to approve the Minutes of
the January 19, 1983, meeting.
Trustee Brunn's name was substituted for Trustee
Falkenstein on page four, paragraph six.
Director Lange changed the first paragraph on page three
to read: Plans are to eventually replace the card
catalog with terminals at an approximate investment of
$70,000.
The Minutes of the Regular Meeting of February 16, 1983,
were approved as amended.
Later in the Meeting, Council Liaison Lewis asked for
changes to the Minutes in paragraph four of page three.
He stated he was not certain the Council would pick up
the tab, for asking Council to pick up the tab,
regardless of what happened is something that cannot be
predicted. As far as committing funds for two years and
then having the new Council pick up the tab after that,
you can't say that the new Council would do that. There
are other priorities they have to consider, and the new
Council may'not'agree to picking up that tab. In
paragraph six, the sentence "This Council supports this
project." was changed to read "This Council supports
the concept of this project."
The Minutes of the Regular Meeting of February 16, 1983,
were approved as amended and with the additional
changes, and were retyped.
COMMITTEE REPORTS;
a. Building and Grounds -
Director Lange gave a report on the progress of the
library addition, stating they had continued to be
plagued by problems with the sub-contractors and the
weather. He suggested Sunday, June 5, 1983, 2:00 p.m.
as a possible date for Open House.
Schramm
Falkenstein
Brunn
Trigas X
Schramm
Falkenstein
Brunn
Trigas
MINUTES
LIBRARY BOARD OF TRUSTEES March 16, 1983 Page 2
TRUSTEES
b. Budget
"The Council Meeting March 22 will involve the budget.
Wo budget documents have been received. Director Lange
suggested a special meeting may have to be called prior
to the next regularly scheduled meeting.
d. Youth
Trustee Palkenstein reported on the children's
activities, stating that they are so varied, and noted
that attendance is constantly increasing. He especially
recommended the movies Paul Bunyan, Johnny Appleseed and
20,000 Leagues Under the Sea.
OLD BUSINESS!
a. Insurance Fee for Film and Video - Discussion
^Director Lange gave an update on this item, stating that
ike hoped to have a final report on this at the next
.•fleeting.
*fo. South Carlsbad Library - Discussion
Director Lange reported on the meeting with the Leucadia
Plater District people regarding the City of Carlsbad
leasing land next to the Water District building. It
'appeared the Board is interested in leasing this land to
TGarJ^bad and the City would have a five and a half year
Jaase, consisting of a four-year lease and eighteen months
escape clause in the event of the library having to
j@slinguish the space, in order to have time to find an
site. The lease would probably be for $1.00
for the length of the lease.
JS*e*Water District Board met last Thursday and one member
SfaewKjht up the suggestion that they ought to build a
3Ja.li3.dlng and lease that to Carlsbad rather than vacant
At some point in the future, they will want to
on this site. Apparently, it would be cheaper now
and Jbhey would lease to the library. There could be
pBObieros with that, one being the time element, as that
put off any activity for at least a year. Also,
aon't need 3,000 sauare feet for their purposes, but
'library does need that much space. In answer to a
qiaestion from President Schramm as to when the answer
will be known, Director Lange answered that they are
meeting nest week and he will call to find out their
decision.
c. Children's Library Film Program Policy
Director Lange referred to the Draft policy for the
Film Programs for Children, a copy of which was
in the Trustees' packers. This was the result
of 'the -policy he spoke about at the last Meeting.
Mie TBoard approved the Library Film Programs for
33i£iaren as presented.
Schramm
Falkenstein
Brunn
Trigas
LIBRARY BOARD OF TRUSTEES March 16, 1983 Page 3
TRUSTEES
d. Audiovisual Collection Development Policy
Director Lange referred to the Draft of the
Audiovisual Collection Development Policy. He stated
the library is to provide the public with quality
material.
There was a discussion about concern if this policy
stood alone, but Director Lange stated this would not
stand alone, but would only be a part of the overall
policy.
The Board decided to accept the Audiovisual Collection
Development Policy as presented.
e. Master Plan Reevaluation
Director Lange called attention to his Memo of March 16
to the Board on this subject. He suggested going
through the report and picking out areas or sections
most appropriate for review by the Board before making
any changes or update.
Chapters I, III and VI are the first required reading
suggestion and after the Board has read these Chapters,
they will be discussed.
President Schramm suggested they all read the Chapters
and then assign one particular section to each Member.
It was agreed that all Chapters are interrelated and the
Board Members could write comments in the book itself.
The Council had asked the Library Board to make
recommendations on the Master Plan.
NEW BUSINESS:
a. Legislative Analyst's Recommendations for 1983-84
State Library Budget
Director Lange stated no cuts are proposed in the CSLA
Direct Lean Reimbursement itoney and he felt confident the
money was secure and would be in next year's budget.
Because of increased usef and to discourage frivolous use
of all * "' '"iy^ri ^s in the '"'SLA, the analyst recommended a
charge of 31.00 for inter-library loan use. Data showed,
this use increased each year, and perhaps that suggestion
has some irerit. However, the Legislature has been
adamant about library services being free and Director
Lange felt the Legislature would not go along with this
suggestion.
Trustee Falkenstein said he would abstain on this
subject for he had an interest and was opposed to this
charge of $1.00, as it would be prohibitive as far as he
was concerned. The difference between frivolous use and
other use would have to be defined.
Schramni
Falkenstein
Brunn
Trigas
X
X
X
X
X
*-' . »
MINUTES
w$\XLIBRARY BOARD OF TRUSTEES March 16, 1983 Page 4 • ^\W»v?>v3(JvTRUSTEES \t* \& \f» \ijp
Director Lange stated the other germane item was Senate
Bill 358. The Governor did not recommend funding for this
Bill. If the Bill is funded, Carlsbad would receive
approximately $43,000 at $1.20 per capita.
OTHER:
Use of Conference Room *
Director Lange stated that the matter of security for the
library has to be worked on at this tiife,! and felt the
regulations should be reviewed and any changes made before
new agreements to use the Conference Room are signed. He
will bring recommendations in writing at the next Board
Meeting.
It was suggested that an alarm be installed on the
Conference Room door and the door between the staff lounge '
and the rest of library be locked, so the Conference Room
door would be the only access to the Library. There would-
be exits at each end, and an alarm would be triggered. This
would not interupt the meetings, but would address the
security problems for meetings that go beyond 9:00 p.m.
Jbe problem of capacity of the Conference Room was
discussed, with concern expressed about the Library being
liable for not enforcing the 75-person limit. Director
.Lange stated the alternative was to use the Cultural Arts
Center when they had .raore people than the library
Conference Room would accommodate. However/ the Cultural
Arts Center is a theater-type auditorium and is not
suitable for all types of meetings. '
Ttece was a question about Item #7 and the possibility of
etearging fees to groups that are not library groups. It was
noted that some libraries charge fees according to the
classification of the group. Profit-waking organizations
are not allowed to meet at the library, but that could be
cfeanged. At the present , there are six ; groups that use the
.iibasary for their meetings. The possibility of free will
Offerings was discussed, and it was suggested that the
WQBding could be changed in that section. Director Lange
-Mated the policy had always been not to charge any fees for
-caoference room use. Director Lange stated he felt this
should be studied further and he would return with a
.BBcoaniended policy.
LIBRARY DIRECTOR'S REPORT - ,
Director Lange reported that in addition to the
information contained in the written report, the
California Library Services Board would hold its
meeting at the Carlsbad Library on August 18 and 19.
Director Lange reminded the Board of the Chamber of Commerce
SiSEifewner Meeting April 20, whidi its in the middle of
National Library Week and the day of ihe Board Meeting. The
Sundowners meet from 5:00 p.m. to 7$00 p.m. and the Chamber
Of Commerce sponsors the meeting, with the hosts being
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LIBRARY BOARD OF TRUSTEES March 16, 1983 Page 5
TRUSTEES
various businesses and organizations. Its primary function
is to get people together for discussion. It is a cocktail-
type of event with door prizes. He felt this was a very
good way to get the business community involved in the
Library and would work with the Sundowner Committee to
work out the details. Friends of the Library had been
asked to provide the refreshments.
Director Lange stated he had met with Bernard Fipp of the
Roll Companyr developer of the Carlsbad Research
Park, to discuss library service to the businesses in the
park.
Director Lange called attention to two publications that had
been distributed to the Board prior to the Meeting; one
was the Carlsbad Business Journal, which is the new Chamber
of Commerce publication. He noted that Char Kennedy's
Review appeared on the front page. The other publication
was Openers, and the Library had entered a subscription for
this publication. This is an American Library Association
handout to library users. The Library will get one thousand
copies per quarter and the Board will be given copies as
they are published.
FRIENDS OF THE LIBRARY
Mrs. Laurie Boone, President of Friends of the Library/
gave a report on their activities. The 40 names taken from
the surveys had been mailed invitations to join the
Friends.
Friends will have a booth at the Street Faire May 1 and
will be hoping to sell copies of Seekers of Spring and
plastic tags for suitcases.
The Book Fair has a therre of fitness—Jog Your Mind and
Run to the Book Fair.
Friends are planninq a home tour for next fall, just along
Carlsbad Boulevard, vith nine attractions on a walking
tour.
GENEALCGICAL SOCIETY
Mrs. Bee McWilliaros, Genealogical Society Representative,
gave her last report as their Representative. The new
Representative will be Dale Smathers.
Mrs. Mcwilliams gave a report on the activities of the
Society, stating in the period from April 1, 1981, to
February 28, 1983, they spent $4,089.56 for books and
subscribed to a number of periodicals, in the amount of
$162.50, and that did not include several hundred books
donated by their members.
Mrs. McWillliams read the slate of new officers for the
Society and commented about the entire North County being
represented by the new officers.
LIBRARY BOARD OF TRUSTEES March 16, 1983 Page 6 TRUSTEES
South Carlsbad Library
Council Liaison Lewis reported on the new library in South
Carlsbad and the report given at Council last night,
stating that Council was very pleased with the report and
progress in the negotiations with the Leucadia Water
District,
Other ....
President Schramm reported on meetings she had attended for
the Library Board.
ADJOURNMENT:
By proper motion, the Meeting was adjourned at 4:20 p.m. ,
Respectfully submitted,
Harriett Babbitt, Minutes Clerk
1
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CARLSBAD t ITY L I BI'.ARY
SI AT ISTTCS
February 1983
Circulation Statistics
Materials checked out through computer
Pi 1m and video tapes
Audio Visual equipment
Tot al circulation
Reference Questions Answered
Adul t Sect i on
Chi 1 or en ' s Sect i on
AV information
Dooknobi le
Total reference questions answered
Materials added to collection
Books ~ Added
Wi thdrawn
Net Books added
AV materials 6 Video tapes
Added
Wi thdrawn
Net AV materials added
Attendance at Programs
Adult ( 2)
Children (17)
Bookmobi le ( *0
Cur rent
Year •
3*4 ,029
2,517
78
36,624
A, 154
987
959
274
6,374
418
( 737)
( 3T9)
130
( 5)
125
135
1,171
203
Previ ous
Year
32,149
1,704
142
33,995
3,708
886
NA*
185
^,779
484
( 70)
TTRT
165
( 3)
W
Increase
(Decrease)
1 ,880
813
( 64)27629"
446
101
959
89
1,595
( 66)
( 667)
( 733)
( 35)
( 2)
( 37)
Included in adult statistics