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Home My WebLink About1985-08-21; Library Board of Trustees; MinutesMINUTES Meeting of: Date of Meeting: Time of Meeting: Place of Meeting: LIBRARY BOARD OF TRUSTEES August 21, 1985 3:00 p.m. Library Conference Room TRUSTEES CALL TO ORDER; The meeting was called to order by President Schramm at 3:00 p.m. ROLL CALL: Present - President Schramm, Trustees Falkenstein, Trigas and Martin. Trustee Grosse arrived at 3:10 p.m. Absent - None. Also Present were: Clifford Lange, Library Director Geoff Armour, Assistant Library Director Margaret Brownley, Serra Advisory Board Representative Barbara Otwell, President, Friends of the Library John Cahill, Library Administrative Assistant Mig Chaney, League of Women Voters Representative Council Liaison Lewis President Schramm introduced Barbara Otwell, the new President of the Friends of the Library. She also reported a letter had been received from the League of Women Voters naming Miq Chaney as representative to attend Library Board Meetings. APPROVAL OF MINUTES: The Minutes of the June 19, 1985, meeting were approved as presented. COMMITTEE REPORTS; a. Building and Grounds Trustee Trigas reported this would be discussed under Item 4a. b. Budget Trustee Martin reported John Cahill would prepare a monthly report on the budget. A copy of such report was distributed to Trustees today, and will be discussed under the Director's Report. c. Personnel Trustee Falkenstein reported Charlene Kennedy was promoted to Librarian III/ Reference, effective August 19, 1985. Janice Garfield is the new Library Assistant I at the La Costa Branch Library. Interviews will be held Friday, August 23, 1985, for the Head of Audio-Visual Services. The Board received copies of the breakdown of positions in the Library by titles, and President Schramm suggested one be distributed identifying the persons by name as well as by title. Schramm Falkenstein Trigas Martin MINUTES LIBRARY BOARD OF TRUSTEES August 21, 1985 Page 2 TRUSTEES OLD BUSINESS; a. Parking Lot Update John Cahill reported the Planning Commission may act on the re-zoning of the parcel within the next 30 days. Council has been requested to increase the CIP budget from 550,000.00 to $90,000.00, to build the parking lot. Mr. Cahill referred to a drawing of the proposed parking lot, indicating the different narking for the parking spaces and the entrance and exit changes. He stated the five trees will be retained and the new entrance to the lot will be closer to the Library building. Trustee Falkenstein expressed concern with just one exit, suggesting there be a right turn only lane with a middle lane for left turn; making two exit lanes and one entrance lane. He also suggested there could be an acceleration lane on Elm. There was also discussion about providing a left turn lane on Elm for cars entering the parking lot. b. Young Adult Book Collection Geoffrey Armour reported a book selection committee has been formed, and a young adult section for the Library has been planned. Some books have been received, including paperbacks, but as yet no name has been selected for this new section. The suggestion was made to have a contest to allow the high school students to select a name, with a flyer sent out announcing the new section and asking for a name. Council Member Lewis felt this was an excellent idea and could be presented the first week of school. c. Genealogy Collection Gift Director Lange referred to the packet and stated there had been litigation regarding the will. He will attend the hearing on the final distribution of funds specified in the will. This should result in the money ($25,000.00) being transmitted to the Library. d. Security System Update Director Lange reported he attended the ALA Conference at Chicago and did check out the two major security systems, 3M and Checkpoint. The Library will send this out for bids. NEW BUSINESS; a. Annual Report, 1984-85 Director Lange gave the report, handing out copies of the Annual Report to the Trustees. He called attention to the 18 percent increase in circulation, which included the main Library as well as the La Costa Branch. The handout entitled "Last Year the library Saved You $11,897,186!" was distributed to the Board Members. b. Libraries and Older Adults workshop Director Lange announced there would be a workshop in Santa Barbara, with the Library sending four people; Geoffrey Armour, Chris Holt, and two from social service agencies serving senior citizens, Norris Cochran and Milt Cooper. MINUTES LIBRARY BOARD OF TRUSTEES August 21, 1985 Page 3 TRUSTEES The objective will be to bring seniors and library resources together to inprove services to them and to find their specific needs. There was a discussion about the services senior citizens can contribute as far as young people in sharing their talents and knowledge. The suggestion was made that a speakers' bureau would be helpful and would be beneficial to the schools. c. Friends of the Library Book Sale Director Lange stated that there have been discussions with the Friends of the Library regarding selling books other than at the Book Fair. There will be space provided in the Library, with paperbacks costing twenty- five cents or five for $1.00. This will be done on the honor systemr with the funds going to the Friends of the Library. LIBRARY DIRECTOR'S REPORT: Director Lange announced that John Cahill will give a Financial Report on a monthly basis. Director Lange reported the Library has been given a computer for the La Costa Branch, donated by Mrs. Kato. A printer is needed and the Friends of the Library had discussed purchasing this printer. A series of meetings will be held with City Department Heads and staff to acquaint them with on-line searches and the services of the Reference Division. Director Lange mentioned SB 220, which would establish a three hundred million dollar construction bond issue, which would pay for 75 percent of the construction of a public library. He suggested the Library oould apply for some of that construction money, but would need to have plans ready to implement. FRIENDS OF THE LIBRARY Barbara Otwell stated the Friends would donate the funds for the printer for the La Costa Branch. SERRA ADVISORY BOARD Margaret Brownley stated the agenda items for tomorrow's meeting involve a report of the California Library Association Ad Hoc Committee, which reviewed the California Library Services Act and administration of the Act. One of the recommendations is to make the Advisory Boards optional and not mandatory. Also, it will be recommended to eliminate the funding for the Advisory Board, which will further complicate their existence. She suggested lay persons are needed in the system. EDUCATIONAL PARK-LIBRARY SCHOOL - Presentation. President of the Batiquitos Lagoon Educational Park, Steve Shipley; Dean of USC Library and Information Management, Roger Greer, and USC Professor Marty Hale presented their proposal for a library school. MINUTES LIBRARY BOARD OF TRUSTEES August 21, 1985 Page 4 The speakers felt the Library at Carlsbad oould serve as a good example and provide an internship program in conjunction with their school. Director Lange stated his support of this program. ADJOURmEKT; By proper motion, the meeting of August 21, 1985, was adjourned at 4:45 p.m. Respectfully submitted ,„.. .Harriett BabbittMinutes Clerk TRUSTEES CIRCULATION STATISTICS MAIN LIBRARY CARLSBAD CITY LIBRARY STATISTICS June 1985 Current Year Materials checked out at circulation Film and video tapes Audio Visual equipment Total MAIN LIBRARY 34,073 7,300 122 41,495 Prev ious Year 34,112 6,202 73 40,387 Increase (Decrease) BRANCH LIBRARY Materials checked out at circulation Film and video tapes Audio Visual equipment Total BRANCH LIBRARY TOTAL CIRCULATION 6,232 (incl.) 67212 47,727 * * 5,104 (incl.) 37T04 45.491 i,l2a T7T28 2,236 REFERENCE QUESTIONS ANSWERED MAIN LIBRARY Adult Section * ChiIdren's Sect ion AV information Bookmobile Total MAIN LIBRARY Total BRANCH LIBRARY TOTAL REFERENCE QUESTIONS 3,804 1,780 3,273 26 8,883 458 9,341 3,327 995 2,207 12 67541 230 6,771 477 785 1,066 - 14 27342 228 . 2,570 MATERIALS ADDED MAIN LIBRARY Books added withdrawn net books AV materials added wi thdrawn net AV BRANCH LIBRARY Books added withdrawn net books AV materials added withdrawn net AV TOTAL BOOKS TOTAL AV MATERIALS ATTENDANCE AT PROGRAMS • Adult Children's Branch (2) 21 921 107) 814 50 485 485 1 f 1,299 16 * * 96 1,476 783 IMTERLIBRflRY LOAN STATISTICS SERRA COOPERATIVE LIBRARY SYSTEM BOOKS . June 1985 Requests -by Carlsbad 96 Received by Carlsbad 87 Requests of Carlsbad • 38 Filled by Carlsbad . 8 FILMS Borrowed from Serra 39 Film Center Borrowed from other 27 Serra libraries Loaned to other 63 Serra libraries INTERLIBRARY LOAN STATISTICS SERRA COOPERATIVE LIBRARY SYSTEM JULY 1985 Requests by Carlsbad 164 Received by Carlsbad 139 Requests of Carlsbad 49 Filled by Carlsbad . 19 FILMS Borrowed from Serra 43 Film Center Borrowed from other 19 Serra libraries Loaned to other 76 Serra libraries CARLSBAD CITY LIBRARY ORGANIZATION CHART DIRECTOR SECRETARY ADMIN AA I I Clerk I f N ICES 1 MEDIA SERVICES 1 PROGRAMS 6 EXHIBITS CIVIC ARTS COORDINATOR 1 TECHNICAL SERVICES AV SPECIALIST LA I I Artist AA II LIB III LA I I(2) LA I 3 PT ASSISTANT DIRECTOR 1AUDIOVISUAL!SERVICES 1 LIB III LA 1 2 PT 1 CHILDREN'S SERVICES LIB III LA 1 3 PT 1 CIRCULATION SERVICES LA 1 1 Clerk 1 10 PT 1 COLLECTIONS COORDINATOR LIB III I EXTENSION SERVICES LA III LA 1 5 PT 1 - LITERACY PROGRAM LIB III Clerk 1 , 1 REFERENCE SERVICES LIB III LIB 11(2) k PT 8/85