HomeMy WebLinkAbout1983-09-21; Library Board of Trustees; MinutesMINUTES
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LIBRARY BOARD OF TRUSTEES
September 21, 1983
3:00 p.m.
Library Conference Room TRUSTEES
CALL TO ORDER
The meeting was called to order by President Schramm at
3:00 p.m.
ROLL CALL
Present - Trustees Schramm, Brunn, Palkenstein,
Trigas and Grosse.
Absent - None.
Also Present were:
Clifford Lange, Library Director
Caroline Schindler, Serra Advisory Board
Representative
Lois DeGroot, Executive Assistant
Bobbie Hoder, Administrative Assistant
James Hagaman, Research/Analysis Manager
APPROVAL OF MINUTES
The Minutes were amended as follows:
Page 4, paragraph 3, change last sentence to read, "The
first five years will be a testing and sounding period."
Page 4, paragraph 9, delete remainder of sentence
following the word "list".
Page 5, paragraph 2, delete last sentence.
The Minutes of the Meeting held August 17, 1983, were
approved as amended.
NEW BUSINESS;
b. Public Facilities Management System - James Hagaman
Research/Analysis Manager James Hagaman gave a
presentation on the capital improvement program.
COMMITTEE REPORTS;
a. Building and Grounds
Trustee Falkenstein reported the Children's Library
addition is now open and was dedicated on Sunday, Sept.
18, 1983.
c. Personnel
Trustee Brunn reported on the position opening in the
Library of Library Assistant I, and stated 259
applications had been received. He also reported on
personnel changes at the Library.
d. Youth
Trustee Trigas distributed copies of the Calendar for
the Children's Department and called attention to
several special events.
Schramm
Falkenstein
Brunn
Trigas
Grosse X
MINUTES
LIBRARY BOARD OF TRUSTEES September 21, 1983 Page 2
TRUSTEES
QIC BUSINESS;
a. Branch Library - Agenda Bill authorizing request for
bids.
Director Lanqe called attention to the Agenda Bill, copy
of which was included in the packet. He stated this was
approved September 6, 1983, by the City Council, and the
financing is being sought. If no financing is available
at 10%, the City would make a loan at that rate.
Director Lange stated it might be possible to pay back
the loan sooner than the five to seven years
anticipated.
The Board approved the notion that the use of CLSA funds
for the branch is a knowledgeable sacrifice on the part
of the library. While the Board reaffirms its
committment of CLSA funds for the branch during the
fiscal year 83-83 and fiscal year 84-85, the Board feels
that the City should assume the financial obligation for
the operation of the branch library at the end of the
Boards committment.
b. Current status of CLSA Funds
Director Lange referred to the report included in the
packet and stated there should be interest included in
the amount of $12,238.00, making the estimated total
funds available 1983-84 $183,396.71.
Director Lange stated it was hoped to pay the building
off in a two-year period. The amounts given do not
include any gift money or Friends of the Library money.
c. Gift Catalog - discussion
Director Lange reported a copy of the gift catalog will
be ready in two or three weeks, and he stated he
thought it will be an excellent catalog.
NEW BUSINESS:
a. State Library Literacy Grants
Director Lange referred to the letter contained in the
packet and reported a project proposal will be
formulated to send to the State Library. He stated the
goal is to reach the people who need this service.
The function of the Library, according to Director
Lange, is to be the vehicle to get the funding and
source of material and support in terms of library use.
Caroline Schindler spoke in support of this work,
stating this is a community service project and not a
library project, and its purpose is to facilitate or
draw togther and help services already existing. She
further stated this is a grant type of thing.
President Schramm suggested this might be added to the
Mission Statement.
Trustee Falkenstein stated this literacy project had two
parts; one, to attack illiteracy and two, to reach those
who speak other languages, and he stated the latter one
is more important in Carlsbad,
Schramm
Falkenstein
Brunn
Trigas
Grosse
MINUTES
LIBRARY BOARD OF TRUSTEES September 21, 1983 Page 3
TRUSTEES
b. Public Facilities Management System - James Hagaman
President Schramm asked Trustee Trigas to write a letter
of appreciation to Mr. Hagaman.
LIBRARY DIRECTOR'S REPORT;
Director Lange added to his report that a call had been
received from a representative of the Plaza de la Costa
Shopping Center, quoting lower rates for the library branch
to move into that center.
Director Lange reported there is a new law, AB 1293, which
spells out that the library can take people to court if
they are caught stealing books. He stated signs will be
posted warning that people are subject to prosecution.
Also there is a right to detain, if there is a suspicion
of stealing. He concluded that signs will be posted and
he will pursue this with the City Attorney.
Director Lange stated he would be in San Francisco next
week for a meeting of the Library Services Planning &
Development Committee and the State Librarian's Steering
Committee - Planning and Standards.
Director Lange reported the Library "Wish List" for 1983-
84 was submitted to the Friends of the Library last week
and they approved all items with a dollar amount given.
He stated the items with a question mark will be presented
at the next meeting with price information.
The Council has appointed members to the Cable TV
Foundation Board, and that Board will be making grants to
groups wishing to produce programs. The funding comes from
the two cable companies in Carlsbad, who give one percent
of their basic services earnings toward this Foundation.
He added the Library would like to produce some programs
and would contact the Fire and Police Chiefs for program
content.
FRIENDS OF THE LIBRARY;
Caroline Schindler reported that she wanted to remind
everyone that the Friends of the Library is strictly a
group to support the library in all phases. The funds
raised by them are for the benefit of the library. Also,
she reported the Friends serve as host and hostess for
library functions and provide refreshments. Their other
function is volunteerism and she stated there are many
people whose names are unknown, but they are dedicated
workers.
Mrs. Schindler reported that October 1, 1983, is the date
of the Historical Tour and she added she had brochures for
distribution.
Mrs. Schindler called the attention of the Board to the
fact that in California libraries, there is an increasing
problem of dealing with the disturbed client or patron.
The California Library Association has developed a
workshop seminar to deal with this problem.
MINUTES
LIBRARY BOARD OF TRUSTEES September 21, 1983 Page 4
Mrs. Lois DeGroot reported she was attending this Board
Meeting for Council Liaison Lewis, and would report back
to him. She announced that Women's Opportunity Week would
be October 17 through October 22.
New plot plans were distributed showing the parking lots
and present library building. Director Lange stated it
would be possible to add 10^000 to 20,000 square feet to
the present library bulding and the additional parking
lot to the east would be sufficient to take care of the
parking requirements.
President Schramm asked the Board Members to think
about expansion of the present library building and to
work toward getting this into the CIP.
ADJOURNMENT;
By proper notion, the meeting was adjourned at 4:49
p.m.
Respectfully submitted,
Harriett Babbitt,
Minutes Clerk