HomeMy WebLinkAbout1983-06-15; Library Board of Trustees; MinutesMINUTES
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LIBRARY BOARD OF TRUSTEES
June 15,1983
3:00 p.m.
Library Conference Room TRUSTEES
CALL TO ORDER
The meeting was called to order by President Schramm at
3:00 p.m.
ROLL CALL
Present - Trustees Schramm, Brunn, Falkenstein and
Trigas.
Absent - Trustee Grosse.
Also Present were:
Clifford Lange, Library Director
Dale Smathers, Genealogical Society
Representative
Council Liaison Lewis
Calista Sullivan, Head, Technical Services
Geoff Armour, Collections Coordinator
APPROVAL OF MINUTES
The Minutes of the Meeting held May 18, 1983, were
approved as amended to show Caroline Schindler as a
Board Member of Friends of the Library.
COMMITTEE REPORTS:
a. Building and Grounds
Director Lange reported the new addition to the library
should be finished within another week and a half. He
said the formal dedication would probably be the end of
July.
The other item Director Lange reported on was the branch
in South Carlsbad. The Council will give final approval
to the budget next Tuesday and everything will be
finalized. Mr. Lange stated he had the applications and
requirements for the Federal money, but there are some
stipulations that may exclude Carlsbad. One stipulation
is that the library must have title to the site on which
the building will rest, and would have the use of that
land for 50 years, or the useful life of the facility.
He stated he didn't know whether or not the State library
would or could make exceptions, but is looking into that.
Another factor is the unemployment rate, and he is trying
to find out what it is in Carlsbad, North County, or all
San Diego County, if there are any figures available on
this. In explanation, Director Lange stated California
would get five and a half million dollars for public
libraries. Portable buildings do qualify for this, but
the site is a problem, along with the unemployment rate.
In answer to a question from Trustee Bunn, Director Lange
stated the library could possibly receive $50,000.
However, it would have the disadvantage of delaying any
action until September.
b. Budget ,
f
Trustee Trigas announced the budget cuts for the library
budget.
Schramm
Falkenstein
Brunn
Trigas X
MINUTES
LIBRARY BOARD OF TRUSTEES June 15, 1983 Page 2
c. Personnel
Trustee Brunn called attention to the letter Director
Lange brought in, complimenting the library staff.
d. Youth
Trustee Falkenstein distributed copies of the June
Newsletter to the Members of the Board and reported the
month of May was a full month, meeting a local author,
bookmark contest started, Ronald McDonald clown performed
and the drama club's adaptation of "Super Fudge". He
He reported there was going to be a summer reading club,
and there is a flyer available in the Children's Section
with an application attached.
4. OLD BUSINESS;
A letter went out to Laurie Boone, President of Friends
of the Library, from the Board of Trustees thanking the
Friends for their work this year and highlighting the
Book Fair. Also, thank you letters were written to Mike
HolznuLller and Jim Hagamah for their reports at the last
meeting.
a. Library Conference Room Use
Director Lange referred to his memorandum, recommending
no changes in the present policy. He added that it is
possible the Conference Room will have to be taken over
for use by the library for other purposes as space
problems worsen in the future.
b. Library Master Plan - Discussion
Director Lange stated the mission statement and list of
goals and objectives had been reviewed by the department
heads and he is getting the feedback. He will bring a
report to the July meeting, along with a re-worked copy
of the mission statement and list of goals and
objectives.
Director Lange said he had talked with Jim Hagaman about
the CIP and was reminded that the Council changed the
CIP year and it is now a fiscal year, requiring no
documentation until November of this year. The Board felt
this would allow more time to prepare a proposal, but
that workshops would probably be necessary to complete
the necessary work.
c. Children's Addition - Discussion
Director Lange felt this had been covered and had nothing
to add.
d. Audiovisual Insurance Fee
Director Lange referred to the documents in the packet and
the program is ready to be implemented July 1. He stated
the A-V staff is handing out a printed sheet and staff
is explaining the insurance to the users, and this^answers
most questions or objections to the insurance] fee. [ ; ;r
MINUTES
LIBRARY BOARD OF TRUSTEES June 15, 1983 Page 3 MEMBERS
5. NEW BUSINESS;
a. Division Heads Report
1) Geoff Armour, Collections Coordinator
Geoff Armour gave a report on his responsibilities and
activities and how the library staff is getting ready
for the branch library.
Mr. Armour gave the Trustees a copy of the Suggested
Reorganization Plan for the library and explained how
this would be accomplished.
2) Calista Sullivan, Head, Technical Services
Calista Sullivan reported on her responsibility for
processing, ordering and cataloging books. She
explained how automation has affected her department,
commenting on the many advantages and some of the
disadvantages.
b. South Carlsbad Library
Director Lange stated he felt this had been covered.
c. Kiwanis Club Gift - Discussion
Director Lange reported on a gift of $300 from the
Kiwanis Club, which is to be applied toward draperies
for the Children's Area. He stated a total of $1,500
was needed for the draperies.
d. Funding of SB 358
Director Lange referred to the copy of the Clarion in
the packet explaining what happened on this bill.
e. Election of Officers
Sharon Schramm was re-elected President of the Board of
Trustees by unanimous vote.
7. LIBRARY DIRECTOR'S REPORT:
Director Lange referred to his written report, and in
addition reported the Batiquitos Lagoon Foundation had
offered a collection of documents and materials relating
to the lagoon and the library accepted them. The
library has a collection on the Buena Vista Lagoon,
and will add this collection to that.
Director Lange stated he had completed his first year
with the library and wanted to express his appreciation
for the fine support of the staff and the Board. He
said he.looked forward to many years of service.
Trustee Brunn stated the Board is delighted to have
Director Lange as the Director of the library, and is
looking forward to healthy growth.
MINUTES
LIBRARY BOARD OF TRUSTEES June 15, 1983 Page 4 TDIIOTCCO1 KUo 1 tco
COUNCIL REPORT:
Council Liaison Lewis reported on the budget and how
the contingency fund was affected.
Councilman Lewis stated that if the Library Board
wanted to place a request for the CIP, they should make
the request to the City Council for that. He felt the
Board should consider the branch library is just a
temporary situation, and they might want to consider
the entire package.
ADJOURNMENT:
By proper motion, the meeting was adjourned at 4:42
p.m.
Respectfully submit tted,
Harriett Babbitt,
Minutes Clerk
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CARLSBAD CITY LIBRARY
STATISTICS
May 1983
Ci rculat ion Slat i st ics
Katerials checked out through computer
Film and video tapes
Audio Visual equipment
Total circulation
Cur rent
38,569
3,415
107
Reference Questions Answered
Adult Section
Chi Idren1 s Sect! on
AV information
Bookmobi le
Total reference questions answered
Materials added to collection
Books - Added
Wi thdrawn
Net Books added
AV materials £ Video tapes
Added
Wi thdrawn
Net AV materials added
Attendance at Programs
Adult ( A)
Children (23)
Bookmobi le (5)
4,031
953
1 ,26^'363—j y _£^6TT
1*82
( 287)
195
( 42)
2
174
1 ,800
295
3,233
825
NA*
182
UTIW ,
8i*8
( 34)
94
—^
798
128
1 26k
'l8l
2,371
( 366)
( 253)
( 619)
( 50 )
( 92 )
" Included in adult statistics.