Loading...
HomeMy WebLinkAbout1983-10-19; Library Board of Trustees; MinutesMINUTES Meeting of: Date of Meeting: Time of Meeting: Place of Meeting: LIBRARY BOARD OF TRUSTEES October 19, 1983 3:00 p.m. Library Conference Room TRUSTEES CALL TO ORDER The meeting was called to order by President Schramm at 3:00 p.m. ROLL CALL Present - Trustees Schramm, Brunn, Falkenstein, Trigas and Grosse. Absent - None. Also Present were: Clifford Lange, Library Director Caroline Schindler, Serra Advisory Board Representative Al Glassner, League of Women Voters Representative Elaine Lyttleton, Friends of the Library President Bobbie Hoder, Administrative Assistant Council Member Lewis APPROVAL OF MINUTES The Minutes of the September 21, 1983, meeting were approved as presented. COMMITTEE REPORTS a. Building and Grounds Trustee Falkenstein reported the most important part of his report would be on the new branch, and that will be discussed later in the meeting. c. Personnel Trustee Brunn reported on the newspaper article regarding the Library Assistant position. He stated the top twelve applicants will be interviewed the end of this week. d. Youth Trustee Trigas distributed copies of the Calendar for the Children's Department and called attention to special events. 4. OLD BUSINESS a. State Library Literacy Grant Cliff Lange called attention to the copy of the proposal. The connunity must be benefited, and this can be best accomplished by coordinated efforts between Carlsbad, Oceanside and Vista. Schramm Trigas Grosse Brunn Falkenstein MINUTES LIBRARY BOARD OF TRUSTEES October 19, 1983 Page 2 TRUSTEES OLD BUSINESS a. Branch Library - Discussion Cliff Lange, Director, distributed copies of the Bid Summary and a report showing square foot cost comparisons for the portable building versus renting space. Mr. Lange stated the bids were opened last Friday and are being evaluated by Engineering. Hie awarding of the contract would be on the November 1 agenda of the City Council. Mr. Lange also stated he had been re-approached by the new owners of the Vans Shopping Center. He explained the report given to the Trustees. The Board discussedthe feasibility of renting space rather than purchasing the portable building, and felt that if a comparable cost could be arrived at, it would be advantageous to rent rather than purchase a portable building. Trustee Trigas stated the re-sale of the portable could be difficult and if it were the same investment, she felt the shopping center location would be better. The Board asked Director Lange to contact the owners of the shopping center with figures the Library could accept and negotiate with them for rented space. Trustee Grosse suggested perhaps an offer of an annual rent payment would be an inducement to the shopping center owners. Also, she felt it would be an advantage to the owner to have the library as part of the center. The possibility of a tax write-off for the owner was discussed by the Board, and Caroline Schindler stated the. money oust be paid out to the owner and then returned. The Board Members discussed asking for a five- year lease from the shopping center at a rate more favorable than the cost of a portable building. Trustee Brunn suggested there is a need for a meeting room, and perhaps this could be offered by the owner where he has empty space in the center. This would increase traffic in the center and create more foot traffic for any shops there. The Board voted to have the City negotiate with the developer for a five-year lease with or without a two- year option beyond that, using comparable figures with the proposed modular building for the branch library. Director Lange stated he would continue with the plans for the modular unless a better offer is received from the owner of the shopping center. Friends of the Library President Lyttleton asked to give her report at this time, as she needed to leave the meeting. Schramn Trigas Grosse Brunn Falkenstein MINUTES LIBRARY BOARD OP TRUSTEES October 19, 1983 Page 3 TRUSTEES 8. FRIENDS OF THE LIBRARY President Elaine Lyttleton reported on the Home Tour held by the Friends of the Library and stated it was very successful. The next event will be Sunday, November 6, 1983, and will be the Fall Faire. The Christinas Program will be December 7 at the Cultural Arts Center. b. Public Safety and Service Center Slide Presentation Council Member Lewis introduced the video presentation for the Public Safety and Service Center. Following the presentation, the Board Members stated they felt it could be shortened and seme of the topics oould be detailed nore to explain fully about the taxpayers' money not being used. 7. LIBRARY DIRECTOR'S REPORT Director Cliff Lange added to the written report with the following: Last Thursday the City held a Management Recognition dinner and Bobbie Hoder won the Management Inititive Award and a check for $500. Director Lange stated the collection re-organization is progressing and they are pleased with the result of the changes made. Director Lange reported the micro-computer needs more software, and he has written to the company to encourage them to increase the services to the library. If this isn't done, he stated they may cancel the contract. The Director of Computer Services at H. W. Wilson has been in contact with Director Lange regarding Carlsbad being a test site for on-line access to Readers' Guide. Everything they publish will be accessible by computer terminal. Director Lange stated the Friends of the Library are interested in paying for installing windows on the Technical Services mezzanine, and a drawing was distributed to the Board Members indicating where these windows would be installed. In answer to a question from Trustee Brunn, Director Lange explained about Channel 30 and the hope that the library will be able to produce programs in the future to be aired on that channel. Director Lange showed a nock-up of the gift catalog showing pictures of the items available for donations. 9. GENEALOGICAL SOCIETY Dale Smathers reported on the plant sale held by the Genealogical Society, with a profit of over $200. He announced that due to increased costs, membership dues had been increased to $10 for an individual member and $5 for each additional family member. MINUTES LIBRARY BOARD OF TRUSTEES October 19, 1983 Page 4 TRUSTEES 10. SERRA ADVISORY BOARD Caroline Schindler reported on Serra's gift catalog and copies were distributed to the Board Members. 11. LIBRARY BOARD WORKSHOP President Schramm reminded the Board Members that the Board of Trustees must work on the CIP. The City would need a proposal by December, and President Schramm stated she would like to have an over-all view of what the Board considers the proper direction for library services to take to meet the predicted population growth. Mrs. Schramm stated there are three areas; the expansion of the present library building; a permanent structure in the La Costa area (which may or may not be in the park site); and a resource center library based in the industrial area of the City. She added that an over-all plan should be proposed by the Board, supported by figures and other pertinent data. President Schramm stated that agenda items b and c would be discussed at a later time. ADJOORtMENT By proper motion, the meeting was adjourned at 4:58 p.m. Respectfully submitted, Harriett Babbitt, Minutes Clerk CARLSBAD CITY LIBRARY STATISTICS September 1983 Circulation Statistics Materials checked out through computer Film and video tapes Audio Visual equipment Total circulation Current Year 33,782 4,006 48 37,836 Previous Year 36,407 2,299 122 38,828 Increase (Decrease) Reference Questions Answered Adult Section ChiIdren's Sect ion AV information Bookmobile Total reference questions answered 3,640 722 1,417 326 S~~f05 3.H7 873 2,695 326 77I4T 193 ( 151 ) ( 1,278 ) —( T236" ) Main Library Materials added to collection Books added withdrawn Net books AV materials added wi thdrawn Net AV materials Branch Library Books added Attendance at Programs Adult ( 5) Children (15) Bookmobile (4) 1,050 308 1,440 190 785 393) 392 119 _9)110 NA 490 ) 699 ) 70 ) 6 ) 76 ) 1,050