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MINUTES
LIBRARY BOARD OF TRUSTEES
April 11, 1984
3:00 p.m.
Library Conference Room TRUSTEES
CALL TO ORDER;
The meeting was called to order by President Schramm at
3:01 p.m.
ROLL CALL;
Present - Trustees Schramm, Trigas, Falkenstein, Grosse
and Brunn.
Absent - None.
Also Present were:
Clifford Lange, Library Director
Dale Smathers, Genealogical Society
Representat ive
Bobbie Hoder, Administrative Assistant
Lois DeGroot, Executive Assistant
Caroline Schindler, Serra Advisory Board
Representat ive
Elaine Lyttleton, President, Friends of the
Library
APPROVAL OF MINUTES:
The Minutes of the March 21, 1984, meeting were
approved as amended to show Elaine Lyttleton as present.
COMMITTEE REPORTS;
a. Building and Grounds
Trustee Falkenstein reported the CIP proposal had been
submitted.
b. Budget
The budget will be taken up later in the meeting.
c. Personnel
Director Lange reported the announcement for the
Assistant position is being worked out at the present
time.
d. Youth
Trustee Trigas distributed copies of the Calendar and
gave a report on recent activities.
OLD BUSINESS;
a. School Use of City Library
Attention was called to the report in the packet on this
item. Director Lange stated generally this is pre-
school children getting an introduction to the library,
and this presents no problem for the library.
Schramm
Trigas
Brunn
Falkenstein
Grosse
MINUTES
LIBRARY BOARD OF TRUSTEES April 11, 1984 Page 2 TRUSTEES
Director Lange reported he had visited the school
libraries to assess what is there and he would
be writing a report on this with recommendations.
b. Serra Advisory Board Appointment - Discussion
Caroline Schindler gave a background report on the
qualifications needed for the Representative to the
Serra Advisory Board.
The Board discussed the appointment of the new
Representative and possible candidates. President
Schramm will contact the suggested candidates to suggest
they submit an application for this appointment.
NEW BUSINESS;
a. CLSI Additional Equipment
Director Lange referred to the memorandum in the packet
on this item and the Agenda Bill.
The Library Board of Trustees adopted the recommendation
of staff regarding the purchase of computer terminals and
printer.
8. FRIENDS OF THE LIBRARY;
Due to another commitment, Elaine Lyttleton, President of
Friends of the Library/ gave her report at this time.
NEW BUSINESS; (Continued)
b. Budget, FY 84-85
The budget was discussed at this time, with Director
Lange giving a brief synopsis of each page of the report.
The Board of Trustees approved the budget as presented.
Lois DeGroot stated Council Member Lewis had expressed
the hope that the Board would submit something for the
CIP.
President Schramm gave a report on the Caltac Conference
she attended April 7, 1984.
LIBRARY DIRECTOR'S REPORT;
Director Lange announced a grant had been obtained from
the Foundation for Carlsbad Community Cable Television to
video tape the next children's drama club production at
the Cultural Arts Center.
A user of the library is being taken to Small Claims
Court, Director Lange reported. The equipment involved
is back at the library, but $561 in fines is owed to the
library.
Schramm
Trigas
Brunn
Falkenstein
Grosse
Schramm
Trigas
Brunn
Falkenstein
Grosse
MINUTES
LIBRARY BOARD OP TRUSTEES April 11, 1984 Page 3 TRUSTEES
Director Lange stated the Rost noney account has been
closed and the money put in the Library's Gifts and
Bequests Fund.
Director Lange announced the University of Southern
California had decided to close the library school.
He stated there is a fund-raising campaign under way at
the present time to help the school. He stated this
would be a loss, since USC is the only school in Southern
California where library students can attend on a part-
time basis.
Director Lange stated a circulation study will be done
for the State Library to determine costs of circulation
desk procedures.
FRIENDS OF THE LIBRARY;
Caroline Schindler added to the report of Elaine
Lyttleton by stating the Friends would be hosting the
Sundowner, Wednesday, April 18, 1984, at the La Costa
Branch.
GENEALOGICAL SOCIETY!
Dale Smathers gave a report on the membership drive and
stated he would give a report on the year's
accomplishments at the next meeting.
LIBRARY BOARD WORKSHOP;
a. CIP Proposal
A discussion was held regarding Alga Norte Park and the
library site, with consensus of opinion that other
favorable sites should be sought and the City should be
informed of this decision by the Board.
The Board of Trustees adopted the CIP as the expression
of the Board, with the addendum regarding a Site
Committee to be under the direction of the Library
Director.
Director Lange stated another request will be added to
the CIP; that of parking. The City Manager had suggested
a request for land acquisition be added, as the City owns
the frontage of the property on Elm, and with the
acquisition of the property behind that, a new parking
lot could be constructed. This would be a separate CIP
request.
President Schramm stated a map should be provided at the
next meeting with possible sites and names of developers
for choosing alternative library sites.
ADJOURNMENT;
By proper motion, the Meeting was adjourned at 5:03 p.m.
Respectfully submitted,
Harriett Babbitt,
Minutes Clerk
Schramm
Trigas
Brunn
Falkenstein
Grosse
April 25, 198**
TO: City Manager
FROM: Library Director
QUARTERLY REPORT FOR JANUARY-MARCH 1984
La Costa Branch
The most significant event since the beginning of quality library service
in Carlsbad took place this quarter with the opening of the La Costa
Branch Library in the Plaza de la Costa Real shopping center. The branch
opened to the public on February 28, following a dedication ceremony on
the 25th. About 300 people were on hand for the dedication, which featured
an address by California State Librarian Gary Strong.
Prior to the opening, a number of improvements were made in the 3,000 square
foot leased facility. A wall was moved to increase the available space; a
door was cut to allow access to a second restroom; an office was built; and
such interior decorations as paint, carpeting, and tackable wall board were
applied. Most of the furniture and shelving was in place by the time of
opening.
About $2,500 in donations has been received from the community in response
to the Friends of the Library gift catalog. These funds have been earmarked for
a display case, a movie projector, a clock, a globe, newspaper subscriptions,
and books.
Use of the branch has been heavy, despite the relatively small opening
collection of about 7,500 books. There were over 5,500 items checked out
during the first full month of operation and over 3,^00 users. 527 children
attended the branch storyhour programs in March. The collection is being
developed as rapidly as the budget and processing time will allow. Sources
for new materials include gifts, regular acquisitions, special purchases
from dealers, and wholesale jobbers.
One other significant change in Extension Services occurred during the
quarter: the Homebound Delivery Service was finally transferred to six
volunteers. This move has freed staff to devote more attention to the branch.
2.
Collection Reorganization
Following the reorganization of the major adult collections last quarter,
the reference department completed its own reorganization. The purpose
was to provide additional security for valuable materials that are heavily
used and that frequently disappear. Reference stacks were moved in such a
way that a closed area was formed behind the desk. Ready reference and
high risk, heavily used materials have been relocated to this area. From
now on, patrons requesting these special items must leave a library card,
driver's license, or other identification.
It is hoped that the loss rate will decline significantly with these high
priority items in closed stacks. Most of the reference books remain open,
with direct access by the public. However, further abuse of direct access
privileges could lead to a decision to place the entire reference collection
in closed stacks.
Adult Literacy Project
The Tri-City Literacy Coalition began full-scale operations this quarter.
A project director, Lynda Stinson, and an assistant, Dora Valadez, were
recruited and hired. An office in the Colonial Mall across from City Hall
was leased and equipped. A Steering Committee was formed and met several
times to plan future activities.
The committee, representing the Carlsbad, Oceanside, and Vista libraries;
Mira Costa College; Laubach Literacy Action; and Literacy Volunteers of
America, worked on plans for recruiting tutors and English-speaking
functional illiterates. The committee and project staff also planned
workshops and developed a major public relations campaign. Carlsbad library
staff helped set up and participated in a general orientation program for
about 35 prospective tutors.
Gifts
With the opening of the La Costa Branch, donations of books, magazines, and
audiovisual materials have increased significantly. The past quarter has
seen more gifts than usual, with 285 hardcover donations processed and
added to the collection. There were over 1,000 paperback gifts added during
the same period.
The library receives an estimated 10,000 hardcover and 15,000 paperback
donations each year. The annual book drive conducted by the Carlsbad
elementary schools brought in over 5,000 books this year alone. Of all
these gifts, about 1,000 hardcover and as many as ^,000 paperbacks are added
to the library's collection. This represents a value of over $25,000.
All items not kept by the library, as replacements, added copies, or unique
new titles, are given to the Friends of the Library for sale at the annual
Book Fair.
3.
Audiovisual Services
The Audiovisual Specialist continued to prepare a sound-slide program for
the Personnel Department on City employee benefits. Photographic documentation
was also provided for several City Hall award ceremonies as well as for
student government day.
A major change in the system for booking videotapes was put into effect this
quarter. All of the library's current videotape holdings, over 600 in all,
have now been posted on a large metal board. Titles are listed on separate
formica tags and each tag is color-coded to correspond to one of nine broad
categories, such as adventure, comedy, documentary, and drama. Patrons now
simply pull the magnetized tag from the board and present it to the AV desk.
There are no reserves and no lines. The system is strictly first come, first
served.
The use of videotapes continues to expand at a rapid rate. Over 12,000 were
circulated this quarter, compared to 7,500 for the same period last year.
The new 50< insurance fee for each videotape brought in over $6,000.
Children's Activities
A number of exciting programs were conducted by Children's Services. One
of particular interest was on pet care. It featured a number of live animals
and a speaker from Pet World.
The second performance of Peter Pan by the Drama Club was held with 125
children and parents in attendance. Another popular program, attracting over
200 people, was the Computer Faire. It provided hands-on opportunities for
a variety of computer systems. Questions were answered by a team of experts.
By far the best attended program this quarter was the Breakdance Contest.
Well over 300 children and adults crammed into the library to view 65
contestants in both individual and group presentations. Staff have also
been writing and creating original puppet shows. Performances are planned
for the puppet theater which was purchased by the Friends of the Library.
Adult Programs
Some of the more noteworthy programs this quarter included special lectures
on multi-level marketing; creative awareness through self-hypnosis; and an
insider's view of the travel game. There was also an illustrated talk on
the autogyro, ancestor of the helicopter. Another feature this quarter was
a demonstration on stained glass craft.
Musical presentations during the quarter included three concerts featuring
pianists and operatic singers. There were also sixteen displays and exhibits
in the main library and four in the branch. Exhibits included a wide variety
of collectibles, paints, crafts, and winners from the "Watch Our Water"
contest sponsored by the Costa Real Water District.
4.
Significant Statistics
Third Quarter Third Quarter Third Quarter
T981/82 1982/83 1983/84
CIRCULATION OF ALL MATERIALS
114,653 127,618 129,233
REFERENCE/INFORMATION QUESTIONS
15,719 19,824 21,307
AUDIENCE FOR ALL PROGRAMS
4,954 4,807 6,657
ADULT FILM BOOKINGS
2,127 1,769 1,288
VIDEOTAPE BOOKINGS
3,806 7,520 12,188