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HomeMy WebLinkAbout1984-05-09; Library Board of Trustees; MinutesMINUTES Meeting of: D^te of\ Meeting: Time of Meeting: Place of Meeting: LIBRARY BOARD OF TRUSTEES May 9, 1984 3:00 p.m. Library Conference Room TRUSTEES CALL TO ORDER; The meeting was called to order by Secretary Trigas at 3:01 p.m. ROLL CALL; Present - Trustees Trigas, Falkenstein and Brunn. Trustee Grosse arrived at 3:21 p.m. and President Schramm arrived at 3:27 p.m. Absent - None. Also Present were: Clifford Lange, Library Director Dale Smathers, Genealogical Society Representative Caroline Schindler, Serra Advisory Board Representative Elaine Lyttleton, President, Friends of the Library Tybie Stone, League of Women Voters Representative Council Liaison Lewis John Quartarone, Children's Services, Library APPROVAL OF MINUTES; The Minutes of the April 11, 1984, meeting were approved as presented. COMMITTEE REPORTS; a. Building and Grounds No Report. b. Budget NO Report. c. Personnel Trustee Brunn reported this would be covered later in the meeting. d. Youth Trustee Trigas stated this would be covered in the next agenda item. OLD BUSINESS; John Quartarone gave a report on the Children's Services at the Library, calling attention to the items headlined on the calendar for May and June. In May, he explained the Spelling Bee and the Short Story Contest, and in June he highlighted the Drama Club presentation and the Summer Reading Club program. Mr. Quartarone showed a poster by the staff artist depicting a dinosaur and showed brochures with designs from Dinamation, showing what may be used with models to carry out the Prehistoric Time Travel theme. Trigas Brunn Falkenstein MINUTES LIBRARY BOARD OP TRUSTEES May 9, 1984 Page 2 TRUSTEES Trustee Brunn inquired as to the objective of the Children's Program, and Mr. Quartarone stated the idea behind the program for the summer is to bring children into the Library who would not normally come to the Library. The over-all objective is to educate, inform and to supplement the learning process for children of all ages, as well as to present programs that are enjoyable. Mr. Quartarone stated he had attempted to initiate a program in cooperation with the schools this year, but this did not materialize. He hopes this program will be initiated next year. Caroline Schindler commented on the writing program, stating it was so well done last year. Mr. Quartarone stated it was expected to be as successful this year. President Schramm arrived at 3:27 p.m., and assumed the Chairing of the Meeting. b. Assistant Library Director Selection Process Director Cliff Lange referred to the announcement for the position and stated it was being sent out to the people responding to the ads now running in the L.A. Times, S.D. Union, California Library Association Jobline and a national Library Hotline weekly newsletter. The application closing date is May 25. c. Library Assistant III Position Director Cliff Lange referred to a copy of his memorandum to Mr. Pieti included in the packet. There will be an in- house promotional examination for that position. Serra Advisory Board President Schramm announced that two of the three people she contacted regarding the Serra Advisory Board appointment expressed interest and would be sending in their applications. She stated she informed Mayor Casler these applications would be forthcoming. NEW BUSINESS; a. Quarterly Report, January - March, 1984. Director Lange stated he had nothing to add to the report as contained in the packet. LIBRARY DIRECTOR'S REPORT! Director Lange added to the report in the an update on the Small Claims court case. packet, with Director Lange stated the budget review with the City Manager was held yesterday, and the Library was complimented on presenting a good budget. The decisions on the budget will be known by the end of the week. Director Lange will be in Sacramento next Tuesday and Wednesday, May 15 and 16, attending meetings. The slow-scan TV program was conducted at the Library, with the contact being with San Francisco. There may be an audio conference at this Library sometime this summer. MINUTES LIBRARY BOARD OF TRUSTEES May 9, 1984 Page 3 TRUSTEES Director Lange reported this is National Volunteer Week and the Library staff celebrated this in the staff lounge with a cake for the faithful volunteers at the Library. An update on the school library situation was made by Director Lange. He stated he had net with the Superintendent and was working with Sue Bentley. He reiterated they are interested in his opinions and recommendations. Director Lange stated the first need was for a school Librarian, in order to have someone to coordinate with the Library. FRIENDS OF THE LIBRARY; Elaine Lyttleton, President, gave a report on the recent meeting and events, and Caroline Schindler added to the report with regard to the program at the recent meeting. GENEALOGICAL SOCIETY; Dale Smathers, Representative, handed out copies of a written report to the Board Members and added that Part 5 of the microfiche collection would be purchased at the discounted price. Director Cliff Lange stated that the number one hobby among adults in the United States today is Genealogy. SERRA ADVISORY BOARD; Caroline Schindler, Representative, reported the Serra System has a slide tape presentation about the Serra Cooperative System, paid for by Advisory Board Fund gifts and she recommended this presentation be given to the Library Board at the next regular meeting. The Board concurred with this recommendation. LIBRARY BOARD WORKSHOP; Director Cliff Lange summarized the request in the CIP for a permanent library branch and the need to add to the main building. As far as a priority between the two, Director Lange stated his preference would be for the addition to the main Library. Director Lange stated Jim Hagaman, Director of Research/Analysis, had been invited to address the Board regarding alternative sites for the permanent branch library. Jim Hagaman, Director of Research/Analysis, addressed the Board, stating Alga Norte Park could well be developed within five years, as the land is for sale at the present time. However, the area where the park is located would be one of the last phases to be developed, and that is the negative side of the project. Mr. Hagaman stated the Library Board needed to determine the criteria for the branch library, as to type and size and just how much land they would need for that library. He stated sites are expensive to acquire, and the requirements should be specifically stated in order to sell City Council on the exact need. MINUTES LIBRARY BOARD OF TRUSTEES May 9, 1984 Page 4 TRUSTEES The City has determined the primary needs to be, first, the Safety Center; and second, the Parks & Recreation Department. Mr. Hagaman stated the kind of a library to be built in the future should be determined by the Board and they should look closely at the sizes and types of equipment that would be needed. He stated at the present time the Library is not deficient as far as square footage, and it would be approximately four years before the Library space would be deficient. The possibility of building the Library at Alga Norte Park before the park was developed was discussed, with the primary need being the construction of a road. This would have to be built by the developer, and the possibility of that being done still would hinge upon the rate of development of the parcel of land. The agreement does not rely upon the ownership of the parcel. A new owner would still be obligated to the same agreement. Director Lange read the figures regarding the square footage requirements for the Library in the future, and stated that by 1990, the Library would be deficient in size. The Board discussed the eventual distribution of population for Carlsbad, with the prediction that South Carlsbad will eventually have 50 percent of the population. The Board Members expressed the belief that they were well aware of what they wanted as a branch library—a free-standing building. Mr. Hagaman showed two maps, one showing the Recommended School Locations and one showing Carlsbad General Plan Circulation—South Carlsbad. The park sites were shown, with Alga Norte and one other site at the southern border of the City limits. There were four sites at the El Camino Real and Alga Road intersection. The site at the southwest corner of El Camino Real and Alga Road was discussed, and the Board Members requested Mr. Hagaman to investigate that parcel of land and the ownership. Mr. Hagaman conmented that if the Library were to go into a shopping center, it would be placed at the back side away from any main arterial. The Board requested copies of the two maps used by Mr. Hagaman in a condensed form for individual study. Council Liaison Lewis stated that he had gotten opinions from sane citizens that the present main Library was ample for current needs, and he felt it would require an educational process to inform the people of the need for an expansion to the main Library building. Mr. Hagaman stated it was important to get onto the five- year CIP program, as it now takes Council action to take an item off of that program. The number-one priority should be determined, and that project requested for the CIP program. MINUTES LIBRARY BOARD OF TRUSTEES May 9, 1984 Page 5 TRUSTEES ADJOURtMENT; By proper notion, the Meeting was adjourned at 5:05 p.m. fully submitted, Harriett Babbitt, Minutes Clerk CIRCULATION STATISTICS MAIN LIBRARY CARLSBAD CITY LIBRARY STATISTICS March 1984 Current Year Materials checked out at circulation Film and video tapes Audio Visual equipment * Total MAIN LIBRARY BRANCH LIBRARY Materials checked out at circulation Film and video tapes Audio Visual equipment * Total BRANCH LIBRARY * TOTAL CIRCULATION 5,1*04 104 5,508 48,092 Previous Year 44,001 3,774 92 47,867 Increase (Decrease) ( 6,904 ) 1,626 ( 5 ) ( 5,283) 5,404 104 47,867 5,508 225 REFERENCE QUESTIONS ANSWERED MAIN LIBRARY Adult Section ChiIdren's Section AV information Bookniobi le ** Total MAIN LIBRARY ** Total BRANCH LIBRARY TOTAL REFERENCE QUESTIONS A 4,883 915 1,998 7,796 496 4,768 735i,4oa 208 7,119 115 180 590 ' ( 208 ) 677 496 8,292 7,119 1,173 MATERIALS ADDED MAIN LIBRARY Books added wi thdrawn *** net books AV materials added wi thdrawn **** net AV BRANCH LIBRARY *** Books added **** AV materials added *** TOTAL BOOKS **** TOTAL AV MATERIALS ATTENDANCE AT PROGRAMS Adult Children's Branch ( 3) (21) ( 8) c c * 633 603 ) 30 68 36; 32 556 586' 32 * 275 1,487 527 637 ( 1,180 ) ( 543 ) 50 C 16 ) 34 _--. ( 543 ) 34 ( 4 ) ( 577 ) ( 573 ) 18c 20; ( 2 ) S-5^ 1,129 ( 2 CIRCULATION STATISTICS CARLSBAD CITY LIBRARY STATISTICS April 1984 Current Year Previous Year Increase (Decrease) MAIN LIBRARY Materials checked out at circulation Fi1m and video tapes Audio Visual equipment * Total MAIN LIBRARY BRANCH LIBRARY Materials checked out at circulation Film and video tapes Audio Visual equipment * Total BRANCH LIBRARY * TOTAL CIRCULATION 35,^58 4,607 61 tO,126 5,163 79 5,242 45,368 40,378 3,704 107 44,189 44,189 ( 4,920) 903 ( 46) ( 4,063) 5,163 79 5,242 1,179 REFERENCE QUESTIONS ANSWERED MAIN LIBRARY Adult Section ChiIdren's Section AV information Bookmob i1e ** Total MAIN LIBRARY ** Total BRANCH LIBRARY ** TOTAL REFERENCE QUESTIONS 4,372 935 1,662 31 7,000 420 7,420 4,724 821 1,239 292 7,076 7,076 352) 114 423 261) ~76) 420 344 MATERIALS ADDED MAIN LIBRARY Books added withdrawn *** net books AV materials added wi thdrawn **** net AV BRANCH LIBRARY *** Books added **** AV materials added *** TOTAL BOOKS **** TOTAL AV MATERIALS 400 ( 181) 219 81 ( L9) 62 919 2 1,138 64 421 849) ( 428) 253 J 40)_ 213 428) 213 ( 21) ( 668) ( 647) 172 ( 20 ( 150 919 2 1,566 149) ATTENDANCE AT PROGRAMS Adult Chi Idren1 s Branch (24) ( 9) 230 1,322 376