HomeMy WebLinkAbout1983-11-16; Library Board of Trustees; MinutesMINUTES
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LIBRARY BOARD OP TRUSTEES
November 16, 1983
3:00 p.m.
Library Conference Room
CALL TO ORDER
The meeting was called to order by President Schramm at
3:00 p.m.
ROLL CALL
Present - Trustees Schramm, Brunn, Palkenstein
and Trigas.
Trustee Grosse arrived at 3:15 p.m.
Absent - None.
Also Present were:
Clifford Lange, Library Director
Caroline Schindler, Serra Advisory Board
Representative
Al Glassner, League of Women Voters
Representative
Elaine Lyttleton, Friends of the Library
President
Council Member Lewis
APPROVAL OF MINUTES
The Minutes of the October 1,9, 1983, meeting were
approved as presented.
The Minutes of the Special Meeting November 1, 1983,
were approved as presented.
COMMITTEE REPORTS
a. Building and Grounds
Trustee Palkenstein reported this would be taken up
under Old Business.
c. Personnel
Trustee Brunn reported on the filling of the Library
Assistant position and distributed a copy of the
background history for Linda Roth.
d. Youth
Trustee Trigas reported on the October events and
distributed copies of the Calendar for November and
December.
OLD BUSINESS
a. Branch Library - Discussion
Director Cliff Lange reported the furniture for the new
branch was ordered yesterday. He stated the Branch
should be open by the end of February.
Schramn
Trigas
Brunn
Falkenstein
Schramm
Trigas
Brunn
Falkenstein
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LIBRARY BOARD OP TRUSTEES November 16, 1983 Page 2
TRUSTEES
Director Lange stated the lease was being reviewed by
the City Attorney. He stated the amount of space will
be 3,000 square feet, and the space next door is the
area on which the City will have the first right of
refusal. It is hoped this space can be used for
meetings until such time as it is rented. This area is
approximately 1,700 square feet in size.
Director Lange stated the lease approval would be on the
Council agenda next Tuesday, November 22, 1983, for
final approval.
b. State Library Literacy Grant Application
Director Lange referred to the two pages of the
application included in the packet and referred to the
entire application, which he showed to the Board for
their perusal. He stated it should be known by the
middle of December whether or not the library would be
funded.
c. Gift Catalog - Discussion
Director Lange presented a nock-up of the new format
for the gift catalog, which would cost one-third as much
as the previous one, and should be available within the
next two weeks.
NEW BUSINESS
a. Library Business Survey
Director Lange announced approximately 600 copies of
the survey were mailed out today to all the Chamber
of Commerce Members. The Board Members complimented
Director Lange and staff for compiling such an excellent
survey.
b. H. W. Wilson Company Agreement
Director Lange reported that Carlsbad will be a test
site for the H. W. Wilson Company on-line bibliographic
system. The agreement will be effective January 1, 1984
through May 1, 1984, and may be extended beyond that.
The library staff will be trained to use this system and
it will not be for public use at the present time.
The Library Board approved the agreement with the H. W.
Wilson Company as presented.
7. LIBRARY DIRECTOR'S REPORT
Director Lange stated there was no written report this
month, but he wanted to call the Board's attention to
the statistics at the back of the black book. The last
two or three months there has been a slight decline in
book circulation, with a slight increase in film and
video tape use during October. He stated the staff is
trying to determine the reason for this change in
circulation. Caroline Schindler stated she had heard
several people say they could find no place to park at
the library. The Board discussed the possibilities for
extending the parking area for the library and Director
Lange agreed to discuss this with Assistant City Manager
Ron Beckman.
Schramm
Trigas
Brunn
Falkenstein
Grosse
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LIBRARY BOARD OP TRUSTEES November 16, 1983 Page 3 TRUSTEES
The Board of Trustees asked the Director to consult with
the appropriate City officials to gain additional
parking spaces for the library, since the library is
affected by the lack of space, and to discuss
alternative solutions.
Director Lange reported the roving process for the
library is two-thirds finished, and there have been
ccnplaints from some people who had trouble finding the
new location for a particular section. New signs are
planned to alleviate this problem.
Director Lange stated a check was received today for
$19,518.72 for the second quarter CLSA reimbursement.
FRIENDS OF THE LIBRARY
President Elaine Lyttleton reported on the Fall Faire
and the Historical Tour. She distributed flyers for the
Christinas Program and a 1980-81 Membership Drive Report.
Mrs. Lyttleton read the figures from the Report, using
them to indicate another membership drive would be
helpful at this time.
GENEALOGICAL SOCIETY
Dale Smathers reported on the Membership Drive and the
Society's fund raising program.
The Board of Trustees adjourned to a Workshop at 3:50 p.m.
WORKSHOP
a. CIP
Director Lange called attention to a report from Jim
Hagaman regarding the projected population for Carlsbad.
Using those figures, by 1990 the library should have
45,000 square feet of space. The Board discussed
the the need for additional library space and a program
requesting that space from the City Council. Director
Lange stated there may be a meeting November 29, 1983,
to discuss the CIP ramifications. President Schraimt
stated the Board Members should attend that meeting, if
possible.
Trustee Brunn stated for the record that in five years
the library will have a space problem and in seven years
a nuch more acute problem, with any activity at the
present time having an effect on the future. The La
Costa Branch will only add 3,000 square feet to the
total needed, which will leave the library short of the
necessary space.
Council Member Lewis arrived at 4:03 p.m.
Council Member Lewis stated the Board should make a
recommendation based on these projected figures and the
amount of money the Board would like to see set aside
each year. Since the deadline is January 15, 1984, this
should be done as soon as possible.
The Board of Trustees requested the Director of the
Library to advise the City Council prior to the November
29, 1983, meeting, of the Library's situation in square
footage as estimated for 1990, with an additional 3,000
square feet being supplied in the interum. The City
Schramn
Trigas
Brunn
Falkenstein
Grosse
Schramn
Trigas
Brunn
FalkensteinGrosse
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LIBRARY BCHRD OP TRUSTEES November 16, 1983 Page 4 TRUSTEES
Council should be advised of the amount of money needed
at the present time to supply those library needs that
will accrue over the next ten years, on a yearly
allotment basis, with the inflation rate taken into
consideration.
b. Consultant Consideration
Director Lange stated he had talked with Ray Holt. He
may be available to assist the Library as a Consultant
in the future. There will be a need to hire a
Consultant eventually.
c. Fund Raising - Grants
Director Lange stated there is a need to think about
fund-raising projects, and the Board Members discussed
briefly such ideas as "letting the library into your
will" and applying for grants.
The Board tentatively reset the December meeting to
Tuesday, December 13, 1983.
ADJDORmENT
By proper notion, the Meeting was adjourned at 4:22 p.m.
Respectfully submitted,
Harriett Babbitt
Minutes Clerk