HomeMy WebLinkAbout1983-05-18; Library Board of Trustees; MinutesMINUTES
Meeting of:
Date of Meeting:
Time of Meeting:
Place of Meeting:
LIBRARY BOARD OF TRUSTEES
May 18, 1983
3:00 p.m.
Library Conference Room
TRUSTEES
CALL TO ORDER
The meeting was called to order by President Schramm at
3:03 p.m.
ROLL CALL
Present - Trustees Schramm, Brunn, Grosse and Trigas.
Absent - Trustee Falkenstein
Also present were:
Clifford Lange, Library Director
Caroline Schindler, Serra Advisory Board Member
Dale Smathers, Genealogical Society
Representative
Council Liaison Lewis
Bobbie Hoder, Administrative Assistant
Mike Holzmiller, Land Use Planning Manager
Jim Hagaman, Manager of Research/Analysis
APPROVAL OF MINUTES
The Minutes of the Meeting held April 20, 1983, were
approved as presented.
COMMITTEE REPORTS:
b. Budget
Trustee Trigas announced Library Director Lange would
meet with City Manager tomorrow to review the budget.
d. Youth
Trustee Brunn gave the report for Trustee Falkenstein.
The May/June Newsletter was distributed and Trustee
Brunn reported the schools and the library are
cooperating to provide tours for the children to make
them more familiar with the library.
OLD BUSINESS:
a. Report on City of Carlsbad General Plan and Growth
Trends
Mike Holzmiller, Land Use Planning Manager, gave a
report on the land use plan for the City of Carlsbad,
stating there are basically four quadrants, divided by
El Camino Real and Palomar Airport Road. He stated that
Carlsbad is unique because of this division, and for
that reason it is difficult to predict where the growth
areas will occur.
Mr. Holzmiller used an easel map showing the zoning and
the projects already approved in the City. He outlined
the number of units approved in the four quadrants of
the City, and stressed they are approved, and not
constructed. There is a four-year life time for
projects — two years plus two one-year extensions to file
the final map. Once that map is recorded, the plan is
good forever.
Schramm
Grosse
Brunn
Trigas
X
X
X
X
X
•
MINUTES
LIBRARY BOARD OF TRUSTEES May 18f 1983 Page 2 TRUSTEES
In answer to a question, Mr. Holzmiller stated there
were two areas where construction is going on—Calavera
Hills and La Costa. He used an overlay on the map to
indicate the pending projects. The numbers are great,
but because of the market and other factors, not all
these projects will happen.
Mr. Holzmiller stated Carlsbad will continue to grow, as
it is a desirable place to live, and developers like the
City's plan. It is anticipated that there will be more
use of the higher density residential designations, as
there is a shortage of apartments and affordable
housing. This affordable housing would be in the
downtown area and La Costa. The term "affordable" is
different for Carlsbad than in other areas, and this is
something that must be recognized.
The industrial area will expand, and it is being done
with attractive, clean technical industries* It is
thought that as the industrial area expands, there will
be a request to put residential areas into that area.
Jim Hagarnan, Manager of Research/Analysis, spoke to the
Board regarding population. He spoke of their goals and
objectives, and their involvement with the school
district. Mr. Hagarnan reported his department monitors
the facilities in the City and reports to the City
Council when they drop below the standards set by the
Council. He stated there is a report made each six
months and he would provide the Board with copies of the
next report. Also he used a chart showing the City of
Carlsbad Housing/population and stated he would make
copies available.
c. South Carlsbad Library
Director Lange reported the City Council had approved
the proposed lease a week ago. There were some changes
made by the Leucadia Water District Board; one dealing
with the people living within their district having
access to the library and the other making the
indemnity clause in the lease tighter. The lease is to
go back for approval next Tuesday and after it is
approved by tx>th groups, Council will have to approve
the budget for the branch.
d. Rescheduling of dedication - Children's addition -
discussion
Director Lange announced there will be no date set for
the dedication until the building is completed.
5. NEW BUSINESS:
a. Quarterly Report
Director Lange referred to the Report attached to the
packet.
6. OTHER;
The Board of Trustees voted to institute a program,
effective with the next meeting, to invite division
heads to each meeting to give a short presentation.
This would be followed by a discussion period.
Schraram
Grosse
Brunn
Trigas
MINUTES
LIBRARY BOARD OF TRUSTEES May 18, 1983 Page 3
TRUSTEES
I
7. LIBRARY DIRECTOR'S REPORT:
Director Lange reported on the Sundowner party held
at the library following the April 20 meeting. He felt
it was a very successful party. Also, the business
book list was a hit and is now available at the Chamber
of Commerce office.
The coin-operated computer has been in the library for
two weeks and some software is available. Computer
students are using the computer to do their homework at
a cost of $2 per hour. A contract was signed for six
months, and both can cancel with 30-days notice. The
City Attorney requested some changes in the lease, and
those were made.
Director Lange announced the library and Serra would
have a booth at the Del Mar Fair and would man it
jointly, with the library covering on Carlsbad Day, June
20 and July 1.
Director Lange stated that at the workshop held
recently it was determined that the copies of the
Minutes of the Boards and Commissions should be shared,
and this will be done.
8. FRIENDS OF THE LIBRARY:
Caroline Schindler, Serra Advisory Board Member, gave a
report on the Book Fair held last Sunday. They already
have several hundred books for next year. The total
gross intake was over $10,000 and there will be several
thousand dollars in expenses. She praised the
efficiency of the Fair workers and the left-over books
were picked up by the San Diego Library, which was a
happy disposition of the books for everyone.
The Board voted to send a letter of appreciation to the
Friends of the Library for all those participating in
the Book Fair.
10. SERRA ADVISORY BOARD:
Caroline Schindler, Serra Advisory Board Member,
reported the Board is still working on the oral history
project and hope to have it finished by the end of
June.
COUNCIL REPORT:
Council Liaison Lewis reported the Council was pleased
with the South Carlsbad Library lease.
Council Member Lewis congratulated Trustees Schramm and
Trigas on their reappointments to the Library Board.
ADJOURNMENT:
By proper motion, the Meeting was adjourned at 4:43
p.m.
Respectfully submitted,
Harriett Babbitt, Minutes Clerk
i
Schramm
Grosse
Brunn
Trigas
•
X
X
X
X
X
May 6, 1983
TO: CITY MANAGER
FROM: LIBRARY DIRECTOR
QUARTERLY REPORT FOR JANUARY-MARCH 1983
Significant Activities
Weeding the adult, juvenile, and audiovisual collections continued this
quarter. Since last August, when the project began, about 4,000 worn and
obsolete adult and juvenile books have been discarded. Nearly 60% of the
adult collections have now been weeded.
Along with the weeding, collection development and reference staff have been
selecting and tagging books that could be transferred to a future branch in
La Costa. So far, about 2,500 books have been tagged. Once the branch is
approved, Technical Services staff will pull these materials and process them.
The final series of local history programs, funded by the National Endowment
for the Humanities, was presented at the Harding Street Recreation Hall in
January. This last presentation was designed specifically for senior citizens,
and the Carlsbad Senior Citizens' Association helped coordinate the programs
by providing publicity in their newsletter. Total attendance at all fifteen
lectures presented at five different locations this past year was nearly 1,000.
The library has established a liaison with the Carlsbad Historical Society to
discuss a mutual interest in the future development of local history resources.
The coordination of acquisitions, organization and processing of materials,
storage, and public access are all being discussed. The Historical Society's
space in the Magee House may be used for public displays and exhibits.
Volunteers from the Society have already been recruited to help organize and
process the library's local history archives and photographs.
A slide-tape program on library services and resources was completed by the
Audiovisual Department. Department staff also produced photographs on down-
town redevelopment activities and took pictures for the Building Department,
Personnel, Parks and Recreation, and the City Manager's Office, including
portraits of all new department heads arid board and commission members.
Another project now underway in the AV Department is a videotape orientation
program designed to instruct new student help on their duties, in the library.
The script was written by Jean Henshaw, formerly of the LA COSTAN, who has
volunteered to produce other scripts as needed. In addition to instructional
programs for staff, oral history interviews are also being planned.
2.
The Library Director and reference staff met with Carlsbad Chamber of Commerce
officials to coordinate future programs. The Chamber has indicated that it
would be willing to cooperate on a survey of some 3,000 businesses in Carlsbad,
a survey designed to determine information needs. In addition, reference staff
began writing a column, "Business Bookshelf," for the Chamber's CARLSBAD
BUSINESS JOURNAL. The column reviews the best new reference and circulating
books of potential interest to the business community.
Special activities in the Children's Department included an Easter egg hunt
and program for 250 children; a marine animal art contest; a display and
program on antique toys; and a Suzuki Strings program and demonstration on
violin making. There were 55 group tours and class visits during the quarter
for a total of 929 children.
The Collections Coordinator and the Children's Department Head screened some
3,000 books received from the annual Carlsbad School District book drive.
Nearly 1,000 of these books, mostly juveniles, were held for consideration as
collection additions, as prizes, or for possible branch use.
Noteworthy programs presented in the library this quarter included lectures on
goal setting and time management, IRA investments, and building home additions.
There was also a piano concert by Marion Barnum and performances by the Camino
Real Theatre Arts Group and the Andromeda Trio. In addition, the winning films
from the Eighth Annual Carlsbad Amateur Film Festival were screened for the
publi c.
There were also significant staff activities outside the library. The Director
was appointed Chairman of the California Library Association's Library Services
Planning and Development Committee. He also spoke at a Serra System collection
development workshop at the Escondido Public Library and gave several other
talks to local community groups. The Director has also been working closely
with city staff, council members, and officials of the Leucadia Water District
to plan for a portable branch facility in La Costa.
The Head of Technical Services spoke at a meeting of the Greater San Luis Rey
Area Planning Commission on ways in which Oceanside and Carlsbad libraries have
been cooperating with a shared circulation control computer system. She also
participated in a teleconference between library systems led by the State Library
Director. The purpose was to discuss ways to implement a statewide data base and
other resource sharing methods.
A talk to the Jewish Couples Club of North County, presented by the Head of
Reference, covered the library's reference collections and genealogical resources.
Key Statistics
The following statistics have been selected to demonstrate activity levels in
various library operations during the reporting period.
CIRCULATION OF ALL MATERIALS
3rd Q 1980 , 3rd Q 1981 3rd 01982
101,892 114,653 127,618
REFERENCE/INFORMATION QUESTIONS ANSWERED
3rd Q 1980 3rd Q 1981 3rd Q 1982
11,655 15,719 19,824
AUDIENCE FOR ALL PROGRAMS
3rd Q 1980 3rd Q 1981 3rd Q 1982
5,492 4,954 4,807
Clifford E. Lange
Library Director
CEL:ch
ADULT FILM BOOKINGS
3rd Q 1980 3rd 0. 1981 3rd Q 1982
1,837 2,127 1,769
VIDEOTAPE BOOKINGS
3rd Q 1980 3rd Q 1981 3rd Q 1982
2,015 3,806 7,520
Circulation Statistics
CARLSBAD CITY LIBRARY
STATISTICS
April 1983
Current
Year
Materials checked out through computer
Film and video tapes
Audio Visual equipment
Total circulation
Reference Questions Answered
Adult Section
Children's Section
AV Information
Bookmobile
Total reference questions answered
Materials added to collection
Books - Added
Withdrawn
Net Books added
AV Materials & Video tapes
Added
Withdrawn
Net AV materials added
40,378
3,704
107
44,189
4,724
821
1,239
292
7,076
421
428)
253
4o)
213
Previous
Year
37,819
2,423
136
40,378
3,622
927
NA*
194
4,743
825
( 35)
790
95
( 27)
68
Increase
(Decrease)
2,559
1,281
( 29)
3,811
1,102
( 106)
1,239
98
2,333
( 4o4)
( 814)
1,218
158
( 13)
145
Attendance at Programs
Adult
Children
Bookmobile
( 4)
(16)
( 4)
390
1,035
200
'Included in adult statistics