Loading...
HomeMy WebLinkAbout1986-01-15; Library Board of Trustees; MinutesMINUTES Meeting of: LIBRARY BOARD OF TRUSTEES Time of Meeting: 3:00 p.m. Dace of Meeting: January 15, 1986 Place of Meeting: Library Conference Room TRUSTEES CALL TO ORDER: The meeting was called to order by President Schramm at 3:00 p.m. ROLL CALL: Present - President Schramm, Trustees Falkenstein, Martin and Grosse. Absent - Trustee Trlgas. Also Present were: Clifford Lauge, Library Director Geoff Armour, Assistant Library Director John Cahlll, Library Administrative Assistant Council Liaison Lewis Margaret Brown ley, Serra Advisory Board Representative Barbara Otwell, President, Friends of the Library APPROVAL OF MINUTES: The Minutes of the December 18, 1985, meeting were approved as presented. COMMITTEE REPORTS: a. Building and Grounds This item was deferred until later in the meeting. b. Budget Trustee Martin reported the budget will be presented at the February meeting. c. Personnel Trustee Falkenstein reported Jill Parchuck did not start employment on January 6, 1986. The oral board for Librarian I was held on Monday, with five candidates being interviewed. Arts Coordinator Connie Beardsley will stare employment January 27. Director Lange added that Calista Sullivan had extended her resignation time until February 28. d. Youth This report was deferred until Trustee Grosse arrived. OLD BUSINESS: a. Parking Lot - Status Report John Cahill reported the 30-day notice to proceed would be given on Friday of this week. The owners of the property on Elmwood have given the City permission to use that area temporarily as a parking lot. Negotiations were completed to spend $3,200 to pave that areu for use during the parking lot construction. The paving will be done nex week and will eliminate the necessity of using the Fire Schramn Falkensteln Martin MINUTES LIBRARY BOARD OF TRUSTEES January 15, 1986 Page 2 TRUSTEES Department vacant property. After the parking lot is constructed, the p.-weinuiit will be removed from the temporary area. b. Security System - Status Report Director Lange reported he and Geoff Armour visited an Installation of a 3M security system last Friday at Redlands. The bidder should be selected this week, since most of the questions regarding the systems have been answered at this time. The awarding of the bid will go to Council, and the delivery time would be 30 to 45 days. c. Older Adults Library Program - Status Report Geoff Armour gave the report, stating there were two parts to the program. Two months ago a needs assessment questionnaire was sent out, with 62 responses received. The first part of the program consisted of new programs in the Library for older adults and the second part dealt with recruitment of older adults to assist with Library- based programs. Mr. Armour stated that hearing problems and health issues in general were the most significant topics. He referred to the second page of the handout, showing five programs to be on a quarterly basis at the main Library, La Costa Branch, Harding Center and Carlsbad- by-the-Sea. The Library hopes to determine what response is received from the seniors, what sites are most usable, which programs generate the most Interest and attendance. There will be a genealogy flyer to be distributed to the meals-on-wheels recipients and shutlns. Mr. Armour stated the second part of the program consisted of recruiting volunteers—also through a questionnaire. This questionnairje was distributed through the Friends of the Library news- letter. The responses equal an equivalent of 47 volunteers, with the most response to oral history and local news. NEW BUSINESS! a. Adult Learning Program Report Lynda Stinson gave the report, referring to two handouts I given to Board Members. She referred to the Open House held! by the Adult Learning Program and felt It was very successful Ms. Stinson stated her first goal had been to develop a quality program and she felt this had been done. The I program Is now self-sufficient on their tutor training and | a screening procedure for tutors has been developed. The learners in the program are staying, with S3 percent having been in the program for more than six months. Ms. Stinson stated her second goal had been to educate herself as far as other programs existing in the community to which she could refer people needing those programs. She told of the suppor from City Departments and other businesses in Carlsbad in volunteering space for use in the evenings. Ms. Stinson stated that in December, 40 percent of the learners lived in Carlsbad. d. Youth Trustee Grosse reported on youth activites, distributing copies of the Calendar. She stated the story hour has been canceled during the parking lot construction. MINUTES LIBRARY BOARD OF TRUSTEES January 15, 1986 Page 3 TRUSTEES Geoff Armour added the Boys and Girls Club had approached the Library about an after-school program. That program started last Friday, and John and Chris will alternate Fridays. He added there were about 50 books available for the children last Friday, and that proved to be very popular. Trustee Grosse stated the story hour Is being "beefed up" during the time it has been canceled. LIBRARY DIRECTOR'S REPORT: Director Lange reported on two meetings he attended in northern California. The first meeting was with regard to hiring a consultant to study third level reference In California. At the present time, there is one source In southern California and one in northern California. The entire system will be re-evaluated. The second meeting Director Lange attended was the Government Relations Committee of the California Library Association. He spoke about Senate Bill 1220, which Is the library construction bill going through the Legislature at the present time. The deadline for the bill to get to the Governor's desk is January 24 in order to get it on the June, 1986 ballot. This legislation would provide 75 percent of the cost of a building project. The Committee does not want to lower the amount of $300,000,000. Director Lange added he might be asking the trustees to write letters in support of this legislation. Director Lange reported the budget will be on the Agenda for the February Board Meeting. He also stated that Mike Holzmiller, Director of Planning, will speak on growth management at the February meeting. The Trustees were invited to visit the new office of Joe Skymba. Director Lange stated there would be coffee and cookies available. FRIENDS OF THE LIBRARY: Barbara Otwell reported there had been no meeting of the Friends last month, but there will be a meeting tomorrow night. She said a Director of the Book Fair is needed. She also reported on donations from Standard Pacific, Rick Engineering and one Individual. SERRA ADVISORY BOARD; Margaret Brownley reported there will be a workshop and orientation for new members on February 1, 1986. There are 14 members on the Advisory Board and three Alternates. Of that 14, half have not had orientation. She reported the data from the CALTAC Survey will be useful after it has been analyzed. LIBRARY BOARD WORKSHOP; The Board of Trustees adjourned to a workshop at 3:45 p.m. Director Lange distributed the Agenda Bills from tlie Council meeting last night. One bill was the Public Facilities Fee update and review. He explained the use of .8 In the formula to calculate the number of square feet oi library space needed. He stated there would be a need for an additional 95,000 square feet at a buildout population of 150,000. MINUTES LIBRARY BOARD OF TRUSTEES January 15, 1986 Page 4 TRUSTEES Director Lange expressed concern about the initiative petition being circulated in Carlsbad and stated if that were passed, it would be very difficult to build a new Library building. He said the Library needs to build 55,001 square feet now. Director Lange briefly discussed the suggestion made at Council meeting to borrow the money for City projects, and then pay back that money with fees received from developers ADJOURNMENT: By proper motion, the meeting of January 15, 1986, was adjourned at 3:58 p.m. Respectfully submitted, Harriett Babbitt Minutes Clerk CARLS DAD Cl IY 11 URARY STATISTICS December 1985 CIRCULATION STATISTICS MAIN LIBRARY Materials checked out at circulation Film mid video lopes Audio Visual equipment Total MAIN LIBRARY BRANCH LIBRARY Materials checked out at circulation Film and video tapes Total BRANCH LIBRARY TOTAL CIRCULATION * * REFERENCE QUESTIONS ANSWERED MAIN LIBRARY Adult Section Chi Idren's Sect ion Online Searches Total MAIN LIBRARY Total BRANCH and BOOKMOBILE Current Year 31,599 6,371 50 38,020 6,279 792 7,071 45,091 * * * 3,632 1,618 155 5,405 596 Pt ev lous Ye .11 30,208 5,663 64 35,935 4,114 271 4,385 40,320 3,216 1,490 4,706 573 Increase (IK'C 1 I-:T,I- ) 1,391 708 (14) 2,085 2,165 521 2,686 4,771 416 128 155 699 23 TOTAL REFERENCE QUESTIONS 6,001 5,279 722 MATERIALS ADDED MAIN LIBRARY Books added withdrawn net books AV materials added wl 11 id r own net AV BRANCH LIBRARY Books added withdrawn net books AV materials added withdrawn net AV TOTAL BOOKS TOTAL AV MATERIALS ATTENDANCE AT PROGRAMS Adult Children's Branch 710372 338 0631 30 * * 405 1,168 624 INTERLIERARY LOAN STATISTICS SERRA COOPERATIVE LIBRARY SYSTEM BOOKS December 1985 Requests by Carlsbad 117 Received by Carlsbad 108 Requests of Carlsbad 45 .: Filled by Carlsbad . 28 FILMS Borrowed from Serra Film Center 42 Borrowed from other Serra libraries 24 Loaned to other Serra libraries 62