HomeMy WebLinkAbout1985-02-20; Library Board of Trustees; MinutesMINUTES
Meeting of: LIBRARY BOARD OF TRUSTEES
Date of-Meeting: February 20, 1985
Time._of Meeting: 3:00 p.m.
Place of Meeting; Library Conference Room TRUSTEES
CALL TO ORDER;
The meeting was called to order by President Schratm at
3:05 p.m.
ROLL CALL;
Present - President Schramm, Trustees Trigas,
Falkenstein, Martin and Grosse.
Absent - None.
Also Present were:
Clifford Lange, Library Director
Margaret Brownley, Serra Advisory Board
Representative
Carolyn Ayars, President, Friends of the
Library
Dale Smathers, Genealogical Society
Representative
Chris Holt, Library Assistant II
Bobbie Hoder, AAII
APPROVAL OF MINUTES;
The Minutes of the January 30, 1985, meeting were
approved as presented.
COMMITTEE REPORTS;
a. Building and Grounds
No report.
b. Budget
Trustee Martin asked to defer this to Item 4 b.
c. Personnel
Trustee Falkenstein reported the recent changes in
personnel at the main Library and the Branch.
d. Youth
Trustee Grosse reported on children's activities at the
library for the past month and distributed copies of
the calendar.
Director Lange reported on a new program at the
Library, which is a Spanish storyhour. He stated an
interesting fact they have learned from the storyhour
is that the Spanish-speaking children were afraid to
come to the Library. Staff feels this program is
helping overcome that fear.
Schramm
Trigas
Falkenstein
Martin
Grosse
MINUTES
LIBRARY BOARD OF TRUSTEES February 20, 1985 Page 2 TRUSTEES
OLD BUSINESS;
a. On-Line Catalog Status Report
Director Lange reiterated the ultimate goal of the
Library to have an On-Line Catalog. Staff is reassessing
the approach to that goal.
b. Budget
Trustee Martin explained the budget included in the
packet and called attention to the goals and objectives
given in the budget.
The Library Board of Trustees approved the 1985-86 Budget
as presented.
c. Open House at Branch, January 30, 1985 - Discussion
The Board Members agreed the Open House at the Branch
Library held January 30, 1985, was very successful. The
Friends of the Library were thanked for their part in
making the party a success.
d. Handicap Access - LSCA Title II Funds
Director Lange referred to the material in the packet for
the Trustees to review. He stated there was a problem in
applying for funds for handicap access, due to the planned
remodeling of the Library in conjunction with the
remodeling of City Hall. He added that his inclination
was not to apply for those funds at the present time.
NEW BUSINESS;
a. Branch Library Status Report - Chris Holt
Chris Holt reported on the increased business at the
Branch Library.
She summarized the programs being presented at the Branch
and handed out circulars and flyers for the programs.
She also cited the need for volunteer workers at the
Branch Library.
b. Lexus/Nexus Data Bases - Discussion
Director Lange discussed the data bases, stating the City
Attorney was interested in Lexus on a joint basis
with the Library. Plans are to have a joint membership.
c. Audio Visual Services - Policy and Procedure Changes
Director Lange called attention to the material in the
packet, stating the significant change was the amount of
money charged for a fine. The fine has been $3.00 per
tape, but will now be on a sliding scale—$1.00 the first
hour to a maximum of $5.00 per day. The return time will
be changed to 5:00 p.m. to allow more time for tapes to
be returned without a fine.
Schramn
Trigas
Falkenstein
Martin
Grosse
MINUTES
LIBRARY BOARD OP -TRUSTEES February 20, 1985 Page 3 TRUSTEES
LIBRARY DIRECTOR'S REPORT;
Director Lange reported he had spent one day on a visit
to school libraries with the Task Force, and the Task
Force has a five-year plan to upgrade the school
libraries in Carlsbad.
Director Lange said the Friends mailing list software was
installed today.
Students in Government Day will be March 5, 1985.
Director Lange reported he had received a telephone call
from International University asking permission to sit in
the Library to recruit new students. There had been a
similar request from National University to park their
van at the Library.
The consensus of the Board Members was that literature
could be given out at the Library, but they did not want
anyone to physically set up shop at the Library to
recruit students.
Director Lange discussed the liability insurance
requirement the City had with regard to use of the
facilities, such as the Conference Room at the Library.
There is now a problem in getting this type of coverage,
and if the City does not have such insurance by April,
any group using the Conference Room here or at the Branch
must provide proof of insurance coverage.
Director Lange called attention to an assembly bill to
make Libraries exempt from State sales tax, and stated
this could provide a substantial savings for the Library.
FRIENDS OF THE LIBRARY
Carolyn Ayars reported the Friends would host a reception
for the Land Use Element Review Conmittee on February 26,
1985.
GENEALOGICAL SOCIETY
Dale Smathers said he had no report this month.
SERRA ADVISORY BOARD
Margaret Brownley stated the report on the statistics on
the use of Serra System by this Library would be given as
soon as the Agenda permitted.
RECESS;
President Schramm declared a Recess at 4:25 p.m., and the
Board re-convened for the Workshop at 4:33 p.m., with all
Board Members present.
LIBRARY BOARD WORKSHOP;
a. Master Plan Draft - Discussion
Director Lange discussed the rough draft oopy of the
Master Plan he had distributed to the Members for their
study and asked for corrments.
.Y ••-;A
MINUTES
LIBRARY BOARD OF TRUSTEES February 20, 1985 Page 4 TRUSTEES
The comment was made that the Branch Library need was not
stressed enough.
President Schranm suggested an opening page consisting of
a stannary of the Board's desires, and why they have
reached that conclusion. The body of the document should
contain the data supporting the need for expansion.
The Board Members felt both priorities should be listed,
a permanent Branch Library and expansion of the main
Library, with the Branch building to be done in modules.
ADJOURWENT;
By proper notion, the Meeting of February 20, 1985, was
adjourned at 4:55 p.m.
Respectfully submitted,
Harriett Babbitt,
Minutes Clerk