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HomeMy WebLinkAbout1984-04-11; Library Board of Trustees; MinutesMeeting of: Date of Meeting: Time of Meeting: Place of Meeting: MINUTES LIBRARY BOARD OF TRUSTEES April 11, 1984 3:00 p.m. Library Conference Room TRUSTEES CALL TO ORDER; The meeting was called to order by President Schramm at 3:01 p.m. ROLL CALL; Present - Trustees Schramm, Trigas, Falkenstein, Grosse and Brunn. Absent - None. Also Present were: Clifford Lange, Library Director Dale Smathers, Genealogical Society Representat ive Bobbie Hoder, Administrative Assistant Lois DeGroot, Executive Assistant Caroline Schindler, Serra Advisory Board Representat ive Elaine Lyttleton, President, Friends of the Library APPROVAL OF MINUTES: The Minutes of the March 21, 1984, meeting were approved as amended to show Elaine Lyttleton as present. COMMITTEE REPORTS; a. Building and Grounds Trustee Falkenstein reported the CIP proposal had been submitted. b. Budget The budget will be taken up later in the meeting. c. Personnel Director Lange reported the announcement for the Assistant position is being worked out at the present time. d. Youth Trustee Trigas distributed copies of the Calendar and gave a report on recent activities. OLD BUSINESS; a. School Use of City Library Attention was called to the report in the packet on this item. Director Lange stated generally this is pre- school children getting an introduction to the library, and this presents no problem for the library. Schramm Trigas Brunn Falkenstein Grosse MINUTES LIBRARY BOARD OF TRUSTEES April 11, 1984 Page 2 TRUSTEES Director Lange reported he had visited the school libraries to assess what is there and he would be writing a report on this with recommendations. b. Serra Advisory Board Appointment - Discussion Caroline Schindler gave a background report on the qualifications needed for the Representative to the Serra Advisory Board. The Board discussed the appointment of the new Representative and possible candidates. President Schramm will contact the suggested candidates to suggest they submit an application for this appointment. NEW BUSINESS; a. CLSI Additional Equipment Director Lange referred to the memorandum in the packet on this item and the Agenda Bill. The Library Board of Trustees adopted the recommendation of staff regarding the purchase of computer terminals and printer. 8. FRIENDS OF THE LIBRARY; Due to another commitment, Elaine Lyttleton, President of Friends of the Library/ gave her report at this time. NEW BUSINESS; (Continued) b. Budget, FY 84-85 The budget was discussed at this time, with Director Lange giving a brief synopsis of each page of the report. The Board of Trustees approved the budget as presented. Lois DeGroot stated Council Member Lewis had expressed the hope that the Board would submit something for the CIP. President Schramm gave a report on the Caltac Conference she attended April 7, 1984. LIBRARY DIRECTOR'S REPORT; Director Lange announced a grant had been obtained from the Foundation for Carlsbad Community Cable Television to video tape the next children's drama club production at the Cultural Arts Center. A user of the library is being taken to Small Claims Court, Director Lange reported. The equipment involved is back at the library, but $561 in fines is owed to the library. Schramm Trigas Brunn Falkenstein Grosse Schramm Trigas Brunn Falkenstein Grosse MINUTES LIBRARY BOARD OP TRUSTEES April 11, 1984 Page 3 TRUSTEES Director Lange stated the Rost noney account has been closed and the money put in the Library's Gifts and Bequests Fund. Director Lange announced the University of Southern California had decided to close the library school. He stated there is a fund-raising campaign under way at the present time to help the school. He stated this would be a loss, since USC is the only school in Southern California where library students can attend on a part- time basis. Director Lange stated a circulation study will be done for the State Library to determine costs of circulation desk procedures. FRIENDS OF THE LIBRARY; Caroline Schindler added to the report of Elaine Lyttleton by stating the Friends would be hosting the Sundowner, Wednesday, April 18, 1984, at the La Costa Branch. GENEALOGICAL SOCIETY! Dale Smathers gave a report on the membership drive and stated he would give a report on the year's accomplishments at the next meeting. LIBRARY BOARD WORKSHOP; a. CIP Proposal A discussion was held regarding Alga Norte Park and the library site, with consensus of opinion that other favorable sites should be sought and the City should be informed of this decision by the Board. The Board of Trustees adopted the CIP as the expression of the Board, with the addendum regarding a Site Committee to be under the direction of the Library Director. Director Lange stated another request will be added to the CIP; that of parking. The City Manager had suggested a request for land acquisition be added, as the City owns the frontage of the property on Elm, and with the acquisition of the property behind that, a new parking lot could be constructed. This would be a separate CIP request. President Schramm stated a map should be provided at the next meeting with possible sites and names of developers for choosing alternative library sites. ADJOURNMENT; By proper motion, the Meeting was adjourned at 5:03 p.m. Respectfully submitted, Harriett Babbitt, Minutes Clerk Schramm Trigas Brunn Falkenstein Grosse April 25, 198** TO: City Manager FROM: Library Director QUARTERLY REPORT FOR JANUARY-MARCH 1984 La Costa Branch The most significant event since the beginning of quality library service in Carlsbad took place this quarter with the opening of the La Costa Branch Library in the Plaza de la Costa Real shopping center. The branch opened to the public on February 28, following a dedication ceremony on the 25th. About 300 people were on hand for the dedication, which featured an address by California State Librarian Gary Strong. Prior to the opening, a number of improvements were made in the 3,000 square foot leased facility. A wall was moved to increase the available space; a door was cut to allow access to a second restroom; an office was built; and such interior decorations as paint, carpeting, and tackable wall board were applied. Most of the furniture and shelving was in place by the time of opening. About $2,500 in donations has been received from the community in response to the Friends of the Library gift catalog. These funds have been earmarked for a display case, a movie projector, a clock, a globe, newspaper subscriptions, and books. Use of the branch has been heavy, despite the relatively small opening collection of about 7,500 books. There were over 5,500 items checked out during the first full month of operation and over 3,^00 users. 527 children attended the branch storyhour programs in March. The collection is being developed as rapidly as the budget and processing time will allow. Sources for new materials include gifts, regular acquisitions, special purchases from dealers, and wholesale jobbers. One other significant change in Extension Services occurred during the quarter: the Homebound Delivery Service was finally transferred to six volunteers. This move has freed staff to devote more attention to the branch. 2. Collection Reorganization Following the reorganization of the major adult collections last quarter, the reference department completed its own reorganization. The purpose was to provide additional security for valuable materials that are heavily used and that frequently disappear. Reference stacks were moved in such a way that a closed area was formed behind the desk. Ready reference and high risk, heavily used materials have been relocated to this area. From now on, patrons requesting these special items must leave a library card, driver's license, or other identification. It is hoped that the loss rate will decline significantly with these high priority items in closed stacks. Most of the reference books remain open, with direct access by the public. However, further abuse of direct access privileges could lead to a decision to place the entire reference collection in closed stacks. Adult Literacy Project The Tri-City Literacy Coalition began full-scale operations this quarter. A project director, Lynda Stinson, and an assistant, Dora Valadez, were recruited and hired. An office in the Colonial Mall across from City Hall was leased and equipped. A Steering Committee was formed and met several times to plan future activities. The committee, representing the Carlsbad, Oceanside, and Vista libraries; Mira Costa College; Laubach Literacy Action; and Literacy Volunteers of America, worked on plans for recruiting tutors and English-speaking functional illiterates. The committee and project staff also planned workshops and developed a major public relations campaign. Carlsbad library staff helped set up and participated in a general orientation program for about 35 prospective tutors. Gifts With the opening of the La Costa Branch, donations of books, magazines, and audiovisual materials have increased significantly. The past quarter has seen more gifts than usual, with 285 hardcover donations processed and added to the collection. There were over 1,000 paperback gifts added during the same period. The library receives an estimated 10,000 hardcover and 15,000 paperback donations each year. The annual book drive conducted by the Carlsbad elementary schools brought in over 5,000 books this year alone. Of all these gifts, about 1,000 hardcover and as many as ^,000 paperbacks are added to the library's collection. This represents a value of over $25,000. All items not kept by the library, as replacements, added copies, or unique new titles, are given to the Friends of the Library for sale at the annual Book Fair. 3. Audiovisual Services The Audiovisual Specialist continued to prepare a sound-slide program for the Personnel Department on City employee benefits. Photographic documentation was also provided for several City Hall award ceremonies as well as for student government day. A major change in the system for booking videotapes was put into effect this quarter. All of the library's current videotape holdings, over 600 in all, have now been posted on a large metal board. Titles are listed on separate formica tags and each tag is color-coded to correspond to one of nine broad categories, such as adventure, comedy, documentary, and drama. Patrons now simply pull the magnetized tag from the board and present it to the AV desk. There are no reserves and no lines. The system is strictly first come, first served. The use of videotapes continues to expand at a rapid rate. Over 12,000 were circulated this quarter, compared to 7,500 for the same period last year. The new 50< insurance fee for each videotape brought in over $6,000. Children's Activities A number of exciting programs were conducted by Children's Services. One of particular interest was on pet care. It featured a number of live animals and a speaker from Pet World. The second performance of Peter Pan by the Drama Club was held with 125 children and parents in attendance. Another popular program, attracting over 200 people, was the Computer Faire. It provided hands-on opportunities for a variety of computer systems. Questions were answered by a team of experts. By far the best attended program this quarter was the Breakdance Contest. Well over 300 children and adults crammed into the library to view 65 contestants in both individual and group presentations. Staff have also been writing and creating original puppet shows. Performances are planned for the puppet theater which was purchased by the Friends of the Library. Adult Programs Some of the more noteworthy programs this quarter included special lectures on multi-level marketing; creative awareness through self-hypnosis; and an insider's view of the travel game. There was also an illustrated talk on the autogyro, ancestor of the helicopter. Another feature this quarter was a demonstration on stained glass craft. Musical presentations during the quarter included three concerts featuring pianists and operatic singers. There were also sixteen displays and exhibits in the main library and four in the branch. Exhibits included a wide variety of collectibles, paints, crafts, and winners from the "Watch Our Water" contest sponsored by the Costa Real Water District. 4. Significant Statistics Third Quarter Third Quarter Third Quarter T981/82 1982/83 1983/84 CIRCULATION OF ALL MATERIALS 114,653 127,618 129,233 REFERENCE/INFORMATION QUESTIONS 15,719 19,824 21,307 AUDIENCE FOR ALL PROGRAMS 4,954 4,807 6,657 ADULT FILM BOOKINGS 2,127 1,769 1,288 VIDEOTAPE BOOKINGS 3,806 7,520 12,188