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Home My WebLink About1985-09-18; Library Board of Trustees; MinutesMINUTES Meeting of: LIBRARY BOARD OF TRUSTEES Date-ofc Meeting: September 18, 1985 Time of Meeting: 3:00 p.m. Place of Meeting: Library Conference Room TRUSTEES CALL TO ORDER; The meeting was called to order by President Schramm at 3:00 p.m. ROLL CftLL; Present - President Schramm, Trustees Falkenstein, Grosse, Martin and Trigas. Absent - None. Also Present were: Clifford Lange, Library Director Geoff Armour, Assistant Library Director Carolyn Ayars, Alternate, Serra Advisory Board Representative Barbara Otwell, President, Friends of the Library John Cahill, Library Administrative Assistant Council Liaison Lewis Mig Chaney, League of Women Voters Representative APPROVAL OF MINUTES; ' ' ' • '•••••. The Minutes of the August 21, 1985, meeting^were approved as presented. COMMITTEE REPORTS; a. Building and Grounds Trustee Trigas reported the CIP was approved for the $90,000.00 for the parking lot. $25,000.00 was approved for an architect for a building expansion feasibility study at this location. b. Budget Trustee Martin referred to the report by John Cahill. c. Personnel Trustee Falkenstein reported William Richmond is the new Head of Audio-Visual Services as of November 4, 1985. d. Youth "" Trustee Grosse reported the summer reading program was a huge success, with almost 800 children in attendance. She called attention to the Good Tiroes having both English and Spanish editions this month. OLD BUSINESS: a. Parking Lot Status Report Director Lange called attention to the memorandum in the packet indicating the status. Schranm Falkenstein Grosse Martin Trigas wI MINUTES LIBRARY BOARD OF TRUSTEES September 18, 1985 Page 2 TRUSTEES John Cahill reported the approved $90,000.00 for the parking lot and stated they wanted to meet their schedule and get the lot completed before Christmas. He added the 97 spaces would bring the parking up to standard. b. Security System - Discussion Director Lange reported staff have evaluated the radio frequency system and electromagnetic system. Staff believe the radio frequency system would function effectively and is less labor intensive. He added, staff is investigating the possibility of also installing a system at the Branch Library. c. Libraries and Older Adults Workshop Discussion Report and Geoff Armour referred to the written report, and added to that, stating the conference was designed primarily to explore ways libraries and community agencies can work together to improve service to older adults. He said this Library is already doing more in this field than the average library. The comment was made that older adults are interested in•community and current events•and the possibility of tapes of current events was mentioned. Introduction of new Assistant City Manager « Director Lange introduced Ray Patchett, the new Assistant City Manager. NEW BUSINESS; a. Library Building Planning Workshop - Report and Discussion Director Lange reported on the Library Building Planning Workshop and said one Board Member and three staff members would attend, October 3 and 4. Trustee Martin volunteered to attend for the Board. b. Immediate Space Needs Assessment - Discussion Director Lange discussed the Library space problems and said he would be requesting approval to lease space in the Colonial Mall. An Agenda Bill will be submitted to the City Manager. LIBRARY DIRECTOR'S REPORT; Director Lange distributed copies of the letter indicating the $25,000.00 for genealogical materials had been received. A flyer was distributed on a workshop to be conducted by Charlene Kennedy on October 3, 1985, to introduce the business ooranunity to the capabilities of the on-line data searching the Library has been doing since July. The multiplexor and new terminals have arrived. The Library will be getting a new stationwagon. MINUTES LIBRARY BOARD OF TRUSTEES September 18, 1985 Page 3 TRUSTEES Geoff Armour reported on the new young adult collection, referring to the flyer distributed to Board Menbers. The collection will be in place tomorrow, with 250 hardback books and 200 paperbacks. Director Lange added that the interaction with the schools is gratifying. Council Member Lewis said the school Library is now open five days a week. Director Lange stated the Boys and Girls Club had approached the Library to assist them with their after-school program. They oversee children after school hours and in the morning and would like input from the Library in terms of programs. He stated he would report on this later, FRIENDS OF THE LIBRARY: Barbara Otwell, President, reported the Friends are selling books in the Library and have made $235.00 since September 6, 1985. Caroline Schindler has given the Friends space to store books and the use of her truck to haul them. She told of a workshop in Pasadena October 25, 1985, and invited the Board Members to attend, GENEALOGICAL'SOCIETY: ' ' . Bee McWilliams reported on two fund raisers, a barbecue on July ,20, 1985, netting $1,200.00 and the annual yard sale August 16 and 17, netting over $1,600.00. The annual plant sale will be held October 5, 1985. SERRA ADVISORY BOARD: Carolyn Ayars, Alternate for Margaret Brownley, reported since Margaret Brownley made the suggestion to have Alternates, other cities have appointed them. She reported on the Board meeting, and read from the letter Margaret Brownley wrote asking for clarification on the points regarding the Advisory Board and its function. COUNCIL LIAISON REPORT; Council Member Lewis reported the CIP was reviewed by Council last night and the need for another Library was shown in that report. RECESS; President Sshramm declared a recess at 4:02 p.m., and the Board re-convened at 4:06 p.m., for a Workshop. WORKSHOP; Director Lange reported on the CIP presentation at Council last night and explained the graphs relating to the Library. He mentioned the architect who will study the entire City Hall complex and stated that he wanted one study done of the Library as well as a joint one with the entire City Hall complex. Director Lange stated he felt library planning should be done 20 years in advance and with flexibility. Director Lange called attention to the August statistics, showing an overall increase in circulation of 21%. MINUTES LIBRARY BOARD OF TRUSTEES September 18, 1985 Page 4 TRUSTEES The Board discussed the site in Alga Norte Park for the location of the Library, stating they would like to visit the park. After discussion, it was decided to hold the regular October meeting and move the November meeting to Thursday, November 21, 1985, with the Board Members meeting at 2:00 p.m. at the Branch Library for a trip to the park area. ADJOURNMENT; By proper motion, the meeting of September 18, 1985, was adjourned at 4:35 p.m. Respectfully submitted. Harriett Babbitt Minutes Clerk CARLSBAD CITY LIBRARY Al3 CIRCULATION STATISTICS MAIN LIBRARY Materials checked out at circulation Film and video tapes Audio Visual equipment Total MAIN LIBRARY BRANCH LIBRARY Materials checked out at circulation Film and video tapes Audio Visual equipment Total BRANCH LIBRARY TOTAL CIRCULATION 39,730 9,580 81 49,391 7,791 711 87502 57,893 Prev ious Year 36,394 5,254 45 4T7693 6,066 243 67309 48,002 Increase (Decrease) 3,336 4,326 36 7,698 1,725 468 27193 9,891 REFERENCE QUESTIONS ANSWERED MAIN LIBRARY Adult Section ChiIdren's Section Online Searches Total MAIN LIBRARY Total BRANCH and BOOKMOBILE TOTAL REFERENCE QUESTIONS MATERIALS ADDED MAIN LIBRARY Books added wi thdrawn net books AV materials added wi thdrawn net AV BRANCH LIBRARY Books added withdrawn net books AV materials added withdrawn net AV TOTAL BOOKS TOTAL AV MATERIALS ATTENDANCE AT PROGRAMS Adult Children's Branch 5,360 845 (427) 417 88 (19) 69 395 (_?)386 Hi 803 63 450 1,522 994 3,470 970 ' NA 4,440 417 4,857 59 810 51 920 22 942 IMTERLIBRARY LOAN STATISTICS SERRA COOPERATIVE LIBRARY SYSTEM BOOKS August 1985 Requests by Carlsbad 134 Received by Carlsbad H8 i Requests of Carlsbad 49 Filled by Carlsbad . 24 FILMS Borrowed from Serra 33 Filn Center Borrowed from other 19 Serra libraries Loaned to other 79 Serra libraries