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HomeMy WebLinkAbout1983-04-20; Library Board of Trustees; MinutesMINUTES Meeting of: Date of Meeting: Time of Meeting: Place of Meeting: LIBRARY BOARD OF TRUSTEES April 20, 1983 1:00 p.m. Library Conference Room TRUSTEES CALL TO ORDER The meeting was called to order by President Schramm at 1:00 p.m. ROLL CAI.L Present - Trustees Schramm, Falkenstein, Brunn, and Trigas Trustee Grosse arrived at 1:13 p.m. Also present were: Clifford Lange, Library Director Caroline Schindler, Serra Advisory Board Member Dale Smathers, Genealogical Society Representat ive Lois DeGroot, Executive Assistant Bobbie Hoder, Administrative Assistant APPROVAL OF MINUTES The Minutes of the Meeting held March 16, 1983, were approved as presented. Trustee Brunn requested a copy of the February 16, 1983, Minutes as retyped. It was announced that Lois DeGroot would be attending the Meeting for Council Liaison Lewis. COMMITTEE REPORTS; b. Budget This item was removed from Committee Reports and moved to New Business for discussion at this Meeting. d. Youth Trustee Falkenstein reported on the children's activities, and the Children's Department, together with the Friends of the Library, held a writing contest on "Why I want to Meet Beverly Cleary". There were two winners, who were taken to lunch in San Diego and given an autographed book of their choice. During the past month, more than 1,300 children participated in the youth activities. There is a new drama club and rehearsals for "Super Fudge" will be starting soon. Over 250 pre-schoolers and parents attended the Easter Egg Hunt, and a good time was had by all! OLD BUSINESS; a. Master Plan Re-evaluation-Planning Process President Schramm asked for general recommendations from the Trustees on the Chapters they were asked to read. Trustee Brunn commented he was re-impressed that by 1990 50 percent of the population distribution will be north of Palomar Airport Road and 50 percent south. That is less than seven years away, and it is not too soon to put into motion a basic plan for a central library or equivalent, with the business community to be considered also. Schramm Falkenstein Brunn Trigas X MINUTES .LIBRARY BOARD OF TRUSTEES April 20, 1983 Page 2 TRUSTEES Trustee Trigas stated the basic concept of one central library or two equal libraries in two separate sections of the City should be determined. She thought it should be determined what the City wants and what would be more efficient, affordable, etc. President Schramm stated she felt there was a need to evaluate what needs to be done. She said the statements made in Chapter 1 still hold true. Trustee Trigas added except the concept of a central library with small branches, and that needs to be re- evaluated. President Schramm stated that if the Board agreed, new objectives and goals could be established using this report as a guideline, rather than re-writing the plan. The Board discussed the possibility of professional evaluation and agreed that outside help was needed in order to give the Trustees input as to costs and feasibility of the different proposals. Director Lange said he had chosen Chapters 1,3 and 6 , as he thought they were the meat of the document. He agreed that he had not thought about re-writing the document, but using it as a guideline to develop a new set of goals and objectives. He said he knows more about the community now and the problems to be addressed. The geographic center of the City would be the industrial park and in many ways that location is not compatible with the type of service in a main library. The alternative of two libraries has the disadvantage of not being cost effective. Another possibility is to add to this library and retain this as the main library and build another major branch in La Costa. There is nothing wrong with the present library building, and it could accommodate a major addition. In addition to the La Costa library, he felt a major business service should be available in the industrial park on a fee-recovery basis. Trustee Falkenstein felt that plan had the advantage of flexibility. Trustee Trigas stated that if a library were built in La Costa, that would not be a tiny branch, but" a significant building, and Director Lange agreed it would ;. be commensurate with the need, with the administrative offices left here. He stated the actual physical structure didn't need to equal the main library, but with the rapid dissemination of information that is possible, another major facility could be served. Trustee Falkenstein felt the building should be built in module form, so it could be expanded ad infinitum. Trustee Brunn thought it was too early for judgment. The future Boards will make further adaptations of suggestions made by this Board. He thought a portable building in La Costa would give a feel for the need, and felt most needs could be served out of branches from one central library. .... -—- — ^ - j ; ----- MINUTES LIBRARY BOARD OF TRUSTEES April 20, 1983 Page 3 TRUSTEES Trustee Brunn added he didn't think the Board should try to plan for long-range, but conscentrate on the next five years. President Schramm said the general consensus was a main library overseeing other library services. Director Lange stated the most serious problem was how to survive in the present building for the next five years. The portable building will take off some of the strain. He stated that the SANDAG Report predicts 57,000 to 58,000 population for Carlsbad in 1990, which would mean approximately 22,000 more people in this area. He felt there must be something erected by that time—either a major building elsewhere or a major addition to the present library building. President Schramm suggested that it could possibly be both of these possibilities. Director Lange said the major issue is what the Board will do, add on and build a branch, or build a new main library. He added the Board does need more information and need Mr. Beckman and Mr. Hagaman to speak to the Board on the City's General Plan. Trustee Grosse stated she felt the proximity to 1-5 should be a consideration. Trustee Trigas said there would be a problem with Proposition H, and one thing to be avoided would be the north section and the south section haggling over the library location. The Board voted to request the Director to invite to the next Board Meeting, the necessary officials from the City to enlighten the Board on such things as population and general planning. NEW BUSINESS; Budget Board Member Trigas said Director Lange would present copies of the draft budget. ,-•-"" Director Lange explained the draft budget in detail and the Board discussed the budget. The magazine subscription item was discussed by the Board, with the suggestion being made to investigate the possibility of multi-year subscriptions. However, the problem has always been to have the initial investment to get such a program started. Director Lange added the library does handle the subscriptions through a jobber. Director Lanqe and President Schramm both thanked Bobbie Hoder for her excellent work on the budget. Schramm Falkenstein Brunn Trigas Grosse X MINUTES LIBRARY BOARD OP TRUSTEES April 20, 1983 Page 4 TRUSTEES The Board voted to approve the budget to be submitted to the City Manager. OTHER: President Schramm distributed copies of a brochure from the League of Women Voters on. Library Services in San Diego County to Trustees Falkenstein, Gross and Brunn. Trustee Trigas announced the League was not recommending a state library study as they had intended, due to limited resources, people, etc., and recommended an education study. They felt they might overlap on interviewing on both studies. The state library study will be done next year. LIBRARY DIRECTOR'S REPORT: Director Lange announced he had no written report, but did have some items to discuss. Director Lange reported three libraries opted to use the insurance fee program; Carlsbad, Oceanside and Escondido. The 50 cent fee was agreed upon and the dollar amount of responsibility was discussed and changed to the first 20 percent of the value of the film or tape. The Board voted to institute the insurance fee on video tapes and films of 50 cents for all costs over and above the initial 20 percent, for which the user would be liable. Director Lange showed a flyer for the TAVA Corporation, picturing a micro-computer. This company will install this equipment at no cost to the library and maintain it and share 5% of the gross receipts with the library. This would allow the library to get into the micro- computer business without cost. The company will leave the equipment in the library for at least six months, and Director Lange thought consideration should be given to purchasing the equipment if it is heavily used. The cost of ' the equipment is $3,995.00, plus a $100.00 per month maintenance contract. ,..-•" Director Lange stated he had received a letter from the State Librarian stating there were Federal funds available for library construction — $3 to $6 million dollars, or more. .The letter asked if any construction was planned. If so, what was the amount, involved, and Director Lange replied to the letter telling them there was construction planned for one half to one million dollars. He felt the library should get its name in the ring. Director Lanqe reported the Council had approved 35 new directional signs for the City at last night's meeting, including library signs. Schramm Falkenstein Brunn Trigas Grosse Schramm Falkenstein Brunn Trigas Grosse - .- •- - - "" -^ . . .. -._,.-. . „ • X X X X X X X X X X X X -- _^ _ MINUTES LIBRARY BOARD OF TRUSTEES April 20, 1983 Page 5 TRUSTEES Yesterday was Student Government Day and the Student Librarian was Laura Pluinmer. The Student Librarian presented a bill to the Student Council to establish a City Library Department in the League of California Cities, answered the questions put to her regarding this bill, and the bill passed. There will be a Commission/Board Workshop on April 30. The Workshop will be at the La Costa Hotel from 9:00 a.m. until 3:00 p.m. GENEALOGICAL SOCIETY; Mr. Dale Smathers, Genealogical Society Representative, reported on their plant sale March 26, 1983. The $200 profit has already been spent on more books. SERRA ADVISORY BOARD: Mrs. Caroline Schindler, Serra Advisory Board Member, reported on an oral history-gathering project being developed by Serra for San Deigo and Imperial Counties. Mrs. Schindler also reported on the Friends of the Library, stating the book fair is May 15. She stated that literally thousands of books have been marked, and commented on the change in books available. Now the majority of the books are paperback rather than hardback. Mrs. Schindler reported the Friends of the Library would be serving the food this afternoon at the Sundowner. ADJOURNMENT; By proper motion, the Meeting was adjourned at 3:01 p.m. Respectfully submitted. Harriett Babbitt Minutes Clerk CARLSBAD CITY I IBKARY STA11STICS March 1983 Circulation Statistics Materials checked out through computer Film and video tapes Audio Visual equipment Total circulation Reference Questions Answered Adult Section Children's Section AV i nf or mat i on Bookmobi le Total reference questions answered Materials added to collection Books ~ Added Wi thdrawn Net Books added AV materials & Video tapes Added Wi thdrawn Net AV materials added Attendance at Programs Adult ( 4) Children 05) Bookmobi le ( 4) Cur rent Yt-ar 44,001 3,774 92 47,867 4,768 735 1,408 208 7,119 637 (1,180) (~~553) 50 ( 16)• ' -"[•—3T 255 1,3^5 285 Previ ous Year 41,394 2,087 133 43,614 4,417 849 NA* 208 574^" 885 ( 167) 7T8- 163 163 Increase (Decrease) 2,607 1,687 • ( 41) 4^251 351 ( 114) 1 ,408 T^5 ( 248) ( 1 ,013) ( 1,261) ( 113) ( 16) ( 129) Included in adult statistics