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HomeMy WebLinkAbout1985-02-20; Library Board of Trustees; MinutesMINUTES Meeting of: LIBRARY BOARD OF TRUSTEES Date of-Meeting: February 20, 1985 Time._of Meeting: 3:00 p.m. Place of Meeting; Library Conference Room TRUSTEES CALL TO ORDER; The meeting was called to order by President Schratm at 3:05 p.m. ROLL CALL; Present - President Schramm, Trustees Trigas, Falkenstein, Martin and Grosse. Absent - None. Also Present were: Clifford Lange, Library Director Margaret Brownley, Serra Advisory Board Representative Carolyn Ayars, President, Friends of the Library Dale Smathers, Genealogical Society Representative Chris Holt, Library Assistant II Bobbie Hoder, AAII APPROVAL OF MINUTES; The Minutes of the January 30, 1985, meeting were approved as presented. COMMITTEE REPORTS; a. Building and Grounds No report. b. Budget Trustee Martin asked to defer this to Item 4 b. c. Personnel Trustee Falkenstein reported the recent changes in personnel at the main Library and the Branch. d. Youth Trustee Grosse reported on children's activities at the library for the past month and distributed copies of the calendar. Director Lange reported on a new program at the Library, which is a Spanish storyhour. He stated an interesting fact they have learned from the storyhour is that the Spanish-speaking children were afraid to come to the Library. Staff feels this program is helping overcome that fear. Schramm Trigas Falkenstein Martin Grosse MINUTES LIBRARY BOARD OF TRUSTEES February 20, 1985 Page 2 TRUSTEES OLD BUSINESS; a. On-Line Catalog Status Report Director Lange reiterated the ultimate goal of the Library to have an On-Line Catalog. Staff is reassessing the approach to that goal. b. Budget Trustee Martin explained the budget included in the packet and called attention to the goals and objectives given in the budget. The Library Board of Trustees approved the 1985-86 Budget as presented. c. Open House at Branch, January 30, 1985 - Discussion The Board Members agreed the Open House at the Branch Library held January 30, 1985, was very successful. The Friends of the Library were thanked for their part in making the party a success. d. Handicap Access - LSCA Title II Funds Director Lange referred to the material in the packet for the Trustees to review. He stated there was a problem in applying for funds for handicap access, due to the planned remodeling of the Library in conjunction with the remodeling of City Hall. He added that his inclination was not to apply for those funds at the present time. NEW BUSINESS; a. Branch Library Status Report - Chris Holt Chris Holt reported on the increased business at the Branch Library. She summarized the programs being presented at the Branch and handed out circulars and flyers for the programs. She also cited the need for volunteer workers at the Branch Library. b. Lexus/Nexus Data Bases - Discussion Director Lange discussed the data bases, stating the City Attorney was interested in Lexus on a joint basis with the Library. Plans are to have a joint membership. c. Audio Visual Services - Policy and Procedure Changes Director Lange called attention to the material in the packet, stating the significant change was the amount of money charged for a fine. The fine has been $3.00 per tape, but will now be on a sliding scale—$1.00 the first hour to a maximum of $5.00 per day. The return time will be changed to 5:00 p.m. to allow more time for tapes to be returned without a fine. Schramn Trigas Falkenstein Martin Grosse MINUTES LIBRARY BOARD OP -TRUSTEES February 20, 1985 Page 3 TRUSTEES LIBRARY DIRECTOR'S REPORT; Director Lange reported he had spent one day on a visit to school libraries with the Task Force, and the Task Force has a five-year plan to upgrade the school libraries in Carlsbad. Director Lange said the Friends mailing list software was installed today. Students in Government Day will be March 5, 1985. Director Lange reported he had received a telephone call from International University asking permission to sit in the Library to recruit new students. There had been a similar request from National University to park their van at the Library. The consensus of the Board Members was that literature could be given out at the Library, but they did not want anyone to physically set up shop at the Library to recruit students. Director Lange discussed the liability insurance requirement the City had with regard to use of the facilities, such as the Conference Room at the Library. There is now a problem in getting this type of coverage, and if the City does not have such insurance by April, any group using the Conference Room here or at the Branch must provide proof of insurance coverage. Director Lange called attention to an assembly bill to make Libraries exempt from State sales tax, and stated this could provide a substantial savings for the Library. FRIENDS OF THE LIBRARY Carolyn Ayars reported the Friends would host a reception for the Land Use Element Review Conmittee on February 26, 1985. GENEALOGICAL SOCIETY Dale Smathers said he had no report this month. SERRA ADVISORY BOARD Margaret Brownley stated the report on the statistics on the use of Serra System by this Library would be given as soon as the Agenda permitted. RECESS; President Schramm declared a Recess at 4:25 p.m., and the Board re-convened for the Workshop at 4:33 p.m., with all Board Members present. LIBRARY BOARD WORKSHOP; a. Master Plan Draft - Discussion Director Lange discussed the rough draft oopy of the Master Plan he had distributed to the Members for their study and asked for corrments. .Y ••-;A MINUTES LIBRARY BOARD OF TRUSTEES February 20, 1985 Page 4 TRUSTEES The comment was made that the Branch Library need was not stressed enough. President Schranm suggested an opening page consisting of a stannary of the Board's desires, and why they have reached that conclusion. The body of the document should contain the data supporting the need for expansion. The Board Members felt both priorities should be listed, a permanent Branch Library and expansion of the main Library, with the Branch building to be done in modules. ADJOURWENT; By proper notion, the Meeting of February 20, 1985, was adjourned at 4:55 p.m. Respectfully submitted, Harriett Babbitt, Minutes Clerk