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Home My WebLink About1984-11-14; Library Board of Trustees; MinutesMeeting of: Date of Meeting: Time of Meeting: Place of Meeting: MINUTES LIBRARY BOARD OF TRUSTEES November 14, 1984 3:00 p.m. Library Conference Room TRUSTEES CALL TO ORDER; The meeting was called to order by President Schramm at 3:00 p.m. ROLL CALL; Present - President Schramm, Trustees Trigas, Falkenstein and Martin. Absent - Trustee Grosse. Also Present were: Clifford Lange, Library Director Margaret Brownley, Serra Advisory Board Representative Carolyn Ayars, President, Friends of the Library Council Liaison Lewis Tybie Stone, League of Women Voters APPROVAL OF MINUTES; The Minutes of the Ooctober 17, 1984, meeting were approved as presented. COMMITTEE REPORTS; a. Building and Grounds This report was given under Old Business. b. Budget No Report. c. Personnel No Report. d. Youth No Report. OLD BUSINESS; a. Branch Library Expansion Trustee Trigas reported the Mayor had signed the lease agreement and it had been sent to the landlord. She added it would take about one month to remodel. Director Lange added that they hope to be moved into the new area by January 1, 1985. The meeting room will be available, but the furniture will not be there. He stated that an open house would be held the middle of January, if all goes as planned. Schramm Trigas Falkenstein Martin MINUTES LIBRARY BOARD OF TRUSTEES November 14, 1984 Page 2 TRUSTEES b. On-Line Reference Service Update (Dialogue) Director Lange reported the oonputer arrived yesterday and was installed behind the reference area. He stated any of the Trustees wishing to see it could do so following the meeting. c. H. W. Wilson Project Director Lange reported the library had received a thank- you letter from H. W. Wilson for their participation in the test. This Library was one of the top three in usage of the WILSONLINE. He added that he felt this system had possibilities inasmuch as indexes are the backbone of most small libraries. The price of this system would be about half the normal cost for many on-line data bases. d. Board Member Workshop Report President Schramm gave a report on the workshop she attended, and gave a copy of the roster to the Trustees. She gave them a pamphlet on the workshop. President Schramm felt this had been a very worthwhile workshop and she highly recommended the gentleman who conducted it. NEW BUSINESS; a. Library Staff Reports: (1) Charlene Kennedy - On-Line Workshop Charlene Kennedy reported on the conference she attended, stating this was to learn how to search on-line data bases. She felt the H. W. Wilson Project had been helpful in learning the rudimentary procedures. Ms. Kennedy gave a list of all the sessions of the conference and felt the product presentations were very interesting. She also found the exhibits to be interesting as well as informative. She added she had collected all the literature she could. Ms. Kennedy stated that Librarians are becoming specialists and libraries are changing rapidly. (2) Director Lange announced that Joe Skymba was not present, but would arrive later, as he was taking pictures for Parks & Recreation. b. Library Card Proposal Director Lange referred to the material in the packet and stated there are other libraries in the Serra system that are going on-line and checking books out on a computer terminal. This has led to the development of a new library card. Director Lange explained that the new library cards would have space for barcodes on the back side, and the home library barcode on the front. Council Member Lewis asked whether there would be a charge for the cards, and Director Lange stated they would be free. MINUTES LIBRARY BOARD OF TRUSTEES November 14, 1984 Page 3 TRUSTEES (2) Joe Skymba - Dealing with the Public Workshop Joe Skymba reported on the seminar he attended. He stated City employees deal with a demanding public. There are six messages: What you mean to say what you actually say, what the other person hears, what he thinks he hears, what the other person says and what he thinks he says. Mr. Skymba stated they did some role playing on how to deal with irate people. Interpersonal communication skills were stressed. c. Quarterly Report Director Lange referred to the copy of the report in the packet, stating there was a significant increase in circulation. He stated the October statistics were also in the packet, showing circulation was up 27%. Director Lange stated the Branch Library had done very well and their circulation has stayed above 5,000. He felt after the expansion the circulation at the Branch would increase. NOTEBOOKS President Schramm announced there were new, smaller notebooks, which could be taken back and forth. These would hold six months material, rather than one year. She added the Board Members could pick up their packets and put them in the books themselves. There will be a master book at the Library for use. LIBRARY DIRECTOR'S REPORT; Director Lange reported on the reassessment of the physical arrangement of the library, including the need for additional space in the Audio Visual area and the possibility of moving the periodicals collection and the fiction collection to better locations. He also reported that the Public Library Executives Association of Southern California will be meeting at the Carlsbad Library on Friday, November 16. The Chamber of Commerce Library Business Workshop will be held Thursday morning November 15, at 7:30 a.m. The topic of the meeting will be micro-computers and word processors. Director Lange visited the Huntington Beach Public Library to examine their on-line catalog. The use of the catalog was impressive. Next week is Children's Book Week and the Children's Division will hold a book sale hosted by the Friends of the Library. FRIENDS OF THE LIBRARY; Miss Carolyn Ayers reported on the book sale at the Fall Faire and the success of the Friends-hosted reception for the new City Council. MINUTES LIBRARY BOARD OF TRUSTEES November 14, 1984 Page 4 TRUSTEES SERRA ADVISORY BOARD; Mrs. Margaret Brownley and Director Lange reviewed the Serra Cooperative Library System Services. The purpose of the System was discussed. The three primary benefits of System membership are resource sharing through inter- library loan, reference service and audio visual services. It was pointed out that all of these services help the Carlsbad Library to provide library service more efficiently and at less cost. At the next meeting, the System finances will be reviewed. ADJOURNMENT; By proper motion, the meeting of November 14, 1984, was adjourned at 4:30 p.m. Respectfully submitted, Harriett Babbitt Minutes Clerk MEETING HAS TAPED AND TRANSCRIBED FROM THE TAPE. CARLSBAD CITY LIBRARY STATISTICS October, 1984 CIRCULATION STATISTICS MAIN LIBRARY Materials checked out at circulation Film and video tapes Audio Visual equipment * Total MAIN LIBRARY BRANCH LIBRARY Materials checked out at circulation Film and video tapes Audio Visual equipment * Total BRANCH LIBRARY * TOTAL CIRCULATION REFERENCE QUESTIONS ANSWERED MAIN LIBRARY Adult Section Children's Section AV Information Bookmobile ** Total MAIN LIBRARY ** Total BRANCH LIBRARY * TOTAL REFERENCE QUESTIONS * * MATERIALS ADDED MAIN LIBRARY Books added withdrawn *** net books AV materials added withdrawn **** net AV BRANCH LIBRARY *** Books added **** AV materials added *** TOTAL BOOKS **** TOTAL AV MATERIALS ,'urrent Year 35,929 4,675 94 40,698 5,493 300 5,793 46,491 * 3,824 1,890 1,804 24 7,542 423 7,965 * 314 ( 370) ( 56) 103 ( 182) ( 79) 350 2 294 77 Previous Increase Year (Decrease) 33,753 2,176 2,829 1,846 52 42 36,634 4,064 NA 5,493 NA 300 NA NA 5,793 36,634 9,857 3,547 277 705 1,185 1,063 741 296 ( 272) 5,611 1,931 NA 423 5,611 2,354 ATTENDANCE AT PROGRAMS Adult Children's Branch ( 5) (17) (12) 203 2,369 594