HomeMy WebLinkAbout1983-08-17; Library Board of Trustees; MinutesMeeting of:
Date of Meeting:
Time of Meeting:
Place of Meeting:
LIBRARY BOARD OF TRUSTEES
August. 17, 1983
3:00 p..n.
Library Conference Room TRUSTEES
CALL TO ORDER
The meeting was called to order by President Schramm at
3:03 p.m.
ROLL CALL
Present - Trustees Schrarnm, Brunn, Falkenstein and
Trigas.
Absent - Trustee Grosse.
Also Present were:
Clifford Lange, Library Director
Dale Sroathers, Genealogical Society
Representat ive
Elaine Lyttleton, President, Friends of the
Library
Caroline Schindler, Serra Advisory Board
Representat ive
APPROVAL- 0? MINUTES
The Minutes of the Meeting held July 20, 1983, were
approved as presented.
COMMITTEE REPORTS;
a. Building and Grounds
Trustee Falkenstein reported the Children's Library is
finished except for resolving the carpeting problem. A
tentative Grand Opening is set for September 18.
c. Personnel
Trustee Brunn gave a report on various personnel
changes.
d. Youth
Trustee Trigas distributed copies of the August calendar
of events for the children and commented on some of the
special events.
b. Budget
Director Cliff Lange reported that copies of the budget
are in the black notebooks. He commented on the
statistics for June and July, which showed a decrease in
circulation. This will be monitored.
4. OLD BUSINESS;
a. Mission stateirent - discussion
Director Lange asked for additional comments or
suggestions, as it is a working document and will
change.
Schramm
Falkenstein
Brunn
Trigas
LIBRARY BOARD OF TRUSTEES August 17, 1983 Page 2 TRUSTEES
There was a discussion about the Spanish materials and
the promotion done for Spanish-speaking patrons.
Trustee Trigas commented that in the La Costa Branch,
she felt thought should be given to coordinating with
all the schools involved in the area.
Director Lange added the children's newsletter goes to
all school districts and they are aware of the programs
and may want to do something special through the new
Branch.
President Schramm stated the Board Members should continue
to work on this statement and keep making suggestions and
additions.
The Board of Trustees acknowledged receipt of the Mission
Statement and will use it as a working paper.
b. Federal Funds for Branch Library - discussion
Director Lange distributed copies of a letter received
from the California State Library, which explained
Carlsbad was ineligible for Federal Funds on the project
since it does not own the site.
c. Branch Library - discussion
Director Lange reported he was working with Engineering to
go to the City Council at the September 6 meeting for
permission to go out for bids for the Branch Library.
There is a gift catalog being developed in conjunction
with the Friends of the Library.
Director Lange stated the gift catalog will describe
the new library and methods of contributing.
d. Collection Reorganization - discussion
Director Lange distributed a map to the Board Members
showing the layout of the library children's addition and
explained how the different areas will be integrated.
There was a discussion about teenagers and the necessity
of having a special area for the young adults.
President Schramm stated that the library needs to develop
a program to serve the young adults.
e. Overdue Books
Director Lange reported that it appears that a
significantly larger number of books are being lost
due to non-return rather than through theft. He stated
the library is losing 500 to 1,000 books a year this
way.
The procedure for follow-up on overdue books is going to
be reviewed and updated. Mr. Lange commented he felt a
letter from the City Attorney's Office should be sent to
borrowers who fail to return materials.
MINUTES
LIBRARY BOARD OF TRUSTEES'August 17, 1983 Page 3 TRUSTEES
In conclusion, Director Lanae stated the sequence of
notices now in effect will be re-evaluated and perhaps
changed to tighten the follow-up process.
NEW BUSINESS:
a. California Library Services Board (CLSB) Meeting -
discussion
Director Lange announced the CLSB Meeting will be here at
the Library tomorrow, August 18, 1983, and Friday, August
19, 1983. There will be a reception tonorrow at 5:30 p.m.
for the CLSB Board Members. The Friends of the Library
are in charge of refreshments. There will be over one
hundred people in attendance, and it was felt this was an
excellent exposure for the Carlsbad Library.
7. LIBRARY DIRECTOR'S REPORT:
In addition to the Director's Report in the packet,
Director Lange added that the Library will be getting two
new Xerox machines. After evaluating the machines
available, it was decided to replace with Xerox. The
4000 will be replaced with another 4000 on a lease-
purchase basis. The 3100 will be replaced with a 1035
with an enlargement and reduction capability.
Trustee Trigas questioned the newspaper editorial regarding
the merging of Libraries. Director Lange stated he had met
with the Editor and explained the reasons why this was not
feasible. The editor suggested that he write an article
for the newspaper. Director Lange stated he felt at this
point it might be wiser to drop the entire matter. The
Board agreed.
FRIENDS OF THE LIBRARY;
Elaine Lyttleton, President, distributed copies of the new
Board Roster of Friends of the Library, and reported a
donation of $200 had been received from the Evening Rotary
Club toward the purchase of draperies for the Children's
Addition.
GENEALOGICAL SOCIETY:
Dale Smathers, Genealogical Society Representative,
reported on the annual yard and plant sale and announced
there will be a plant sale on September 24 in front of
the Library. He reported on the membership of the
Society, stating they expect to have over 400 members.
RECESS;
President Schramm declared a recess at 4:25 p.m. and the
Board reconvened at 4:35 p.m. for a Workshop with four
Board Members present and Trustee Grosse absent.
.1
LIBRARY BOARD OF TRUSTEES August 17, 1983 Page 4 TRUSTEES
WORKSHOP:
a. Current Library Site and b. Potential Library Sites
These items were discussed by the Board coincidentally,
with the discussion starting with a handout map,
showing the existing Library and parking lot and
property east of the parking lot owned by the City.
Also shown was the property off of Laguna Drive and the
approximate 100 feet at the end of the new edition.
All of these areas would allow expansion of the present
Library. The Board Members reauested a map of this
area drawn to scale, showina the available land as well
as the new addition. Also, it was requested to be
shown how many parkina spaces could be added in the
additional property to the east.
Trustee Brunn stated it was necessary to keep in mind
the four quadrants of the City, with the northwest
quadrant being 31 percent at buildout, the northeast
quadrant being 19 percent, southwest quadrant 17
percent and southeast quadrant being 33 percent. He
stated there is no reason to give up the headquarters
in the foreseeable future where the Library is located
now. The southeast quadrant will grow and expansion in
that area will precede any other area.
Trustee Brunn continued, stating the industrial area
will include the financial, research, industrial and
high-technology centers of the community. He felt
there will be a need to serve that area. However, the
time limit of five years should be put on the new
branch before the next move is made as far as another
branch.
Trustee Brunn felt there would be alternatives if the
City is looked at in sections rather than as a whole.
President Schramm stated the need to decide the
direction to go with the branch and the main building.
Trustee Brunn stated the Library has an excellent
building for another 50 years and could operate out of
this building expanded as needed.
Trustee Falkenstein commented there would be more
chance of getting money for the existing Library
building and expansion of the building. He felt the
first stage will be in the acceptance of the branch in
the southeast quadrant and the determination of the
demand. No further planning should be done until the
Board has the facts on that branch.
Trustee Falkenstein suggested there should be a library
and resource center for servicing the industrial
complex. It was agreed that center could be expanded
to service the demand for reading material, too.
The Board determined that legal services should be added
to the list, with perhaps a law library being set up.
The industrial library and resource center could
contain popular reading selections, and through the
computer could supply whatever is available in the main
library.
MINUTES
LIBRARY BOARD OF TRUSTEES August 17, 1983 Page 5 TRUSTEES
Trustee Brunn stated for the foreseeable future the
Board anticipates operating as headquarters out of the
existing facility? and, two, as needs would develop, the
Board would not exclude the potential of expanding this
building.
He further stated the Board is desirous of exploring the
possibility of a library and resource center for the
financial, research, industrial, hiqh-technology and
legal area in the industrial park area—Palomar Airport
Road or El Camino Real. At stage three, the Board would
need to review the needs of the La Costa branch.
ADJOURNMENT:
By proper notion, the meeting was adjourned at 5:12 p.m.
Respectfully submitted,
Harriett Babbitt,
Minutes Clerk
CARLSBAD CITY LIBRARY
STATISTICS
July 1983
Circulation Statistics
Materials checked out through computer
Film and video tapes
Audio Visual equipment
Total circulation
Current
Year
39,529
3,38,
42,983
"Previous
Year
42,291*
2,733
119
Increase
(Decrease)
( 2,765 )
648
( 46 )
( 2,163 )
Reference Questions Answered
Adult Section
ChiIdren's Sect ion
AV information
Bookmobile
Total reference questions answered
Main Library
Materials added to collection
Books added
wi thdrawn
Net books
AV materials added
wi thdrawn
Net AV materials
Branch Library
Attendance at Programs
Adult ( 4)
Ch i1dren
Bookmobile
(22)
( 4)
3,334
747
1,122
391 .
5T59T
403
( 1,157)
( 754)
-326
( 60)
266
770
156
1,643
203
2,966
889
NA *
318
M73
547
( 32)
515
85
( 16)
6T
NA
368
( 142 )
1,122
73
1,421
( 144 )
( 1,125 )
( 1,269 )
241
( 44 )
197
770
- Included in adult statistics